Panhellenic Council Meeting Minutes
February 5, 2015
Formal Meeting
The regular meeting was called to order by President Brianna Werner at 5:31pm in CSU 238.
❖ Reciting of the Panhellenic Creed
❖ Reading of the Greek Mission Statement
➢ Read by: President Brianna Werner
The roll was called by Vice President of Council Management Nikki Kramer. A quorum was
present.
Roll Call:
❖ Alpha Sigma Alpha - Yes
❖ Alpha Chi Omega - Yes
❖ Gamma Phi Beta - Yes
❖ Sigma Sigma Sigma - Yes
Guests:
❖ Mikaela Bordewick - Alpha Sigma Alpha
❖ Lexi Stauffacher - Alpha Sigma Alpha
❖ Kacey Slattery - Alpha Chi Omega
❖ Ingrid Karlsrud - Alpha Chi Omega
❖ Heather Antkowski - Alpha Chi Omega
❖ Kailey Farrah - Alpha Chi Omega
❖ Tiffany Maunu - Gamma Phi Beta
❖ Katherine Sherman - Gamma Phi Beta
❖ Jasmine Shipman - Gamma Phi Beta
❖ Haylee Sieben - Sigma Sigma Sigma
❖ Rachael Grooms - Sigma Sigma Sigma
❖ Julia Armstrong - Sigma Sigma Sigma
❖ Na Chum - Lambda Chi Alpha
❖ Zach Gunby - Lambda Chi Alpha
❖ Colby Ackerman - Sigma Chi
Previous Minutes:
The minutes of the January 22, 2015 meeting were approved as emailed.
The minutes of the January 29, 2015 meeting were approved as emailed.
Open Forum: None
Executive Reports:
VP of Council Management- Nikki Kramer
❖ Contact Information
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➢ Email: nikki.kramer@mnsu.edu
➢ Cell #: (320) 583-8515
Office Hours
➢ Tuesday 3:00pm-4:00pm
➢ Thursday 3:00pm-4:00pm with Colby
Secretary Roundtable
➢ Tuesday, February 10th at 9:00pm in MH210
Treasurer Roundtable
➢ Monday, February 16th at 9:00pm in MH210
Invoices due Thursday, February 12th by PHC.
I am working on putting together an excel document with all income and expenses from
the past year that I will continue to keep track of.
➢ As of now, Amy is the only one that has been keeping track of this.
VP of Recruitment- Molly Polzin
❖ Contact Information
➢ Email: molly.polzin@mnsu.edu
➢ Cell phone: (507) 581-4344
❖ Office Hours
➢ Wednesday 12:00pm-1:00pm with Chris
➢ Wednesday 1:00pm-2:00pm
❖ Recruitment Roundtable
➢ Wednesday, March 4th at 8pm in CSU 201
➢ Recruitment Chairs, Presidents, and newly appointed Pi Rho Chi’s will be
required to attend
❖ Pi Rho Chi Apps on Orgsync --> Panhellenic Portal --> Forms --> Pi Rho Chi Application
➢ DUE MONDAY FEBRUARY 9TH AT 6PM!
➢ Please remind your members to apply and turn applications in!! I contacted
recruitment chairs today on how many members have currently applied.
➢ Interviews are on Sunday February 15th, times will be determined after all
applications are in.
❖ Congratulations to Alpha Chi Omega and Gamma Phi Beta who are giving bids at the
end of the week.
➢ REMINDER to all chapters: submit grade checks for you potential new members
that you would like to give bids to ahead of time!
❖ Reallocation of funds for Pi Rho Chi Nametags will be discussed in New Business
VP of Member Education and Development- Kammie Beyer
❖ Contact Information
➢ Email: kammie.beyer@mnsu.edu
➢ Cell phone: (320) 287-1622
❖ Office Hours
➢ Mondays 3:00pm-4:00pm with Akorede
➢ Wednesdays 12:30-1:30pm
❖ New Member Education Roundtable
➢ Monday, February 9th at 9:00pm in CSU 201
➢ We will be discussing solutions for engaging our older members.
➢ This is for your new member education, member developer, or whoever educates
your new member.
