Librarian’s Handbook
Schedule ......................................... 2
Telephone Directory..................... 9
Telephone Functions ................. 10
Mail/Message Center ................. 16
Mending Procedures .................. 16
Microform Reader/Printers ......... 16
Music Listening Room ................ 17
Photocopying ............................. 17
Printing ....................................... 17
Recycling .................................... 17
Refrigerator & Microwave ........... 18
Reports....................................... 18
Student Assistants...................... 18
Supplies ..................................... 18
Web Page .................................. 19
Accompanying Software (CDs and
floppy diskettes) ......................... 19
Library Committee Appointments .. 11
Job Descriptions ............................ 20
Miscellaneous Information ............ 12
Facutly Evaluations .................... 20
Job Descriptions ......................... 20
Outline - Performance Contract .. 30
Faculty Annual Review (FAR) .... 31
Routine Work Hours..................... 2
Semestr Schedule........................ 5
Weekend/Night Schedule ............ 6
Staff Directory ................................. 7
Floor Directory ................................ 8
Telephone Information .................... 9
Acquisitions ................................ 12
Alabama Gallery ........................ 12
AV Facilities ............................... 12
Binding Procedures.................... 13
Circulation Periods ..................... 13
Classroom Space....................... 13
Coffee Club ................................ 14
Computer Lab ............................ 14
Equipment Failures .................... 14
Equipment Requests.................. 14
Fax Facilities .............................. 15
Government Documents ............ 15
Interlibrary Loan ......................... 15
Keys ........................................... 15
Faculty Liaisons ............................ 32
Opening/Closing Procedures ........ 33
Weekend Duty ............................ 34
Forms ............................................ 35
Library Faculty Absence Form ... 35
Library Student Employee Shelf
Reading Record Form ................ 36
SCHEDULE
ROUTINE WORK HOURS
Dean of Library Services:
Monday-Friday
7:30-4:30
Department Heads*
Monday-Friday
7:30-4:30
* The Library has two Department Heads: Head of Public Services and Head of
Technical Services.
Reference Librarians
Monday-Thursday
Friday**
One evening per week
8:30-5:30
7:30-4:30
3:30-11:00
Weekend rotation
Saturday
Sunday
9:00-5:00
3:00-11:00
**Those working weekends will have the previous and the following Fridays off.
Reference/Instruction Librarian
Monday
Tuesday
Wednesday- Friday***
8:00-5:00
3:30-11:00
7:30-4:30
Weekend rotation
Saturday
Sunday
9:00-5:00
3:00-11:00
***Those working weekends will have the previous and the following Fridays off.
Technical Services Librarians
Monday-Friday
7:30-4:30
Distance Education/Electronic Resources Manager
Monday-Friday
8:00-4:30
Electronic Resources/Documents Librarian
Monday-Friday
7:30-4:30
2
Lunch Hours
“Usual” lunch times:
NAME
HOURS
Paula Barnett-Ellis
Mary Bevis
Linda Cain
Laurie Charnigo
John-Bauer Graham
Arland Henning
Carley Suther Knight
Bethany Latham
Harry Nuttall
Jodi Poe
Kim Stevens
Yingqi Tang
Doug Taylor
Charlcie Pettaway Vann
Hanrong Wang
12:00-1:00
11:15-12:15
1:00-2:00
1:00-2:00
12:30-1:30
12:30-1:30
12:30-1:30
11:30-12:30
1:00-2:00
11:30-12:30
12:30-1:30
11:30-12:00
12:30-1:30
1:00-2:00
11:30-12:30
Faculty Absences
Per the JSU Faculty Handbook, section 2.12.1.1, sick leave shall be granted for
reasonable periods of time. The total days granted shall not exceed 30 working
days in any twelve-month period. For all absences, personal, sick or
professional, faculty should complete the official Faculty Absence Report form,
located at the following URL, http://www.jsu.edu/hr/forms/absence_report.pdf and
submit to the appropriate Department Head.
Personal Days
Per the JSU Faculty Handbook, section, 2.12.1.4, each faculty member may
request two personal days of leave for each academic year with no explanation.
Personal days will not be used to expand official university holidays.
Arrangements for covering teaching assignments and other duties must be made
by the faculty member with 10 days notice to the department head and dean. The
classes to be missed and provisions made for coverage of classes must be
reported by the faculty member in writing. The Faculty Absence Report form is
used for this purpose.
Breaks
40-hour week personnel are entitled to two FIFTEEN-MINUTE breaks during the
workday and one hour for lunch.
3
Departmental Meetings

