PROCEDURES FOR PERSONNEL DECISIONS: REAPPOINTMENT,
CONTINUING APPOINTMENT AND PROMOTION FOR ADJUNCT FACULTY
MEMBERS (ARTICLE 32)
Timetables as set out in Article 32 of the Collective Agreement between QUFA and the
University respecting Reappointment, Continuing Appointment and Promotion.
Reappointment, Continuing Appointment and Promotion procedures shall be in accordance
with the principles of Article 24 (see 32.2.1).
In the cases of Members in Term Adjunct appointments, applications for Continuing Adjunct
and Promotion to the rank of Adjunct Associate Professor shall proceed together (see 32.2.3.2).
In these processes, time is of the essence. Accordingly, careful planning should be done to
ensure that the timelines are met. Please note that these decisions are grievable, and that all
the processes leading to decisions on Reappointment, Continuing Appointment and Promotion
should reflect and adhere to both the spirit and the letter of the Collective Agreement.
Deadline
Item
Item Complete
Reappointments
January 1st
32.1.3.1 The Unit Head shall inform all Term Adjunct
faculty Members eligible for reappointment pursuant
to Article 32.1.2 in writing of their eligibility to be
considered for reappointment, no later than January 1
of their final or third year of appointment. At that
time the Unit Head shall also advise the Member that
she/he may submit relevant material for
consideration by the Renewal/Tenure/Promotion
Committee, including student evaluations, course
outlines, material from colleagues or other referees,
and materials relevant to the issue of the courses or
services within the Unit that the Member is
demonstrably qualified to teach or provide (in
addition to those courses and services for which the
Member had been appointed in the Unit in the past).
February 1st
32.1.3.2 By February 1, a Member notified under
Article 32.1.3.1, must indicate to the Unit Head in
writing that he/she will consider a new term of
appointment, and submit any materials pursuant to
Article 32.1.3.1 that he/she wishes considered by the
Renewal/Tenure/Promotion Committee.
Office of the University Advisor on Equity
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PROCEDURES FOR PERSONNEL DECISIONS: REAPPOINTMENT,
CONTINUING APPOINTMENT AND PROMOTION FOR ADJUNCT FACULTY
MEMBERS (ARTICLE 32)
32.1.3.3 As soon as practicable after February 1, the
Unit Head shall
(a) inform the Renewal/Tenure/Promotion
Committee, as defined in Article 30.2, of the
Member's application for reappointment;
(b) make available to the Renewal/Tenure/Promotion
Committee the Member's
Official File (including Annual Reports and teaching
evaluations); and
(c) make available to the Renewal/Tenure/Promotion
Committee the Member’s materials submitted
pursuant to Article 32.1.3.1.
24.2.1 Persons chosen to serve on Appointments
Committees for Faculty, Librarian or Archivist
positions, or on Personnel (Renewal/
Reappointment, Tenure/Continuing Appointment and
Promotion) Committees, may only carry out such
functions after successfully completing a
familiarization and training workshop which shall
cover the principles, objectives, recent history, best
practices, and rules and institutional expectations
with respect to employment equity.
24.2.2 Persons with [Employment Equity
Representative] responsibility will require training in
excess of that foreseen in 24.2.1 unless waved by the
parties.
March 15th
32.1.3.5 If the Renewal/Tenure/Promotion
Committee is satisfied that the Member has a record
of good teaching and satisfactory performance of
assigned duties, the Committee shall recommend
reappointment to the Unit Head and indicate to the
Unit Head by March 15 the courses and services the
Member is demonstrably qualified to offer in the Unit.
Office of the University Advisor on Equity
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PROCEDURES FOR PERSONNEL DECISIONS: REAPPOINTMENT,
CONTINUING APPOINTMENT AND PROMOTION FOR ADJUNCT FACULTY
MEMBERS (ARTICLE 32)
May 1st
32.1.3.8 In the case of a positive recommendation
from the Committee and the Unit Head (if applicable),
the Dean shall reappoint the Member as soon as
possible and no later than May 1. The appointment
letter shall state the terms of the reappointment,
specifying the length of appointment in accordance
with Article 32.1.2.1 or Article 32.1.2.2 and the duties
for the first year of the appointment, and it shall give
an indication of expected duties for subsequent years,
if applicable.
32.1.3.9 In the case of a negative recommendation,
the Dean shall inform the Member in
writing of the decision, with reasons, as soon as
possible and no later than May 1.
Office of the University Advisor on Equity
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PROCEDURES FOR PERSONNEL DECISIONS: REAPPOINTMENT,
CONTINUING APPOINTMENT AND PROMOTION FOR ADJUNCT FACULTY
MEMBERS (ARTICLE 32)
Continuing Appointments
May 1st
32.4.1 By May 1 all Members eligible for a Continuing
Adjunct appointment shall be informed in writing of
their eligibility by the Unit Head. The Unit Head shall
also notify all Members of the Unit of Promotion
deadlines for the coming year. If the Unit Head uses email to notify the Member, it shall be followed up by a
letter. In addition, the Unit Head must continue to
follow up his/her communications if he/she fails to
receive a response from the Member concerning
his/her application.
32.4.2 By May 1 a notice shall be placed in the
Queen’s Gazette by the Office of the Vice-Principal
(Academic) announcing a September 1 deadline for
applications for Continuing appointment or
Promotion and referring to the procedures in Article
30.
May 15th
32.4.2 By May 15 the Unit Head shall provide written
notification of this announcement to all
Members within the Unit.
July 1st
32.4.3 By July 1 the Member must notify the Unit
Head of her/his intention to apply for Continuing
Adjunct appointment and/or Promotion.
32.5.1 Members applying for Continuing Adjunct
appointments and/or Promotion shall be governed by
the provisions of Article 30.8 through 30.15.7 (as
applicable). See timetable for Article 30.
Office of the University Advisor on Equity
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