❖ Education/Scholarship Roundtable
➢ Wednesday, February 25th at 9:00pm CSU 204
❖ New Member Workshops
➢ Tuesday, February 24th at 8:00pm in MH103
➢ Wednesday, March 4th at 7:00pm in MH102
❖ Fraternal Values Society (FVS)
➢ First session- Friday, February 13th at 1:00pm in MH209
➢ They are due by next Monday, February 9th at 8am so we can order
Strengthsfinder codes for anyone participating.
❖ Emerging Leaders
➢ First session- Friday, February 20th at 1:00pm in MH209
❖ I am interested in hosting an etiquette dinner for PHC. This would also be a great idea
for a chapter or chapters to host to check off criteria for Chapter Awards. If chapters
don’t want to take it on themselves, I’d like to see if there is interest if PHC hosts it.
➢ We could also do this as a joint collaboration with another organization.
VP of Marketing and Public Relations – Ashley Brittain
❖ Contact Information
➢ Email: ashley.brittain@mnsu.edu
➢ Cell phone: (262) 391-6912
❖ Office Hours
➢ Monday 2:00-3:00pm with Steven
➢ Wednesday 2:30-3:30pm
❖ Marketing and Public Relations Roundtable
➢ February 5th at 8:00pm in CSU 204
❖ If you extend a bid please send me an email with pictures so I can put it on our social
media.
❖ Only two chapters have sent me public relations items. Please get those items to me as
they are due the first PHC meeting. I want to be able to update the community and other
chapters about what is going on.
VP of Community Service and Philanthropy- Alex Simonieg
❖ Contact Info
➢ Email: alexandra.simonieg@mnsu.edu
➢ Cell phone: (701) 590-3404
❖ Office hours:
➢ Tuesday 2:00-4:00pm
❖ Community Service Roundtable
➢ Tuesday, February 10 at 9pm in MH213
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➢ This is for both community service and philanthropy chairs.
Dance Marathon
➢ I need volunteers for the “day of” Dance Marathon
■ Sign Up sheet will be available next week.
➢ I need volunteers for the bake sale on February 16th as well.
➢ Bake Sale Sweets! (2 dozen wrapped individually, must put if there are nuts in
them, please think of gluten free options and lactose options)
■ Alpha Sigma Alpha and Alpha Chi Omega: Bars
■ Gamma Phi Beta and Sigma Sigma Sigma: Brownies
■ 1 community service hour per dozen sweets
➢ Sign up by February 14th and have a chance to win a treat if your chapter has
the highest percent of individuals signed up!
➢ Chapters will be given a superhero to create a poster for their corner. Your
banner and corner should have this theme correlation.
■ Gamma Phi Beta: Superman & Super Woman
■ Sigma Sigma Sigma: Batman & Cat Woman
■ Alpha Chi Omega: The Incredibles
■ Alpha Sigma Alpha: Teenage Mutant Ninja Turtles
Community Service Form is on OrgSync
➢ Please remind your community service chairs to get it completed as soon as
possible.
➢ Starting for March they will be due the first PHC meeting of the semester.
Circle of Sisterhood
➢ We will be discussing and voting on this in new business.
Gamma Phi Beta Delegate (Tiffany Maunu): Would you like the brownies wrapped
individually?
➢ Yes please!! :)
VP of Risk Management- Hanna Peterson
❖ Contact Info
➢ Email: hanna.peterson@mnsu.edu
➢ Cell phone: (952) 913-7403
❖ My Office Hours:
➢ Mondays 12:00pm-1:00pm
➢ Tuesdays 11:00am-12:00pm with Connor
❖ Risk Management Roundtables:
➢ Thursday, February 26th at 9:00pm in CSU238
➢ Please remember to send a representative if you cannot come!
➢ Also come with questions! I will be sending out an agenda a few days
beforehand.
❖ Reminder!
➢ If you signed the pledge “Not This Weekend” at the last all greek this event is this
weekend! So if you are signed up then this weekend please do not drink/or do
not binge drink (4+ drinks in one night).
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➢ They have some events going on throughout the weekend so be sure to attend
some of those.
Thank you for everyone who came to sober monitoring!
➢ Will do a session at the next all greek which will include more information on
what to do when someone has had too much to drink, and if things go bad during
a party.
➢ We sent out the list of people who came to Sober Monitoring to chapter
presidents so let me know if you have not gotten it.
