Panhellenic Council Meeting Minutes
April 9th, 2015
Informal
The regular meeting was called to order by President Brianna Werner at 5:30pm in CSU 238.
❖ Reciting of the Panhellenic Creed
❖ Reading of the Greek Mission Statement
➢ Read by: President Brianna Werner
The roll was called by Vice President of Council Management Nikki Kramer. A quorum was
present.
Roll Call:
❖ Alpha Sigma Alpha - Yes
❖ Alpha Chi Omega - Yes
❖ Gamma Phi Beta - Yes
❖ Sigma Sigma Sigma - Yes
Guests:
❖ Mikaela Bordewick - Alpha Sigma Alpha
❖ Lexi Stauffacher - Alpha Sigma Alpha
❖ Natalie Kerr - Alpha Sigma Alpha
❖ Rachel Thelen - Alpha Sigma Alpha
❖ Zoey Smith - Alpha Sigma Alpha
❖ Emerald Yeshidagne - Alpha Sigma Alpha
❖ Leah Nyirashishi - Alpha Sigma Alpha
❖ Mikayla Paulson - Alpha Sigma Alpha
❖ Lindsey Salo - Alpha Sigma Alpha
❖ Kristen Shaw - Alpha Sigma Alpha
❖ Lexie Johnson - Alpha Sigma Alpha
❖ Correy Steffen - Alpha Sigma Alpha
❖ Rachel Statz - Alpha Sigma Alpha
❖ Nicholle Anderson - Alpha Sigma Alpha
❖ Katie Stolzman - Alpha Sigma Alpha
❖ Justine Otremba - Alpha Sigma Alpha
❖ Kiana Groves - Alpha Sigma Alpha
❖ Kacey Slattery - Alpha Chi Omega
❖ Ingrid Karlsrud - Alpha Chi Omega
❖ Ashley Sommer - Alpha Sigma Alpha
❖ Katie Lynn Brooks - Alpha Chi Omega
❖ Kassie Koppen - Alpha Chi Omega
❖ Gates Federick - Alpha Chi Omega
❖ Abby Krumrie - Alpha Chi Omega
❖ Tiffany Maunu - Gamma Phi Beta
❖ Katherine Sherman - Gamma Phi Beta
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Elizabeth Herrick - Gamma Phi Beta
Morgan Clark - Gamma Phi Beta
Matilda Buffum - Gamma Phi Beta
Haley Jochum - Gamma Phi Beta
Rachael Grooms - Sigma Sigma Sigma
Lauren Siebenaler - Sigma Sigma Sigma
Christina Blum - Sigma Sigma Sigma
Rebecca Segelstrom - Sigma Sigma Sigma
Crystal Martiarena - Sigma Sigma Sigma
Marissa Carnevale - Sigma Sigma Sigma
Kailianna Rivet - Sigma Sigma Sigma
Najuma Mutyaba - Sigma Sigma Sigma
Brittany Blum - Sigma Sigma Sigma
Previous Minutes:
The minutes of the April 2nd, 2015 meeting were approved as emailed.
Open Forum:
❖ Torin Akey
➢ Move Crew
■ I would like to give a quick recognition of the work you all do here on
campus. Many years ago I was a fraternity president as well as an IFC
president so I am well aware of how important what you all do, so thank
you.
■ I want to just give a quick overview of Move Crew which will be held on
Thursday, August 20, 2015. I will hand out fliers and you can take one or
one per chapter whatever you would like.
■ We have learning communities and recognized student organizations that
assist us each year with moving in students into the residence halls.
■ A difference in the process next year is that Lot 13 goes away so the only
entrance to Crawford will be the back entrance so we will need to work on
not holding traffic up on that hill. There will just be three zones that we will
use as unloading areas for students.
■ If your chapter is participating I need to know some information from you.
That information includes your chapters contact as the coordinator for
this, the number of individuals participating, t-shirt sizes (just list how
many smalls, mediums, etc), and if individuals will be living on campus so
they are able to move in the day before. I do not need to know their
names, just numbers.
■ I will meet with the coordinator from your chapter to walk through a few
items and to give them the t-shirts the day before or a few days before
Move Crew.