A weekly meeting all library staff is scheduled by the Dean of Library
Services and is held every Thursday afternoon at 3:30 in the 10th floor
classroom.
 A monthly meeting of all the public services librarians is scheduled by the
Head of Public Services.
 A monthly Librarian’s meeting is scheduled by the Department Heads.
4
SEMESTER SCHEDULE
The semester schedule is updated at the beginning of each semester. Go to
the Library Hours and Calendar page at
http://www.jsu.edu/library/information/hours_calendar.html for the most
current schedule.
5
WEEKEND/NIGHT SCHEDULE
The weekend schedule is updated at the beginning of each fall semester. Go to
the Library Weekend/Night Schedule page at
http://www.jsu.edu/library/pdfs/HCLweekendschedule.pdf for the most current
schedule.
The night schedule is familiar standard; although, there may be changes from
time-to-time.
Night
Monday
Tuesday
Wednesday
Thursday
Floor
4th
9th
2nd
5th
3rd
7th
6th
10th
Librarian
Taylor
Barnett-Ellis
Vann
Charnigo
Cain
Nuttall
Suther
Wang
Check the Library Weekend/Night Schedule page at
http://www.jsu.edu/library/pdfs/HCLweekendschedule.pdf for the possible
updates.
6
STAFF DIRECTORY
The staff directory is updated as needed. Go to the Library Personnel Directory
at http://www.jsu.edu/library/pdfs/LibraryPersonnelDirectory.pdf for the most
current directory.
7
FLOOR DIRECTORY
The Library floor directory is updated as needed. Go to the Floor Directory at
http://www.jsu.edu/library/pdfs/HCLfloordirectory.pdf for the most current
directory.
8
TELEPHONE INFORMATION
TELEPHONE DIRECTORY
The Library telephone directory is updated as needed. Go to the Library
Telephone Directory at http://www.jsu.edu/library/pdfs/HCLtelephonedirectory.pdf
for the most current directory.
9
TELEPHONE FUNCTIONS
Voicemail features can be found at the Telephone Services Voice Mail Features
page at http://www.jsu.edu/dit/tc/voicemailfeat.html.
10
LIBRARY COMMITTEE APPOINTMENTS
The Library Committee appointments are made before the beginning of each fall
semester. The Head of Public Services and the Head of Technical Services
make these appointments. Librarians will receive letters of appointment at the
beginning of each fall semester. Go to the Library Standing Committees page at
http://www.jsu.edu/library/information/library_committees.html for the most
current appointments.
11
MISCELLANEOUS INFORMATION
ACQUISITIONS




For policy information, see section X of the Houston Cole Library Policy
Manual (see also
http://www.jsu.edu/library/pdfs/policies/AcquisitionsSerialsPolicy.pdf)
Selections should be checked against the catalog. Those not held by the
library should be prioritized and routed to the Acquisitions/Serials Librarian for
review.
Selecting and reviewing requests should be an on-going process, not limited
to a few times a year
Mary Bevis is Serials and Acquisitions Librarian, ext. 5254 or
mbevis@jsu.edu; Noah Cleveland is the Serials Assistant, ext. 5254 or
nclevela@jsu.edu and Debrah Fragoso is the Acquisitions Assistant, ext.
5760 or dfragoso@jsu.edu.
ALABAMA GALLERY





The Alabama Gallery is located on the 10th floor.
The key to the Alabama Gallery is kept in a drawer in the 10th floor librarian’s
office.
Patrons can use the Gallery’s materials if a library staff member is present.
The Gallery is not open at night or on weekends without an appointment
For policy information, see section XVII of the Houston Cole Library Policy
Manual (see also
http://www.jsu.edu/library/pdfs/policies/AlabamaGalleryPolicy.pdf)
AV FACILITIES



The AV Center is located on the ground floor.
Tony Gravette is the Director of Instructional Media Services. His extension is
5251 or gravette@jsu.edu. Michael Walker is the Audio-Visual Technician.
His extension is 5251 or mswalker@jsu.edu.
See section XXI of the Houston Cole Library Policy Manual (see also
http://www.jsu.edu/library/pdfs/policies/AVCenterPolicy.pdf) for a complete
description of the AV Center’s services and policies.
12
BINDING PROCEDURES