Connor and I are working with MNSU’s counseling services on doing a suicide
awareness event/tabling so please bring this to your chapter and let me know if anyone
has any ideas! I will keep everyone updated with dates/locations.
➢ If you have any ideas for Connor or I please let us know.
We have an excellent international counseling service through campus, please stop by
for any and all questions, or if you would just like to talk to someone. It is FREE for ten
times for all students.
➢ Contact info:
➢ CSU 285
➢ (507)-389-1455
Social Planning Forms
➢ I would like to remind everyone that for planning forms:
■ Sorority only events go through the panhellenic portal
■ Fraternity and Sorority events go through maverick greeks
■ I have started denying forms that are not in the correct portal. I do not
want to deny these forms. I want everyone to have as much fun as
possible.
➢ Alpha Sigma Alpha
○ 2/11 Have a good time at your sisterhood
➢ Alpha Chi Omega
○ 2/10 Have fun making Valentines Cards for the other campus chapters
➢ Sigma Sigma Sigma
○ Have fun tonight making Valentines day cards for the Childrens hospital
VP of Conduct Review- Briona Thomson
❖ Contact Information
➢ Email: briona.thomson@mnsu.edu
➢ Cell phone: (507) 381-8718
❖ Office Hours
➢ Thursday 2:00-4:00pm
❖ Incident Reports on OrgSync
❖ Bylaw/Judicial Board Training Session Roundtables
➢ Thursday, February 26th at 2:30pm in CSU238
➢ All Delegates need to attend.
❖ Bylaw revisions will be discussed in old business.
President- Brianna Werner
❖ Contact Information
➢ Email: brianna.werner@mnsu.edu
➢ Cell phone: (763) 647-8046
❖ Tentative All Greek Schedule
➢ Social half-hour 9:00pm
➢ All Greek 9:30pm
➢ February 24TH in Center Ballroom
➢ March 31st in Ostrander (YAY!!!!)
➢ April 21st in Trafton C121 will start at 8:30pm due to Basket Auctions
❖ Monthly Chapter Reports Due today VIA orgsync by PHC meeting.
➢ https://orgsync.com/65853/forms/129971
➢ If you have not gotten that in I will be contacting your President.
❖ PHC Exec Exchanges with chapters! Please send me your social chair’s information or
just find me after meeting!
❖ All Panhellenic Social?
➢ We would love to have a social with all four sororities as well.
❖ Reminder that those of you who signed the pledge through Health Services called “Not
this Weekend” that is THIS WEEKEND! Let’s all stick to our pledge and have a fun and
safe weekend!
Asst. Director of Student Activities for Greek Life- John Bulcock
❖ Composite information being sent to vendors this week. We are due for a new contract.
➢ Spring Chapters will have composite pictures will be the week after Spring
Break.
❖ Greek Housing Meeting 10:00am on Friday, February 13. Location CSU238
❖ Thanks to team that worked on Greek Awards Proposal. Hopefully, approval process
goes smoothly.
❖ Chapter of the Year, Most Improved, and All Individual Award Nominations/Applications,
including letters of recommendation are due by 4 p.m. next Friday. CoTY and Most
Improved instructions are on the Current Member Resources section of
www.maverickgreeks.com. All others are in the “Forms” Section of Maverick Greeks
OrgSync Portal.
➢ Four awards carry scholarships this year: Buck Award for Phi Kappa Psi and
Alpha Chi Omega, Marie Bruce Outstanding Greek Man and Woman ($250),
Outstanding New Members ($250), and Rissa Amen Reif Awards ($250).
➢ Sign-Up sheet for awards presentation time will be available outside my door by
Monday. “Presentation Question” will be available on Monday. Note that, if there
is a big gap in presentation times, we will have to move chapters. To avoid
having me move you, please sign up in clusters or right next to a time that
another group is presenting. We cannot have our judges sitting around with
breaks in the schedule.
❖ Please update your mini composites in the Greek Office. We are going to send over the
old ones to the library for the university archives. These are really helpful for reunions.
The university is excited when they get items like the composites to archive.
❖ I am not at liberty to discuss any further details yet but know that there is a large event
(concert) taking place on April 22nd. Keep this in mind for your calendars. I know April is
a busy month for everyone with initiations, senior weeks, and preparing for final exams.
