Texas Student Assessment Program
2015–2016
Student
Data File Format
for Student Registration
and Precoding
Schedule for Submission of Student Data
Files for 2015–2016 School Year
Submission Window
Paper Administrations
Submission Window
Online Administrations
October TAKS exit level*
NA
8/31–10/23/2015
December STAAR EOC
9/28–10/16/2015
NA
NA
1/18–4/22/2016
Administration
STAAR Alternate 2
†
March TAKS exit level*
NA
1/11–3/4/2016
Spring TELPAS grades K–12*
NA
1/18–4/8/2016
March STAAR grades 4 and 7 writing and
grades 5 and 8 mathematics and reading
1/11–2/5/2016
1/11–4/1/2016§
March STAAR EOC
1/11–2/5/2016
1/11–4/1/2016
May STAAR EOC
1/11–3/18/2016
1/11–5/6/2016
May STAAR grades 3–8
1/11–3/11/2016
1/11–5/13/2016¶
July STAAR EOC
5/30–6/1/2016
5/30–7/15/2016
NA
5/23–7/15/2016
July TAKS exit level*
*Because there is no paper testing, data submitted are for the purposes of student registration and class/group creation only.
Because precoded documents are not generated, data submitted are for the purposes of student registration and class/group creation only. This
information is needed in order to transcribe STAAR Alternate 2 data into TestNav.
†
The online submission window applies to STAAR L and STAAR A students only.
§
The online submission window applies to STAAR L, STAAR A, and STAAR SOA students only.
¶
2
2015–2016 Student Data File Format for Student Registration and Precoding
Key Changes to the Student Data File Format
for Student Registration and Precoding
The following changes have been made to the Student Data File Format for Student Registration and
Precoding for 2015–2016.
Change to TELPAS Years in U.S. Schools Codes
Starting in spring 2016, there will be one code for students who have been first enrolled in school for
all or part of the current school year. Districts will no longer have to differentiate between students
who enrolled in the first and second semester of the school year.
Change to Accepted File Format
Text files will no longer be accepted. All student data files must be submitted as CSV files.
2015–2016 Student Data File Format for Student Registration and Precoding
3
Student Data File Specifications
Submitting Student Data
Student data should be submitted as a CSV file. The most common reason for failures to process is
that the file is not created as a CSV file. Excel spreadsheets are not accepted, and simply renaming
an Excel spreadsheet to CSV will not work. See below for instructions on creating CSV files.
NOTE: Some fields are not applicable for some programs; those locations and/or columns should be
left blank.
Creating CSV Data Files
PEIMS Data Element ID numbers and codes that correspond to columns are listed on the following
pages. All fields are alphanumeric. Data that are missing or not applicable are represented by blank
columns.
An Excel template, Student Data File Header, is available for use at http://www.TexasAssessment
.com /downloads.
When your file is complete, save the file to your desktop or to your desired file directory. When
saving, choose to save as a “CSV (Comma delimited)(*.csv)” file type. Files can be compressed in
ZIP format, but do not password protect files.
NOTE: Depending on your software, you might have several CSV file types from which to choose.
PC users can select any CSV file type; however, Mac users must select the “CSV (Windows)” file
type to avoid errors in their file submission.
When you save as CSV, you might be prompted with the following messages:
4
■■
If you are prompted with a message about multiple sheets, click “OK.”
■■
If you are prompted with a message about the format of your file, click “Yes.”
2015–2016 Student Data File Format for Student Registration and Precoding
General Student Registration Procedures
For help with creating a data file, registering students, and resolving error records, refer to the Texas
Assessment Management System User’s Guide at http://www.TexasAssessment.com. You can
contact Pearson’s Austin Operations Center at 800-627-0225 for questions about STAAR Alternate 2,
TELPAS, and TAKS.
Refer to the specific administration procedures included in the following pages to create a student
data file upload to register your students, or update currently registered students, for a specific
administration.
2015–2016 Student Data File Format for Student Registration and Precoding
5
STAAR Alternate 2
Use the information below to validate the STAAR Alternate 2 student data file prior to uploading to
the Texas Assessment Management System.
1. Grade levels for this administration should include only grades 3–12.
2. The following fields are required on the student data file:
Grade
County/District/Campus number
District Name
Campus Name
Student Name fields (Last Name, First Name) NOTE: Middle initial not required
PEIMS-ID
Date of Birth
3. Sex Code is required for new students only.
4. The End-of-Course Code (Course Code) field is mandatory (this field applies to grades
9–12).
5. For the following fields, if left blank, the system will try to match the student in the Student
Directory. If a match is found, it will populate the following fields with information in the
Student Directory.
