FLSA Status: N
Pay Grade: 12A
Days of Work: 261
Salary: $24,569 - $36,411
LANCASTER COUNTY SCHOOL DISTRICT, SOUTH CAROLINA
JOB DESCRIPTION, AUGUST 2013
JOB TITLE: COMPUTER SYSTEMS INFORMATION (CSI) OPERATOR/FISCAL SERVICES
GENERAL STATEMENT OF JOB
Under limited supervision, performs varied and complex work in support of the Fiscal Services
Administrator, requiring comprehensive knowledge of District policies, procedures and
regulations. To assist in the administration of the district office business affairs and to provide
services utilizing computer systems resources within the school district office.
SPECIFIC DUTIES AND RESPONSIBILITIES
ESSENTIAL JOB FUNCTIONS
Performs the following to include, but not be limited to Bi-weekly payroll data entry maintenance, cafeteria (full time and part time), bus drivers & miscellaneous timesheets
(approximately 350-450 employees every two weeks); employee leave/substitute data
entry; run Accounts Payable checks once a week; run bi-weekly payroll checks - 4
batches of checks every two weeks; run monthly payroll checks; transmit the monthly
and bi-weekly direct deposit file; transmit 401K & 457 file monthly and bi-weekly;
transmit 403B file monthly; transmit census file to ING – approximately 4-6 times a year;
enter monthly and bi-weekly payroll withholdings and run checks; set up new users in
CSI/SmartFusion & Softdocs with security rights; set up new employees in Employee
Self Service; set up new employees with direct deposit; create FBMC file at end of month
and transmit it; train new bookkeepers on accounting procedures, Softdocs, etc.; fill in for
district receptionist for 30 minutes each day during her lunch; print W2s and any
replacement W2s; review school activity fund balances monthly; assist bookkeepers with
any problems, questions, issues that they have concerning Softdocs & SmartFusion; and
other duties as assigned
ADDITIONAL JOB FUNCTIONS
Posses a high degree of proficiency in computer operation, including Word, Access, Excel, and
PowerPoint. Posses working knowledge of basic office procedures and the operation of common
office equipment and machines. Self-starter who maintains confidentiality in all matters.
Performs related duties as required.
\
MINIMUM TRAINING AND EXPERIENCE
Requires a high school diploma or Associate Degree or higher preferred. Two years related
experience required. Must possess a valid state driver’s license.
MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED
TO PERFORM ESSENTIAL JOB FUNCTIONS
Physical Requirements: Requires sedentary work that involves walking or standing some of the
time and involves exerting up to 10 pounds of force on a recurring basis or routine keyboard
operations.
Data Conception: Requires the ability to compare and/or judge the readily observable functional,
structural or compositional characteristics (whether similar to or divergent from obvious
standards) of data, people or things.
Interpersonal Communications: Requires the ability of speaking and/or signaling people to
convey or exchange information. Includes giving assignments and/or directions to subordinates
and receiving assignments and/or direction from supervisor.
Language Ability: Requires the ability to read a variety of policy and procedure manuals,
computer manuals, reference materials, etc. Requires the ability to enter data into computer and
prepare reports, correspondence, minutes, etc., with proper format, punctuation, spelling and
grammar, using all parts of speech. Must be able to speak with poise, voice control and
confidence and to articulate information to others.
Intelligence: Requires the ability to apply principles of logical thinking to define problems, collect
data, establish facts and draw valid conclusions; to deal with several abstract and concrete
variables. Requires the ability to apply influence systems in managing a support staff; to learn
and understand relatively complex principles and techniques; to make independent judgments in
absence of supervision; to acquire knowledge of topics related to primary occupation. Must have
the ability to comprehend and interpret received information.
Verbal Aptitude: Requires the ability to record and deliver information, to explain procedures, to
follow and give verbal and written instructions; to counsel and teach employees. Must be able to
communicate effectively and efficiently with persons of varying educational/cultural backgrounds
and in a variety of technical and/or professional languages including budgeting, human resource
management, education administration, etc.