Greek Life Graduate Advisor- Sarah Schliesmann
❖ Dance Marathon
➢ Make sure that everyone is signing up!
➢ Team with most members: Alpha Chi Omega with 35 currently signed up.
➢ Team with most money: Alpha Chi Omega
❖ Grade Reports for PNMs
➢ Get the request for the grade checks into John in advance for your potential new
members that you would like to extend bids too.
❖ Everyone should be doing a lot of individual nominations for the individual awards.
➢ Each chapter should be able to nominate multiple people for each individual
award.
❖ If anyone needs counseling or would just like to talk please do not be afraid to do so.
➢ My door is also always open.
➢ Counseling Center
■ CSU285
■ (507)-389-1455
➢ Every academic year, each student gets 10 free counseling sessions on campus.
➢ Please do not be afraid to utilize this resource on campus. You can even talk to a
counselor about concerns you have in regards to a friend.
Unfinished Business:
❖ Circle of Sisterhood Panhellenic Philanthropy
➢ President Brianna Werner entertained a motion to take CIrcle of Sisterhood from
the table to discuss.
■ Alpha Sigma Alpha Delegate (Mikaela Bordewick) so moved. Second by
Alpha Chi Omega Delegate (Kacey Slattery).
➢ Alpha Sigma Alpha Delegate (Mikaela Bordewick): Do we know more about what
we would be doing?
➢ Vice President of Community Service (Alex Simonieg): Each chapter would have
an ambassador so each chapter would have a say in what activities we would do.
➢ John Bulcock: What is circle of sisterhood?
➢ Vice President of Community Service (Alex Simonieg): It is a non-profit
organization founded and powered by sorority women on a mission to raise
financial resources to help remove education barriers for girls and women facing
poverty and oppression.
➢ Alpha Chi Omega Delegate (Kacey Slattery): Do we have an estimated date,
month, or semester that the event would take place?
➢ Vice President of Community Service (Alex Simonieg): The first event would take
place this Fall.
➢ Gamma Phi Beta Delegate (Tiffany Maunu): I took it back to our chapter and we
got a really positive outlook from showing them the video. I think we could maybe
start out small and then grow with it.
➢ President Brianna Werner: You know have two options if there is no more
discussion. We can table it to talk to your chapters more or we can vote on it.
➢ Gamma Phi Beta Delegate (Tiffany Maunu): I move to make Circle of Sisterhood
our Panhellenic Philanthropy Event for the Fall by hand vote. Second by Alpha
Chi Omega Delegate (Kacey Slattery).
■ Motion Passes with a 4-0 vote.
❖ Bylaw Revisions
➢ President (Brianna Werner): I would entertain a motion to take the bylaws from
the table to discuss the revisions.
■ Alpha Sigma Alpha Delegate (Mikeala Bordewick): So moved. Gamma
Phi Beta Delegate (Tiffany Maunu): Second.
➢ Vice President of Conduct Review (Briona Thomson): The bylaws will be
attached to the minutes. All of the changes are in red.
➢ Alpha Chi Omega Delegate (Kacey Slattery): Do the fines for recruitment get
charged to the chapter or the individual?
■ Vice President of Recruitment (Molly Polzin): The chapter will get the fine,
but then it is up to them if they want to charge the specific individual or
the chapter will pay for it.
➢ John Bulcock: In the Vice President of Member Development and Education
description I would strive the sentence about conducting the ED talks at All
Greeks since this is still new and being worked on to implement.
■ The delegates were all in favor of deleting that addition.
➢ President (Brianna Werner): Is there a difference between an infraction or an
incident report?
■ John Bulcock: An infraction spells out who can fill it out by NPC; wheras
an incident report can be filled out by anyone. If i get an incident report,
the spelled out individuals able to complete an infraction form then use
that information to fill out the actual infraction form for NPC.
■ NPC is very specific about the infraction form and who can complete it.
➢ President (Brianna Werner): When it says judicial hearing how severe does that
mean? Would that include information about recruitment fractions made by Pi
Rho Chis?
■ Vice President of Conduct Review (Briona Thomson): If a chapter
receives an NPC infraction then yes, that would be included, but not
individual infractions made by Pi Rho Chis or individuals..
➢ President (Brianna Werner): I would entertain a motion to table the bylaws until
next week to bring these changes back to your chapters.
