#5
30th APR SCOUT JAMBOREE
16th NIPPON JAMBOREE
May, 2013
Date: Thursday, 1st August to Wednesday, 7th August, 2013
Venue: Kirara-hama, Yamaguchi, Japan
Welcome
give everyone a strong idea of what brotherhood
in Scouting truly means. The spirit of goodwill
and friendship to nourish our strength and unity
as a region and as members of world Scouting
should be the atmosphere of the camp.
Not being new in hosting world and regional
events, I am confident that the Scout Association
of Japan (SAJ) has designed the Jamboree in such
a way that it will become a unique experience
for everyone. Something that participants will
look forward to and will be happy to remember
over and over again once it is accomplished. SAJ
leaders are enthusiastic to provide their best,
and the warmest Japanese hospitality. I am
sure that everybody will enjoy both!
Dr. Chao Shou-Po
Asia-Pacific Regional Scout Committee
Knowing that Regional Jamboree is always a
unique opportunity for young people to meet
Scouts from different countries, I urge everyone
who will be taking part in the coming Jamboree
to take that chance to learn and to know each
other in various ways.
Being at the Jamboree is one of the best part of
Scouting, for it opens doors for cultural exchange
where Scouts get fun but with a purpose - learning
each other’s culture and strengthening friendship.
Thank you in advance to the Scouts at regional
and world levels whom I know are putting lot of
hard work and long months of preparation to be
in this forthcoming Asia-Pacific Regional Scout
Jamboree.
In the coming Jamboree, the seven-day event,
will surely produce a lasting experience that will
Wishing all participants a great Jamboree!
Contents
01• Welcome by Dr. Chao Shou-Po
02• Welcome by Minoru Nishimura
• Jamboree Organisation
• Participants
• Participating Countries and
Territories
03• Programme (Update)
05• IST (Update)
• Special Guest (Update)
• Scout Guest (Update)
06• Jamboree Site
07• Rubbish Disposal
• Camping Items
• Use of Bicycles at the Jamboree site
08• Food at the Jamboree
• Jamboree Handbook and
Cook Book
• Cooking Stoves and Gas
Cartridges
09• Risk and Crisis Management
10• Medical System at the Jamboree
• Safe from Harm
11• Arrival and Departure
• ID Card
• Young Correspondent and
Media Contact Person
12• 23WSJ Study Visit
13• Day Visitor (Update)
1
14• Jamboree Build Team
• Jam Hotel
• Tent
• APR 3-day Package
• Contingent Health and Safety
Checklist
15• Jamboree Items
16• 30APRSJ/16NJ Facebook Page
• Contingent Reception
• Visa Application
• Jamboree Song
• Content of Bulletins
• Appendix
• Contact Information
16NJ / 30APRSJ JAPAN 2013
Welcome
its preparation has involved many challenges.
During 30APRSJ/16NJ, observation teams from
the World Organization of the Scout Movement
(WOSM) and representatives of the Contingents
at 23WSJ will visit the Jamboree. I hope everyone
in the Contingents will enthusiastically take
part in this Jamboree, so that the participating
Scouts will have a wonderful experience.
Minoru Nishimura
Chairman of 23WSJ Committee and
Vice-President of 30APRSJ/16NJ
As 30APRSJ/16NJ is the Pre-Jamboree for
23WSJ, we will be welcoming many participants
from overseas. I know that Japanese Scouts
are eager to extend a warm welcome to their
brothers and sisters from around the world. And
I am confident overseas participants will return
to their countries with joyful memories of the
friendships fostered at the Jamboree and that
those friendships will bloom in 2015 at 23WSJ.
The start of the 30th Asia-Pacific Regional
Scout Jamboree and the 16th Nippon Jamboree
(30APRSJ/16NJ) is just two months away. Are
you all prepared for this great adventure?
As you may know, 30APRSJ/16NJ is the PreJamboree of the 23rd World Scout Jamboree,
which will be held at the same venue in 2015.
Since 30APRSJ/16NJ will differ from previous
Jamborees in terms of the duration, the
programme and how the event will be run,
I am looking forward to seeing you all at
Kirarahama!
Jamboree Organisation
Participants
Departments will be primarily responsible
for managing and operating the Jamboree
under the leadership of the 30APRSJ/16NJ
Committee, which will be supervised by the
Camp Chief and the Deputy Camp Chief of
the Jamboree.
As of the end of April 2013, a total of 14,000
Scouts, comprising 12,500 Scouts from Japan
and 1,500 Scouts from 50 other countries,
are to participate in 30APRSJ/16NJ.
Participating Countries and Territories
We have received registrations
from the countries and territories
listed below. In addition, many
other countries will be invited
through the solidarity initiative,
Operation Kirara.
16NJ / 30APRSJ JAPAN 2013
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United States
United Kingdom
Israel
Italy
Indonesia
Ecuador
Australia
Austria
Netherlands
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Canada
Korea
Saudi Arabia
Singapore
Switzerland
Sweden
Sri Lanka
Thailand
Scouts of China
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Hong Kong
Macau
Nepal
Bangladesh
Philippines
Brazil
Malaysia
Maldives
Russia
Programme (Update)
Module Activities
Global Development Village (GDV)
Community
This activity will raise your awareness of global
issues from 6 perspectives: Peace, Environment,
Health, Human Rights, Development, and Disaster
Mitigation. The intention is that participants will be
inspired to tackle global issues. We are expecting
the active participation of 16 NGOs and NPOs.
They will include the World Food Programme
(WFP), which is a UN humanitarian programme
addressing the issue of hunger, the United Nations
Human Settlements Programme (UN-HABITAT),
and Plan Japan, which promotes children’s rights.
In addition, many booths will be set up by the
Contingents from Japan and overseas. In total,
there will be a choice of 54 activities.
Scouts will visit 19 towns and cities in Yamaguchi,
receiving a warm welcome from the local people
and students, and making friends at local
elementary and junior high schools. Scouts will
have opportunities to learn about the local areas,
such as through visits to local manufacturers.
Nature
We are planning various activities that will enable
you to experience the natural beauty of the
Yamaguchi countryside. For example, Scouts will
hike on Mount Hujio, which is near the Jamboree
site, go rock climbing, or climb Mount Akiho. In
addition, further from the Jamboree site, Scouts
will experience the Adventure Programme at
the National Yamaguchi Tokuji Youth Outdoor
Learning Center and raft making at Hikaru City.
Culture
Experience music, dance, costumes and crafts
from Japan and around the world. There will
be craft workshops on mizuhiki, the traditional
cord featured in the Jamboree logo, traditional
hanagasa dance from Yamagata, Japanese
taiko drumming, and goldfish lanterns from
Yamaguchi. There will be 50 booths. In addition,
the Cool Japan booth will introduce traditional
arts, and WOSM will run the Messengers of
Peace workshop.
Hiroshima Peace Programme
Through various activities, Scouts will deepen
their appreciation of the importance of striving for
peace. Examples include a visit to the Hiroshima
Peace Memorial Museum and Hiroshima Peace
Memorial Park, a poetry workshop, an origami
(paper folding craft) crane workshop, and a
calligraphy workshop.
Science
Sub Camp Life
This is an opportunity to deepen your
understanding of science through programmes
on such topics as how airplanes fly, microhydro
power generation, and how cameras work. In
addition, there will be pavilions run by Chugoku
Electric Power Company, Yakult Pharmaceutical
Industries and other companies. We are
expecting to have 30 workshops and pavilions
in this module.
The Sub Camp is where Scouts will spend much
of their time at the Jamboree together with
other members of their patrol and unit. They
will eat and sleep there. The Sub Camp is the
Scouts’ home, where they can reflect on what
they have done during the day and share their
experiences with others. Life at the Sub Camp is
a major element of the Jamboree programme.