Numerical Aptitude: Requires the ability to add and subtract totals, to multiply and divide, to
determine percentages and decimals and to determine time. Must be able to use practical
applications of statistics.
Form/Spatial Aptitude: Requires the ability to inspect items for proper length, width and shape,
and visually read various information.
Motor Coordination: Requires the ability to coordinate hands and eyes using office machinery.
Manual Dexterity: Requires the ability to handle a variety of items, keyboards, office equipment,
control knobs, buttons, switches, catches, etc. Must have minimal levels of eye/hand/foot
coordination.
Color Discrimination: Requires the ability to differentiate colors and shades of color.
Interpersonal Temperament: Requires the ability to deal with people beyond giving and
receiving instructions. Must be adaptable to performing under significant stress when confronted
with emergency situations or tight deadlines. The worker may be subject to tension as a regular,
consistent part of the job.
Physical Communications: Requires the ability to talk and hear: (talking: expressing or
exchanging ideas by means of spoken words; hearing: perceiving nature of sounds by ear).
PERFORMANCE INDICATORS
Knowledge of Job:
Quality of Work: Maintains high standards of accuracy in exercising duties and responsibilities.
Exercises immediate remedial action to correct any quality deficiencies that occur in areas of
responsibility. Maintains high quality communication and interaction with internal and external
entities with whom the position interacts.
Quantity of Work: Performs described Essential Functions and related assignments efficiently
and effectively in order to produce quantity of work which consistently meets established
standards and expectations.
Dependability: Assumes responsibility for completing assigned work. Completes assigned work
within deadlines in accordance with directives, policy, standards and prescribed procedures.
Maintains accountability for assigned responsibilities in the technical, human and conceptual
areas.
Attendance: Attends and remains at work regularly and adheres to policies and procedures
regarding absenteeism and tardiness. Provides adequate notice to higher management with
respect to vacation time and leave requests.
Initiative and Enthusiasm: Maintains an enthusiastic, self-reliant and self-starting approach to
meet job responsibilities and accountabilities. Strives to anticipate work to be accomplished, and
initiates proper and acceptable action for the completion of work with a minimum of supervision
and instruction.
Judgment: Exercises analytical judgment in areas of responsibility. Identifies issues or situations
as they occur and specifies decision objectives. Identifies or assists in identifying alternative
solutions to issues or situations. Implements decisions in accordance with prescribed and
effective policies and procedures and with a minimum of errors. Seeks expert or experienced
advice where appropriate and researches issues, situations and alternatives before exercising
judgment.
Cooperation: Accepts supervisory instruction and direction and strives to meet the goals and
objectives of same. Questions such instruction and direction when clarification of results or
consequences are justified, i.e., poor communications, variance with established policies or
procedures, etc. Offers suggestions and recommendations to encourage and improve
cooperation intra- and inter-departmentally.
Relationships with Others: Shares knowledge with managers, supervisors and co-workers for
mutual benefit. Contributes to maintaining high morale among all employees. Develops and
maintains cooperative and courteous relationships inter- and intra-departmentally, and with
external entities with whom the position interacts. Tactfully and effectively handles requests,
suggestions and complaints in order to established and maintain good will. Emphasizes the
importance of maintaining a positive image.
Coordination of Work: Plans and organizes daily work routine. Establishes priorities for the
completion of work in accordance with sound time-management methodology. Avoids duplication
of effort. Estimates expected time of completion of work elements and establishes a personal
schedule accordingly. Attends required meetings, planning sessions and discussions on time.
Implements work activity in accordance with priorities and estimated schedules.
Safety and Housekeeping: Adheres to all established safety and housekeeping standards.
Ensures such standards are not violated.
DISCLAIMER: This job description is not an employment agreement or contract.
Management has the exclusive right to alter this job description at any time without notice.