TEXAS TECH UNIVERSITY HEALTH SCIENCES CENTER
Operating Policy and Procedure Manual
TTUHSC reserves the right to interpret, change, modify,
amend or rescind these policies in whole, or in part, at any
time without prior notice or the consent of employees.
The TTUHSC OP Manual should contain the following HSC OPs and the dates listed in this Index should
correspond with the date that is typed on each page of the HSC OP or on an Attachment Page.
Volume 1
TTU & TTUHSC ADMINISTRATION
01
01.01
01.02
01.03
01.04
01.05
01.07
02
02.01
02.02
02.03
02.04
02.05
02.06
02.07
02.08
02.09
CHANCELLOR
Preparation of Agenda for Board of Regents' Meetings, pp. 1-2 .............................
Attachment A, p. 1..............................................................................................
Attachment B, pp. 1-2.........................................................................................
Attachment C, pp. 1-4 .......................................................................................
Attachment D, pp. 1-2 ........................................................................................
Guidelines for the establishment and review of Institutes and Centers, pp. 1-5.......
Custodian of Public Records, pp. 1-4 .......................................................................
Use of Institutional Names for Private Business Purposes, p. 1...............................
Delegation of Authority by the Chancellor, p. 1 ........................................................
Organization of Texas Tech University Health Sciences Center , pp. 1-2 ...............
Attachment A, p. 1..............................................................................................
DEVELOPMENT
Office of Development Relationships and Responsibilities, pp. 1-2 ........................
Solicitation of Gifts and Grants from Private Philanthropic Sources, pp. 1-3............
Acceptance of Gifts and Grants from Private Philanthropic Sources, pp. 1-7 ..........
Attachment A, pp.1-3..........................................................................................
Attachment B, p. 1..............................................................................................
Processing, Management and Publicity of Gifts and Grants from Private
Philanthropic Sources, pp. 1-2 ...........................................................................
Confidentiality of Information on ADVANCE System, p. 1........................................
Reporting of Gifts and Grants from Private Philanthropic Sources, pp.1-2 ..............
Disclosure of Conditional Gifts from Foreign Persons, p. 1 ......................................
Operation and Maintenance of Endowment Funds, pp. 1-5 .....................................
Gifts of Securities, pp. 1-6 ........................................................................................
Attachment A, p. 1.............................................................................................
12-03-04
12-03-04
12-03-04
12-03-04
12-03-04
12-12-03
05-07-02
11-27-02
06-30-04
05-25-05
05-25-05
09-22-04
09-22-04
09-22-04
09-22-04
09-22-04
09-22-04
09-22-04
09-22-04
09-22-04
09-22-04
09-22-04
09-22-04
03
(On Reserve)
04
04.01
04.02
INTERNAL AUDIT
Objectives and Operation of the Office of Internal Audit, pp. 1-3 ............................. 09-03-01
Audits and Reviews by External Auditors, p. 1 ........................................................ 02-28-05
HEALTH SCIENCES CENTER ADMINISTRATION
10
10.01
10.02
10.03
PRESIDENT
Operating Policies and Procedures for TTUHSC, pp. 1-3 .......................................
Suspension of Classes and Closing of Offices in Emergency Situations, pp. 1-3 ....
Attachment A, pp. 1-2.........................................................................................
Attachment B, p. 1..............................................................................................
Attachment C, p. 1..............................................................................................
Attachment D, p. 1..............................................................................................
Attachment E, p. 1..............................................................................................
Alcohol and Illegal Drugs, pp. 1-2.............................................................................
02-28-05
02-28-05
02-28-05
02-28-05
02-28-05
02-28-05
02-28-05
12-03-04
NUMERICAL INDEX
Page 1
July, 2005
TEXAS TECH UNIVERSITY HEALTH SCIENCES CENTER
Operating Policy and Procedure Manual
10.04
10.05
10.06
10.07
10.08
10.09
10.10
10.11
10.12
10.13
10.14
10.15
10.16
10.17
10.18
10.19
50
50.01
50.02
50.03
50.04
50.05
50.06
50.07
50.08
50.09
50.10
50.11
50.12
50.13
50.14
50.15
50.16
50.17
50.18
50.19
50.20
50.21
50.22
50.24
50.25
50.26
50.27
Attachment A, pp. 1-2.........................................................................................
Publication of Institutional Mission and Vision Statements, p. 1...............................
Attachment A, p. 1..............................................................................................
Information Privacy and Confidentiality Statements, pp. 1-3 ....................................
Attachment A, p. 1..............................................................................................
Attachment B, p. 1..............................................................................................
Attachment C, pp. 1-5 ........................................................................................
Selection of Grover E. Murray Professorships, pp. 1-2 ............................................
Reporting a Violation of Law, pp. 1-2........................................................................
Ethics Policy, pp. 1-6 ................................................................................................
Records Retention, p. 1 ............................................................................................
Attachment A......................................................................................................
Reporting Non-Compliance or Fraud - Telephone Line, pp. 1-2...............................
Delegation of Authority by the President, pp. 1-6 .....................................................
Emeritus Appointments, pp. 1-2 ...............................................................................
Selection of University Distinguished Professors, pp. 1-2 ........................................
Appointments to Academic Administrative Positions, pp. 1-3...................................
Americans with Disabilities Act (ADA), pp. 1-3 .........................................................
Billing and Research Compliance, pp. 1-2................................................................
Health Insurance Portability and Accountability Act (HIPAA), p. 1 ...........................
Compliance Code of Conduct for Federal Healthcare Programs, p. 1 .....................
Tobacco-Free Environment Policy, p. 1....................................................................
ACCOUNTING SERVICES
Extension of State Credit, p. 1 ..................................................................................