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16NJ / 30APRSJ JAPAN 2013
Schedule of Module Activities
Each Sub Camp at 30APRSJ/16NJ will have its
own schedule for module activities. During the
Jamboree, every Scout will take part in 3 onsite
module activities and 2 offsite module activities.
Module Activity Schedule
Hub
Animal Hub
Sub Camp
Armadillo
Group
A
B
Bear
C
A
B
Camel
C
(Thu) 1st
of August
A
Deer
B
A
Eagle
B
A
Falcon
B
A
B
Opening Ceremony
GDV
(Fri) 2nd
of August
(Sat) 3rd
of August
Bird Hub
Science
Culture
Culture
GDV
Peace Programme
Culture
(Sun) 4th
of August
(Mon) 5th
of August
(Tue) 6th
of August
GDV
Science
Culture
Peace
Programme
Culture
Nature
Science
Cultural Exchange Day
Culture
Science
Com- Community munity
Culture
Nature
Community
(Fri) 7th
of August
Science
Science
Nature
GDV
ComNature
munity
GDV
GDV
Culture
Closing Ceremony
Overseas participant will be allocated to Group C of the Armadillo SC and Bear SC.
Cultural Exchange Day
Opening Ceremony
The 4th of August is Cultural Exchange Day,
featuring various activities inspired by the
“Innovation” theme.
Faith and Beliefs Zone
Theme: Energy
Date: Thursday, 1st of August, 15:30–16:30
Date: Sunday, 4th of August, 9:30–11:00
Faith and Beliefs: Scouts can practice their own
Arena Event
faith and learn about those of fellow Scouts from
around the world. Affirming their commitment
to striving for world peace, Scouts will also learn
to communicate in ways that transcend family
background, nationality, and faith.
Theme: Innovation
Date: Sunday, 4th of August, 15:30–17:00
Closing Ceremony
Theme: Harmony
Date: Wednesday, 7th of August, 19:00–20:30
Enjoy the food of Yamaguchi: local foodstuffs
and dishes from Yamaguchi will figure prominently
on the Jamboree menu.
Arena Event: Performances of the traditional
arts of Japan
Cultural Exchange: Between lunch and dinner,
Scouts can engage in cultural exchanges at
their Sub Camps.
16NJ / 30APRSJ JAPAN 2013
4
IST (Update)
Life at the Adult Camp Area
that have been made, and IST members in some
cases may be assigned to departments that were
not on their assignment wish lists. It should be
recognized that all the jobs are necessary and
important for the running of the Jamboree.
From dinner on the 29th of July to breakfast on
the 9th of August, meals will be provided for all
CMT and IST members at the Dining Hall.
IST Assignment
IST Training
Based on Contingent registration, the Human
Resources Department is currently working on
the IST Assignment. Assignment notices will
be sent to IST members via the National Scout
Organisations to which they belong. Please note
that we cannot satisfy all the assignment requests
After dinner on the 29th of July and during
the morning of the 30th of July, IST members
will receive general training. Following the
training, IST members will be dispatched to the
departments to which they are assigned.
Special Guest (Update)
As mentioned in Bulletin 4, each Contingent can
nominate a Special Guest. For information on
who would qualify as a Special Guest, please
refer to Bulletin 4.
Arena Event, Special Guests may enter the Arena
up to one hour before the start of each event.
The proposed schedules of the events are:
• Opening Ceremony/Guest Reception (1st of
August, 13:00–14:00)
• Opening Ceremony (1st of August, 15:30–
16:30)
• Arena Event (4th of August, 15:30–17:30)
• Closing Ceremony (19:00–20:30)
Special Guests will be invited in accordance with
the following schedule:
• 9:00–17:00 from the 1st of August to the 6th
of August
• 9:00–until the end of the Closing Ceremony
on the 7th of August
If you wish to nominate a Special Guest for
the Jamboree, please return the Special Guest
Nomination Form by the 25th of June, 2013.
For the Opening and Closing Ceremonies and the
Scout Guest (Update)
As mentioned in Bulletin 4, Contingents can invite
officials of their National Scout Organizations
to the Jamboree. Scout Guests should be
registered in advance and each Contingent
will be responsible for its Scout Guests for the
duration of their visits.
regards offsite accommodation, each Contingent
should arrange this at its own cost.
Fee
Admission: 5,000 JPY per person per day
(Admission will include neckerchief, ID card,
Handbook, 3 meals in the Dining Hall, etc.)
Onsite accommodation: Tent arranged by the
Contingent or the Jam Hotel (at additional cost)
Scout Guests may stay for a maximum of 3 days
and 2 nights during the period from the 1st to
the 7th of August. Scout Guests should enter
and leave the Jamboree between 9:00 and
17:00. For onsite accommodation, Contingents
can arrange their own tents or use the Jam
Hotel mentioned on page 18 of this Bulletin. As
To register Scout Guests, please return the
completed Scout Guest Form by the end of June
2013.
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16NJ / 30APRSJ JAPAN 2013
Science
Module
Main Parking
Adult Camp Area
Dining
Hall
Welcome
Centre
Arena
APR Scout
Centre/
Jamboree HQ
Plaza
Plaza
GDV
Culture Armadillo
SC
Module
MoP
Bear SC
Animal Hub
Camel SC
Deer SC
Shower
Indoor
Swimming
Facility
Eagle SC
Faith and
Beliefs Zone
Falcon SC
Bird Hub
Jamboree
Hospital
Jamboree Site
Facilities
5. Programme area
Onsite module activities (GDV, Culture and
Science) will take place here.
1. Plaza
The Plaza will be set up to provide services for
participants and Day Visitors.
• Scout Shop: Jamboree items and other
Scouting items
• Mini Stage: Day Visitor Show and performances
by Yamaguchi prefecture
• Post Office: Postal service and ATM
• Photo: Taking photos of Units, sales of photorelated items such as film and batteries, and
battery charging service
• Food: Snacks and light meals for Day Visitors
• Other: Many other items, including drinks
and souvenirs, will be available.
6. Main Parking
The Main Parking area includes the parking lot
for CMT and IST members, Day Visitors and
Guests. The Welcome Centre and Bus Terminal
will be here, too.
Sub Camp
There will be 6 Sub Camps, each hosting 50
Units comprising 2000 participants. Overseas
participants will be allocated to Armadillo SC
and Bear SC. Armadillo, Bear, Camel and Deer
SCs form one Hub, and Eagle and Falcon SCs
form another Hub.
2. APR Scout Centre and Jamboree
Headquarters
The APR Scout Centre and Jamboree
Headquarters will be in the Kirara Dome. The
APR Scout Centre will introduce Scouting from
different Scout councils in Japan and from
National Scout Organizations around the world.
This area will also serve as the headquarters
of each Contingent. In addition, the Business
Centre will support the activities of Contingents.
IMAL HUB
AN
AR
M A DILLO
IMAL HUB
AN
IMAL HUB
AN
IMAL HUB
AN
BEAR
C A M EL
DEER
H
BIRD UB
H
BIRD UB
EAGLE
FA L C O N
3. Arena
Opening and Closing Ceremonies and the Arena
Show will be held here.
4. Faith and Beliefs Area
1. Campsite
Participants can practice their faiths here.
In addition, there will be a workshop for
participants to deepen their understanding of
other faiths from around the world.
Each unit will be provided with a space of
approximately 20m X 25m. The cooking area
should be located beside the road. In addition,
there should be an appropriate distance
16NJ / 30APRSJ JAPAN 2013
6
Rubbish Disposal
between your tents and those of neighbouring
Units. Campsites will not have electricity.
2. Water
Waste should be separated according to the
regulations of Yamaguchi prefecture as follows:
Water points will be provided for every 2 Sub
Camps. The water of Yamaguchi is clean and
safe to drink. You will need to bring a container
to carry water to your campsite.
