Packaging Requirements
Standards
Hayneedle expects all vendors to follow the following packaging standards in compliance
with mail order packaging for shipping.
• Packaging should meet ISTA 3A packaging standards and FedEx packaging standards
• ISTA 3A evaluates the protective performance of a packaged product related to vibration,
shock, and other stresses, as well as temperature and humidity normally encountered
during handling and transportation in a parcel delivery system
Seq.
Category
Type
1
Atmospheric Preconditioning
Temperature & Humidity
2
Multiple Vibration
Random
3
Multiple Shock with Possible Hazards
Drop
If you have additional questions please contact the Product Performance team with the
Vendor Operations and Quality department.
How to Measure & Calculate the Shipping Size of a Package
Calculating the correct shipping size and weight of your package allows you to determine
the correct shipping method to select from Hayneedle’ Preferred Carrier Routing Guide.
First, it is necessary to accurately determine the size (height, width and length) and weight
of the item as it is packaged for shipping.
Length is the longest side of a
package. Measurements are in
inches. If less than ½ inch
round down to the nearest inch.
If greater than ½ inch round up
to the nearest inch.
Height
Width
Length
You must determine if a package should ship actual weight or dimensional weight. Packages
will ship per the greater of the 2 weights. Please use the following process to determine the
correct shipping method. According to the FedEx Service Guide the maximum limits are
150 lbs. and 119” in length and 165” in length and girth. Packages that weigh 150 lbs or
less and exceed 108” in length or 130” in length and girth are considered “oversize”
packages and a oversize charge will apply.
To calculate the Dimensional Weight: Multiply Length x Width x Height. If this equals
5,184 or larger than divide by 194. This will equal your dimensional weight.
To calculate Girth: Width x 2 + Height x 2 + Length
Example 1: 1 Package, weight = 65 lbs, Length = 70, Width = 10 and Height = 8
Dimensional weight is 70 x 10 x 8 = 5600 | 5600 / 194 = 28.86 rounded up is 29 lbs. This
package will ship by the actual weight. According to the routing guide you would ship FedEx
Home.
Example 2: 1 Package, weight = 100 lbs, Length = 50, Width = 18, and Height = 40
Dimensional weight is 50 x 18 x 40 = 36,000 | 36,000 / 194 = 185.56 rounded up is 186
lbs. This package will ship by the dimensional weight. Since it is less than 200 lbs. you will
ship via Eagle.
Example 3: 3 Packages (Multiple items to same customer) on a pallet
Package 1: Weight = 75 lbs, Length = 31, Width = 29, Height = 6
Package 2: Weight = 60 lbs, Length = 36, Width = 27, Height = 10
Package 3: Weight = 48 lbs, Length = 54, Width = 28, Height = 8
In this case the individual package weights and measurements are irrelevant. You will ship
via the weight and dimensions of the final package which includes the pallet holding these
items.
The pallet with packages weight and dimensions are: weight = 200 lbs, Length = 82, Width
= 41, and Height = 41. 82 x 41 x 41 = 137,842 | 137,842 / 194 = 710.52 rounded up to
711 lbs. This will ship via Roadway.
TIPS for Shipping Small Packages
Packaging your items correctly and securely will help to ensure that they arrive to
customers in optimum condition. Below are just a few tips taken from the FedEx
Service Guide. For more information and tips please visit the FedEx web site at:
http://fedex.com/us/services/packageshipment
Select Preparing your Package for Shipment:
1. Use sturdy, undamaged boxes with all flaps intact. Be sure that the boxes are large
enough to fit the item plus any necessary padding. Use double-walled boxes for heavier
items.
2. Place small packages inside an outer container. For express shipments smaller than
7”x4”x2” use a FedEx Express packaging option.
3. Put 3” of cushioning, such as bubble wrap, packaging peanuts, corrugated fiberboard,
foam pads or molded plastic on all sides of the container.
4. Double-box fragile items and place cushioning around smaller items.
5. Use tape that’s at least 2” wide to seal seams and flaps. Use pressure-sensitive plastic
tape, water-activated paper or water-activated reinforced tape.
6. Be sure to seal seams at both the top and bottom of the package.
7. Use the “H” taping method to seal packages – see below. Use pressure-sensitive plastic
tape, water-activated paper tape (minimum 60-lb. grade) or water-activated reinforced
tape.
8. Do NOT use cellophane tape, duct tape, masking tape, string or rope to seal packages.