TTUHSC Employees Indebted to the State of Texas, p. 1 .......................................
Attachment A, p. 1..............................................................................................
Account Manager Designation and Signature Authority, pp. 1-2..............................
MPIP Trust Fund Management, pp. 1-2 ...................................................................
Grant, Award, and Contract Billings, p. 1..................................................................
Establishing and Operating Service Departments and Support Activities, pp. 1-3 ...
Cash Collections, pp. 1-4..........................................................................................
Deposit Procedures, pp. 1-3 .....................................................................................
Unassigned
Endorsement Stamps and Endorsement of Checks, pp. 1-2....................................
Attachment A, p. 1..............................................................................................
Alteration of Checks, p. 1..........................................................................................
Check Collections and Handling of Returned Checks, p. 1-3...................................
Remittance of Unclaimed Property, pp.1-2...............................................................
Prohibition of Gift of Public Moneys, p. 1..................................................................
Notary Appointments, p. 1 ........................................................................................
Changes to and Approval of Non-mandatory Student Fees, pp. 1-2........................
Attachment A, pp. 1-2.........................................................................................
Charging Departments for Goods or Services, pp. 1-2.............................................
Attachment A, p. 1-3...........................................................................................
Cost Transfers, p. 1-2 ...............................................................................................
Use of the Accounting System and Services by
Student and Other Organizations, pp. 1-2 ................................................................
Regional Campus Spot Purchase Petty Cash Funds, pp. 1-2..................................
Attachment A, p. 1..............................................................................................
Attachment B, p. 1..............................................................................................
Change Funds and Petty Cash Funds, pp. 1-4 ........................................................
Tuition and Fees Installment Payment Options, pp. 1-2...........................................
Distribution of Interest Earnings, p. 1 .......................................................................
Unassigned
Completion of the Departmental Deposit Information Sheet (DDIS), pp. 1-3 ...........
Attachment A, p. 1..............................................................................................
Use of Private Consultants, pp. 1-6 ..........................................................................
Attachment A, pp. 1-2.........................................................................................
NUMERICAL INDEX
Page 2
July, 2005
12-03-04
04-29-05
04-29-05
05-25-05
05-25-05
05-25-05
05-25-05
09-22-04
09-15-03
08-13-04
11-27-02
11-27-02
06-30-04
10-29-04
02-28-05
10-29-04
08-13-04
12-16-04
07-23-04
01-28-05
04-29-05
03-18-04
06-06-03
02-28-05
02-28-05
06-17-05
06-17-05
06-17-05
06-17-05
06-17-05
06-17-05
06-17-05
06-17-05
02-19-02
06-30-04
06-17-05
03-10-03
04-29-05
06-01-01
06-01-01
08-13-04
08-13-04
08-13-04
06-17-05
06-17-05
06-17-05
06-17-05
06-17-05
06-30-04
08-13-04
06-17-05
06-17-05
05-25-05
05-25-05
TEXAS TECH UNIVERSITY HEALTH SCIENCES CENTER
Operating Policy and Procedure Manual
50.35
Attachment B, pp. 1-2......................................................................................... 05-25-05
Debt Collection, pp. 1-2 ............................................................................................ 03-18-04
Use of Transfer Vouchers, pp. 1-2............................................................................ 12-16-04
Attachment A, p.1............................................................................................... 12-16-04
Unassigned
Adoption and Sale of Textbooks and Related Materials, p. 1................................... 05-18-04
Distance Learning and Off Campus Courses, p. 1 ................................................... 08-13-04
Prompt Payment Law Interest Paid, p.1 ................................................................... 01-28-05
Residual Funds Derived from Drug Studies, Clinical Trials, Fixed-Price Contracts and
Investigator-Initiated Research, pp. 1-2.................................................................... 09-03-04
Unidentified Receipts and Holding Account Maintenance, p. 1 ................................ 06-17-05
51
51.01
AFFIRMATIVE ACTION
Affirmative Action and Equal Employment Opportunity Policy, pp. 1-3 .................... 09-03-04
52
(On Reserve)
53
(On Reserve)
54
54.01
54.02
54.03
CONTRACTING
Contracting and Budgetary Authorities and Policies, pp. 1-3 ...................................
Contracting Procedures, pp. 1-2...............................................................................
Use of "Texas Tech University Health Sciences Center" Name for Private
Business Purposes and Licensing: Use of Indicia, Logographics and
Symbols, pp. 1-2 ................................................................................................
Attachment A, pp. 1-3.........................................................................................
Professional Services - Contracting, pp. 1-2 ............................................................
Unassigned
50.28
50.29
50.30
50.31
50.32
50.33
50.34
54.04
54.05
55
55.01
55.02
55.03
55.04
COMMUNICATIONS SERVICES
Telephone Calling Cards, p. 1 ..................................................................................
Attachment A, p. 1..............................................................................................
Purchase of Telephones and Telephone Systems, p. 1 ..........................................
Directories of TTU, TTUHSC and Southwestern Bell
Telephone Company, pp. 1-3.............................................................................
Cellular Telephone Policy, p. 1 .................................................................................
Attachment A, p. 1..............................................................................................
03-31-05
05-25-05
10-29-04
10-29-04
05-25-05
07-23-04
07-23-04
05-12-03
12-03-04
01-28-05
01-28-05
56
56.01
COMPUTING SERVICES
Use of Information Technology Utilization Resources, p. 1 ...................................... 01-28-05
57
57.01
COPYING & MAIL SERVICES
Printing Center, Copy/Mail, Electronic Imaging & Mail Services, pp. 1-11 ...............
Attachment A, p. 1..............................................................................................
Attachment B, p. 1..............................................................................................