1. Combustible material: food waste, paper,
wood, and plastic containers
2. Incombustible material: metal, pottery,
glass, gas cartridges (not those provided for
cooking)
3. Items to be recycled: cans, glass bottles,
plastic bottles, and cardboard.
3. Lavatories
Lavatories will be provided for every 2 Sub
Camps, with separate lavatories for males and
females.
4. Showers
Showers for Units will be provided at one place,
with separate showers for males and females.
Separate showers will be provided for Unit
Leaders and Scouts.
5. Common Facilities
Each Hub is equipped with a Hub Clinic, which
will be open in the morning and evening. A
doctor or nurse at the Hub Clinic will provide
treatment and assistance for those whom Unit
Leaders cannot treat. In addition, items such as
drinks will be sold in the Shop at each Hub.
A Food Distribution Point will be provided for
every 2 Sub Camps.
Camping Items
For Hubs and Sub Camps, we are planning to
introduce electricity at extra cost.
At 30APRSJ/16NJ, the camping items listed
below are available for each Unit.
Item
Amount
Specification
Adult Camp Area
Wooden
rafter
6 per pack
4.5cm × 4.5cm
× 4m
CMT and IST members and other adult leaders
will stay in the Adult Camp Area. Each Contingent
will be allocated a 20m X 20m area for every 40
people. Lavatories and showers will be provided
in the Adult Camp Area.
Composite
Panels
8 per pack
90cm × 180cm
× 9mm
Bamboo
Poles
14 per pack
Diameter
4–6cm × 4m
Use of Bicycles at the Jamboree site
The members of CMT and IST may use bicycles at
the Jamboree site in accordance with the rules and
regulations. Cyclists must keep to the driveway and
wear helmets. The area inside Kirara Memorial Park is
off-limits for cyclists. There will be designated parking
areas for bicycles. You can cycle into the Sub Camp
area up to the Sub Camp Square. From there, you
should dismount and push your bicycle.
If your Contingent wishes to bring bicycles to the
Jamboree, it will need to inform the Jamboree office
of the number of bicycles and the names of the
people who will use the bicycles and their registration
categories. Upon arrival, a certificate will by issued by
the Transport Department.
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16NJ / 30APRSJ JAPAN 2013
Food at the Jamboree
In Bulletin 4, we announced the menu for
participants. However, in order to ensure
efficiency, we have made some changes to the
menu and the ingredients. Please refer to the
food menu attached to this Bulletin.
rations will be included in the first distribution
of food after arrival. Each unit will need to take
care of its emergency rations.
Cook Book
The detailed menu can be found in the Cook
Book, which includes lists of ingredients for
each day and each recipe.
Overseas participants can choose a staple food
from rice, pasta, noodles, and bread
Other
The breakfast on the 8th of August will be
emergency rations, which will also be used if
an emergency occurs. However, as it would
be difficult to distribute the emergency rations
in the event of an emergency, the emergency
• Breakfast will be an easy-to-cook meal
• On Cultural Exchange Day (4th of August,
2013), the cuisine of Yamaguchi will be
provided
Jamboree Handbook and Cook Book
To help Contingents prepare for the Jamboree,
we will distribute PDFs of the Handbook,
Programme Guidebook and Cookbook in June.
The printed Handbook and Cookbook will be
distributed to participants upon their arrival.
• The Handbook includes an overview of
life at the Jamboree, the programme, onsite facilities, etc. Different editions will be
provided for adults (Unit Leaders and IST)
and participating Scouts, respectively.
• The Cookbook, containing information on
the ingredients provided and recipes for the
proposed menu, will be issued to each patrol.
• The Programme Guidebook contains detailed
information on the Jamboree programme,
including the outline, schedule, locations,
things to bring, etc.
Cooking Stoves and Gas Cartridges
As mentioned in Bulletin 4, for cooking, participants will use cooking stoves and
gas cartridges. Regarding storage of the gas cartridges at the campsite, they
must be placed in the shade, not in direct sunlight or in a closed-up tent. In
addition, when returning an empty gas cartridge, do not make a hole in the
cartridge to ensure that it is empty.
16NJ / 30APRSJ JAPAN 2013
8
Risk and Crisis Management
30APRS/16NJ will establish risk management
and crisis management systems in order to
protect all participants, including Day Visitors,
from dangers.
preparations for natural disasters, which cannot
be prevented. Crisis management refers to
procedures taken to minimize harm. The Safe
from Harm e-learning training is part of this risk
and crisis management.
Risk management refers to procedures taken
to prevent dangers from materializing and
Actions
Risk
Management
Preliminary
Measures
Crisis Management
when Emergency
Occurs
Crisis
Management
Postmortem
Measures
Preventive Measures
• Preventive action
• Preparation for crisis
• Everyday Security
• Confirmation of Crisis
Management System
Normal Structure
• Risk Management Meeting
(Departments, SC,
Contingents)
• Risk and Crisis Management
Office in Safety Department
Initial Reaction when
Emergency occurs
• Ensure Security
• Minimize Damage
• Dealing with the media
(Centralization)
Emergency Structure
• Jamboree Crisis
Management Headquarters
(Jamboree president and
vice-presidents, heads of
departments)
• Risk and Crisis Management
Office in Safety Department
Mid-term・Long-term
Action
• Recovery and prevention
of recurrence
• Resume normal life
• Announcing the end of
the crisis
Risk and Crisis Management System
1.Jamboree Risk/Crisis Management
Headquarters
3.Risk/Crisis Management Office
in Safety Department
The Jamboree Risk/Crisis Management Headquarters
will consist of the head of the Jamboree Risk/
Crisis Management Headquarters (Jamboree
Camp Chief), the deputy head (Jamboree
Deputy Camp Chief), staff of the headquarters,
Sub Camp Chiefs, the Head of Module Activities,
Risk and Crisis Management Office of the Safety
Department, and the Risk and Crisis Management
Officers of SCs and Module Activities.
The Risk/Crisis Management Office will be in the
Safety Department and will coordinate with the
Risk/Crisis Managers.
4.Risk/Crisis Manager
Each department, SC, module activity, and
Contingent will appoint a Risk/Crisis Manager,
who will coordinate with the Risk/Crisis Management
Office in the Safety Department. In normal
circumstances, the Risk/Crisis Managers’ Meeting
will be held to share information for the purpose
of emergency prevention.
The head of the Jamboree Risk/Crisis Management
Headquarters will convene a Risk/Crisis Management
Meeting as necessary. In some cases, heads of
Contingents will be summoned to the meeting
as well.
Based on this Risk/Crisis Management System,
preventive measures for food poisoning and
disaster mitigation measures for tsunami will
be implemented.
2.Emergency Headquarters
(in the event of an emergency)
The Risk/Crisis Management Headquarters
will establish the Emergency Headquarters,
primarily staffed by its personnel, in the event
of an emergency.
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16NJ / 30APRSJ JAPAN 2013
Medical System at the Jamboree
There will be a Medical System to manage the
participants’ health and treat injuries and illness.
Contingents need to arrange transportation to
an offsite hospital.
1. Jamboree Hospital
2. Hub Clinic
The Jamboree Hospital will accommodate
participants who cannot continue camping. It
offers the most comprehensive level of care
available at the Jamboree site. If complicated
surgery or diagnosis is required, the patient
will be transferred to an offsite hospital. Any
treatment at the offsite hospital will be at cost,
and Unit Leaders will need to accompany the
patient. In addition, cases may arise in which
Every Hub will have a Hub Clinic, which will be
staffed by doctors and nurses who will treat
injuries or illness that cannot be treated by Unit
Leaders. Likewise, the Jamboree Hospital will
serve the Adult Camp Area.
3. First Aid Point
Whenever there is an event in the Arena, First
Aid Staff will be stationed at the Rest Space.