Hispanic-Latino-Code
American-Indian-Alaska-Native-Code
Asian-Code
Black-African-American-Code
Native-Hawaiian-Pacific-Islander-Code
White-Code
Economic-Disadvantage-Code
Title-I-Part-A-Indicator-Code
Migrant-Indicator-Code
LEP-Indicator-Code
Bilingual-Program-Type-Code
ESL-Program-Type-Code
Career-And-Technical-Ed-Indicator-Code
6. Files are accepted in CSV format only. You should not submit an Excel spreadsheet—
save the file as a CSV file before uploading.
7. If you have high school students enrolled in more than one course, they will need to have
multiple records on the data file. List the students for each EOC assessment for which
they are to be registered.
8. Home County/District/Campus Code (Reporting CDC) should only be provided if the
student is testing in a campus that is different from the campus of enrollment.
6
2015–2016 Student Data File Format for Student Registration and Precoding
Student Data File Format
Cross-Reference
STAAR Alternate 2
DISTRICT INFORMATION
CSV file
column
Campus-ID-of-Enrollment
B
District-Name
C
Campus-Name
D
STUDENT INFORMATION
Grade-Level-Code
A
Last-Name
F
First-Name
G
Middle-Initial
H
PEIMS-ID
I
Sex-Code
J
Date-of-Birth
K
Hispanic-Latino-Code
L
American-Indian-Alaska-Native-Code
M
Asian-Code
N
Black-African-American-Code
O
Native-Hawaiian-Pacific-Islander-Code
P
White-Code
Q
Local-Student-ID (assigned by district)
AF
PROGRAM INFORMATION
Economic-Disadvantage-Code
R
Title-I-Part-A-Indicator-Code
S
Migrant-Indicator-Code
T
LEP-Indicator-Code
U
Bilingual-Program-Type-Code
V
ESL-Program-Type-Code
W
Career-And-Technical-Ed-Ind-Code
AA
TEST ADMINISTRATION INFORMATION
Administration Date
n/a
AB-AE
Local Use
End-of-Course Code
AI
Home County/District/Campus Code
BH
2015–2016 Student Data File Format for Student Registration and Precoding
7
TAKS Exit Level
Use the information below to validate the TAKS exit level student data file prior to uploading to the
Texas Assessment Management System.
1. Grade levels for this administration should include only grades 11, 12, and 13
(Adult Education).
2. The following fields are required on the student data file:
Grade
County/District/Campus number
District Name
Campus Name
Student Name fields (Last Name, First Name) NOTE: Middle initial not required
PEIMS-ID
Date of Birth
3. Sex Code is required for new students only.
4. For the following fields, if left blank, the system will try to match the student in the Student
Directory. If a match is found, it will populate the following fields with information in the
Student Directory. NOTE: These fields will no longer be collected for TAKS exit level
starting with the March 2016 TAKS exit level administration.
Hispanic-Latino-Code
American-Indian-Alaska-Native-Code
Asian-Code
Black-African-American-Code
Native-Hawaiian-Pacific-Islander-Code
White-Code
Economic-Disadvantage-Code
Title-I-Part-A-Indicator-Code
Migrant-Indicator-Code
LEP-Indicator-Code
Bilingual-Program-Type-Code
ESL-Program-Type-Code
Special-Ed-Indicator-Code
Gifted-Talented-Indicator-Code
At-Risk-Indicator-Code
Career-And-Technical-Ed-Indicator-Code
5. The Group Name field is needed to load your students into selected groups of your
choice. If this field is left blank, all students will have a generic group name of “No Group
Name Given,” and students will be grouped by campus. It is advised to provide the
Group Name field on your files so students will be grouped by more than just the campus
level.
8
2015–2016 Student Data File Format for Student Registration and Precoding
6. Score Code fields can be left blank, but there is the option to include the following two
score codes by subject on the file: X = ARD Decision, do not score, or P = Student
previously met passing standard in that subject. Note that the X score code is used as a
planning tool. If X is marked for a student for the first time in the student data file, the
student’s online test must be marked as complete with an X score code in the Texas
Assessment Management System.
7. The Test Format field should be left blank. The system will default this to O for online
testing.
8. Files are accepted in CSV format only. You should not submit an Excel spreadsheet—
save the file as a CSV file before uploading.
9. Home County/District/Campus Code (Reporting CDC) should only be provided if the
student is testing in a campus that is different from the campus of enrollment.