Attachment C, p. 1..............................................................................................
Attachment D. p. 1..............................................................................................
Guidelines for the Educational Use of Copyrighted Works, pp. 1-9..........................
Attachment A, p. 1..............................................................................................
57.02
58
59
(On Reserve)
(On Reserve)
60
60.01
60.02
FACULTY AND CLINIC ADMINISTRATION
Tenure and Promotion Policy, p. 1 ...........................................................................
Faculty Development Leave of Absence, pp. 1-2 .....................................................
Attachment A, pp. 1-3.........................................................................................
Comprehensive Performance Evaluation of Tenured Faculty and Faculty
Receiving Academic Promotions, pp. 1-3 .........................................................
60.03
02-28-05
02-28-05
02-28-05
02-28-05
02-28-05
06-30-04
06-30-04
04-23-04
04-23-04
04-23-04
12-16-04
NUMERICAL INDEX
Page 3
July, 2005
TEXAS TECH UNIVERSITY HEALTH SCIENCES CENTER
Operating Policy and Procedure Manual
60.04
60.05
60.06
60.07
60.08
60.09
60.10
61
61.01
61.02
61.03
61.04
61.05
61.06
61.07
61.08
61.09
61.10
61.11
61.12
61.13
61.14
61.15
61.16
Attachment A, pp. 1-3.........................................................................................
Attachment B, pp. 1-5.........................................................................................
Attachment C, pp. 1-3 ........................................................................................
Attachment D, pp. 1-7 ........................................................................................
Graduate Faculty Membership Criteria, p. 1.............................................................
Attachment A, p.1...............................................................................................
Attachment B, p. 1-7...........................................................................................
Certification of Non-HSC Student or Medical Student Requesting Graduate
Teaching or Graduate Research Assistantships at TTUHSC, p. 1...........................
Attachment A, p.1...............................................................................................
Non-Native English Speaking Teaching Assistants and Faculty, p. 1 ......................
Prescriptive Activities by Physician Assistants or Advanced Practice Nurses,
pp. 1-8 ......................................................................................................................
Attachment A, pp. 1-2 ........................................................................................
Attachment B, p. 1..............................................................................................
Attachment C, p. 1..............................................................................................
Attachment D, p. 1..............................................................................................
Annual Renewal of Certain Faculty Employment Contracts, pp. 1-2........................
Attachment A, p. 1..............................................................................................
Faculty Recruitment Procedure, pp. 1-2 ...................................................................
Attachment A, pp. 1-2.........................................................................................
Attachment B, p. 1..............................................................................................
Attachment C, p. 1..............................................................................................
Attachment D, p. 1..............................................................................................
Attachment E, p. 1..............................................................................................
Faculty Grievance Procedure, pp. 1-3 ......................................................................
FACILITIES MANAGEMENT
Use of TTUHSC Facilities, Equipment, Supplies and Services for
Private Purposes Prohibited, pp. 1-2 .................................................................
Attachment A, p.1...............................................................................................
Remodeling Projects/Painting, pp. 1-3 .....................................................................
Attachment A, p. 1..............................................................................................
Attachment B, p. 1..............................................................................................
Posting of Notices on TTUHSC Property, pp. 1-2 ....................................................
Attachment A, p. 1..............................................................................................
The Interior Maintenance Planting Program, p. 1 ....................................................
Free-standing Exterior Signs, pp. 1-2 .......................................................................
Traffic and Parking Control Devices, pp. 1-2 ............................................................
Attachment A, p. 1..............................................................................................
Attachment B, p. 1..............................................................................................
Attachment C, p. 1..............................................................................................
Attachment D, p. 1..............................................................................................
Use of TTUHSC Premises and Amplification Equipment, pp. 1-7 ............................
Attachment A, pp. 1-3.........................................................................................
Attachment B, p.1...............................................................................................
Building Decorations and Decorative Materials, pp. 1-2...........................................
Departmental Work Coordinators, pp. 1-2 ................................................................
Attachment A, p. 1..............................................................................................
Attachment B, p. 1..............................................................................................
Energy Conservation Program and Utility Review, pp. 1-3.......................................
Advertising Methods for Construction Services Contracts, pp. 1-2 ..........................
Unassigned
Approval and Scheduling of Site Planning and Landscape Construction
Projects, pp. 1-3 .................................................................................................
Unassigned
Approval of the Erection of Temporary or Permanent Structures on
TTUHSC Grounds or Buildings, pp. 1-2.............................................................
Access to Building Equipment Rooms and Tunnels, pp. 1-2....................................