■ I would like to know all of this information by May 29, 2015.
❖ Student Room Information
➢ If there is information that you would like us to put in student rooms we need to
know by August 6, 2015.
➢ Last years numbers were about 2,900 students in the residence halls or 1,459
different rooms. It is pretty close to a 50% split between genders so if you are
looking to just put something in rooms with females split the numbers in half and
that should be about good.
➢ If it is something that a specific chapter or panhellenic would like to give out we
can do that you just need to let me know and get the products or information to
us by August 6, 2015.
Executive Reports:
VP of Council Management- Nikki Kramer
❖ Contact Information
➢ Email: nikki.kramer@mnsu.edu
➢ Cell #: (320) 583-8515
❖ Office Hours
➢ Tuesday 3:00pm-4:00pm
➢ Thursday 3:00pm-4:00pm with Colby
❖ Reminder next week the executive council will be putting on Off-Week since it is Greek
Week.
➢ April 23rd is now an Informal Meeting.
VP of Recruitment- Molly Polzin
❖ Contact Information
➢ Email: molly.polzin@mnsu.edu
➢ Cell phone: (507) 581-4344
❖ Office Hours
➢ Wednesday 12:30pm-2:30pm
❖ Recruitment t-shirts and reveal will be talked about in old business.
❖ Recruitment chairs please fill out the ‘’Guide to Greek Life’’ form from the recruitment
packet within the next 2 weeks if possible and get that back to me.
➢ I messaged all of the recruitment chairs about this.
❖ All Greek Cookout Information
➢ Wednesday August 26th, 4:00pm-7:00pm
➢ CSU Mall
➢ Z-99 will be there playing music throughout the event thanks to Chris.
➢ Trivia will be on the tables to help start up conversation topics.
❖ Make sure you are getting money in with any green cards that have been submitted. I
believe we are still missing a few.
VP of Member Education and Development- Kammie Beyer
❖ Contact Information
➢ Email: kammie.beyer@mnsu.edu
➢ Cell phone: (320) 287-1622
❖ Office Hours
➢ Mondays 3:00pm-4:00pm with Akorede
➢ Wednesdays 12:30-1:30pm
❖ Model Scholarship Plan
➢ This is something we are supposed to have on the Maverick Greeks website for
AFLV. It is also a great resource for scholarship and education chairs.
➢ It’s just full of suggestions so we don’t need to vote on it.
❖ Homecoming Alumni Event
➢ At this point, I am planning to host the alumni event at Jake’s Stadium Pizza after
the homecoming parade. It is free to host it there and holds 60-70 people at a
time.
➢ I would like a delegate from each chapter who can help me with contacting
alumni and planning. If I get help from the fraternities, the commitment will be
very minimal.
➢ Please get me that name by next week’s PHC meeting.
❖ I want to remind everyone that the last day to withdraw from a class is next Wednesday
(April 15, 2015). I would encourage members to consider that option if they are not going
to make the grade they need or are going to fail.
❖ It is also a great idea to meet with your advisor to talk about your classes before
registration. They can help clear up any questions or uncertainty you may have.
VP of Marketing and Public Relations – Ashley Brittain
❖ Contact Information
➢ Email: ashley.brittain@mnsu.edu
➢ Cell phone: (262) 391-6912
❖ Office Hours
➢ Monday 2-2:30 with Steven
➢ Wednesday 2:30-3:00
❖ Marketing Theme: Compass: ‘’Nothing you expected, everything you were looking for.’’
➢ Working with the graphics team with a logo for this.
■ We are still working out the kinks.
➢ Magnets and Buttons will have a shorter slogan.
■ “Find your home” or something along those lines.
❖ Marketing plan will be sent out after PHC as I was still collecting all the emails but now
have those.
VP of Community Service and Philanthropy- Alex Simonieg
❖ Contact Info
➢ Email: alexandra.simonieg@mnsu.edu
➢ Cell phone: (701) 590-3404
❖ Office hours:
➢ Tuesday 2:00-4:00pm
❖ Dance Marathon
➢ Application is on the Dance Marathon portal on orgsync.