Safe from Harm
3. How to take the training?
As mentioned in previous Bulletins, for
30APRSJ/16NJ, Safe from Harm training has
been introduced for all Unit Leaders and CMT
and IST members who are 18 years old or older.
This training addresses the issues of bullying,
abuse, harassment, neglect and exploitation,
including how to prevent their occurrence and
how to respond to them in the event that they
arise during the Jamboree.
Register on the Safe from Harm website
Take modules 1 to 9
Take the final test (an accuracy rate of at least
75% is required to pass the test)
(If you pass,)
a certificate will
appear on the display,
which you should
print and bring to
the Jamboree
To take this course on the Internet, you need
to enter information such as your name and
e-mail address. The e-learning training will be
available until the beginning of the Jamboree.
If you wish to take the course on paper, please
contact the Jamboree Office.
To complete the course, you will need to pass the
final test. Once you have passed the final test,
a certificate will be issued, and you will need to
print out the certificate and bring it with you.
4. Take the training on the Internet
Please visit the 30APRSJ/16NJ website.
(http://www.scout.or.jp/e/event/30APRSJ_16NJ/
index.html)
1. Who needs to take the training?
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•
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5. Take the training on paper
Unit Leaders
IST
JDT/JCT/JMT/JPT
CMT
If you wish to take the training on paper, please
contact the Jamboree Office through your
Contingent.
2. Schedule
The training will be available until the start of
the Jamboree
16NJ / 30APRSJ JAPAN 2013
(If you fail), take the
test again until you
pass. The questions
will be different every
time you take the test.
10
Arrival and Departure
Scout arrival procedure
1
Enter via the Main Gate.
2
Register at the Welcome Centre
located in the Main Parking area.
The Unit Leader and one other leader
will receive the Welcome Kit.
３
Each Unit will be transported
to the Sub Camp area.
4
Each Unit will walk to its Sub Camp.
Content of the welcome kit
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•
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•
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Participant Handbook
Adult Leaders Handbook
Cook Book
Participant Neckerchief
Adult Leaders Neckerchief
ID Card
Every participant, including the CMT, will be
issued with an ID Card. There are two types of ID
Cards: with an IC chip or without an IC chip. ID
cards with chips will be issued to adult leaders.
ID cards without chips will be issued to Scouts.
Patrol leaders will be issued with an extra ID card
with a chip in addition to their personal ID card.
Young Correspondent and
Media Contact Person
Young Correspondents appointed in each Unit
will work on public relations for the Jamboree,
publicizing news of the Jamboree throughout Japan
and around the world. In addition, supported by
Unit Leaders and the Contingent’s Media Contact
Person (MCP), they will disseminate information
about the Jamboree via local media.
conference may be picked up in the Jamboree
Media. Examples of possible activities include
interviewing organisations participating in GDV,
interviewing Scouts visiting Japan for the first
time, and interviewing Scouts from Mongolia
where the next APR Scout Jamboree will be held.
3. Facebook
Each Unit will have its own Facebook page to
which it can upload news under the supervision
of Unit Leaders. Some of the news may be
featured on the 30APRSJ/16NJ Facebook page.
Along with this Bulletin, each Contingent will
be informed of its Facebook page and given
guidance. Based on coordination with the Young
Correspondent, Unit Leader and Media Contact
Person, please start uploading news.
For Scouts who wish to pursue a career in the
media, being a Young Correspondent will be a
valuable experience. And regarding those who
do not have such an ambition, it should be noted
that a Scout can make a valuable contribution
to Scouting by being a Young Correspondent.
At the first meeting attended by all Young
Correspondents, Young Spokespersons will be
selected from among them. Young Spokespersons
will help deal with the Media and work on the
Jamboree Record.
4. Communication with Local Media
Supported by Unit Leaders and the Media
Contact Person, Young Correspondents will
disseminate information about the Jamboree
to local media. During the Jamboree, the Media
Centre at Jamboree Headquarters will provide
support regarding the writing of articles,
sending news, etc.
Schedule
1. Kick-off Meeting
Following the Opening Ceremony on the 1st of
August, there will be a Kick-off Meeting lasting
about 2 hours. This will include basic guidance
on the role of Young Correspondents, making
teams, selecting Young Spokespersons, touring
the Media Centre, etc.
5.Dealing with National and
International Media
Young Spokespersons and Young Correspondents
may be interviewed by national or international
media.
2. Press Conference
There will be a daily Press conference. Young
Correspondents can participate in the press
conference. Topics discussed at the press
11
16NJ / 30APRSJ JAPAN 2013
23WSJ Study Visit
Package Options:
Each Contingent can choose from the 3 options
below. All options include the transportation
between Shin-Yamaguchi Train station and
Jamboree site, meals from the dinner on
5th August to Lunch on 7th August, ID card,
Neckerchief and relevant documents.
Option 1: Jamhotel (Tent) Basic Package
Fee: JPY 10,000
Accommodation: Jamhotel (Tent), which
will be located in the Jamboree site
Option 2: Dormitory Package
Fee: JPY 15,000
Accommodation: Dormitory facility located
near the Jamboree site (A room will be
shared by two people).
Option 3: Hotel Package
Fee: JPY 5,000
Accommodation: Not included. Participants
will need to arrange their own accommodation.
During the 30APRSJ/16NJ, a 23WSJ Study Visit
will be available for Heads of Contingent and
Core members of the Contingent Management
Teams to the 23WSJ. This will be a great
opportunity to visit the Jamboree site, and get
an image of the Jamboree in Kirara-hama.
Upon request, participants can stay for one more
day, so that they can participate the Closing
Ceremony, which is scheduled in the evening
of 7th August at additional cost of JPY 2,000.
This will include the Jamhotel accommodation,
and the three meals from lunch of 7th August to
Breakfast of 8th August.
Dates: 5 to 7 August 2013
Venue: Kirara-hama, Yamaguchi, Japan.
Participants: Head of Contingent and Core
members of the Contingent Management Teams
to the 23WSJ.
In addition, if you wish to visit the Jamboree
site outside of the above-mentioned package,
you can visit on the following dates: 1,2,3,5,6,7
and 8 August. In that case, you will need to
inform the Jamboree office of the dates you
will be visiting the Jamboree. Please note that
accommodation and transportation will be
arranged by yourself at your own cost.
Programme:
5th August
Arrival/
6th August
Jamboree site visit
7th August
Head of Contingent meeting/
Departure
Registration: Please return the “Study Visit
Application Form” attached to this Bulletin by
the end of June 2013.
(Optional) Closing Ceremony
(8th August)
16NJ / 30APRSJ JAPAN 2013
(Departure)
12
Day Visitor (Update)
Day Visitor Tickets are now available on the
Day Visitor Website. If you intend to visit the
Jamboree, you are advised to purchase your
ticket in good time. The plan for Day Visitors has
changed in certain respects from the information
in Bulletin 4. Please refer to the website (URL:
http://www.scout.or.jp/e/event/30APRSJ_16NJ/
dayvisitor) for the latest information.
Visitor website so that we can keep track of the
number of vehicles.
Opening and Closing Ceremonies,
Arena Event, and Day Visitor Show
For the Opening Ceremony on the 1st of August, the
Arena Event on the 4th of August, and the Closing
Ceremony on the 7th of August, Day Visitors will
be subject to certain restrictions. Please refer to
the information on the Day Visitors website.
Schedule (Update)
Opening hours for Day Visitors will be based
on the schedule of the Jamboree Programme,
and arrival and departure of the bus for offsite
programmes. Opening hours for Day Visitors will
also be based on the schedule of the Opening
and Closing Ceremonies.
Opening and Closing Ceremonies
Day Visitors should enter the Arena through the
rear entrance and sit in the area allocated to them.
Large items of luggage may be examined. Any
Day Visitor who refuses to follow the instructions
of staff will be asked to leave the Arena.