A listing of the bindery pick-up and delivery dates is distributed to each floor
librarian once a year.
Binding notification slips are prepared by the Serials Assistant when the last
issue for a title’s binding schedule is received. Approximately 10 days before
shipment, these slips are placed in the Reference Librarian’s mail boxes, and
an email is sent to them requesting that the binding be sent to the Serials
Department for processing.
An “At the Bindery” message will appear on each title’s OPAC record for the
particular volume that is out of the building. There is a short lag period from
the time the issues are sent to the department and the time the note appears.
If a patron needs an issue of a volume that has been sent to the serials
department, and the volume has not already gone to the bindery, the patron
may be directed to the serials department to view the issue.
When the binding shipment returns, it will be processed in a timely manner
and sent to the floors (usually within 2 days).
CIRCULATION PERIODS




For a complete listing of circulation periods for various patron categories and
formats see section VI of the Houston Cole Library Policy Manual (see also
http://www.jsu.edu/library/pdfs/policies/CirculationPolicy.pdf)
Debra Deering-Barrett is the User Services Supervisor, ext. 5243 or 5758 or
deering@jsu.edu.
Periodicals and reference materials may be checked out to Faculty for 24
hours with the floor librarian’s approval.
The most common circulation periods for books are:
Faculty
Admin Staff
Staff
JSU undergraduates*
JSU graduate students
1 year
1 year
28 days
14 days
28 days
CLASSROOM SPACE


Each floor has an area arranged for instruction. Instructional media for these
areas must be requested through AV
The ground floor classroom is for library use only. A computer and a video
projection unit are set up in this room, along with an electronic classroom
using ComWeb software and hardware to allow instructor control of
13

computers. The classroom should be reserved through John Graham, ext.
5255 or jgraham@jsu.edu. The instruction session request form is at
http://www.jsu.edu/library/forms/library_instruction_request_form.html.
The 10th floor Conference Room B is set up to be a seminar room. It has a
computer, video projection unit, and screen with tables and chairs arranged in
a U-shape. This room is reserved through the University Librarian's office, ext.
5255 or lvarcak@jsu.edu.
COFFEE CLUB

A communal coffeepot is available in the lobby. Please see Tiffany Onkst
regarding donations for the purchase of the coffee.
COMPUTER LAB




The 10th floor Computer Lab was developed by the SGA for the students.
The library provides student assistants to work in the lab. The extension for
the lab is 6011.
Expert assistance is available at the phone extensions listed on the board in
the lab.
Computers print to the lobby printers.
Use is limited to those with a current JSU I.D. (See
http://www.jsu.edu/library/pdfs/policies/AcceptableUseComputersPolicy.pdf,
the online version of the Computer Lab Policy)
EQUIPMENT FAILURES




Report malfunctioning photocopiers and reader/printers to Bill Batchelor, ext.
5758, bbatch@jsu.edu or Jan McCormick, ext. 8431, jrogers@jsu.edu.
Report computer problems to Don Walter, ext. 8180 or walter@jsu.edu.
Always put an out of order sign on malfunctioning equipment. Include the
date that the problem was reported and your initials.
During evenings and weekends, report SYSTEM problems to Don Walter or
John-Bauer Graham. They will contact the on call computer personnel.
EQUIPMENT REQUESTS

Requests for new equipment should be submitted in writing with a justification
or explanation of need.
14
FAX FACILITIES




A FAX machine for library use only is available in Technical Services.
Library correspondence is free.
Personal faxes are $1.50 per page to send long distance, and local faxes are
free. The charge to receive is $.25 per page.
The FAX number is 256-782-5872.
GOVERNMENT DOCUMENTS



Government publications are integrated into the collection. They are included
in the catalog using the LC classification system and shelved by subject.
For policy information, see section XIII of the Houston Cole Library Policy
Manual (see also http://www.jsu.edu/library/pdfs/policies/GovDocsPolicy.pdf)
Bethany Latham is the Electronic Resources/Government Documents
Librarian, ext. 8195 or blatham@jsu.edu; Yolanda Cox is the Government
Documents Assistant, ext. 5761 or ycox@jsu.edu.
INTERLIBRARY LOAN





