Finding the Data
AN OVERVIEW OF WEB SOURCES FOR
INSTITUTIONAL DATA
Fall 2012
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SMC Office of Institutional Research
Workshop Overview
 Why should I be familiar with outside
web sources for data?
What sources are available?
SMC IR website (internal)
Chancellor’s Office Data Mart 2.0
What happened to Cal-Pass?
Institute for Evidence-Based Change
Other data resources
Outside research resources
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SMC Office of Institutional Research
Office of Institutional Research Website
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SMC Office of Institutional Research
Office of Institutional Research Website
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SMC Office of Institutional Research
Office of Institutional Research Website
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SMC Office of Institutional Research
Office of Institutional Research Website
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SMC Office of Institutional Research
Office of Institutional Research Website
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SMC Office of Institutional Research
Office of Institutional Research Website
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SMC Office of Institutional Research
Chancellor’s Office Data Mart 2.0
http://datamart.cccco.edu/datamart.aspx
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SMC Office of Institutional Research
Chancellor’s Office Data Mart 2.0
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SMC Office of Institutional Research
Chancellor’s Office Data Mart 2.0
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SMC Office of Institutional Research
Explore CO’s Data Mart
• Take a few minutes to look around the
Data Mart and try running some reports…
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SMC Office of Institutional Research
Data Mart 2.0
• The new Data Mart provides institutional
level data for the CCC system
• Data can be accessed through “Queries”
that are categorized by 5 different topics
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Student/Headcounts
Courses
Student Services
Outcomes
Faculty & Staff
• Except when noted, this data is the same
MIS data used in IR website reports
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SMC Office of Institutional Research
Student Headcounts
• Unlike the data in the IR website docs, these counts do
include non-credit students.
• Users can disaggregate data by enrollment status,
gender, age group ,Ethnicity and unit load
• Example: To get the enrollment status count for Spring
2012 you select the following options:
• Enrollment status ->Districtwide Search ->Santa
Monica CCD ->Term Search -> Spring 2012
• The results can be downloaded into Excel
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SMC Office of Institutional Research
Outcomes Queries
• Basic Skills Cohort Progress Tracker
• Provides users with a way to track the
number of students that begin in a Basic
Skills course, and then complete a Transfer
level course in the same subject
• Users can select the initial and end term,
and the specific Basic Skills subject
• Users can disaggregate cohort by gender,
age, ethnicity CalWORKs, DSPS, EOPS and a
few financial aid options
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SMC Office of Institutional Research
Outcomes Queries cont.
Transfer Velocity Calculator
• The query shows the number of students in a cohort that
transferred to a four-year institution within a 2 through 6
year time frame
• The initial cohort is made out of students that completed 12
units and who attempted a transfer level math or English
course.
• Students are assigned to the school for which they earned
most of their units, and the term they first enrolled at a
CCC.
• The data can be disaggregated by gender, age group,
ethnicity, CalWORKs, DSPS, EOPS and whether they were a
financial aid recipient
• The most recent cohort is for the 2006-2007 term
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SMC Office of Institutional Research
Other Queries
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The Courses section allows you to query by:
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The Student Services section allows you to query by:
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Type, gender, age and ethnicity
Success and Retention rates
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Assessment type, CalWORKS status, Disabled students, EOPS, Financial Aid and
Matriculation services
Within these groups by gender, age and ethnicity
The Faculty and Staff section provides statewide staffing reports and
allows you to query fall staffings by:
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Count of sections, accounting method, SAM code, day/evening status, six digit TOP
code
By demographic, course status and TOP code
Program Awards by TOP code
ARCC Performance Indicator Rate
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Count of students in a cohort that met the Progress and Achievement Measure
and/or students who earned at least 30 units
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SMC Office of Institutional Research
What is Cal-Pass?
• California Partnership for Achieving Student Success
(Cal-Pass) is a data consortium with participation
from 6,800 K-12, community college, and four-year
institutions
• Features:
• SMART tool (standard queries)
• Data-sharing with participating K-12 and 4-years
• What happened?
• Funding
• Moved 8/2012; largely K-12 now although an
expansion is planned with “Cal-PASS PLUS”.
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SMC Office of Institutional Research
Institute for Evidence-Based Change
• SMC recently signed an MOU to
participate in California Transitions.
• “IN-SITES” (Instance Strategic
Information Tracking Educational Success)
suite of tools will launch in the next few
months.
• May replace Cal-Pass for our needs.
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Institute for Evidence-Based Change
SMC Office of Institutional Research
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SMC Office of Institutional Research
Other Data Sources
• CSU Analytic Studies Division
• UC Statfinder
• Economic Modeling Sepcialists, Inc (EMSI)
• Workforce development has subscription to
service
• US Bureau of Labor Statistics’
Occupational Outlook Handbook
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SMC Office of Institutional Research
Research Resources
• Research & Planning Group for California Community
Colleges (RP Group)
• Conducts research and evaluation from within the CCC system
• Provides professional development workshops and conferences.
• Provides a repository of different studies, how-to-guides and
multi-media presentations
• Active listservs
• Community College Research Center (CCRC)
• Provides a database of research studies on the major issues
affecting community colleges in the United States
• Recent study topics include career-tech programs, college 101
courses, teaching academically underprepared students,
student confidence, and college remediation
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SMC Office of Institutional Research
Research Resources (cont.)
• National Institute for Learning Outcomes
Assessment
• Chronicle of Higher Education
• LearningWorks
• American Institutes for Research
• EdSource
• American Association of Community Colleges
• Inside Higher Ed
• Pew Internet & American Life Project
(Education section)
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SMC Office of Institutional Research
Additional Assistance
• http://www.smc.edu/EnrollmentDevelop
ment/InstitutionalResearch/Pages/defaul
t.aspx
• IR office: (310) 434-4556
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