2015–2016 Student Data File Format for Student Registration and Precoding
9
Student Data File Format
Cross-Reference
TAKS Exit Level
DISTRICT INFORMATION
Campus-ID-of-Enrollment
District-Name
Campus-Name
CSV file
column
B
C
D
STUDENT INFORMATION
Grade-Level-Code
Last-Name
First-Name
Middle-Initial
PEIMS-ID
Sex-Code
Date-of-Birth
Hispanic-Latino-Code*
American-Indian-Alaska-Native-Code*
Asian-Code*
Black-African-American-Code*
Native-Hawaiian-Pacific-Islander-Code*
White-Code*
Local-Student-ID (assigned by district)
A
F
G
H
I
J
K
L
M
N
O
P
Q
AF
PROGRAM INFORMATION
Economic-Disadvantage-Code*
Title-I-Part-A-Indicator-Code*
Migrant-Indicator-Code*
LEP-Indicator-Code*
Bilingual-Program-Type-Code*
ESL-Program-Type-Code*
Special-Ed-Indicator-Code*
Gifted-Talented-Indicator-Code*
At-Risk-Indicator-Code*
Career-And-Technical-Ed-Ind-Code*
R
S
T
U
V
W
X
Y
Z
AA
TEST ADMINISTRATION INFORMATION
Administration Date
Local Use
Science Score Code
Social Studies Score Code
ELA Score Code
Mathematics Score Code
Group Name
Home County/District/Campus Code
n/a
AB–AE
AM
AN
AJ
AK
E
BH
*These fields will no longer be collected for TAKS exit level starting with the March 2016 TAKS exit level
administration.
10
2015–2016 Student Data File Format for Student Registration and Precoding
TELPAS
Use the information below to validate TELPAS student data files prior to uploading to the Texas
Assessment Management System.
1. Grade levels for this administration should include grades K–12.
2. The following fields are required on the student data file:
Grade
County/District/Campus number
District Name
Campus Name
Student Name fields (Last Name, First Name) NOTE: Middle initial not required
PEIMS-ID
Date of Birth
TELPAS Code
3. Sex Code is required for new students only.
4. For the following fields, if left blank, the system will try to match the student in the Student
Directory. If a match is found it will populate the following fields with information in the
Student Directory.
Hispanic-Latino-Code
American-Indian-Alaska-Native-Code
Asian-Code
Black-African-American-Code
Native-Hawaiian-Pacific-Islander-Code
White-Code
Economic-Disadvantage-Code
Title-I-Part-A-Indicator-Code
Migrant-Indicator-Code
Bilingual-Program-Type-Code
ESL-Program-Type-Code
Special-Ed-Indicator-Code
Gifted-Talented-Indicator-Code
At-Risk-Indicator-Code
Career-And-Technical-Ed-Indicator-Code
5. The Group Name field is needed to load your students into selected groups of your
choice. If this field is left blank, all students will have a generic group name of “No Group
Name Given,” and students will be grouped by campus. It is advised to provide the
Group Name field on your files so students will be grouped by more than just the campus
level.
2015–2016 Student Data File Format for Student Registration and Precoding
11
6. Years in U.S. Schools and Parental Denial Code are fields you can populate on your data
file, if you want to have them preloaded. These are not fields that can be pulled from
PEIMS submissions, but can only be done through your Student Data File submission. If
left blank, the district will need to update by student to supply this information in the
Texas Assessment Management System.
7. The Test Format field should be left blank. The system will default this to O for online
testing.
8. The TELPAS Code is a required field and must be present for each record. Verify that the
appropriate TELPAS Code has been entered on each student record.
9. The Unschooled Asylee/Refugee and Students with Interrupted Formal Education (SIFE)
Codes are not mandatory fields, but these fields can be populated on your data file if you
want them preloaded. If any of these fields is left blank, the system will default that field
to N for No.
10.Files are accepted in CSV format only. You should not submit an Excel spreadsheet—
save the file as a CSV file before uploading.
11.Home County/District/Campus Code (Reporting CDC) should only be provided if the
student is testing in a campus that is different from the campus of enrollment.
12
2015–2016 Student Data File Format for Student Registration and Precoding
Student Data File Format
Cross-Reference
TELPAS
DISTRICT INFORMATION
Campus-ID-of-Enrollment
District-Name
Campus-Name
CSV file
column
B
C
D
STUDENT INFORMATION
Grade-Level-Code
Last-Name
First-Name
Middle-Initial
PEIMS-ID
Sex-Code
Date-of-Birth
Hispanic-Latino-Code
American-Indian-Alaska-Native-Code
Asian-Code
Black-African-American-Code
Native-Hawaiian-Pacific-Islander-Code
White-Code
Local-Student-ID (assigned by district)
A
F
G
H
I
J
K
L
M
N
O
P
Q
AF
PROGRAM INFORMATION
Economic-Disadvantage-Code
Title-I-Part-A-Indicator-Code
Migrant-Indicator-Code
Bilingual-Program-Type-Code
ESL-Program-Type-Code
Special-Ed-Indicator-Code
Gifted-Talented-Indicator-Code
At-Risk-Indicator-Code
Career-And-Technical-Ed-Ind-Code
Years in U.S. Schools
Parental Denial Code
R
S
T
V
W
X
Y
Z
AA
AG
AH
TEST ADMINISTRATION INFORMATION
Administration Date
Local Use
TELPAS Code
Unschooled Asylee/Refugee Code
Students with Interrupted Formal Education Code
Group Name
Home County/District/Campus Code
n/a
AB–AE
AV
AY
AZ
E
BH
2015–2016 Student Data File Format for Student Registration and Precoding
13
STAAR Grades 3–8
Use the information below to validate STAAR 3–8 student data files prior to uploading to the Texas
Assessment Management System.