Interlibrary Loan service is available to faculty members, administrative staff,
staff, and to graduate and honor students engaged in thesis or senior paper
research. (Note: an exception is Biology undergraduates who are granted the
services). See the Houston Cole Library Policy Manual section VIII for the
complete policy on these services (see also
http://www.jsu.edu/library/pdfs/policies/InterlibraryLoanPolicy.pdf)
Items are received via FAX, ARIEL, UPS and US Mail.
Most instate items arrive within a week. Please do not promise patrons that it
can be done in less time.
The ILL form is available at
http://www.jsu.edu/library/forms/ill_request_form.html.
Debra Deering-Barrett is the ILL coordinator, ext. 5243 or deering@jsu.edu.
KEYS




Floor librarians are assigned a key that fits all floor offices.
Keys to Technical Services, the book drop, Observatory, Music Lab, and
entrances are kept at the Circulation Desk
Weekend librarians should get the door key from Lynn Varcak by the
Thursday before their scheduled rotation
Lynn Varcak, John Graham and Jodi Poe have master keys.
15
MAIL/MESSAGE CENTER

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

Located in the Technical Services area of the basement. Each floor is
assigned a large shelf where incoming mail will be placed. Other personnel
are assigned smaller mail slots in a cabinet across from the shelving.
A large bulletin board is available for notices.
Campus mail is picked up and delivered twice a day, 9:30 and 1:30 (usually).
Outgoing mail requiring metering should have the sender’s department or
initials near the return address.
Outgoing mail that is stamped should be placed in a separate basket.
Library UPS pickups are for ILL only.
The University mail center is a UPS pickup site. Parcels should be tagged
UPS or the University mail center will send them via U.S. mail.
The Acquisitions/Serials staff will sort and distribute the mail.
Large campus mail envelopes are available under the table in the Mail
Center.
MENDING PROCEDURES




Books needing mending should be routed to the Circulation Desk and
charged to the Mending patron number.
The catalog holdings screens indicate which volumes are checked-out to
Mending.
These will be routed to Kaye Batchelor in the Cataloging Department.
Mended materials will be discharged and returned to floors from the
Circulation Desk.
MICROFORM READER/PRINTERS






There are six Microfilm and Microfiche reader/printers in the library. Five are
centralized on the 2nd floor, and one is on the 3rd floor. On the 2nd floor, two
are dedicated to fiche, two to film, and one reads both formats. The 3rd floor
copier is set up for film. Ms. Cain has a tray in her office, should it need to be
used for fiche.
Fiche and film readers are placed throughout the facility.
Copies are $.15. Patrons must pay after making copies. Change is available
in the lobby.
Toner cartridges are stored on the 4th floor. Bill Batchelor should be contacted
for refills.
Please be careful to use the correct toner in each model.
These machines are adaptable to read the Magazine Collection and Business
16

Collection cartridges.
Microcard and ultrafiche readers can be found on the 3rd and 4th floors.
MUSIC LISTENING ROOM

The Music Listening Room on the 6th floor is open during regular hours.
Public Services assistants are available to assist patrons. The policies
governing this facility are listed in section XXIII of the Houston Cole Library
Policy Manual (see also
http://www.jsu.edu/library/pdfs/policies/MusicListeningRoomPolicy.pdf)
PHOTOCOPYING






Photocopiers are available for the public on every reference floor, and the
lobby.
Some machines have coin boxes with pass keys. Personnel without a pass
key should use the copying machines on the 4th and 8th floors or in the mail
center.
Change is available at the Circulation Desk and the 2nd floor.
Paper is kept in the cabinet under the photocopiers. Paper and toner are
stored on the 4th floor.
Bill Batchelor will empty the coin boxes and restock the cabinets on each floor
twice a week. He will check the toner levels at these times.
Each floor librarian should check the paper stock in the cabinet before the
weekends.
PRINTING

Centralized printers are located at the Circulation Desk and the mail center
(Tech Services.) Students should print to the lobby from the public floors and
lab. The charge is $.05 per page.
RECYCLING