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https://orgsync.com/65960/forms/99860
Feel free to apply and encourage others to apply for the committee.
Join the Dance Marathon portal!
In addition to the committee, each chapter will have a delegate to be
involved in planning 2016 Dance Marathon.
● This delegate will be chosen by your chapter after the committee
is announced.
➢ Have a theme for your basket for the basket auction “______ For the Kids”
■ If we really like a chapter’s theme idea we will be using it as the 2016
Dance Marathon theme.
➢ Chapters feel free to pick your Dance Marathon Delegate after the Dance
Marathon committee has been announced.
❖ Follow @CircleofSisterhood on social media.
❖ I need to know the amount of money everyone has raised for each chapter’s individual
➢ Gamma Phi Beta Delegate (Tiffany Maunu): What time does the Dance
Marathon Application close?
■ Vice President of Community Service and Philanthropy (Alex Simonieg):
10:00pm on Sunday.
VP of Risk Management- Hanna Peterson
❖ Contact Info
➢ Email: hanna.peterson@mnsu.edu
➢ Cell phone: (952) 913-7403
■ I will not be available by phone so feel free to email me or facebook me
with any questions.
❖ My Office Hours:
➢ Mondays 12:00pm-1:00pm
➢ Tuesdays 11:00am-12:00pm with Connor
❖ Sexual Assault Awareness Week
➢ Thanks for being so supportive and involved!
➢ Please take the GASA facebook page and share/like it with your chapters.
❖ Other events for Sexual Assault Awareness Month- Lets get some Greeks here!
➢ Walk A Mile- April 19th at 9:00am at Riverfront Park.
■ Alpha Chi Omega did
➢ National Denim Day- Wednesday April 22nd
■ It arose from a women in Brazil trying to prosecute her rapist but failed to
do so because they claimed her jeans were too tight for someone to get
them off without her assistance.
■ Take pictures wearing jeans/denim of any sort and post to social media
with #nationaldenimday
■ At 12 noon there will be a picture in front of the ballroom
■ Canadian Tuxedo. Fresh.
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➢ Violence Free Training Zone, Friday April 24th
■ CSU 201, 1:00pm-3:00pm
■ You have to preregister for this event.
● http://www.mnsu.edu/varp/events.html
➢ Safe Bar Initiative, Thursday April 30th
■ 8:00pm, Pub 500
■ Bystander Intervention for sexual assault and harassment
■ They will be doing some role playing situations about sexual assault and
harassment.
❖ Sexual Assault Policy
➢ Working on getting a time to have all delegates/presidents for PHC and IFC
together to have a round table on this! Thanks for being patient, please look over
the policy on your own and let me know if you have any immediate questions.
❖ Twins Greek Night
➢ Social planning forms will need to be filled out for those chapters who want to
attend the event.
■ If you choose to fill out a non-alcoholic event form those standards for
ALL members including those for 21+ will need to be upheld.
■ If you choose to fill out an alcoholic event form we ask that they do NOT
consume alcohol in the Greek section where their seats are located. They
can sit at the bar or somewhere else. We do not condone drinking in
association to others wearing letters in public. We want to have a clean
image and be invited back for our fun spirits and great turn out.
➢ There will be 0 tolerance for underage drinking and drinking in letters.
➢ Please do not exceed the number of passengers in vehicles than there are seat
belts. We want everyone to be transported safely. And please NO DRINKING
WHILE DRIVING. :)
➢ No overly vulgar or inappropriate language when the game is on. Sports fun is
always encouraged but keep it classy :)
➢ Remember that this is a privilege, not a right.
➢ You can sign a DD (designated driver) form at this event and you will be put into
a raffle and can win some awesome twins gear!!
❖ Here 2 Help
➢ A program that has been completed by Gamma Phi Beta and Sigma Sigma
Sigma
➢ Here 2 Help is an advanced technological and interactive program that provides
information on how to recognize alcohol overdose. This program trains students
to have the skills for responding to alcohol overdose situations. Here 2 Help is
available at no charge to any student, team, chapter, or organization at MSU.
