Panhellenic Council Meeting Minutes
March 5, 2015
Formal Meeting
The regular meeting was called to order by President Brianna Werner at 5:30pm in CSU 238.
❖ Reciting of the Panhellenic Creed
❖ Reading of the Greek Mission Statement
➢ Read by: President Brianna Werner
The roll was called by Vice President of Council Management Nikki Kramer. A quorum was
present.
Roll Call:
❖ Alpha Sigma Alpha - yes
❖ Alpha Chi Omega - yes
❖ Gamma Phi Beta - yes
❖ Sigma Sigma Sigma - yes
Guests:
❖ Mikaela Bordewick - Alpha Sigma Alpha
❖ Lexi Stauffacher - Alpha Sigma Alpha
❖ Julia Erickson - Alpha Sigma Alpha
❖ Emily Carlson - Alpha Sigma Alpha
❖
❖
❖
❖
❖
❖
Jenna Lahlum - Alpha Sigma Alpha
Shay Lyksett - Alpha Sigma Alpha
Kacey Slattery - Alpha Chi Omega
Riley Devenport - Alpha Chi Omega
Tiffany Maunu - Gamma Phi Beta
Katherine Sherman - Gamma Phi Beta
❖ Haylee Sieben - Sigma Sigma Sigma
❖ Rachael Grooms - Sigma Sigma Sigma
❖ Jordyn Edling - Sigma Sigma Sigma
❖ Megan Kiehne - Sigma Sigma Sigma
❖ Maddie Taylor - Sigma Sigma Sigma
❖ Abby Palmer - Sigma Sigma Sigma
❖ Daniel Gries - Sigma Chi
Previous Minutes:
The minutes of the February 26, 2015 meeting were approved as emailed.
Open Forum:
❖ Guest Speaker - Ramon Pinero
➢ ramon.pinero@mnsu.edu
➢ Alumni Director here on campus. I have only been in this roll for 8 months. My
purpose here today is to basically ask some questions and get some feedback
from you as students about how we can get more students engaged with the
alumni office.
➢ 1. What engages you as a student? Are there things outside of the sorority that
get you engaged?
■ Molly Polzin: Posters or information about events. I like seeing facts and
what we are contributing to.
■ Maddie Taylor: Dates and Times specifically stated are good when they
are big and well noted on information for events.
■ Brianna Werner: When faculty talks to their students about events going
on in the community that they are involved in and allows students to
announce their events in class it shows that they are passionate about
them and makes me want to go to them more.
■ Ramon Pinero: What forms work best to receive information?
● Ashley Brittain: Social media is best because posters and bulletin
boards are not really looked at and emails from school usually get
deleted.
➢ 2. If you were an alum, which someday you will, what would you say would
engage you in the university?
■ Kacey Slattery: Letters and invitations to specific events actually on
paper.
■ Molly Polzin: I prefer more an envelope formal format then a postcard
format.
■ Ashley Brittain: Social media is the best form of communication along with
the letters. Hopefully there is an alumni Facebook group or something
that people can join and hear about events through.
■ Ramon Pinero: How many of you think that the alumni office just wants
your money, just raise your hand? - majority raised their hand
➢ What could we do as an alumni office to make you participate in events.
■ Nikki Kramer: A college reunion based upon the year of graduation or
maybe within their college.
■ Molly Polzin: Working on changing the public image and the stereotype of
the alumni office. I also think that reunion idea is a great idea.
■ Ashley Brittain: Maybe for homecoming since the alumni are drawn to that
event they could do something to be more involved in homecoming like
having a float in the parade or something.
■ Brianna Werner: Have an alumni brunch the morning of homecoming and
have a postcard or list of events planned for alumni throughout the year
so they have that readily available.
■
John Bulcock: These groups sometimes have events themselves that the
alumni office is not aware of so maybe trying to get wind of those and
getting more individuals to publicize those events.
■ DJ: Maybe possibly some travel or hotel accommodations or something
since some may be traveling a ways to the events.