1. Grade levels should include grades 3–8 that will be testing in the March and May STAAR
administrations.
2. The following fields are required on the student data file:
Grade
County/District/Campus number
District Name
Campus Name
Student Name fields (Last Name, First Name) NOTE: Middle initial not required
PEIMS-ID
Date of Birth
3. Sex Code is required for new students only.
4. For the following fields, if left blank, the system will try to match the student in the Student
Directory. If a match is found, it will populate the following fields with information in the
Student Directory.
Hispanic-Latino-Code
American-Indian-Alaska-Native-Code
Asian-Code
Black-African-American-Code
Native-Hawaiian-Pacific-Islander-Code
White-Code
Economic-Disadvantage-Code
Title-I-Part-A-Indicator-Code
Migrant-Indicator-Code
LEP-Indicator-Code
Bilingual-Program-Type-Code
ESL-Program-Type-Code
Special-Ed-Indicator-Code
Gifted-Talented-Indicator-Code
At-Risk-Indicator-Code
Career-And-Technical-Ed-Indicator-Code
5. The Group Name field is used if you chose a sort order other than by campus/grade/
student alpha order to receive your precode materials. If you chose one of the other sort
orders, then the Group Name field will be used to sort precode materials. If you want to
have your precode materials sorted by campus/grade/student alpha order, leave Group
Name field blank.
14
2015–2016 Student Data File Format for Student Registration and Precoding
6. The Reading Test Version Code, Writing Test Version Code, Mathematics Test Version
Code, Science Test Version Code, and Social Studies Test Version Code fields are used
to register a student for the online administration of STAAR L, STAAR A, or STAAR SOA.
If a student is indicated as STAAR L, STAAR A, or STAAR SOA, that student will be
registered to test online for the appropriate assessments. STAAR L is an applicable test
version for mathematics, science, and social studies assessments. STAAR SOA is an
applicable test version for mathematics, reading, science, and social studies
assessments. If the test version code is left blank for a subject, it will default to STAAR.
7. The Above Grade Code field is used if a student is testing above grade level for a
specific subject. If a student is indicated as needing an above grade level assessment,
you will receive both the enrolled grade answer document and the above grade answer
document in your precode materials.
8. The Test Format field should be left blank. The system will default this to P for paper
administrations. For students with a STAAR L, STAAR A, or STAAR SOA test version
code, the system will default to O for online administrations.
9. Files are accepted in CSV format only.
10.Home County/District/Campus Code (Reporting CDC) should only be provided if the
student is testing in a campus that is different from the campus of enrollment.
2015–2016 Student Data File Format for Student Registration and Precoding
15
Student Data File Format
Cross-Reference
STAAR Grades 3–8
DISTRICT INFORMATION
Campus-ID-of-Enrollment
District-Name
Campus-Name
CSV file
column
B
C
D
STUDENT INFORMATION
Grade-Level-Code
Last-Name
First-Name
Middle-Initial
PEIMS-ID
Sex-Code
Date-of-Birth
Hispanic-Latino-Code
American-Indian-Alaska-Native-Code
Asian-Code
Black-African-American-Code
Native-Hawaiian-Pacific-Islander-Code
White-Code
Local-Student-ID (assigned by district)
A
F
G
H
I
J
K
L
M
N
O
P
Q
AF
PROGRAM INFORMATION
Economic-Disadvantage-Code
Title-I-Part-A-Indicator-Code
Migrant-Indicator-Code
LEP-Indicator-Code
Bilingual-Program-Type-Code
ESL-Program-Type-Code
Special-Ed-Indicator-Code
Gifted-Talented-Indicator-Code
At-Risk-Indicator-Code
Career-And-Technical-Ed-Ind-Code
R
S
T
U
V
W
X
Y
Z
AA
TEST ADMINISTRATION INFORMATION
Administration Date
Above Grade Code
Local Use
Group Name
Reading Test Version Code
Mathematics Test Version Code
Science Test Version Code
Social Studies Test Version Code
Writing Test Version Code
Home County/District/Campus Code
16
2015–2016 Student Data File Format for Student Registration and Precoding
n/a
AX
AB–AE
E
BD
BE
BF
BG
BI
BH
STAAR End-of-Course
Use the information below to validate STAAR EOC student data files prior to uploading to the Texas
Assessment Management System.