NUMERICAL INDEX
Page 4
July, 2005
12-16-04
12-16-04
12-16-04
12-16-04
08-13-04
08-13-04
08-13-04
02-12-04
02-12-04
03-31-05
05-25-05
05-25-05
05-25-05
05-25-05
05-25-05
08-15-03
08-15-03
12-03-04
12-03-04
12-03-04
12-03-04
12-03-04
12-03-04
05-25-05
12-03-04
12-03-04
06-17-05
06-17-05
06-17-05
12-03-04
12-03-04
12-03-04
11-20-03
01-28-05
01-28-05
01-28-05
01-28-05
01-28-05
09-30-03
09-30-03
09-30-03
12-03-04
09-15-03
09-15-03
09-15-03
12-03-04
12-23-04
12-03-04
09-15-03
12-03-04
TEXAS TECH UNIVERSITY HEALTH SCIENCES CENTER
Operating Policy and Procedure Manual
61.17
61.18
61.19
61.20
61.21
61.22
61.23
61.24
61.25
61.26
Donated Furnishings & Interior Finish Materials - Design & Code Review, p. 1...... 09-15-03
Unassigned
Furniture, Floorcovering, Window Treatments, and Wallcovering - Requests for Interior
Design Services, pp. 1-3 .................................................................................... 09-15-03
Approval and Scheduling of Design and Construction Projects, pp. 1-2 .................. 12-03-04
Attachment A, p. 1.............................................................................................. 12-03-04
Attachment B, p. 1.............................................................................................. 12-03-04
Unassigned
Installation of Cabling in TTUHSC Facilities, pp. 1-2................................................ 09-15-03
Attachment A, p. 1 ............................................................................................. 09-15-03
TTUHSC Classroom Scheduling Policy, pp. 1-3 ...................................................... 09-03-04
Control of Keys to Facilities, pp. 1-4 ......................................................................... 06-17-05
Attachment A, p. 1.............................................................................................. 06-17-05
Attachment B, p. 1.............................................................................................. 06-17-05
Attachment C, p. 1.............................................................................................. 06-17-05
Attachment D, p. 1.............................................................................................. 06-17-05
Electronic or Keyless Locking Systems, pp. 1-2....................................................... 06-17-05
Standardization of Door Hardware and Restricted Keyway Systems,
Computerized Keying System and Key Identification Program, pp. 1-4 ................... 06-17-05
62
(On Reserve)
63
63.01
GENERAL SERVICES
TTUHSC Vehicle Rental, pp. 1-5..............................................................................
Attachment A, p. 1..............................................................................................
Attachment B, p. 1..............................................................................................
Attachment C, p. 1..............................................................................................
Attachment D, p. 1..............................................................................................
Out-of-Country Use of TTUHSC Vehicles, p. 1 ........................................................
Vehicle Fleet Management Program, p. 1 ................................................................
Attachment A, pp. 1-16.......................................................................................
Attachment B, p. 1..............................................................................................
Attachment C, p. 1..............................................................................................
Attachment D, p. 1..............................................................................................
Attachment E, p. 1..............................................................................................
Attachment F, p. 1 ..............................................................................................
Disposal of Motor Vehicles - Surplus Property, pp. 1-2 ............................................
Attachment A, p. 1..............................................................................................
Attachment B, p. 1..............................................................................................
Attachment C, p. 1..............................................................................................
Attachment D, p. 1..............................................................................................
Central Shipping and Receiving, pp. 1-3 ..................................................................
Attachment A, p. 1..............................................................................................
Attachment B, p. 1..............................................................................................
Attachment C, p. 1..............................................................................................
Moving and Delivery Services, pp. 1-3 .....................................................................
Attachment A, p. 1..............................................................................................
Attachment B, p.1...............................................................................................
Attachment C, p.1...............................................................................................
Vehicles - Inscription and Painting, pp. 1-2 ..............................................................
Unassigned
Storage Facilities, p. 1 ..............................................................................................
Property Management, pp. 1-10 ...............................................................................
Attachment A, pp. 1-2.........................................................................................
Attachment B, pp. 1-2.........................................................................................
Attachment C, pp. 1-2 ........................................................................................
Attachment D, pp. 1-2 ........................................................................................
Attachment E, pp. 1-2.........................................................................................
Attachment F, pp. 1-2.........................................................................................
Attachment G, pp. 1-2 ........................................................................................
63.02
63.03
63.04
63.05
63.06
63.07
63.08
63.09
63.10
08-13-04
08-13-04
08-13-04
08-13-04
08-13-04
07-11-03
12-22-03
12-22-03
12-22-03
12-22-03
12-22-03
12-22-03
12-22-03
05-18-04
05-18-04
05-18-04
05-18-04
05-18-04
09-15-03
09-15-03
09-15-03
09-15-03
09-03-04
09-03-04
09-03-04
09-03-04
05-18-04
09-03-04
12-16-04
12-16-04
12-16-04
12-16-04
12-16-04
12-16-04
12-16-04
12-16-04
NUMERICAL INDEX
Page 5
July, 2005
TEXAS TECH UNIVERSITY HEALTH SCIENCES CENTER
Operating Policy and Procedure Manual
Attachment H, pp. 1-2 ........................................................................................ 12-16-04
Attachment I, pp. 1-2 .......................................................................................... 12-16-04
Attachment J, p. 1 .............................................................................................. 12-16-04
64
(On Reserve)
65
65.01
65.02
65.03
65.04
65.05
65.06
65.07
GRANTS & CONTRACTS ACCOUNTING
Establishing Sponsored Program Accounts and Budgets, p. 1 ................................
Facilities and Administrative Cost Recovery Plan, pp. 1-2 .......................................
Unassigned
Unassigned
Unassigned
Contracts and Grants Made Directly to Individuals, p. 1...........................................
Personnel Activity Reporting, p. 1.............................................................................
Attachment A, pp. 1-5.........................................................................................
Unassigned
Monitoring Subrecipients, pp. 1-2 .............................................................................
Attachment A, p. 1..............................................................................................
65.08
65.09
06-17-05
04-29-05
02-28-05
09-03-04
09-03-04
10-29-04
10-29-04
66
(On Reserve)
67
67.01
NEWS & PUBLICATIONS
Publication Guidelines, p. 1 ..................................................................................... 09-30-02
Attachment A, pp. 1-22....................................................................................... 09-30-02
News and Publications Bureaus, pp. 1-2 ................................................................. 04-10-03
67.02
68
68.01
68.03
PAYROLL
Distribution of Payroll Checks, pp. 1-2......................................................................
Attachment A, pp. 1-2.........................................................................................
Attachment B, p. 1..............................................................................................
Attachment C, p. 1..............................................................................................
Attachment D, p. 1..............................................................................................