Engaging videos and resources, critical thinking scenarios and exercises, and
pre and post evaluations are all part of the training. Participants will also receive
a certificate after the completion of the Here 2 Help program that can be used as
a resume builder and in portfolios.
➢ Know the signs! Save a life!
➢ For more information or to schedule a time for you or your organization to be
trained in the Here 2 Help Program, contact Katelyn Anderson in the Health
Education Office located at 100 Carkoski Commons at
katelyn.anderson@mnsu.edu or at 507-389-3239.
❖ It’s on Us
➢ Will be (if finished) premiering at the next All Greek!
❖ President (Brianna Werner): If the Twins Game is two weeks from today are their social
planning forms due today?
➢ Vice President of Risk Management (Hanna Peterson): Yes.
VP of Conduct Review- Briona Thomson
❖ Contact Information
➢ Email: briona.thomson@mnsu.edu
➢ Cell phone: (507) 381-8718
❖ Office Hours
➢ Thursday 2:00-4:00pm
❖ Bylaw of the Week
President- Brianna Werner
❖ Contact Information
➢ Email: brianna.werner@mnsu.edu
➢ Cell phone: (763) 647-8046
❖ Office Hours
➢ Tuesday 12:30pm-1:30pm
➢ Thursday 4:30pm-5:30pm
❖ All Greek Schedule
➢ April 21st in Trafton C121 will start at 8:00pm due to Basket Auctions and Greek
Graduation
■ Graduates should be there by 7:45pm to meet with Akorede and Kammie.
■ Basket Auctions will be after Greek Graduation
❖ Greek Night at the Twins Game is April 30th and the deadline to purchase tickets is
Thursday, April 16th. Each delegate was given a flier for their chapter.
❖ Emergency Council Meetings
➢ With summer coming up, sometimes PHC needs to hold Emergency Council
Meetings.
➢ At least a 48 Hour notice is needed. We would probably give you more notice
than that. Your chapter delegate and president would receive an email.
➢ Every chapter required to have a delegate (anyone) there to voice the opinion for
your chapter.
❖ Greek Banquet is Sunday April 19th.
Asst. Director of Student Activities for Greek Life- John Bulcock
❖ Reminder that Hoodie Allen Concert will take place the evening of April 22.
➢ Student tickets are $15.00.
❖ MSSA voting is Tuesday, April 14th
Greek Life Graduate Advisor- Sarah Schliesmann
❖ No Report
Unfinished Business:
❖ Panhellenic Council Constitution
➢ President (Brianna Werner): I would entertain a motion to open the floor for
discussion on the Panhellenic Council Constitution. Alpha Chi Omega Delegate
(Kacey Slattery): So moved. Second by Alpha Sigma Alpha Delegate (Mikaela
Bordewick).
➢ Alpha Chi Omega Delegate (Kacey Slattery): We talked about it and the part that
changed and we thought that it would discourage girls from running for the junior
delegate with the portion that expressed that the junior delegate should be
chosen as the delegate the following year.
➢ Alpha Sigma Alpha Delegate (Mikaela Bordewick): We thought all of it looked
good.
➢ Gamma Phi Beta Delegate (Tiffany Maunu): We also thought it looked good.
➢ Sigma Sigma Sigma Jr. Delegate (Rachael Grooms): No discussion. Snaps.
➢ President (Brianna Werner) Seeing no more discussion we will move into a hand
vote to pass the Panhellenic Constitution as is.
■ Motion passed with a 3-1 vote.
❖ Recruitment T-Shirt Discussion
➢ President (Brianna Werner): I would entertain a motion to discuss the recruitment
t-shirts. Alpha Sigma Alpha Delegate (Mikaela Bordewick): So moved. Second by
Gamma Phi Beta Delegate (Tiffany Maunu).
➢ Alpha Sigma Alpha Delegate (Mikaela Bordewick): We talked about it and
decided that we liked the idea of having a panhellenic wide recruitment t-shirt for
bid day with the new members receiving a shirt with their new chapters on it.
➢ Gamma Phi Beta Delegate (Tiffany Maunu): We think it would be a good idea to
show unity but we would prefer to do our own individual shirts.