The library collects paper, cardboard, CD’s, microforms, and aluminum for
recycling.
Each office has a blue can for depositing recyclable paper. Bins are available
in the Receiving Room in the basement for cardboard, CD’s, microforms, and
aluminum.
The Waste Recycling company has arranged for two individuals to pick up the
recycling once a month.
17
REFRIGERATOR & MICROWAVE

There is a refrigerator and microwave in the closet in the lobby and in the
Technical Services area. These are for everyone’s use.
REPORTS

Narrative and statistical reports should be submitted quarterly (OctoberDecember, January-March, April-June, July-September)
STUDENT ASSISTANTS

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

Student assistants are hired by Lynn Varcak.
Public Services student assistants are under the supervision of the
Stack Coordinator and are assigned to a floor or to a particular project
based on floor traffic or at the request of a floor librarian.
A Library Student Assistant Handbook is available on each
Public Services floor. (See also
http://www.jsu.edu/library/pdfs/LibraryStudentEmployeeHandbook.pdf, the
online version of the Student Handbook.) An information and training folder
should be created for each assistant assigned to the Public Services areas.
Forms for the folder are available in the manual.
The completed folder should accompany the yearly evaluation
form. Yearly evaluation forms will be completed by the Stack Coordinator,
except in the case of assistants assigned to Technical Services or the
Audio/Visual Center who will be evaluated by the head of that department.
Students are expected to adhere to an agreed schedule or to
phone in to the Circulation Desk or Supervisor.
Public services and Technical Services students sign-in in the lobby at the
Circulation Desk.
Students assigned to the Audio/Visual Center have a sign-in
location in that department.
Students are expected to work their hours during the day. They
can work with permission to make up time during other hours.
SUPPLIES



Office supplies are ordered and kept by Lynn Varcak on the 8 th floor.
Photocopy paper, printer ribbons, printer toner cartridges, microfiche
envelopes, and toner cartridges are kept on the 4th floor in the Department
Secretary’s office.
Old binders and dividers are stored in the basement for reuse.
18
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

Microfilm and microfiche boxes and CD cases are kept in the Receiving area.
Upon request, the staff will label a box and route it to the floor.
Paper and toner cartridges are stored in the 4th floor in the Department
Secretary’s office.
Diskettes and CDs can be purchased at the Circulation Desk and the AV
Center. The cost is $1.00.
WEB PAGE

Jodi Poe and Bethany Latham are the library web editors. The University
uses Site Studio, a content management system, to maintain all Web pages.
All members of the staff have been assigned as content contributors with the
responsibility of maintaining their biographical information and, in some
cases, their departmental pages. All additions and revisions to the main Web
pages must be routed through Ms. Poe and Ms. Latham.
ACCOMPANYING SOFTWARE (CDs and floppy diskettes)



Texts with accompanying CDs will be housed side by side on the circulating
shelves on the floors. Each piece (book and CD) will be bar-coded and
stripped.
Reference CDs will be shelved in the Reference collection on each floor.
These will not circulate and must be used in-house unless the floor librarian
grants permission otherwise.
Floppy diskettes that accompany texts are kept in the AV center. They are
allowed to circulate but are separated within the collection to prevent data
from being erased during desensitization.
19
JOB DESCRIPTIONS
FACULTY EVALUATIONS
Section 2.4 of the JSU Faculty Handbook addresses faculty evaluations.
Librarian evaluations should address the areas of professional effectiveness,
research and scholarly productivity, and service. Outlined below are performance
expectations for the area of professional effectiveness for each specialty within
the library:
2.4.3.1 CRITERIA FOR PROFESSIONAL EFFECTIVENESS OF
LIBRARIANS
The attributes and qualifications to be documented in assessing
effectiveness of librarians should be related to the appropriate position
classification and include, but not be limited to, the following:
A. Command and knowledge of one’s specialty area and ability to instruct
in such areas as required.
B. Fulfillment of one’s principal responsibilities as stated in the job
description, performance contracts, or other guidelines, as published
by the University Librarian.
JOB DESCRIPTIONS
PUBLIC SERVICES LIBRARIANS
Includes but is not limited to:

Liaison activities
Establishes communications with departmental faculty
through campus mail, e-mail, or phone.
Keeps Departmental faculty informed of changes,
new acquisitions, interesting web sites, etc.
Seeks opportunities to attend departmental meetings
to explain acquisitions procedures, the facility,
instructional offerings, etc.
20
Solicits opinions on new acquisitions or subscription
changes.
Librarians are expected to march in at least one of the
three graduation ceremonies each year.