Payroll Deduction Designated to Texas Tech for Charitable
Contributions, pp 1-2 .........................................................................................
Tip and Gratuity Payments Received by Employees, pp. 1-2 ..................................
69
(On Reserve)
68.02
02-12-04
02-12-04
02-12-04
02-12-04
02-12-04
03-18-04
12-16-04
Volume 2
70
70.01
70.02
70.03
70.04
70.05
70.06
70.07
PERSONNEL
Leaves of Absence, pp. 1-15 ...................................................................................
Attachment A, p. 1..............................................................................................
Attachment B, p. 1..............................................................................................
Attachment C, pp. 1-2 ........................................................................................
Attachment D, p. 1..............................................................................................
Attachment E, p. 1..............................................................................................
Attachment F, p. 1 ..............................................................................................
Attachment G, p. 1 .............................................................................................
Attachment H, pp. 1-2 ........................................................................................
Attachment I, pp. 1-2 ..........................................................................................
Attachment J, pp. 1-3 .........................................................................................
Retirement, pp. 1-3 ...................................................................................................
Employees Enrolling for Courses, p. 1 .....................................................................
Pay Plan Revisions, p. 1...........................................................................................
Insurance and Other Benefits, pp. 1-9......................................................................
Employee Working Hours and Holidays, pp. 1-5 .....................................................
Optional Retirement Program, pp. 1-8 .....................................................................
Attachment A, pp. 1-22.......................................................................................
NUMERICAL INDEX
Page 6
July, 2005
08-13-04
08-13-04
08-13-04
08-13-04
08-13-04
08-13-04
08-13-04
08-13-04
08-13-04
08-13-04
08-13-04
09-03-04
02-28-05
12-22-03
09-30-03
02-28-05
06-30-04
06-30-04
TEXAS TECH UNIVERSITY HEALTH SCIENCES CENTER
Operating Policy and Procedure Manual
70.08
70.09
70.10
70.11
70.12
70.13
70.14
70.15
70.16
70.17
70.18
70.19
70.20
70.21
70.22
70.23
70.24
70.25
70.26
70.27
70.28
Nepotism, pp. 1-3 .....................................................................................................
Attachment A, p. 1 .............................................................................................
Unassigned
Non-Faculty Employee Complaint and Grievance Procedures, pp. 1-5 ...................
Attachment A, p. 1..............................................................................................
Attachment B, p. 1..............................................................................................
Attachment C, p. 1..............................................................................................
Attachment D, pp. 1-3 ........................................................................................
Appointments to Non-faculty Positions, pp. 1-5........................................................
Attachment A, pp. 1-8.........................................................................................
Attachment B, p. 1..............................................................................................
Attachment C, p. 1 .............................................................................................
Performance Management, p. 1 ..............................................................................
Attachment A, pp. 1-13.......................................................................................
Workers’ Compensation Insurance, pp. 1-4 .............................................................
Attachment A, p. 1..............................................................................................
Attachment B, pp. 1-2.........................................................................................
Attachment C, p. 1..............................................................................................
Attachment D, p. 1..............................................................................................
Attachment E, pp. 1-2.........................................................................................
Attachment F, pp. 1-2.........................................................................................
Attachment G, p. 1 .............................................................................................
Sexual Harassment, pp. 1-4 .....................................................................................
Attachment A, p. 1..............................................................................................
Other Employment, pp. 1-2.......................................................................................
Compensation in Excess of Budgeted Salary, pp. 1-3 ............................................
Attachment A, pp. 1-2.........................................................................................
Attachment B, p. 1..............................................................................................
Attachment C, p. 1..............................................................................................
Overtime and Compensatory Time, pp. 1-8..............................................................
Attachment A, p. 1..............................................................................................
Attachment B, p. 1-2 ..........................................................................................
Attachment C, p. 1..............................................................................................
Attachment D, p. 1..............................................................................................
Attachment E, p. 1..............................................................................................
Attachment F, p. 1 ..............................................................................................
Multiple Employment, pp. 1-5 ...................................................................................
Attachment A, p. 1..............................................................................................
Exit Interview and Separation Checkout Procedures, p. 1 ......................................
Attachment A, p. 1..............................................................................................
Attachment B, p. 1..............................................................................................
Attachment C, p. 1..............................................................................................
Employment for Security-Sensitive Positions, pp. 1-2 ..............................................
Attachment A, p. 1..............................................................................................
Service Awards for TTUHSC Employees, p. 1 ........................................................
Employee Deaths, pp. 1-2 .......................................................................................
Unassigned
Creating a New Position in a Budget; Creating a New Position Title in the
Pay Plan; and Reclassifying an Existing Position Title, p. 1 ..............................
Attachment A, pp. 1-5.........................................................................................
Attachment B, pp. 1-4.........................................................................................
Longevity and Hazardous Duty Pay, pp. 1-3 ............................................................
Insurance Coverage of Graduate Student Employees, pp. 1-2 ................................
Appointment of Student Employees, pp. 1-6 ............................................................
Attachment A, p. 1..............................................................................................
Exchange Visitor Program (J-1 Visa), pp. 1-4 ..........................................................
Attachment A, pp. 1-2 ........................................................................................
Attachment B, p. 1 .............................................................................................
Attachment C, p. 1..............................................................................................
Attachment D, p. 1..............................................................................................