1. Grade levels for the March, May, July, and December administrations should include
only grades 5–12.
2. The following fields are required on the student data file:
Grade
County/District/Campus number
District Name
Campus Name
Student Name fields (Last Name, First Name) NOTE: Middle initial not required
PEIMS-ID
Date of Birth
End-of-Course Code (Course Code)
Test Format (Choose paper or online testing mode. For students taking STAAR L or
STAAR A, enter O in the Test Format field.)
3. Sex Code is required for new students only.
4. For the following fields, if left blank, the system will try to match the student in the Student
Directory. If a match is found, it will populate the following fields with information in the
Student Directory.
Hispanic-Latino-Code
American-Indian-Alaska-Native-Code
Asian-Code
Black-African-American-Code
Native-Hawaiian-Pacific-Islander-Code
White-Code
Economic-Disadvantage-Code
Title-I-Part-A-Indicator-Code
Migrant-Indicator-Code
LEP-Indicator-Code
Bilingual-Program-Type-Code
ESL-Program-Type-Code
Special-Ed-Indicator-Code
Gifted-Talented-Indicator-Code
At-Risk-Indicator-Code
Career-And-Technical-Ed-Indicator-Code
2015–2016 Student Data File Format for Student Registration and Precoding
17
5. The Group Name field is needed to load your students into selected groups of your
choice. If this field is left blank, all students will have a generic group name of “No Group
Name Given,” and students will be sorted by campus. It is advised to provide the Group
Name field on your files so precode materials for students will be sorted by more than
just the campus level.
6. The STAAR EOC Test Version Code field is used to register a student for STAAR, STAAR
L, or STAAR A EOC assessments. If the STAAR L or STAAR A test versions are indicated
for a student, the districts must also indicate an “O” in the Test Format field. STAAR L is
an applicable test version for Algebra I, biology, and U.S. history assessments. If the
STAAR EOC test version code is left blank, the test version will default to STAAR.
7. If you have students enrolled in more than one course, they will need to have multiple
records on the data file. List the students for each assessment for which they are to be
registered.
8. Files are accepted in CSV format only.
9. Home County/District/Campus Code (Reporting CDC) should only be provided if the
student is testing in a campus that is different from the campus of enrollment.
18
2015–2016 Student Data File Format for Student Registration and Precoding
Student Data File Format
Cross-Reference
STAAR End-of-Course
DISTRICT INFORMATION
Campus-ID-of-Enrollment
District-Name
Campus-Name
CSV file
column
B
C
D
STUDENT INFORMATION
Grade-Level-Code
Last-Name
First-Name
Middle-Initial
PEIMS-ID
Sex-Code
Date-of-Birth
Hispanic-Latino-Code
American-Indian-Alaska-Native-Code
Asian-Code
Black-African-American-Code
Native-Hawaiian-Pacific-Islander-Code
White-Code
Local-Student-ID (assigned by district)
A
F
G
H
I
J
K
L
M
N
O
P
Q
AF
PROGRAM INFORMATION
Economic-Disadvantage-Code
Title-I-Part-A-Indicator-Code
Migrant-Indicator-Code
LEP-Indicator-Code
Bilingual-Program-Type-Code
ESL-Program-Type-Code
Special-Ed-Indicator-Code
Gifted-Talented-Indicator-Code
At-Risk-Indicator-Code
Career-And-Technical-Ed-Ind-Code
R
S
T
U
V
W
X
Y
Z
AA
TEST ADMINISTRATION INFORMATION
Administration Date
Local Use
End-of-Course Code
STAAR EOC Test Version Code
Group Name
Test Format—EOC
Home County/District/Campus Code
n/a
AB–AE
AI
AW
E
AO
BH
2015–2016 Student Data File Format for Student Registration and Precoding
19
STUDENT DATA FILE FORMAT
PEIMS DATA
ELEMENT ID
AND CODE
E0017
FIELD DESCRIPTION AND ANSWER DOCUMENT CODES
(PEIMS data element names are used where available)
ANS DOC
CSV
COLUMN
file
HEADINGS
Column
(AND CODES)
A
GRADE-LEVEL-CODE
STAAR Alternate 2 = grades 03, 04, 05, 06, 07, 08, 09,
10, 11, 12
TAKS exit level = grades 11, 12, 13
NOTE: 13 = Adult Education
TELPAS = grades 0K, 01, 02, 03, 04, 05, 06, 07, 08, 09,
10, 11, 12
STAAR EOC = grades 05, 06, 07, 08, 09, 10, 11, 12
STAAR grades 3–8 = grades 03, 04, 05, 06, 07, 08
AX
ABOVE GRADE CODE
(Applicable for STAAR grades 3–8 administrations.)