There are some restrictions on the 4th of August.
Please refer to the following information before
purchasing a ticket.
• The schedule for the 4th of August has been
changed.
• Tickets will not be available on the day. Please
purchase tickets in advance.
• The Dome and certain other areas will be offlimits to Day Visitors.
• During the Arena Event, access to and from
the Arena will be restricted.
• People entering the Arena will be subject to a
security check.
• Only drinks in plastic bottles may be brought
inside the Arena (no cans or glass bottles).
• Umbrellas may not be brought inside the
Arena. Please bring rainwear in case of rain.
Arena Event
There will be restrictions on the Items that may
be brought inside the Arena. All belongings will be
examined. You should only bring necessary items
with you. Any Day Visitor who refuses to follow
the instructions of staff will be asked to leave the
Arena. You will need to submit a list of the names
of the people who are attending. Please refer to
the information concerning tickets for the 4th of
August before purchasing tickets. As is the case
for the Opening and Closing Ceremonies, Day
Visitors should enter the Arena through the rear
entrance and sit in the area allocated to them.
Day Visitor Show
On days when there is no event in the Arena
(2nd, 3rd, 5th and 6th of August), a Day Visitor
Show will be held in the morning and afternoon
on a stage in the Plaza. The Show will include
the introduction to the Jamboree, performances
by Contingents, and displays of the traditional
arts of Yamaguchi. It will be an exciting show
for Scouts, too.
Cost
Admission: 15 years old or older at the start
of the Jamboree: JPY 1,500, 14 years old or
younger at the start of the Jamboree: JPY 1,000.
Preschool children: Free of Charge
Parking: Parking is free of charge, but please get
a parking ticket (free of charge) from the Day
13
16NJ / 30APRSJ JAPAN 2013
Jamboree Build Team
August to the 12th of August. Removing zoning
and signboards, removing facilities, cleaning up
the site.
Time: 9:00 to 17:00 (including a 1-hour break).
Hours may change depending on the work.
Fee: Free of charge (Each person will need to
arrange their own transportation). Lunch (with
drink) will be provided. For people staying in
camp, breakfast, dinner and shower will also be
provided. In addition, Day Visitor Tickets will be
issued to those who work for more than 2 days.
Clothing and items to bring: Clothing suitable
for work (long sleeves and trousers), rainwear,
boots, hat, towel, gloves, drinks, etc. Since
you will be working outdoors, you should use
sunscreen, cover up and consume sufficient
liquids. If you wish to stay in camp, you should
bring a tent, sleeping bag, and mat.
Application: Download the application form
from the website and return the completed form
to the Jamboree Office by the end of June 2013.
At 30APRSJ/16NJ, we are recruiting a team of
volunteers to help prepare for the Jamboree and
to clear up afterwards. If you would like to help
do the work described below, please submit the
application form. Those working for more than
2 days will be issued with a Day Visitor Ticket.
Who: Anyone who is at least 15 years old and
in good health
Participation: During the specified dates for
the work, an application can be accepted for a
minimum of one day. Accommodation will not
be provided. If you wish, you can bring your
own tent and stay in it.
Number of people to be recruited: 10 to 20
people for each day
Preparation work: 7 days from the 22nd of July
to the 28th of July. Cleaning up the campsite,
mowing, zoning the campsite, setting up
signboards, installing facilities
Clearing-up work: 3 days from the 10th of
Jam Hotel
Jam Hotel (Onsite Tent) is available for members
of CMT and Scout Guests. Jam Hotel will be in the
Adult Camp Area. There is a choice of single or twin
type accommodation, and the length of stay can be
anything from one night to throughout the Jamboree.
Duration of Service:
From check-in on the afternoon of the 29th of July to
check-out on the morning of the 9th of August, the
duration of service will be 11 nights and 12 days.
Location: Adult Camp Area
Registration: Registration will be informed directly to
each Contingent
Tent
Entire period
per tent
JPY 30,000
JPY 60,000
Per night
per tent
JPY 5,000
JPY 10,000
Dome Tent
Mesh Tent
Facilities
(Meals will be
available in the
Dining Hall)
(approximately
5 m square,
for 2-4 people,
mat, sleeping
bag, pillow)
(approximately
17 m square,
for 3-4 people,
bed, sleeping
bag, pillow)
Contingent Health and
Safety Checklist
As mentioned in Bulletin 4, tents will be
provided according to the size and composition
of the Contingent. Separate tents will be
provided for male Unit Leaders, female Unit
Leaders, male Scouts, and female Scouts.
In order to have a good Jamboree experience,
please refer to “Contingent Health and Safety
Checklist” attached to this Bulletin.
APR 3-day Package
Once you have completed registration of your
Contingent for the Jamboree, the Jamboree
Office will inform you of the number of tents
that will be provided. Additional tents are
available at additional cost. If you wish to use
additional tents, please contact the Jamboree
Office.
16NJ / 30APRSJ JAPAN 2013
Single Type
Twin Type
(for 1 person) (for 2 people)
APR 3-day Package is available for Committee
and Sub-committee members of the AsiaPacifc Region, Chief Commissioners and
other key leaders from NSOs. Please refer to
the appendix for detail.
14
Jamboree Items
The items listed below are available at the Scout Shop. If you wish to purchase items for your Contingent,
please inform the Jamboree Office of the items you wish to purchase and the quantities. Once you
arrive at the Jamboree site, you can go to the Scout Shop in the Plaza to pay and collect the items.
16NJ Neck Slide
16NJ Neck Slide
16NJ Neck Slide
Product Number: 71105
Price: 350 JPY
Product Number: 71107
Price: 450 JPY
Product Number: 71103
Price: 350 JPY
Oxidized Silver
Leather
16NJ Neck Slide
16NJ Neck Slide
16NJ Neck Slide
Product Number: 71109
Price: 350 JPY
Product Number: 71111
Price: 350 JPY
Product Number: 71113
Price: 350 JPY
16NJ Patch
“Huku”
Yamaguchi Map
Product Number: 71101
Price: 200 JPY
Yamaguchi Letter
16NJ Neck Slide
16NJ Neck Slide
16NJ Neck Slide
16NJ Neck Slide
16NJ Neck Slide
Product Number: 71115
Price: 350 JPY
Product Number: 71117
Price: 350 JPY
Product Number: 71119
Price: 350 JPY
Product Number: 71121
Price: 350 JPY
Product Number: 71123
Price: 500 JPY
“Kintaikyo”
“Shuhodo”
Japan Map
Japan “Sakura”
Leather “Maruhuku”
16NJ Pin Badge
16NJ Pin Badge
16NJ Pin Badge
16NJ Pin Badge
Product Number: 71203
Price: 200 JPY
Product Number: 71207
Price: 200 JPY
Product Number: 71221
Price: 200 JPY
Product Number: 71225
Price: 200 JPY
“Mizuhiki”
Yamaguchi Map
“Kintaikyo”
Japan Map
16NJ Buckle
Product Number: 71215
Price: 1,200 JPY
16NJ Pin Badge
16NJ Pin Badge
16NJ Pin Badge
16NJ Pin Badge
Product Number: 71205
Price: 200 JPY
Product Number: 71209
Price: 200 JPY
Product Number: 71223
Price: 200 JPY
Product Number: 71227
Price: 200 JPY
“Huku”
Yamaguchi Letter
“Shuhodo”
“Sakura”
Coming soon
16NJ
16NJ
16NJ
16NJ
16NJ
Neck
Neck
Neck
Neck
Neck
Slide
Slide
Slide
Slide
Slide
“Pori Huku-Front” (71125/400 JPY)
“Pori Huku-Side” (71127/400 JPY)
“Fukuta” (71132/350 JPY)
“Jumpy” (71134/350 JPY)
“Shicout” (71136/350 JPY)
16NJ
16NJ
16NJ
16NJ
Pin Badge “Fukuta” (71232/200 JPY)
Pin Badge “Jumpy” (71234/200 JPY)
Pin Badge “Shicout” (71236/200 JPY)
Dog Tag (71217/350 JPY)
15
16NJ Neck Slide
“Pori Huku-Front”
16NJ Neck Slide
“Pori Huku-Side”
16NJ / 30APRSJ JAPAN 2013
30APRSJ/16NJ
Facebook Page
Content of Bulletins
30APSJ/16NJ Facebook page is live.