02-28-05
02-28-05
04-23-04
04-23-04
04-23-04
04-23-04
04-23-04
02-28-05
02-28-05
02-28-05
02-28-05
12-16-04
12-16-04
02-28-05
02-28-05
02-28-05
02-28-05
02-28-05
02-28-05
02-28-05
02-28-05
07-23-04
07-23-04
02-28-05
07-20-05
07-20-05
07-20-05
07-20-05
09-15-03
09-15-03
09-15-03
09-15-03
09-15-03
09-15-03
09-15-03
08-15-03
08-15-03
11-20-03
11-20-03
11-20-03
10-29-04
12-03-04
12-03-04
06-17-05
04-29-05
03-18-04
03-18-04
03-18-04
11-20-03
06-30-04
07-20-05
07-20-05
04-29-05
04-29-05
04-29-05
04-29-05
04-29-05
NUMERICAL INDEX
Page 7
July, 2005
TEXAS TECH UNIVERSITY HEALTH SCIENCES CENTER
Operating Policy and Procedure Manual
70.29
70.30
70.31
70.32
70.33
70.34
70.35
70.36
70.37
70.38
70.39
70.40
70.41
70.42
70.43
70.44
70.45
70.46
70.47
70.49
70.50
70.51
Unassigned
Lump Sum Payment of Accrued Vacation Leave to Terminating
Employees, p.1................................................................................................... 07-20-05
Standards of Conduct, Discipline, and Separations for Non-faculty Personnel,
pp. 1-5 ............................................................................................................... 12-16-04
Attachment A, pp. 1-12....................................................................................... 12-16-04
Family and Medical Leave (F&ML), pp. 1-6 ............................................................. 06-06-03
Attachment A, p. 1 ............................................................................................. 06-06-03
Attachment B, pp. 1-2 ........................................................................................ 06-06-03
Attachment C, p. 1 ............................................................................................. 06-06-03
Personnel Action Form Due Dates, pp. 1-2 .............................................................. 12-03-04
Attachment A, p.1............................................................................................... 12-03-04
Unassigned
Employee Address List, p. 1 ..................................................................................... 06-17-05
Communicable and Transmittable Disease Control in the Employee Workforce,
pp. 1-2 ................................................................................................................ 03-18-04
Salary Administration Policy, pp. 1-11 ...................................................................... 12-16-04
Employee Assistance Program, pp. 1-4 ................................................................... 10-29-04
Attachment A, p. 1.............................................................................................. 10-29-04
Unassigned
Nursing Peer Review: School of Medicine and Correctional Managed Health Care, pp. 1-14
.................................................................................................................................. 05-18-04
Attachment A, pp. 1-4 ........................................................................................ 05-18-04
Attachment B, pp. 1-15 ...................................................................................... 05-18-04
Attachment C, pp. 1-2 ....................................................................................... 05-18-04
Attachment D, pp. 1-2 ....................................................................................... 05-18-04
Attachment E, p. 1 ............................................................................................. 05-18-04
Attachment F, pp. 1-2 ........................................................................................ 05-18-04
Attachment G, p. 1 ............................................................................................ 05-18-04
Attachment H, pp. 1-2 ....................................................................................... 05-18-04
Attachment I, pp. 1-2 ......................................................................................... 05-18-04
Attachment J, p. 1 ............................................................................................. 05-18-04
Attachment K, p. 1.............................................................................................. 05-18-04
Attachment L., pp. 1-2 ........................................................................................ 05-18-04
Attachment M, pp. 1-2 ........................................................................................ 05-18-04
Attachment N, pp. 1-2 ........................................................................................ 05-18-04
Drug and Alcohol Testing for Safety-sensitive Positions Requiring a Commercial
Drivers License, pp. 1-6 ..................................................................................... 04-29-05
Attachment A, p. 1.............................................................................................. 04-29-05
Unassigned
Early Return-to-Work (ERTW)/Alternate and Light Duty Assignments, pp. 1-4........ 12-03-04
Attachment A, p. 1.............................................................................................. 12-03-04
Texa$aver 457 Plan, pp. 1-3 .................................................................................... 02-12-04
Attachment A, p. 1.............................................................................................. 02-12-04
Tax Sheltered Annuity Program, pp. 1-10 ................................................................ 06-30-04
Attachment A, p. 1.............................................................................................. 06-30-04
Attachment B, p. 1.............................................................................................. 06-30-04
Attachment C, p. 1.............................................................................................. 06-30-04
Attachment D, pp. 1-6 ........................................................................................ 06-30-04
Attachment E, p. 1.............................................................................................. 06-30-04
HIV/AIDS Policy for the Workplace, pp. 1-2 ............................................................. 06-30-04
Employee Training and Development, pp. 1-4 ......................................................... 10-29-04
Attachment A, p. 1.............................................................................................. 10-29-04
TTUHSC HHS Medicare/Medicaid Exclusion List Verification Procedure
for Employees, p. 1................................................................................................... 03-31-05
Attachment A, p. 1.............................................................................................. 03-31-05
Quality Service Awards for Non-Faculty Employees, pp. 1-3 ................................... 08-13-04
Attachment A, p. 1.............................................................................................. 08-13-04
Employee Rewards Program, pp. 1-6....................................................................... 07-11-03
NUMERICAL INDEX
Page 8
July, 2005
TEXAS TECH UNIVERSITY HEALTH SCIENCES CENTER
Operating Policy and Procedure Manual
70.52
70.53
70.54
Attachment A, p. 1..............................................................................................
Attachment B, p. 1..............................................................................................
Unassigned
Correction of Information Collected by TTUHSC by Individuals, p. 1 .......................
Military Emergency Leave, pp. 1-2 ...........................................................................
71
(On Reserve)
72
72.01
72.02
PURCHASING
Purchasing Supplies, Equipment and Services, pp. 1-6...........................................
Guidelines for Proprietary Purchasing, p.1 ...............................................................
Attachment A, p. 1..............................................................................................
Direct Pay Expenditures, pp. 1-9 ..............................................................................
Attachment A, p. 1..............................................................................................
