S
SECURI
ITIES AN
ND EXCHANGE BOARD
D OF IND
DIA
SE
EBI BHAV
VAN, PL
LOT NO.. C-4A, ‘G’ BLOC
CK, BAN
NDRA
K
KURLA
COMPLE
C
EX, BAN
NDRA (E
E), MUMBAI 400
0051
Applica
ation Form
Empanelmen
nt of Co
ontractorrs for Ellectrical
W
fo
or SEBI's
s office premise
es
Maintenance Works
1
Empanelment of Contractors for Electrical Maintenance Works for
SEBI's Office Premises
Securities and Exchange Board of India (SEBI) invites application for
empanelment of contractors for annual maintenance contract for electrical
maintenance works for SEBI's office premises.
The agencies interested in empanelment for the above work and meeting the
eligibility criteria may download application form from our website
<www.sebi.gov.in>. However, the same can also be collected from the office of
Deputy General Manager, Facilities Management Division, Securities and
Exchange Board of India, SEBI Bhavan, Plot No. C-4-A, ‘G’ Block, Bandra Kurla
Complex, Bandra(E), Mumbai 400 051 upon submission of documentary
evidence.
Application form as per the prescribed format may be duly filled up and submitted
at the abovementioned address for empanelment of contractors for electrical
maintenance works for SEBI's office premises.
The last date for submission of duly filled application form is November 07, 2013.
The application form duly filled may be submitted at the abovesaid address in a
envelope superscribing “Application for Empanelment of Contractors for
Electrical Maintenance Works for SEBI's Office Premises. “
Nature of Work
The electrical contractor who intends to apply for above work should have
electrical contractor's license and must be able to render the services of licensed
wireman/electrical supervisor (license issued by the electrical inspectorate or the
agency authorized by electrical inspectorate).
The contractor must have experience in maintenance of electrical equipments
including internal and external LT electrification, distribution boards, associated
cabling, earthing, wiring for power points, air conditioners, UPS, light fixtures etc.,
maintaining electrical stores and maintain store register, liasioning with local
electricity supply providers, electrical inspectors, DTH TV operations, DG set
operations, routine and breakdown maintenance/ repairs, supply of electrical
materials for aforementioned maintenance activities for office premises of
reputed organizations/ financial institutions during last 7 years ending September
30, 2013.
Eligibility Criteria
The contractor should fulfill the minimum criteria as per the details given below.
2
(i)
The contractors should have registered office in India preferably in
Mumbai and should have its own offices (Not through channel
partners/ franchises etc.) at Mumbai.
(ii)
Should be registered with sales tax for central sales tax (CST)/ value
added tax (VAT).
(iii)
Should be registered with excise department for service tax.
(iv)
Should be registered with provident fund (PF)
(v)
Should be registered with employees’ state insurance corporation
(ESIC) office.
(vi)
Should be registered with professional tax office.
(vii)
The contractor should have:
a) Three similar completed maintenance works (as mentioned in
Nature of Works) with yearly compensation not less than
Rs.14,40,000/or
b) Two similar completed maintenance works (as mentioned in
Nature of Works) with yearly compensation not less than Rs.
18,00,000/or
c) One similar completed maintenance works (as mentioned in
Nature of Works) with yearly compensation not less than
Rs.28,80,000/-.
(viii)
The average annual turnover for last three financial year should not be
less than Rs.10.80 Lakh.
(ix)
They shouldn’t have incurred loss in more than 1 year during last 3
financial years ending March, 2013.
(x)
They should have worked in office premises of similar organisation
such as RBI, reputed chain of hotels, reputed institutions etc.
Copies of testimonials to be submitted along with the Application Form
(i)
Bombay shops and establishment registration certificate.
3
(ii)
Sales tax registration certificate for central sales tax (CST)/ value
added tax (VAT)
(iii)
Service tax registration certificate from excise department
(iv)
PF registration certificate
(v)
ESIC registration certificate
(vi)
Professional tax registration certificate
(vii)
Electrical contractor’s license
(viii)
PAN card
(ix)
IT return for the last 3 financial years
(x)
Chartered accountant certified balance sheet clearly mentioning
annual profit/loss and turn over.
(xi)
Work orders or other supporting documents mentioning nature of work,
value and date of issue of work order.
(xii)
List of clients, addresses and their contact nos.
General Rules and Instructions to the Intending Applicants:
1. The intending contractors are advised to enclose photocopies of all
relevant documents as mentioned in the list of testimonials and other
required documents wherever required.
2. SEBI may desire to inspect the facilities of the vendors to verify the
genuineness and to ensure the conformity with the details given.
3. Intending applicants are required to submit their full bio-data giving details
about their organization, experience, technical personnel in their
organization, competence and adequate evidence of their financial
standing etc. in the enclosed statement (Application Form I, II and III along
with requisite testimonials). Incomplete applications or applications without
proper proofs for establishing their credentials may not be considered for
shortlisting for empanelment.
4. Each page of the ‘Application Form’ shall be signed. The application shall
be signed by person / persons on behalf of the organization having
necessary authorization / Power of Attorney to do so.
4
5. If the space in the proforma is insufficient for furnishing full details, the
information shall be supplemented in separate sheets of paper stating
therein the part of the statement and serial number. Separate sheets shall
be used for each part.
6. Applications received after due date and time or incomplete in any respect
are liable to be rejected.
7. SEBI reserves the right to reject any or all the applications without
assigning any reason thereof. SEBI also reserves the right to restrict
number of applicants for tendering at its sole discretion. SEBI’s decision in
this regard shall be final and binding on all concerned.
8. The decision of SEBI in selection of vendors for empanelment will be final.
SEBI reserves the right to shortlist the vendors by relaxing the set criteria
or inclusion of other criteria. SEBI is not bound to assign any reason
thereof. The empanelled contractors will only be informed.
9. The tender document will be issued to empanelled contractors only.
10. No costs incurred by the applicant in applying, in providing necessary
clarifications or attending discussion, conferences or site visits will be
reimbursed by the Board.
11. If the application is made by a partnership firm, a certified copy of the
partnership deed, current address of the firm and the full names and
current addresses of all the partners of the firm shall also accompany the
application.
12. If the application is made by a limited company it shall be signed by a duly
authorized person holding the power of attorney for signing the application
in which case certified copies of the power of attorney and the certification
of incorporation, Memorandum of Articles of Association shall accompany
the application.
13. If information and details furnished by applicants are found to be false/
inadequate at any time in future or any information withheld which comes
to the notice of SEBI at a later date, the empanelment of such applicant
will be cancelled immediately.
14. Applications received after the due date and time is liable for rejection.
15. The empanelment shall be valid for a period of three years. The same
may be extended/ terminated at the sole discretion of SEBI.
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APPLICATION FORM
To
The Deputy General Manager
Securities and Exchange Board of India,
SEBI Bhavan, C-4-A, ‘G’ Block,
Bandra Kurla Complex,
Bandra (East),
Mumbai 400 051.
Dear Sir,
I/We have read and understood the Notice for Pre-qualification comprising
Nature of Work, Eligibility Criteria, List of testimonials to be submitted, General
rules and instructions to the intending applicants. I/We do hereby declare that the
information furnished in the application form from pages 1 to______ and in the
supplementary sheets from pages______ to _______ is correct to the best of
my/our knowledge and belief. I/We am/are also aware that the pre-qualification
will be cancelled at any stage in case the statements and documents furnished
are found to be false.
I/We am/are hereby submitting the complete Application Form (Part I,II,III) and
duly filled and signed on each page including the requisite copies of testimonials.
Yours faithfully,
Signature
Name
Designation
Address
Office Seal
6
APPLICATION FORM
PART - I
1.
Name of the Organisation
2.
Type of Organisation
Whether Proprietorship, Partnership,
etc.
3.
Name of the Proprietor/ Partners/
Directors in the Organisation
4.
Registration (Firm, Company etc.)
Registering Authority, Date, Number
etc.
5.
PF Registration No.
6.
ESIC Registration No.
7.
Service Tax Registration No.
8.
PAN No.
9.
Years of experience in maintenance/
repair works
10. Name and address of the Bankers
11. Yearly turnover of the Organisation for
the last 3 years. Enclose relevant
document in support of the same.
12.