Collection Maintenance and Development
Scans appropriate reviews and selection tools on an
ongoing basis to identify potential additions to the
collection.
Reviews electronic sites for linkage to library’s
homepage.
Evaluates gift materials to determine if they should be
added and routes to acquisitions for proper
disposition.
Evaluates withdrawn notices for possible
replacement.
Check lost/overdue notices against the shelves.
Reviews withdrawn material notices for possible
replacement
Informs users of new acquisitions.
Peruses circulating materials to determine collection
use, condition, and age.
Routes worn materials for mending or replacement.
Weeds superseded editions and multiple copies.
Maintains stacks neatly and in good order.
Keeps unshelved materials in one location.
Keeps end labels current.
Collects and checks subject bibliographies for
assessments.
21
Prepares journals for binding and routes to Serials
Department for processing per schedule.

Reference Services
Available to offer reference assistance.
Conveys a warm, yet professional attitude.
Readily asks colleagues for help when needed.
Notices and approaches individuals who might need
help.
Chooses sources appropriate to the question asked
and to the questioner’s objectives and level of
expertise.
Uses all available resources (as appropriate),
including Internet, print, online, telephone, etc.
Keeps abreast of new resources as they are added to
the collection or to which access has been provided.
Suggests other support services when appropriate.
Effectively uses and teaches functions of the library’s
online system and other databases.
Deals with problems promptly (e.g., copiers out of
paper, reader/printers needing toner) does not ignore
them or leave them for others.
Participates in 2nd floor reference desk rotation.

Instruction
Serves as a consultant to teaching faculty in
developing instructional programs that utilize the
library’s resources.
Encourages instructors to be present during sessions
if at all possible.
Presents a program that is clear, accurate, focused,
and carefully geared to student needs.
22
Provides class with personal e-mail address, office
phone number, or other appropriate means of contact
in case there are additional questions.
Develops and prepares helpful and attractive teaching
aids, including those based on new applications of
technology.
Assists in coordination of scheduling by promptly
entering dates/times on a library instruction calendar.

Administration
Knows library policies and procedures; accurately
interprets them, and clearly and courteously
communicates policies to patrons and staff as
necessary.
Completes projects within agreed-upon standards of
accuracy and timeliness.
Prepares reports on time.
Trains and evaluates student assistants and staff
according to established library procedures.
ACQUISITIONS/SERIALS LIBRARIAN
Includes but is not limited to:

Manages functions of the department:
Responsible for all departmental budgets including,
serials, monographs, and binding. Reviews all
departmental budgets on a regular basis.
Monitors all departmental budget expenditures and
encumbrances, ensuring that funds are expended at
an appropriate rate.
Reviews and allocates funds annually according to
academic disciplines and departments.
Supervises all serial and monograph title verification
and receipt, as well as bindery operations, to ensure
that correct procedures are being followed.
23
Works cooperatively with the Univeristy's Business
Office to ensure accuracy of purchase orders, as well
as promptness of invoice payments.
Works cooperatively with the Library's Cataloging unit
to facilitate the timely processing of materials.
Makes decisions on vendor selection.
Ensures that written acknowledgments of gifts are
promptly dispatched.
Reads appropriate review sources for the purpose of
identifying materials for addition to the collection.
Reviews and evaluates all selections directed to the
department for purchase.
Reviews gift materials to determine appropriateness
to the collection.
Evaluates print vs. electronic access options, for the
purpose of making suitable purchasing decisions.
Utilizing appropriate evaluative criteria makes annual
renewal and cancellation decisions for serial
subscriptions.
Solicits input from library and departmental faculty in
order to determine changing curriculum and
informational needs.
Provides input for weeding projects.
Supervises the discarding of withdrawn periodicals,
selling to vendors when possible. Supervises
dispersal of all withdrawn materials.
Keeps abreast of new acquisitions technologies.
Recommends implementation of cost-effective
measures for the purpose of improvement in
departmental effectiveness.
Maintains expert skills as a user of the Library's
integrated library system.
24
Provides quarterly statistical and fiscal evaluative
reports to library administration.
Hires, trains, and supervises departmental assistants.
Hires and supervises the training of library student
assistants.