Valid codes are 04, 05, 06, 07, and 08.
20
E0782
CAMPUS-ID-OF-ENROLLMENT
County/District/Campus Number
B
E0213
DISTRICT-NAME
C
E0267
CAMPUS-NAME
D
E0705
LAST-NAME
F
E0703
FIRST-NAME
G
E0704
MIDDLE-INITIAL
Take the first character from “MIDDLE-NAME”
H
E0704
PEIMS-ID
Either the student’s social security number or a stateapproved alternative ID number consisting of an “S”
followed by eight digits.
I
E0004
M
F
SEX-CODE
M = Male
F = Female
(SEX
CODE)
(M)
(F)
2015–2016 Student Data File Format for Student Registration and Precoding
J
STUDENT DATA FILE FORMAT
PEIMS DATA
ELEMENT ID
AND CODE
FIELD DESCRIPTION AND ANSWER DOCUMENT CODES
(PEIMS data element names are used where available)
E0006
DATE-OF-BIRTH
MMDDYY
(The Texas Assessment Management System will
convert the date to MM/DD/YYYY.)
E1064
HISPANIC-LATINO-CODE*
Student has been identified as Hispanic/Latino.
1 = Hispanic/Latino
0 = Not Hispanic/Latino
1
0
E1059
1
0
E1060
1
0
E1061
1
0
E1062
1
0
E1063
1
0
AMERICAN-INDIAN-ALASKA-NATIVE-CODE*
Student has been identified as American Indian or
Alaska Native.
1 = Yes
0 = No
ANS DOC
CSV
COLUMN
file
HEADINGS
Column
(AND CODES)
(DATE-OFBIRTH)
K
(ETH)
L
(1)
(0)
(I)
M
(1)
(0)
ASIAN-CODE*
Student has been identified as Asian.
1 = Yes
0 = No
(A)
BLACK-AFRICAN-AMERICAN-CODE*
Student has been identified as Black or African
American.
1 = Yes
0 = No
(B)
NATIVE-HAWAIIAN-PACIFIC-ISLANDER-CODE*
Student has been identified as Native Hawaiian or
Pacific Islander.
1 = Yes
0 = No
(P)
WHITE-CODE*
Student has been identified as White.
1 = Yes
0 = No
(W)
N
(1)
(0)
O
(1)
(0)
P
(1)
(0)
Q
(1)
(0)
*This field will no longer be collected for TAKS exit level starting with the March 2016 TAKS exit level administration.
2015–2016 Student Data File Format for Student Registration and Precoding
21
STUDENT DATA FILE FORMAT
PEIMS DATA
ELEMENT ID
AND CODE
E0785
01
02
99
00
E0894
6
7
8
9
0
E0984
1
0
FIELD DESCRIPTION AND ANSWER DOCUMENT CODES
(PEIMS data element names are used where available)
ANS DOC
CSV
COLUMN
file
HEADINGS
Column
(AND CODES)
ECONOMIC-DISADVANTAGE-CODE*
NOTE: For precoding file, use only the second digit.
1 = Eligible for free meals under the National School
Lunch and Child Nutrition Program
2 = Eligible for reduced-price meals under the National
School Lunch and Child Nutrition Program
9 = Other economic disadvantage
0 = Not identified as economically disadvantaged
(ED)
TITLE-I-PART-A-INDICATOR-CODE*
6 = Student attends campus with schoolwide program
7 = Student participates in program at targeted
assistance school
8 = Student is previous participant in program at
targeted assistance school (not a current
participant)
9 = Student does not attend a Title I, Part A school but
receives Title I, Part A services because the student
is homeless
0 = Student does not currently participate in and has not
previously participated in program at current
campus
(TIA)
(6)
(7)
MIGRANT-INDICATOR-CODE*
Student has been identified as a migrant student.
1 = Yes
0 = No
(MS)
LEP-INDICATOR-CODE*
Student has been identified as limited English proficient
by the language proficiency assessment committee
(LPAC).
NOTE: Does not apply to TELPAS.
C = Student is currently identified as LEP
F = Student has met criteria for bilingual/ESL program
exit, is no longer classified as LEP in PEIMS, and is
in his or her first year of monitoring
S = Student has met criteria for bilingual/ESL program
exit, is no longer classified as LEP in PEIMS, and is
in his or her second year of monitoring
0 = All other enrolled students
(01)
(02)
(99)
(00)
S
(8)
(9)
(0)
T
(1)
(0)
(L)
(C)
(M1)
(M2)
(0)
*This field will no longer be collected for TAKS exit level starting with the March 2016 TAKS exit level administration.