Please check the page for news of
the Jamboree.
URL: http://www.facebook.com/16nj30aprsj
Bulletin 1 (March, 2012)
About the Jamboree/Jamboree Fee/Jamboree site/
Schedule/Jamboree Programme Operation Kirara/
Home Hospitality/Guest/Your Opportunity/23rd
World Scout Jamboree/Jamboree Site/Head of
Contingent Visit/Registration/Contacts
Jamboree Song
Bulletin 2 (December, 2012)
The Jamboree Song is being recorded and will
be uploaded to the website as soon as it is ready.
Contingent Registration/Join-in-Jamboree Kit/Make
your contribution to the Jamboree Progamme/
Heads of Contingents Meeting
Contingent Reception
Bulletin 3 (January 2013)
Contingent Registration (Update)/Participating
Countries/Arrival and Departure/Life at the
Jamboree/Medical Services/Unit Equipment and
Patrol Kit/Join-in-Jamboree Programme Guide/
Jamboree Organizations and Department/IST/
Young Correspondent and Spokesperson/Design
Guidelines/
As mentioned in Bulletin 4, a Contingent can
organise a reception at the Dining Hall. If you
wish to hold a reception at the Jamboree,
please contact the Jamboree Office for more
information. Note that the number of receptions
that can be hosted is limited.
Bulletin 4 (March 2013)
Visa Application
Mascot/Jamboree Song/Contingent Registration
(Update)/Items to bring to the Jamboree/Tent/
IST/Food at the Jamboree/Safe from Harm/
Prepare your Contingent for the Jamboree/
Young Correspondent and Young Spokesperson/
Contingent Reception/Scout Guest/Special Guest/
APR 3-day Package/Day Visitor/Participating countries
As mentioned in the Bulletin 3 (page 2), overseas
participants who require a visa to enter Japan are
advised to apply as soon as possible. Once we
have received the information such as passport
copy and flight schedule, we will issue necessary
documents for visa application.
Appendix
Appendix1:Scout Guest Application Form
Appendix2:Special Guest Nomination Form
Appendix3:Food Menu
Appendix4:23WSJ Study Visit Registration
Form
Appendix5:Contingent Health and Safety
Checklist
Appendix6:APR 3-day Package and Registration
Form
Contact Information
23rd World Scout Jamboree Office
Scout Association of Japan
Address: 1-34-3 Hongo, Bunkyo-ku, Tokyo
113-8517 Japan
TEL: +81-3-5805-2569
FAX: +81-3-5805-2908
Website:
http://www.scout.or.jp/e/event/30APRSJ_16NJ/
16NJ / 30APRSJ JAPAN 2013
16
Bulletin 5 – Appendix 3
Food Menu
In Bulletin 4, we announced the menu for participants. However, in order to ensure
efficiency, we have made some changes to the menu and the ingredients. In addition,
overseas participants can choose a staple food from rice, pasta, noodles, and bread.
The breakfast on the 8th of August will be emergency rations, which will also be used if an
emergency occurs. However, as it would be difficult to distribute the emergency rations in
the event of an emergency, the emergency rations will be included in the first distribution
of food after arrival. Each unit will need to take care of its emergency rations.
Other
•
120g of rice per person per meal will be provided. When cooked, the amount increases
to 180g
•
Breakfast will be an easy-to-cook meal
•
On Cultural Exchange Day (4th of August, 2013), the cuisine of Yamaguchi will be
provided
Food for CMT and IST members at Jamboree HQ Restaurant
As food consumed at the Jamboree HQ Restaurant will be cooked offsite, it will be different
from that of the Units. Halal and vegetarian menus will also be available. Please note that
when using the Dining Hall, bring cutlery with you. In addition, when going to the Dining
Hall for breakfast, please bring a bag for the box lunch.
Unit and Patrol Food
Date
Breakfast
Lunch
Dinner
(Wed) 31 July
Keema Curry with
Participants
Aubergine, Salad, Fruit,
Arrival
Juice, Tea
(Thu) 1 August
Rice, Omelette, Salad,
Pastry, Cheese bread,
Pasta, Cabbage Rolls,
Opening
Miso Soup, Tea,
Potato Chips, Apple Jelly,
consommé Soup, Salad,
Ceremony
Grapefruit Juice
Orange Juice
Peach, Apple Juice, Tea
(Fri) 2 August
Hot Dog, Ham and Egg,
Danish Pastry (apple),
Rice, Salisbury Steak,
Programme
Potato Salad, Potage
Pastry, Fruit Jelly,
Consommé Soup, Salad,
Soup, Milk, Tea
Grapefruit Juice
Mixed Fruit, Orange
Juice, Tea
(Sat) 3 August
Bread Roll, Scrambled
Pastries, Banana, Soy
Rice, Pork Stir Fry,
Programme
Egg, Salad, Tomato
energy bar, Pineapple
Vegetable and Egg Soup,
Soup, Milk, Tea
Juice,
Almond Jelly, Grapefruit
Juice, Tea
(Sun) 4 August
Rice, Miso Soup,
Bread Roll, Fish Sausage,
Rice, Curry, Pear, Mango
Cultural
Kamaboko, Seaweed,
Orange Juice, Apple Jelly
Juice, Tea
Exchange Day
Tea, Juice
(Mon) 5
BLT Sandwich, Potage
Bead Roll, Cheese
Rice, Ginger Fried Pork,
August
Soup, Milk, Tea
kamaboko, Fish Sausage,
Onion Soup, Salad, Fruit,
Apple, Soy energy bar,
Orange Juice, Tea
Programme
Juice
(Tue) 6 August
Hot Dog, Salad,
Danish Pastry, Mixed
Pasta, Cabbage Roll,
Programme
Consommé Soup,
Fruit Jelly, Fish Sausage,
Potage Soup, Salad,
Yoghurt, Tea,
Pineapple Juice
Pineapple, Apple Juice
Grapefruit Juice
(Wed) 7
Rice, Ham and Egg,
Pastry, Baumkuchen,
Rice, Salisbury Steak,
August
Salad, Miso Soup, Tea,
Biscuits, Banana, Apple
Consommé Soup, Salad,
Programme/
Orange Juice
Juice
Mixed Fruit, Grapefruit
Closing
Juice, Tea
Ceremony
(Thu) 8 August
Biscuits, Fish Sausage,
Participants
Yokan, Apple Juice
Departure
Unit and Patrol Food (Halal)
Special menu will be available for Halal
Date
Breakfast
Lunch
Dinner
(Wed) 31 July
Chicken Cream Stew,
Participants
Salad, Pineapple, Mango
Arrival
Juice, Tea
(Thu) 1 August
Rice, Omelette, Salad,
Cheese Sandwich, Potato
Pasta, Chicken and
Opening
Miso Soup, Tea,
Chips, Apple Jelly, Orange
Vegetable Soup, Peach,
Ceremony
Grapefruit Juice
Juice
Apple Juice, Tea
(Fri) 2 August
Hot Dog, Sausage and
Danish Pastry (apple),
Rice, Salmon Stir Fry,
Programme
Egg, Potato Salad,
Sandwich, Fruit Jelly,
Consommé Soup, Salad,
Potage Soup, Milk, Tea
Grapefruit Juice
Mixed Fruit, Orange Juice,
Tea
(Sat) 3 August
Bread Roll, Scrambled
Pastries, Banana,
Rice, Chicken Stir Fry,
Programme
Egg, Salad, Tomato
Biscuits, Pineapple Juice,
Vegetable and Egg Soup,
Soup, Milk, Tea
Almond Jelly, Grapefruit
Juice, Tea
(Sun) 4 August
Rice, Miso Soup,
Bread Roll, Fish Sausage,
Rice, Curry, Pear, Mango
Cultural
Kamaboko, Seaweed,
Orange Juice, Apple Jelly
Juice, Tea
Exchange Day
Tea, Apple Juice
(Mon) 5 August
BLT Sandwich, Potage
Bread Roll, Cheese, Fish
Rice, Whitefish and
Programme
Soup, Milk, Tea
Sausage, Apple, Biscuits,
Tomato Stew, Onion
Grapefruit Juice
Soup, Salad, Fruit,
Orange Juice, Tea
(Tue) 6 August
Hot Dog, Salad,
Danish Pastry, Mixed Fruit
Pasta, Chicken Cream
Programme
Consommé Soup,
Jelly, Fish Sausage,
Stew, Potage Soup,
Yoghurt, Tea, Grapefruit
Pineapple Juice
Salad, Pineapple, Apple
Juice
Juice
(Wed) 7
Rice, Sausage and Egg,
Pastry, Baumkuchen,
Rice, Salmon Stir Fry,
August
Salad, Miso Soup, Tea,
Biscuits, Banana, Apple
Onion Soup, Salad, Mixed
Programme/
Orange Juice
Juice
Fruit, Grapefruit Juice,
Closing
Tea
Ceremony
(Thu) 8 August
Biscuits, Fish Sausage,
Participants
Yokan, Apple Juice
Departure
Unit and Patrol Food (Vegetarian)
Special menu will be available for Vegetarian.