Performs general reference assistance on an as needed basis.
 Marches, at a minimum, in one graduation ceremony annually.
SENIOR CATALOG AND CATALOGING LIBRARIANS:
Includes but is not limited to:

Is an expert user of all modules of the library’s automated
system that are needed in this position; able to answer all staff
questions and train new workers effectively.
Is a sophisticated user of the OCLC cataloging utility.

Performs full original cataloging of books and materials using
MARC format, LC subject headings, etc.
Prepares cataloging data for input; assigns codes and
tags accurately.
Performs difficult copy cataloging.
Takes responsibility for keeping up-to-date on
revisions in cataloging rules/practices.
Shares information about new cataloging
rules/practices with supervisor and staff, and applies
this knowledge to the work as appropriate.
Effectively supervises copy cataloging done by
subordinates and able to answer their questions.
Reviews cataloging done by subordinates on a
systematic basis to check for accuracy; corrects them
as necessary.
Supervises physical processing of materials and
checks to be sure work is being done accurately and
neatly.
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
Establishes correct authority records for names, series, subject,
uniform titles, etc.
Corrects and resolves problems related to obsolete,
conflicting, or incorrect older cataloging.
Checks LC subject heading changes as they occur
and updates local database on a regular basis.

Works with departmental colleagues, Acquisitions/Serials, and
Public Services areas so that materials flow smoothly and
rapidly through the system to the shelves.

Prepares and provides statistical and other reports to library
administration as scheduled or requested.

Performs general reference assistance on an as needed basis.
 Marches, at a minimum, in one graduation ceremony annually.
DISTANCE EDUCATION/ELECTRONIC RESOURCES
MANAGER
Includes but is not limited to:

Primary responsibility is the coordination of the planning,
implementation, and evaluation of library resources and
services addressing the information needs of the distance
learning community.
Prepare a profile of the distance learning community's
information needs.
Assess, using the profile of needs, the existing library
support for distance learning, its availability, and
appropriateness.
Develop a written statement of immediate and longrange goals and objectives for distance learning.
Develop a methodology for the provision of library
materials and services from the library and/or from
branch campus libraries or learning centers to the
distance learning community through the use of the
Internet and other media as seems best.
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Promote library services to the distance learning
community.
Establish communications with distance education
faculty through campus mail, e-mail, or phone.
Keep distance education faculty informed of changes,
new acquisitions, interesting web sites, etc.

Provide expertise for defining and supplying appropriate access
to the library's electronic resources.
Create digitization plan.
Coordinate and supervise all digital projects.
Catalog and provide metadata for all digitized
collections.
Provide expertise and support for library staff in
regard to the digital collections.
Develop and implement a regular schedule for digital
projects.
Communicate with the library staff and liaisons about
digital projects.

General reference, instructional, and collection development
components.

Works cooperatively with Cataloging Department.

Compiles accurate statistics and reports them promptly.

Ability to direct the activities of subordinate staff members.

Knowledge of current developments in one’s area of responsibility.

Ability to effectively use ideas gained from individual study and
observation for the improvement of one’s area of responsibility in
the library.

Ability to interact and communicate effectively with library patrons.

Performs general reference assistance on an as needed basis.
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 Marches, at a minimum, in one graduation ceremony annually.
ELECTRONIC RESOURCES/DOCUMENTS LIBRARIAN
Includes but is not limited to:

Selects new series and other government documents for the
library collection in accordance with departmental and library
collection policies.
Keeps up-to-date on curricular and program changes
in order to select appropriate materials for the
documents collection.
Takes responsibility for keeping up-to-date on Internet
accessible sources of government information and
considers this when deciding whether to maintain
paper copies.
Evaluates materials for possible weeding.
Supplies regional depositories with lists of items
available for exchange or being discarded.
Checks annual printout of item selections for accuracy
and makes item additions or deletions.

Works cooperatively with Cataloging Department.

Evaluates new materials as they are received to determine
the appropriate level of bibliographic access needed and the
best location within the library.

Catalogs and supervises the processing of materials in
accordance with established local cataloging policies and
workflow.

Compiles accurate statistics and reports them promptly.

Serves as an effective liaison between the library and GPO.