22
R
2015–2016 Student Data File Format for Student Registration and Precoding
U
STUDENT DATA FILE FORMAT
PEIMS DATA
ELEMENT ID
AND CODE
FIELD DESCRIPTION AND ANSWER DOCUMENT CODES
(PEIMS data element names are used where available)
(B)
(2)
(3)
(4)
(5)
(0)
V
ESL-PROGRAM-TYPE-CODE*
2 = English as a second language/content-based
3 = English as a second language/pull-out
0 = Student does not participate in the English as a
second language (ESL) program
NOTE: For bilingual or ESL students, program
information should reflect enrollment in either a bilingual
or an ESL program, not both.
(ESL)
(2)
(3)
(0)
W
SPECIAL-ED-INDICATOR-CODE*
NOTE: Does not apply to STAAR Alternate 2.
1 = Student is participating in a special education
program
0 = Student is not participating in a special education
program
(SE)
X
GIFTED-TALENTED-INDICATOR-CODE*
Student is participating in a state-approved Gifted/
Talented program.
NOTE: Does not apply to STAAR Alternate 2.
1 = Yes
0 = No
(G/T)
AT-RISK-INDICATOR-CODE*
Student is designated as being at risk of dropping out of
school under state-mandated academic criteria only.
NOTE: Does not apply to STAAR Alternate 2.
1 = Yes
0 = No
(AR)
E1042
2
3
4
5
0
BILINGUAL-PROGRAM-TYPE-CODE*
2 = Transitional bilingual/early exit
3 = Transitional bilingual/late exit
4 = Dual language immersion/two-way
5 = Dual language immersion/one-way
0 = Student does not participate in the bilingual
education program
E1043
2
3
0
E0794
1
0
E0034
1
0
E0919
1
0
ANS DOC
CSV
COLUMN
file
HEADINGS
Column
(AND CODES)
(1)
(0)
Y
(1)
(0)
Z
(1)
(0)
*This field will no longer be collected for TAKS exit level starting with the March 2016 TAKS exit level administration.
2015–2016 Student Data File Format for Student Registration and Precoding
23
STUDENT DATA FILE FORMAT
PEIMS DATA
ELEMENT ID
AND CODE
E0031
1
2
3
0
FIELD DESCRIPTION AND ANSWER DOCUMENT CODES
(PEIMS data element names are used where available)
CAREER-AND-TECHNICAL-ED-IND-CD*
Indicates whether student is enrolled in one or more
state-approved vocational education courses.
(Grades 6–12, all programs)
1 = Enrolled in one or more state-approved career and
technical courses as an elective
2 = Participant in the district’s career and technical
coherent sequence of courses
3 = Participant in district’s tech prep program
0 = No participation in career and technical courses
ANS DOC
CSV
COLUMN
file
HEADINGS
Column
(AND CODES)
(CT)
(1)
(2)
(3)
(0)
LOCAL USE†
AB-AE
SCIENCE SCORE CODE†
NOTE: The following codes apply only to TAKS exit
level.
X = ARD Decision, do not score
P = Student previously met passing standard in science
SOCIAL STUDIES SCORE CODE†
NOTE: The following codes apply only to TAKS exit
level.
X = ARD Decision, do not score
P = Student previously met passing standard in social
studies
ELA SCORE CODE†
NOTE: The following codes apply only to TAKS exit
level.
X = ARD Decision, do not score
P = Student previously met passing standard in ELA
(S)
LOCAL-STUDENT-ID
Optional, assigned by the school district.
(SS)
AN
(X)
(P)
(ELA)
AJ
(X)
(P)
(M)
AK
(X)
(P)
(LOCALSTUDENT-ID)
*This field will no longer be collected for TAKS exit level starting with the March 2016 TAKS exit level administration.
†
This element is not part of the PEIMS data collection system.
24
AM
(X)
(P)
MATHEMATICS SCORE CODE†
NOTE: The following codes apply only to
TAKS exit level.
X = ARD Decision, do not score
P = Student previously met passing standard in
mathematics
E0923
AA
2015–2016 Student Data File Format for Student Registration and Precoding
AF
STUDENT DATA FILE FORMAT
PEIMS DATA
ELEMENT ID
AND CODE
FIELD DESCRIPTION AND ANSWER DOCUMENT CODES
(PEIMS data element names are used where available)
ANS DOC
CSV
COLUMN
file
HEADINGS
Column
(AND CODES)
END-OF-COURSE CODE*
NOTE: Applicable for STAAR EOC and STAAR Alternate
2.
A1 = Algebra I
A2 = Algebra II (Not applicable for STAAR Alternate 2)
BI = Biology
E1 = English I
E2 = English II
E3 = English III (Not applicable for STAAR Alternate 2)
US = U.S. History
AI
STAAR EOC TEST VERSION CODE*
NOTE: The following code applies only to the STAAR
EOC assessments.