Attachment B, p. 1..............................................................................................
Attachment C, p. 1..............................................................................................
Attachment D, p. 1..............................................................................................
Attachment E, p. 1..............................................................................................
Attachment F, p. 1 ..............................................................................................
Equipment Purchased for Sponsored Federal Projects, pp. 1-3 ..............................
Attachment A, pp. 1-2.........................................................................................
Determination of Employee or Independent Contractor Status, pp. 1-2 ...................
Leasing of Space and Facilities, pp. 1-2...................................................................
Attachment A, p. 1 .............................................................................................
Lease Purchase of Equipment and Other Commodities, pp. 1-2 .............................
Independent Academic Services, pp. 1-2 .................................................................
Unassigned
Unassigned
Purchasing/Leasing Motor Vehicles, pp. 1-3 ...........................................................
Unassigned
Historically Underutilized Businesses, pp. 1-5..........................................................
Contract Workforce Procedures, pp. 1-2 ..................................................................
Purchasing Card Program, pp. 1-8 ...........................................................................
72.03
72.04
72.05
72.06
72.07
72.08
72.09
72.10
72.11
72.12
72.13
72.14
72.15
73
73.01
73.02
73.03
73.04
73.05
73.06
73.07
73.08
73.09
RESEARCH
Annual Review of Funded Projects, pp. 1-2 .............................................................
Transfer of Funds, Equipment, etc. to Another Institution upon the Project
Director Leaving TTUHSC, p. 1 ................................................................................
Animal Care and Usage, pp. 1-3 ..............................................................................
Research Involving Recombinant DNA, p. 1 ............................................................
Research Involving Hazardous Chemical & Biological Materials, p. 1 .....................
Research Involving Human Subjects, pp. 1-2...........................................................
Honesty in Research and Allegations of Scientific Misconduct, p. 1 ........................
Attachment A, pp. 1-13.......................................................................................
Faculty Status Guidelines for Conduct of Clinical Research, pp. 1-2 .......................
Conflict of Interest in Research, pp. 1-8 ...................................................................
Attachment A, p. 1..............................................................................................
74
(On Reserve)
75
75.01
75.02
SAFETY SERVICES
TTUHSC Safety Programs, pp. 1-3 ..........................................................................
TTUHSC Safety Committees, pp. 1-2 ......................................................................
Attachment A, p. 1..............................................................................................
Hazardous Material Incidents, pp. 1-3 ......................................................................
Compliance and National Fire Protection Association Standards, pp. 1-2 ...............
Contaminated-Suspect Equipment, p. 1 ...................................................................
Attachment A, p. 1..............................................................................................
Corridor Storage, pp. 1-2 ..........................................................................................
75.03
75.04
75.05
75.06
07-11-03
07-11-03
06-28-02
05-18-04
10-29-04
05-18-04
05-18-04
03-31-05
03-31-05
03-31-05
03-31-05
03-31-05
03-31-05
03-31-05
12-09-00
12-09-00
04-29-05
01-28-05
01-28-05
01-28-05
07-20-05
10-29-04
06-30-04
07-23-04
03-31-05
06-30-04
06-30-04
06-06-03
06-06-03
06-06-03
06-06-03
04-10-03
04-10-03
01-23-04
08-13-04
10-29-04
05-25-05
07-11-03
07-11-03
12-03-04
05-25-05
09-22-04
09-22-04
12-03-04
NUMERICAL INDEX
Page 9
July, 2005
TEXAS TECH UNIVERSITY HEALTH SCIENCES CENTER
Operating Policy and Procedure Manual
75.07
75.08
75.09
75.10
75.11
75.12
75.13
75.14
75.15
76
76.01
76.02
76.03
76.04
76.05
76.06
76.07
76.08
76.09
76.10
76.11
76.12
76.15
76.16
76.17
76.18
76.23
76.24
76.30
76.31
76.32
76.33
Elevator Usage, pp. 1-2 ............................................................................................
Cardio-Pulmonary or other Emergency Medical Response (Code Blue), p.1 ..........
General Laboratory Use Policy, pp. 1-4....................................................................
Laboratory Biohazards Policy for Research Facilities and Personnel, pp. 1-5 .........
Personnel Health and Medical Surveillance Policy for TTUHSC, pp. 1-8.................
Attachment A, p. 1..............................................................................................
Attachment B, pp. 1-3.........................................................................................
Attachment C, pp. 1-2 ........................................................................................
Attachment D, pp. 1-4 ........................................................................................
Attachment E, p. 1..............................................................................................
Attachment F, pp. 1-2.........................................................................................
TTUHSC Guidelines for Using N-95 Respirators, pp. 1-3 ........................................
Attachment A, p. 1..............................................................................................
Attachment B, p. 1..............................................................................................
Attachment C, p. 1..............................................................................................
Shipment of Diagnostic and Infectious Materials, pp. 1-2.........................................
Non-Employee Incident/Injury Procedures & Reporting, pp. 1-3 ..............................
Attachment A, p. 1..............................................................................................
Attachment B, p. 1..............................................................................................
Management of Claims Relating to Public Areas of HSC Facilities/Property
(excluding clinics), pp. 1-2 ........................................................................................
Attachment A, p. 1..............................................................................................
SECURITY
Emergency Operations Plan, p. 1.............................................................................
Attachment A, pp. 1-19.......................................................................................
Employee Identification Badges, pp. 1-2 ..................................................................
Attachment A, p. 1..............................................................................................
Attachment B, p. 1..............................................................................................
Unassigned
Unassigned
Abandoned Personal Property, pp. 1-2 ...................................................................
Unassigned
Unassigned
Violence and Workplace Threats, pp. 1-3.................................................................