Maintains collection in accordance with the latest editions of
the Federal Depository Library Manual.
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
Keeps current on Depository Library Program policies and
trends and makes changes as needed.

Ability to direct the activities of subordinate staff members.

Knowledge of current developments in one’s area of
responsibility.

Ability to effectively use ideas gained from individual study
and observation for the improvement of one’s area of
responsibility in the library.

Ability to interact and communicate effectively with library
patrons.

Performs general reference assistance on an as needed
basis.
 Marches, at a minimum, in one graduation ceremony
annually.
C. Ability to direct the activities of subordinate staff members.
D. Knowledge of current developments in one's area of responsibility.
E. Ability to effectively use ideas gained from individual study and
observation for the improvement of one's area of responsibility in the
library.
F. Ability to interact and communicate effectively with library patrons.
APPEALS PROCEDURE
After a review of all pertinent information, the department head's conclusions will
be communicated to the faculty member. If the faculty member disagrees with
the department head's conclusions, the faculty member may appeal to the
University Librarian and then to the Vice President for Academic and Student
Affairs. The decision of the Vice President for Academic and Student Affairs is
final.
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OUTLINE FOR PERFORMANCE CONTRACT
(Due October 1 yearly)
I. Professional Effectiveness
A. Objectives
B. Plan
C. Requirements
D. Evaluation
II. Scholarship, Research, and Creative Work
A. Objectives
B. Plan
C. Requirements
D. Evaluation Procedures
III. Service (University, Profession/Discipline, and Community)
A. Objectives
B. Plan
C. Requirements
D. Evaluation Procedures
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FACULTY ANNUAL REVIEW (FAR)
(Due May 15 yearly)
Use annual reports addressing three performance areas listed above to compile
an annual summary.
The Head of Technical Services will respond with a written evaluation of
Technical Services faculty.
The Head of Public Services will respond with a written evaluation of Public
Services faculty
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FACULTY LIAISONS
The faculty liaison listing is updated as needed. Go to the Departmental Faculty
Liaisons listing at
http://www.jsu.edu/library/pdfs/DepartmentalFacultyLiaisons.pdf for the most
listing.
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OPENING/CLOSING PROCEDURES

Librarians responsible for opening the library on weekends will ensure the
following occur:
Deactivate the alarm
Turn on the lights, computers, and photocopiers on each floor
(including the Computer Lab)
Unlock the street doors

The closing procedure is as follows:
30 minutes before closing the Circulation Staff will announce that the
library will close in 30 minutes and that the staff will be shutting off
equipment and that the lab will be closed in 15 minutes. 15 minutes before
closing the Circulation Staff will announce that the library will be closing in
15 minutes, that the lab is closed, and that they should prepare to leave
the building. The staff may begin pre-closing after the first announcement.
Circulation Staff should:
Turn the computers and copy machines off on each floor.
Check bathroom lights and open doors using doorstops.
Make sure galley lights are off behind desks and in the microform
reading rooms.
Turn one of the main floor light switches off to indicate the floor has
been secured
On Saturdays, the librarian and/or student worker on duty will
handle pre-closing.
Librarians should check each floor to see if all have been secured.
Switch off last light on each floor as they make the rounds.
Call security.
Activate alarm.
Check the doors.
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WEEKEND DUTY
The duty librarian should get the building key from the 8th floor office the
Thursday before his/her weekend duty rotation. The key opens the door that
faces the parking lot. Routine opening/closing procedures should be followed.
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FORMS
Library Faculty Absence Form
Faculty and staff should now use the official JSU absence report form to
request/record all absences (personal, sick, professional). A copy of the form can
be found at the Human Resources Departmental page. Please print this form,
complete the required information, sign it and route the form to the appropriate
department head (Mr. John-Bauer Graham, Public Services, or Ms. Jodi Poe,
Technical Services, for approval).
Colleagues should be notified of your Absence to ensure services are provided.
Accommodations should be made with the Head of Library Services to make up
leave for personal business in excess of allotted Personal Leave time. The
faculty member should document the agreed dates and times in a memorandum
and submit it to the Head of Library Services.
APPROVAL REQUIRED PRIOR TO ABSENCE.
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Library Student Employee Shelf Reading Record Form
Area:
NAME
BEGINNING CALL
NUMBER
ENDING CALL
NUMBER
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DAY AND TIME