S = STAAR
L = STAAR L
A = STAAR A
AW
YEARS IN U.S. SCHOOLS*
NOTE: Applicable for TELPAS grades 1–12; not
applicable for kindergarten.
YEARS IN U.S.
SCHOOLS
(YRS on
“Register
Students”
screen)
1 = First enrolled in U.S. schools during part or
all of the current school year
2 = Has been enrolled in U.S. schools for all or
part(s) of 2 school years
3 = Has been enrolled in U.S. schools for all or
part(s) of 3 school years
4 = Has been enrolled in U.S. schools for all or
part(s) of 4 school years
5 = Has been enrolled in U.S. schools for all or
part(s) of 5 school years
6 = Has been enrolled in U.S. schools for all or
part(s) of 6 or more school years
(Yr 1)
PARENTAL DENIAL CODE
The parent or guardian has denied placement of the
student in any special language program.
NOTE: Applicable for TELPAS only.
1 = Yes
0 = No
NOTE: “Yes” is equivalent to a value of ‘C’ in the
PARENTAL-PERMISSION-CODE (PEIMS data element
E0896.)
AG
(Yr 2)
(Yr 3)
(Yr 4)
(Yr 5)
(Yr 6 or more)
PD
AH
(1)
(0)
*This element is not part of the PEIMS data collection system.
2015–2016 Student Data File Format for Student Registration and Precoding
25
STUDENT DATA FILE FORMAT
PEIMS DATA
ELEMENT ID
AND CODE
FIELD DESCRIPTION AND ANSWER DOCUMENT CODES
(PEIMS data element names are used where available)
ANS DOC
CSV
COLUMN
file
HEADINGS
Column
(AND CODES)
TELPAS CODE*
NOTE: Applicable for TELPAS only.
H = Holistic Ratings only
O = Online Reading test only
A = All applicable (Holistic Ratings and Online Reading
test for grades 2–12; Holistic Ratings only for grades
K–1)
N = None (Used when no registration record is created.
Used only for updating student information, such as
Years in U.S. Schools.)
AV
UNSCHOOLED ASYLEE/REFUGEE CODE*
NOTE: Applicable for TELPAS only.
Y = Yes
N = No
AY
STUDENTS WITH INTERRUPTED FORMAL
EDUCATION (SIFE) CODE*
NOTE: Applicable for TELPAS only.
Y = Yes
N = No
AZ
GROUP NAME*
If you chose to receive your precode materials by class
group, this field will be used to determine the sort order.
If this field is left blank it will be defaulted to “NO NAME
GIVEN.”
READING TEST VERSION CODE*
NOTE: Applicable for STAAR grades 3–8 only.
S = STAAR
A = STAAR A
R = STAAR SOA (Applicable for grades 4, 6, and 7 only.)
BD
MATHEMATICS TEST VERSION CODE*
NOTE: Applicable for STAAR grades 3–8 only.
S = STAAR
L = STAAR L
A = STAAR A
R = STAAR SOA (Applicable for grades 4, 6, and 7 only.)
BE
*This element is not part of the PEIMS data collection system.
26
E
2015–2016 Student Data File Format for Student Registration and Precoding
STUDENT DATA FILE FORMAT
PEIMS DATA
ELEMENT ID
AND CODE
FIELD DESCRIPTION AND ANSWER DOCUMENT CODES
(PEIMS data element names are used where available)
ANS DOC
CSV
COLUMN
file
HEADINGS
Column
(AND CODES)
SCIENCE TEST VERSION CODE*
NOTE: Applicable for STAAR grades 5 and 8 only.
S = STAAR
L = STAAR L
A = STAAR A
R = STAAR SOA
BF
SOCIAL STUDIES TEST VERSION CODE*
NOTE: Applicable for STAAR grade 8 only.
S = STAAR
L = STAAR L
A = STAAR A
R = STAAR SOA
BG
WRITING TEST VERSION CODE*
NOTE: Applicable for STAAR grades 4 and 7 only.
S = STAAR
A = STAAR A
BI
TEST FORMAT–EOC*
NOTE: Applicable for all STAAR EOC tests.
P = Paper
O = Online
AO
HOME COUNTY/DISTRICT/CAMPUS CODE*
Indicates the home county/district/campus (reporting
CDC) number of a student testing online (or a STAAR
Alternate 2 student). This code indicates that the
student should be reported to a campus other than the
one in which the student is testing. This should only be
provided if the student is testing in a campus that is
different from the campus of enrollment.
BH
NOTE: For paper testing, the campus header will still be
used for reporting.
ACTION-INDICATOR
D = Delete
Used to unregister students from the administration.
M = Move
Used to move student registrations from campus to
campus within a district.
AS
*This element is not part of the PEIMS data collection system.
2015–2016 Student Data File Format for Student Registration and Precoding
27