Date
Breakfast
Lunch
Dinner
(Wed) 31 July
Vegetable Tomato Stew,
Participants
Salad, Pineapple, Mango
Arrival
Juice, Tea
(Thu) 1 August
Rice, Broccoli and
Cheese Sandwich, Potato
Naan,
Opening
Mixed Vegetable Stir
Chips, Apple Jelly,
Tomato/Lettuce/Pumpkin
Ceremony
Fry, Salad, Miso Soup,
Orange Juice
Coconut Curry, Peach,
Tea, Grapefruit juice
Apple Juice, Tea
(Fri) 2 August
Hot Dog, Sausage and
Danish Pastry (apple),
Rice, Spinach and Cheese
Programme
Egg, Potato Salad,
Sandwich, Fruit Jelly,
Curry, Onion Soup, Salad,
Potage Soup, Milk, Tea
Grapefruit Juice
Mixed Fruit, Orange Juice,
Tea
(Sat) 3 August
Bread Roll, Scrambled
Pastries, Banana,
Rice, Vegetable Tomato
Programme
Egg, Salad, Tomato
Biscuits, Pineapple Juice,
Stew, Salad, Almond
Soup, Milk, Tea
Jelly, Grapefruit Juice, Tea
(Sun) 4 August
Rice, Miso Soup,
Bread Roll, Fish Sausage,
Rice, Curry, Pear, Mango
Cultural
Kamaboko, Seaweed,
Orange Juice, Apple Jelly
Juice, Tea
Exchange Day
Tea, Apple Juice
(Mon) 5
BLT Sandwich, Potage
Bread Roll, Cheese Fish
Rice, Yamaguchi
August
Soup, Milk, Tea
Sausage, Apple, Biscuits,
Fenugreek Curry, Onion
Grapefruit Juice
Soup, Salad, Fruit,
Programme
Orange Juice, Tea
(Tue) 6 August
Hot Dog, Scrambled
Danish Bread, Mixed
Pasta, Vegetable and
Programme
Egg, Salad, Onion
Fruit Jelly, Fish Sausage,
Tomato Stew, Potage
Soup, Yoghurt, Tea,
Pineapple Juice
Soup, Salad, Pineapple,
Grapefruit Juice
Apple Juice
(Wed) 7
Rice, Chickpea Stew,
Pastry, Baumkuchen,
Rice, Pumpkin Coconut
August
Salad, Miso Soup, Tea,
Biscuits, Banana, Apple
Curry, Onion Soup, Salad,
Programme/
Orange Juice
Juice
Mixed Fruit, Grapefruit
Closing
Juice, Tea
Ceremony
(Thu) 8 August
Biscuits, Fish Sausage,
Participants
Yokan, Apple Juice
Departure
CMT and IST members
Date
Breakfast
Lunch
(Mon) 29 July
Staff Arrival
Day
Dinner
Rice or Pasta, Fried
Chicken, Salad, Soup,
Almond Jelly, Drink
(Tue) 30 July
IST Training
Day
Hot Dog or Cereal,
Sausage, Salad, Potage
Soup, Apple Juice, Drink
Danish Pastry, Mixed
Fruit Jelly, Pineapple
Juice, Fish Sausage
Rice or Pasta, Fried Pork,
Onion Soup, Orange,
Coleslaw, Drink
(Wed) 31 July
Participants
Arrival
Bread Roll or Cereal,
Ham and Egg, Potato
Salad, Soup, Orange
Juice, Drink
Sandwich, Baumkuchen,
Biscuits, Banana, Apple
Juice
Rice or Pasta, Salisbury
Steak, Onion Soup,
Salad, Mixed Fruit, Drink
(Thu) 1 August
Opening
Ceremony
Bread or Cereal,
Vegetable Scrambled
Egg, Onion Soup, Salad,
Grapefruit Juice, Drink
Sandwich, Potato Chips,
Apple Jelly, Orange Juice
Rice or Pasta, Ginger
Fried Pork, Miso Soup,
Salad, Fruit, Drink
(Fri) 2 August
Programme
Bread or Cereal, Bacon,
Salad, Curry Soup,
Apple Juice, Drink
Danish Bread (Apple),
Sandwich, Mixed Fruit
Jelly, Grapefruit Juice
Rice or Pasta, Chicken
Curry, Salad, Onion
Soup, Pineapple, Drink
(Sat) 3 August
Programme
Bread or Cereal,
Scrambled Egg, Salad,
Onion Soup, Orange
Juice, Drink
Pastries, Banana,
Pineapple Juice, Biscuits
Rice or Pasta, Fried
Chicken, Salad, Soup,
Almond Jelly, Drink
(Sun) 4 August
Cultural
Exchange Day
Rice, Miso Soup,
Kamaboko, Seaweed,
Grapefruit Juice, Drink
Pastries, Fish Sausage,
Orange Juice, Apple Jelly
Rice or Pasta, Curry,
Salad, Pear, Drink
(Mon) 5
August
Programme
Hot Dog or Cereal,
Sausage, Salad, Potage
Soup, Apple Juice, Drink
Bread Roll, Cheese
Kamaboko, Apple,
Biscuits, Grapefruit Juice
Rice or Pasta, Fried Pork,
Onion Soup, Orange,
Coleslaw, Drink
(Tue) 6 August
Programme
Bread Roll or Cereal,
Ham and Omelette,
Potato Salad, Soup,
Orange Juice, Drink
Danish Pastry, Mixed
Fruit Jelly, Pineapple
Juice, Fish Sausage
Rice or Pasta, Salisbury
Steak, Onion Soup,
Salad, Mixed Fruit, Drink
(Wed) 7
August
Programme/
Closing
Ceremony
Bread or Cereal,
Vegetable Scrambled
Egg, Onion Soup, Salad,
Grapefruit Juice, Drink
Sandwich, Baumkuchen,
Biscuits, Apple Juice
Rice or Pasta, Ginger
Fried Pork, Miso Soup,
Salad, Mixed Fruit, Drink
(Thu) 8 August
Participants
Departure
Bread or Cereal, Bacon,
Salad, Curry Soup,
Apple Juice, Drink
Pastries, Banana,
Pineapple Juice, Biscuits
Rice or Pasta, Chicken
Curry, Salad, Onion
Soup, Pineapple Juice,
Drink
(Fri) 9 August
Staff
Departure Day
Biscuits, Salami, Yokan,
Apple Juice
Bulletin 5 – Appendix 5
Contingent Health and Safety Checklist
1.