■ So moved by the Alpha Sigma Alpha Delegate (Mikaela Bordewick).
Second by the Sigma Sigma Sigma Delegate (Haylee Sieben).
● Motion passes with a 4-0 vote.
New Business:
❖ 2015 Greek Awards Criteria
➢ Each delegate recieved the criteria that was put together by the community
representatives from different chapters.
➢ President (Brianna Werner): I entertain a motion to discuss the proposed criteria
for the Greek Awards.
■ So moved by the Sigma Sigma Sigma Delegate (Haylee Sieben). Second
by the Alpha Sigma Alpha Delegate (Mikaela Bordewick).
➢ Vice President of Council Mangement (Nikki Kramer): There will be two judges
that will evaluate every category in the awards notebook. If judges do not agree
about whether or not a chapter has sufficiently documented a level of
achievement, the average of the resultant scores shall be considered.
Sufficiently proving that they have met criteria is the sole responsibility of the
chapters applying for awards. Judges will not work together.
■ Separate from judging presentations based upon pre-determined
categories, scores of which are averaged, the panel of three judges will
be asked to simply rank chapters in the order in which they believe the
chapters should be named “Chapter of the Year.” They will be asked to
consider both the presentation and the results of the judging of the
Chapter Achievement Awards. The rankings will only be used if a tie
score has been reached after the previous methods mentioned.
■ There is a Purple Circle Category which is the standards that should be
met by the chapters. There is also a Gold Circle Category which is a step
further and goes a little beyond the standard expectations. In order to
receive Purple Circle, a chapter must complete the entire application and
in each of the seven categories not missed more than one criteria. In
order to receive Gold Circle, a chapter must complete all criteria in all
seven categories of the Purple Circle and then not have missed more
than one criteria in each of the Gold Circle categories.
■ To apply for Chapter of the Year, a chapter must have at least completed
5 of the 7 Purple Circle criteria.
➢ John Bulcock: It is very important that both councils adopt the same packet so if
any changes are proposed please communicate that to the ICF chapters.
➢ President (Brianna Werner): I entertain a motion to table the Greek Awards
Criteria until next week.
■ So moved by the Sigma Sigma Sigma Delegate (Haylee Sieben). Second
by the Gamma Phi Beta Delegate (Tiffany Maunu).
● Motion passes with a 4-0 vote.
❖ Order of Omega Day of Service Event in April
➢ President Brianna Werner: I entertain a motion to discuss the Order of Omega
Day of Service Event in April.
■ Sigma Sigma Sigma Delegate (Haylee Sieben): So moved. Second by
Alpha Sigma Alpha Delegate (Mikaela Bordewick)
➢ Vice President of Council Management (Nikki Kramer): Order of Omega
Headquarters would like each Chapter to sponsor a "Day of Service" on their
campus as a Greek Wide Community. The following options were discussed at
the Order of Omega meeting. We wanted to get your opinion on what the
chapters would like to participate in since this would be a Greek Wide community
service event.
➢ Collecting pop tabs for Ronald McDonald Housing
■ We could have the water jugs used for coin drives in the Greek Office the
entire month of April for chapters to add pop tabs too. We would then
donate them all to the Ronald McDonald House.
➢ Armed Forces Service Project
■ We could do care packages or write letters to send to them and maybe
even collaborate with the Veterans RSO.
➢ Clothing Drive during Greek Week
■ This would just be sponsored by Order of Omega and be done as usual
during Greek Week.The clothes get donated to the Salvation Army.
➢ Please talk to your chapters and get their idea on what they would like to
participate in. Keep in mind that we already do the clothing drive for Greek Week
so doing one of the other two options would give you another opportunity for
more community service hours.
➢ Sigma Sigma Sigma Delegate (Haylee Sieben): We could have the chapters rank
the service ideas one to three on what they would most like to participate in since
they will probably enjoy doing all three of these options.
➢ Alpha Sigma Alpha Delegate (Mikaela Bordewick): I think the best options for us
would be the clothing drive or pop tabs service activity since our calendar is
booked solid in the month of April and these both take minimum planning and
time, just donation of items.
➢ Alpha Chi Omega Delegate (Kacey Slattery): I agree with Alpha Sigma Alpha
Delegate. We are extremely busy in April. Maybe we could do the armed forces
service project in the Fall semester.
