FORM 1 ORANGE COUNTY PUBLIC SCHOOLS FIELD TRIP REQUEST FORM SCHOOL YEAR 2011-2012 FIELD TRIP MUST BE PRE-APPROVED BY AREA SUPERINTENDENT’S OFFICE 30 DAYS PRIOR TO NOTIFYING STUDENTS, PARENTS, CHAPERONES OR COMMUNITY OF THE TRIP. OVERNIGHT OUT OF COUNTY/STATE INTERNATIONAL (90 DAYS PRIOR-REQUIRES SCHOOL BOARD APPROVAL) School Name Name of Class/Club or Grade Field Trip Coordinator (attending trip) Name: Contact Phone: Field Trip Destination Location: City: State: Departure Date/Time Return Date/Time PART 1 - PRE-APPROVAL - DUE 30 DAYS PRIOR TO TRIP Tentative # of students: Transportation: OCPS Buses Charter Bus Air Carrier School Activity Bus (for in county trips only) Parent will: Drop Off Pick Up Remain Tentative # of chaperones: Personal/Rental Vehicle Tentative # vehicles______ # of drivers ______ Maximum 8 passenger per vehicle Include emergency back-up driver Example: 2 vehicles require 3 drivers If more than 20 students attending you will need to have a school/charter bus Attach copy of permission slip and draft itinerary Is this a joint trip with another school? for pre-approval Yes No If yes, name of school: Once Pre-Approved, Complete Part 2 below, Field Trip Information Form (Form 2) and submit with supporting documentation 15 days prior to trip. PART 2-FINAL APPROVAL Final # of students: Final transportation information: OCPS Bus Charter Bus-Company Name: Personal/Rental Vehicle # vehicle # drivers Rental Car Company: (include 1 back up driver) Final # of chaperones: Air Carrier -Flight Information Departing : Airline: Flight# Flight time: Return: Airline: Flight time: Flight# Attach list of drivers with copy of license & insurance information for each. PRINCIPAL/ DESIGNEE APPROVAL: _________________________________________ DATE: ______________ PRE-APPROVED DENIED AREA SUPERINTENDENT/EXECUTIVE AREA DIRECTOR: _________________________________ DATE: __________ FINAL APPROVAL GRANTED AREA SUPERINTENDENT/EXECUTIVE AREA DIRECTOR: _________________________________ DATE: __________