Before Jamboree
(1-1) Remember Scouts’ names and faces
To monitor health and prevent accidents, it is important to memorize Scouts’ names and
faces. In addition, it will be useful to gather information from the groups to which the
Scouts belong on health conditions and any medical treatment requirements (e.g. religious
objection to blood transfusion), so that accurate information can be given to medical staff.
(1-2) Appoint a Person Responsible for Health Monitoring
The appointment of a Unit Leader to be responsible for monitoring health in each Unit is
recommended. The person appointed should have comprehensive expertise concerning
first aid.
In the case a long camp, issues such as homesickness, or women’s issue, should be
addressed appropriately. Unit Leaders should pay attention to participants’ mental health
and relationships as well as their physical health.
(1-3) Immunization for Tetanus and Measles
Immunization for tetanus and measles prior to the Jamboree is recommended.
(1-4) Prevention of Introduction of Diseases into the Jamboree
At previous Jamborees, as some participants with cornea inflammation attended, many
people became infected with cornea inflammation. For one week prior to the Jamboree,
monitoring of participants’ health conditions (body temperature, appetite, bowel
movement, etc.) is recommended. In the case of Scouts, the assistance of parents would
be useful. On the day of departure to the Jamboree, if anyone is unwell, such person’s
departure for the Jamboree should be delayed or such person should not attend the
Jamboree.
(1-5) Handling of Knives
At previous Jamborees, many participants using knives and hatchets were injured. To
prevent injuries, practicing the use of knives and hatchets prior to the Jamboree is
recommended. In the case of left-handed Scouts, it is important to check whether they can
use the normal items, and if they cannot, to ensure that appropriate items are available for
them.
(1-6) Need for Special Care
As the Jamboree will be held for 10 days in midsummer, if a participant, whether a leader
or a Scout, has any health issues, they should reconsider whether their attendance at the
Jamboree is advisable. The Jamboree Hospital does not provide services equivalent to
those of a typical hospital and has limited supplies of medicines and equipment. If you are
under medication, you should consult your doctor as to the advisability of attending the
Jamboree.
2.
During the Jamboree
(2-1) Monitor Health Conditions
To prevent illness, daily monitoring of health conditions, preferably 3-level monitoring of
individuals, patrols, and units, is recommended.
a) At the individual level, every participant should monitor their sleep, appetite, bowel
movements, general health, and mental condition daily. Please instruct Scouts to use
checklists.
b) At the patrol level, the patrol leader or the person in charge of monitoring health
should monitor the conditions of the members of the patrol. It would be useful to
make a checklist to record the results of health monitoring, including appetite and
complexion.
c) At the Unit level, the Unit Leader responsible for monitoring health should check the
checklists of individual Scouts and those of the Patrol, and make every effort to
monitor the health of the members of the Unit.
(2-2) Prevent Illness
The 3 major health issues in outdoor activities are infection, heat stroke and injury, and
their occurrence differs based on time, the nature of the activity and place. The Risk/Crisis
Manager of the Unit will be responsible for implementing preventive measures and for
responding if any incident arises.
a) Heat Stroke
During the Jamboree, the temperature could reach 35 degrees Celsius, as the Jamboree
site is located in an area that experiences high temperatures in summer. Moreover, since
the Campsite has virtually no natural shade, tarps and flysheets should be used to create
shade and the tents need to be ventilated. During an activity, please keep in mind the
following points.
i) Protect the neck and back from the sun by wearing a hat and appropriate clothing.
ii) When engaged in an activity in the sun, it is important to take frequent breaks and
drink plenty of water (with salt). Make sure that Scouts bring drinks to the Programme.
iii) Follow a routine, including consumption of appropriate food and sufficient sleep.
It may be necessary in some cases to instruct Scouts to drink water regularly and ensure
that they do so, pausing from an activity for that purpose, in addition to simply advising
Scouts to drink plenty of water. Salt is also needed. Contrary to popular belief, most sports
drinks do not contain enough salt and other minerals. Oral rehydration, using a mixture of
1 litre of water, a half teaspoon of salt, and 3 tablespoons of sugar, would be useful.
b) Skin Disease
Sunburn, blisters, heat rash, and eczema often occur. Steps should be taken to prevent
sunburn. Sunscreen should be used and everyone should wear appropriate clothing. A hat
with a brim is preferable, but if you are wearing a cap, also use a towel to protect your ears
and neck. In the case of serious sunburn, consult the Hub Clinic.
c) Mosquitos
In the evening, people may be bitten by mosquitos. If you experience symptoms such as a
high temperature or swelling, consult the Hub Clinic.
(2-3) Wound Treatment
In the event that someone is wounded, the wound should be washed with clean water (tap
water at the Jamboree site is clean and suitable for this purpose). There is no need to use
an antiseptic. When washing the wound, wear disposable gloves and be sure to wash out
any foreign substance such as grit or an insect sting from the wound.
Sterilization and drying of a wound are thought to delay healing. You could cover the wound
with clean cling film and use an item such as gauze to absorb moisture. Band-Aid-type
adhesive bandages should be prepared.
(2-4) Medication
Unit Leaders should not give any instructions regarding the application of any medication,
whether used internally or externally. All participants should bring their own medications,
including medicines for known conditions and colds, insect repellent, and sanitary items,
and use them at their own responsibility.
(2-5) First Aid at each Unit
Basic treatment of injuries and illness should be provided in each Unit. Therefore, all
leaders should acquire appropriate first-aid expertise prior to the Jamboree.
(2-6) Items for First-Aid Kit
The Unit Leader responsible for monitoring health should prepare at least one first-aid kit
for each unit. Listed below are examples of items that should be included in the first-aid kit.
Please note that medications should be selected that are suitable for individual members of
the Unit and they should not be kept in the first-aid kit.
ü Band Aid-type adhesive bandages
ü Cling film
ü Sanitized gauze
ü Bandage
ü Tape
ü Triangular bandage
ü Roll of adhesive bandage
ü Cotton buds
ü Water (500ml or 1 litre)
ü Thermometer
ü Tweezers
ü Nail clippers
ü Scissors
ü Plastic bag
ü Disposable gloves
ü Alcohol for sanitizing hands
ü Torch
ü Notebook and pen
(2-7) Preventive Measures for Injuries and Illnesses for Leaders
Adult leaders may be injured in outdoor activities. According to the statistics for recent
years, injuries to adult leaders account for over 20% of the injuries that occur, and
fractures, sprains, and muscle strains account for 60% of the injuries suffered by adult
leaders. During a long camp, chronic conditions such as high-blood pressure and diabetes
may worsen. Adult leaders should maintain good health prior to the Jamboree and monitor
their health during the Jamboree.
3.
After the Jamboree
(3-1) Communicate with Leaders and Parents of the Scouts
Any illness or injury arising during the Jamboree should be closely monitored after the
Jamboree. Such matters as the removal of sutures from a wound, observation of a head
injury, and treatment of a suspected infection should be handled properly. It may be
necessary for a doctor at an offsite hospital or at the Jamboree Hospital to write a referral
for the patient’s personal doctor. All relevant information should be informed correctly to
the patient’s parents.
(3-2) Aftercare
It is important to follow up Scouts’ conditions after the Jamboree through communication
with parents and leaders and to give necessary assistance, in order support the Scouts’
health and ensure that everyone concerned has good memories of the Jamboree.