➢ Alpha Chi Omega Delegate (Kacey Slattery): It is in our new member handbook
to do a new member t-shirt so we would prefer that each chapter does our own
individual t-shirts.
➢ Sigma Sigma Sigma Jr. Delegate (Rachael Grooms): We thought it would be
good to do individual t-shirts as when you get so many new members during fall
recruitment until you get to know them it is harder to distinguish what chapter
they are in so when they are walking around campus in their new chapter t-shirts
you know and can say hi to them.
➢ Alpha Sigma Alpha Delegate (Mikaela Bordewick): We are good either way and
would accept doing individual t-shirts as well.
➢ President (Brianna Werner) Seeing no more discussion we will move into a hand
vote to pass each chapter having individual recruitment t-shirts.
■ Motion passed with a 4-0 vote.
❖ Reveal Discussion
➢ President (Brianna Werner): I would entertain a motion to discuss reveal. Alpha
Sigma Alpha Delegate (Mikaela Bordewick): So moved. Second by Alpha Chi
Omega Delegate (Kacey Slattery).
➢ Alpha Sigma Alpha Delegate (Mikaela Bordewick): We liked the idea from a few
years ago. We did not think that ten minutes is long enough with the new
members though.
➢ Alpha Chi Omega Delegate (Kacey Slattery): The majority of the chapter does
not know the old version of reveal so they decided that they decided to go with
how we have done it the past two years.
➢ Gamma Phi Beta Delegate (Tiffany Maunu): We agree keeping it focused on the
new members like the old way and that we would also like to do it longer than ten
minutes.
➢ Sigma Sigma Sigma Jr. Delegate (Rachael Grooms): We agree with Alpha
Sigma Alpha and Gamma Phi Beta.
➢ Vice President of Recruitment (Molly Polzin): We can do it longer than ten
minutes I was just spitting numbers as an idea.
➢ President (Brianna Werner): Seeing no more discussion we will vote on doing
reveal where the new members are revealed to the chapters first like previously
done a few years ago by hand vote.
■ Motion passed with a 3-1 vote.
New Business:
❖ Model Scholarship Program
➢ President (Brianna Werner): I would open the floor for discussion on the Model
Scholarship Program. Gamma Phi Beta Delegate (Tiffany Maunu): So moved.
Second by Alpha Sigma Alpha Delegate (Mikaela Bordewick).
➢ Vice President of Member Development and Education (Kammie Beyer): I’m just
going to scroll through this and it will be attached to the minutes. It is supposed to
be used as a resource for the scholarship and education chairs.
■ It is basically a lot of suggestions that i have compiled from other
scholarships that i have looked at throughout the semester. I did not
include anything about sanctions or penalties because I am confident that
each chapter has your own plans set on that.
➢ No discussion. This will be put on the website.
Chapter Reports:
❖ Alpha Sigma Alpha
➢ This week is I Week and we have initiation tomorrow.
➢ Sunday we will be having an Advisor Appreciation Dinner.
➢ We are super excited for Greek Week.
❖ Alpha Chi Omega
➢ This week is I Week. We are really excited to initiate our new girls tomorrow
night.
➢ Tonight our new girls have their sleepover.
➢ We are really excited for Greek Week.
❖ Gamma Phi Beta
➢ This week is I Week with initiation tomorrow.
➢ We are really excited for Greek Week.
❖ Sigma Sigma Sigma
➢ We are also really excited for Greek Week.
➢ We are participating in Relay for Life this weekend.
➢ We have Adopt a Highway on Saturday.
➢ Our Formal is on Saturday.
Announcements:
The following announcements were made:
❖ The pop tab drive for the Order of Omega Greek-wide Community Service Project
started yesterday so collect those pop tabs.
➢ The container is at the student activities office desk.
❖ Dance Marathon Applications are open. Deadline is April 12th at 10:00pm.
❖ We have had a really great turnout for Move Crew in the past so make sure you get that
information to him.
❖ GASA Facebook Page
➢ Like and share with chapter.
The next meeting will be Thursday, April 16th, 2015 at 5:30pm in CSU238.
Meeting Adjournment:
The meeting adjourned at 6:04pm.
Nikki Kramer, Vice President of Council Management