2010-2011

2011-2012

2012-2013
a. Registered office address and
Telephone number.
b. Office address through which
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the maintenance work will be
handled.
13. Whether working with any Govt. /
Public Sector Undertakings/ Reputed
hotel chains, reputed institutions as
approved contractors and if so, furnish
details like copies of work orders
issued.
14. List of technical personnel employed
in the organisation and give their
details
of
their
experience,
qualification, license no. etc.
15. Indicate if involved in any litigation
16. Any civil suits pending in any of the
works executed. Give Details.
Signature of the applicant:
Office seal:
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APPLICATION FORM
PART II
List of important works executed by the firm during the last seven years ending September 30, 2013 costing not less than Rs. 14,40,000/- per year :
Sr.
No.
Name
of
the
work
and location
Nature
of
work
involved
in
the
contract
(i.e.
Residential, Offices,
Industrial, etc.)
1
2
3
Name of the owner and
architect. Also indicate
whether Govt. or
Semi govt. / Govt. of
India undertaking or
private body with full
address and full name of
the official from the
owner side for whom the
work was executed.
Name of the contact
person and phone no.
4
Work
value.
5
order
Final
value
6
bill
Completion period
Stipulated date of
Actual date of
Commen
Comple
Commen
Comple
Ement
tion
Ement
tion
Whether
the
work was left
incomplete
or
contract
was
terminated from
the either side.
Give details in
full.
Any
other
relevant
information
including
reasons, if any
for the delay in
completion
of
work (Including
the details of
litigations if any)
7
11
12
8
9
10
Signature of the applicant.
Office Seal
9
APPLICATION FORM
PART III
List of Technical Personnel with details about their technical qualifications, experience etc.:
Sr.
No.
1
Name
2
Age
3
Qualification
4
Designation
5
Experience
Nature of
work handled
6
7
Name of the project
handled
8
Date from which
employed in the
present organization
9
Any other remark
10
Signature of the applicant.
Office Seal
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