“NEW” Position Evaluation Request
Albuquerque Public Schools, Human Resources Department, Compensation Unit
Introduction:
APS District’s position is that jobs are evaluated and classified based on the information provided by the supervisor,
that the position is necessary, makes organizational sense, and that the tasks necessary to complete the position fill
the position's required work day.
Definitions:
A "new" position is described as: (1) is not now, nor has previously been occupied by an incumbent, or (2) 80% or more of
the essential elements have changed "substantially," therefore, creating a new position. If duties are added to an existing
position, they would typically be consistent with the makeup of that position. These would either be absorbed among the
current duties or extend the workday. In either case, they would not substantially change the essential elements (nature) of
the position. (An increased volume of work may introduce the need for additional help, but would not meet the definition of a
"new" position.) Also, adding new, advanced, state-of-the-art procedures, mechanisms or technology to a position
does not make it more valuable relative to other positions or in the market. Length of service, quality of work, financial
need, volume of work, salary, individual personality, or the qualifications of an individual person are not considered when
evaluating a position.
Procedures:
To request that a "new" position be considered for evaluation, the immediate supervisor must follow these procedures:
1. If the request meets either of the definitions stated above, the supervisor must complete the NEW Position Evaluation
Request form (which includes the attached New Position Description Worksheet) and attaches a chart of the current
and proposed organization chart. Please feel free to use additional pages if needed. This completed form is to be
electronically sent to the Compensation/EDC Manager (rendon_r@aps.edu). (At this time, you may wish to meet with the
Compensation Manager to review your organizational plans. The Compensation Unit may have information from similar
situations that may be helpful to your plans.)
2. Next, the hard copy must have Budget's approval, to assure appropriate funding is available for the new position. The
form must also have the "operational" supporting cost accounts or the Categorical Office for "non-operational" supporting
cost accounts from the Budget office.
3. Once the immediate supervisor has complete the request, the hard copy of the request with his/her administration, up
through the Superintendent must all agree. And, if at that time it is agreed that the situation meets the criteria for a "new"
position, then each level administrator must sign the request form.
4. After signature approval on the hard copy is signed by all parties. The request forms must be delivered to the
Compensation Department (along with the electronic copy emailed).
5. Upon Compensation’s receipt of a completely approved request form, and the position is determined, by Compensation,
to meet the definition of a “new” position, it will be evaluated and you will be notified of the results. If the request does not
meet these requirements, it will be denied in writing and returned to the supervisor. A copy of the denial letter will be sent
to all signatories.
6. All approved new positions must be advertised in Career Opportunities and opened to all qualified applicants.
Requesting Supervisor Statement: Please be specific: New Position/Why needed ___
Substantial Change to Existing Position/What has changed
___
Printed Name and Signature:
Date:
Department Head Statement (if applicable):
Printed Name and Signature:
Date:
Authorized Budget Approval (Budget Office or Categorical Office Only): (note supporting cost account on next page)
Printed Name and Signature:
Date:
Superintendent Approval:
REVISED: Compensation Unit 11/2002
Printed Name and Signature:
Date:
“NEW” Position Description Worksheet
Albuquerque Public Schools, Human Resources Department, Compensation Unit
Position Title:
Department Name:
Immediate Supervisor Name:
Immediate Supervisor Title:
Immediate Supervisor Phone Number:
Job Code: (Assigned by Compensation)
Location Number:
Salary Schedule/Level: (Assigned by Compensation)
Work Year and Hours Per Day:
Short Term or Regular Position:
COST ACCOUNT NUMBER SUPPORTING NEW POSITION:
Summary of Position (a brief description of WHY the position exists):
Essential Functions (clearly state the major functions of the position (with or without reasonable accommodation). The Essential
Functions should describe WHAT the position does, not HOW the tasks are to be accomplished. Essential Functions should begin with
an action verb (i.e., organizes, teaches, analyzes, computes, programs, types, calculates, etc.), use an additional sheet if necessary):
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If a supervisory or managerial position: Number of employees supervised: _______________
REQUIRED Education and Licensure(s) (list the minimum level of education, certification(s) and/or licensure(s) required -- include
area(s) of expertise, if applicable):
REQUIRED Years of Experience (years of experience are standardized based on the level of the position; however, list the type(s) of
experience required):
REQUIRED Knowledge, Skills and Abilities (list the minimum required knowledge, skills and abilities; these must be directly applicable
to the position and be measurable, usually by testing or through interview questions):
PREFERRED Knowledge, Skills, Abilities, Experience and Education (list knowledge, skills, abilities, experience and education
preferences):
Work Environment (outside of a normal office or school environment, describe the work atmosphere(s) this position would experience):
Physical Demands (list any distinct physical performance demands that would be required of this position (with or without reasonable
accommodation, i.e., lift more than 25lbs, climb ladders, etc.)):
REVISED: Compensation Unit 11/2002
For Office Use Only:
Date Received:
Received By:
REVISED: Compensation Unit 11/2002