Unassigned
Animals in Texas Tech Buildings, p. 1 .....................................................................
Hunting on Texas Tech Property, p. 1 .....................................................................
thru 76.14 are Unassigned
Severe Weather Warning and Alert Systems, pp. 1-4 ..............................................
Attachment A, pp. 1-2.........................................................................................
Attachment B, p. 1..............................................................................................
Attachment C, pp. 1-3 ........................................................................................
Unassigned
Bomb Threat Procedures, pp. 1-2 ...........................................................................
Attachment A, p. 1..............................................................................................
thru 76.22 are Unassigned
Employee Training and Procedures for Handling Armed Robbery Incidents,
pp. 1-2 ................................................................................................................
Attachment A, p. 1..............................................................................................
thru 76.29 are Unassigned
Vehicle Registration, pp. 1-9.....................................................................................
Attachment A, p. 1 .............................................................................................
Attachment B, p. 1..............................................................................................
Attachment C, p. 1..............................................................................................
Unassigned
Traffic and Parking Regulations, pp. 1-2 ..................................................................
Attachment A, pp. 1-11.......................................................................................
Unassigned
NUMERICAL INDEX
Page 10
July, 2005
05-25-05
06-17-05
06-06-03
09-15-03
07-11-03
07-11-03
07-11-03
07-11-03
07-11-03
07-11-03
07-11-03
06-17-05
06-17-05
06-17-05
06-17-05
02-28-05
07-20-05
07-20-05
07-20-05
07-20-05
07-20-05
10-08-01
10-08-01
09-03-04
09-03-04
09-03-04
09-03-04
03-31-05
09-03-04
05-18-04
11-20-03
11-20-03
11-20-03
11-20-03
10-31-03
10-31-03
03-18-04
03-18-04
04-29-05
04-29-05
04-29-05
04-29-05
04-29-05
04-29-05
TEXAS TECH UNIVERSITY HEALTH SCIENCES CENTER
Operating Policy and Procedure Manual
76.34
76.35
76.37
76.38
76.40
76.41
76.42
77
77.01
77.02
77.03
77.04
77.05
77.06
77.07
77.08
Accidents Involving Texas Tech Vehicles, p.1..........................................................
Attachment A, p. 1..............................................................................................
Attachment B, pp. 1-2.........................................................................................
Attachment C, p. 1..............................................................................................
thru 76.36 are Unassigned
Service Vehicle Parking, pp. 1-2...............................................................................
thru 76.39 are Unassigned
Jeanne Clery Disclosure of Campus Security Policy and Campus Crime
Statistics Act, pp. 1-2 ................................................................................................
Texas Tech Police, p. 1 ............................................................................................
Flying of Flags, p. 1 ..................................................................................................
77.11
STUDENT SERVICES
Admission, p.1 ..........................................................................................................
Unassigned
Official Student Publications, p.1 ..............................................................................
Student Fees, p.1 .....................................................................................................
Suspension and Retention, p.1.................................................................................
Texas Public Educational Grants, pp. 1-2 ...............................................................
Credit by Examination, p.1........................................................................................
Student Travel Policy, pp. 1-5...................................................................................
Attachment A, p. 1..............................................................................................
Attachment B, p. 1..............................................................................................
Attachment C, p. 1..............................................................................................
Cancellation of Students for Non-Payment of Tuition and Fees, p.1........................
Student Payment Agreement, p.1.............................................................................
Attachment A, pp. 1-3.........................................................................................
Permanent Student Record, p. 1 ..............................................................................
78
(On Reserve)
79
79.01
79.02
TRAVEL
Texas State Travel Management Program, pp. 1-2..................................................
Travel Approvals and Notifications, pp. 1-2 ..............................................................
Attachment A, p. 1..............................................................................................
Attachment B, p. 1..............................................................................................
Unassigned
Foreign Travel, p. 1 ..................................................................................................
Corporate Travel Credit Cards and Travel Advances, pp. 1-2 .................................
Attachment A, p. 1..............................................................................................
Reimbursement of Travel Expenses, pp. 1-9 ...........................................................
Attachment A, pp. 1-3.........................................................................................
Attachment B, p. 1 .............................................................................................
Attachment C, p. 1..............................................................................................
Travel Expenses Incurred by Prospective Employees, p. 1 ....................................
Unassigned
Unassigned
Reimbursement for Travel Expenses for Spouses, p. 1 ..........................................
Use of State Travel Card, pp. 1-2 .............................................................................
Attachment A, pp. 1-2 ...............................................................................................
Attachment B, p. 1 ....................................................................................................
77.09
77.10
79.03
79.04
79.05
79.06
79.07
79.08
79.09
79.10
79.11
80
05-18-04
05-18-04
05-18-04
05-18-04
05-12-03
09-22-04
09-15-03
10-31-03
06-30-04
06-30-04
04-29-05
06-30-04
06-30-04
06-30-04
10-29-04
10-29-04
10-29-04
10-29-04
04-23-04
03-18-04
03-18-04
02-12-04
01-15-04
01-15-04
01-15-04
01-15-04
01-15-04
01-15-04
01-15-04
01-15-04
01-15-04
01-15-04
01-15-04
10-29-04
01-15-04
01-15-04
01-15-04
01-15-04
(On Reserve)
NUMERICAL INDEX
Page 11
July, 2005
TEXAS TECH UNIVERSITY HEALTH SCIENCES CENTER
Operating Policy and Procedure Manual
NEW POLICIES PUBLISHED
None
POLICIES DELETED OR COMBINED
None
POLICY MOVED/PUBLISHED
None
POLICY RENAMED/PUBLISHED
None
NUMERICAL INDEX
Page 12
July, 2005