➢ Gamma Phi Beta Delegate (Tiffany Maunu): I also agree with the delegates of
Alpha Sigma Alpha and Alpha Chi Omega.
➢ Alpha Chi Omega Delegate (Kacey Slattery): Do you know how much the pop
tabs would be?
■ Vice President of Council Management (Nikki Kramer): They receive the
going rate for aluminum, which changes as the demand changes varying from rates of 23 to 52 cents per pound on any given period. They
average about 450 pounds every 10 days, or approximately $234.
● Fun Fact: Every penny helps families stay at the House -- $10
pays for one family for one night!
➢ Alpha Sigma Alpha Delegate (Mikaela Bordewick): I move to table the service
idea until next week. Second by Sigma Sigma Sigma (Haylee Sieben).
■ Motion passes with a 4-0 vote.
❖ Reallocation of Recruitment Funds
➢ President (Brianna Werner): I entertain a motion to discuss the reallocation of
recruitment funds for Pi Rho Chi name tags.
■ Alpha Sigma Alpha Delegate (Mikaela Bordewick): So moved. Second by
Alpha Chi Omega Delegate.
➢ Vice President of Recruitment (Molly Polzin): We did not use the $75 allocated
for the Spring Sorority Social and we did not use the full amount for the Fall
Sorority Social either. I would like to use this money to get name tags for the Pi
Rho Chis that they can use during tabling, Greek 101s, and recruitment
weekend. Each name tag is $8 a piece so it would be a total of $88.
■ No Discussion.
■ Motion passes with a 3-1 vote.
Chapter Reports:
❖ Alpha Sigma Alpha
➢ Polar Plunge this Saturday.
➢ Recruitment event tonight.
■ We will be crafting and making candles.
➢ We are tabling for our Valentine’s Day Fundraiser in the Centennial Student
Union and Meyer’s Field House.
❖ Alpha Chi Omega
➢ We have a workshop this Saturday with a Delegate from Nationals.
■ We are honored because only one chapter gets chosen for this
opportunity each semester.
➢ Last COB event tonight.
■ We will then be extending 6 bids.
➢ We had a lot of fun at our social exchange iice skating with Gamma Phi Beta.
➢ Sloppy Joes with AXO’s
■ February 21st, 2015
■ Time: 1pm-4pm
■ $5 before the event. I will bring tickets to the upcoming PHC meetings.
● You can find any Alpha Chi Omega to buy a ticket from.
■ Location: College Town Clubhouse
➢ We will be doing our Love is.. Campaign during Valentine’s Week for Domestic
Violence Awareness.
❖ Gamma Phi Beta
➢ We have our new Jr Delegate, Katherine Sherman.
➢ Student Health Services will be at our meeting tonight to educate on
➢ We are excited about Crescent week with Lambda Chi Alpha next week.
➢ We have already had three COB events.
■ ice skating
■ vision boards
■ making tutus for Girls on the Run
➢ We will be extending 4 bids by next week.
❖ Sigma Sigma Sigma
➢ Tonight we have a Valentine’s card making sisterhood.
➢ We are extremely excited to try and attend everybody’s philanthropy events this
semester.
➢ We have our RSO Collaboration with the Aviation Club at 9pm tonight in AH102.
Announcements:
The following announcements were made:
❖ John Bulcock: Karen Anderson is looking for people to help coordinate “The Big Event”
service day in April. Contact karen.anderson@mnsu.edu for info.
❖ John Bulcock: College of Allied Health and Nursing Seat open on MSSA.
❖ Brianna Werner: Please email Riley your Greek Week chair contact information. Her
contact information is: riley.devenport@mnsu.edu
❖ Nikki Kramer: Order of Omega Applications are on OrgSync on the Order of Omega
Portal. They are due March 6th by 11:45pm. We can extend 12 bids this semester.
❖ John Bulcock: Keep the grade checks coming in. Please write what chapter is submitting
the grade checks. Please do not leave cash in my mailbox but slide it under my door.
The next meeting will be Thursday, February 12, 2015 at 5:30pm in CSU238.
Meeting Adjournment:
The meeting adjourned at 6:25pm. Second by Sigma Sigma Sigma Delegate (Haylee Sieben).
Nikki Kramer, Vice President of Council Management