❖ Greek Week Co-Chair
➢ We are getting going on Greek Week really fast. By the end of Spring Break we
will have a t-shirt design ready that will be brought to PHC and then we will need
t-shirt sizes. If you have any questions then you can email me or ask your
chapter representative on the committee.
■ riley.devenport@mnsu.edu
Executive Reports:
VP of Council Management- Nikki Kramer
❖ Contact Information
➢ Email: nikki.kramer@mnsu.edu
➢ Cell #: (320) 583-8515
❖ Office Hours
➢ Tuesday 3:00pm-4:00pm
➢ Thursday 3:00pm-4:00pm with Colby
❖ Fall 2015-Spring 2016 Budget will be proposed after Spring Break.
❖ Spring Break is next week so no PHC meeting!!
VP of Recruitment- Molly Polzin
❖ Contact Information
➢ Email: molly.polzin@mnsu.edu
➢ Cell phone: (507) 581-4344
❖ Office Hours
➢ Wednesday 12:00pm-1:00pm with Chris
➢ Wednesday 1:00pm-2:00pm
❖ Recruitment Roundtable
➢ Was last night! It went great and thank you to everyone that was there!
❖ Recruitment Rulebook will be finalized during Unfinished Business
➢ Discussed with the delegates this past tuesday, we have come to a consensus!
➢ All social media pages will remain inactive. Only promoting “Go Greek.”
Individual Chapters will monitor all active pages from Wednesday at midnight to
the end of bid day activities. NO PNM CONTACT on any social media site!
■ On all social media pages names should be changed from first and last
name to first and middle name.
■ Facebook: all photos and message settings to “friends only.”
■ Twitter and Instagram will be set to private.
VP of Member Education and Development- Kammie Beyer
❖ Contact Information
➢ Email: kammie.beyer@mnsu.edu
➢ Cell phone: (320) 287-1622
❖ Office Hours
➢ Mondays 3:00pm-4:00pm with Akorede
➢ Wednesdays 12:30-1:30pm
❖ New Member Workshops are done for this semester. If your new members did not
attend this semester they can still attend in the fall, it just won’t be as relevant.
➢ We only had a total of 4 new member workshops.
➢ We talked this morning and are going to host another one.
➢ I will be sending the
Sigma Sigma Sigma Delegate (Haylee Sieben): I move to have the meeting adjourned at
6:25pm if we are not done so IFC can use this room. Second by Alpha Chi Omega Delegate
(Kacey Slattery).
Motion passed with a 4-0 vote.
VP of Marketing and Public Relations – Ashley Brittain
❖ Contact Information
➢ Email: ashley.brittain@mnsu.edu
➢ Cell phone: (262) 391-6912
❖ Office Hours
➢ Monday 2:00-3:00pm with Steven
➢ Wednesday 2:30-3:30pm
❖ Steven and I are working on a budget for fall and recruitment materials.
❖ Newsletter will be sent out next week
➢ Newsletter information due today!
➢ If your chapter does not get me this information then your chapter will not be
highlighted in the newsletter.
❖ We are going over the social media policy in new business.
VP of Community Service and Philanthropy- Alex Simonieg
❖ Contact Info
➢ Email: alexandra.simonieg@mnsu.edu
➢ Cell phone: (701) 590-3404
❖ Office hours:
➢ Tuesday 2:00-4:00pm
❖ Dance Marathon
➢ Thanks to everyone who volunteered and raised money.
➢ Start thinking about being on the committee for next year.
❖ Community Service Hour forms are due today.
VP of Risk Management- Hanna Peterson
❖ Contact Info
➢ Email: hanna.peterson@mnsu.edu
➢ Cell phone: (952) 913-7403
❖ My Office Hours:
➢ Mondays 12:00pm-1:00pm
➢ Tuesdays 11:00am-12:00pm with Connor
❖ Risk Management Roundtables:
➢ Thanks to all who attended, minutes will be sent out soon
❖ Spring Break is almost here!
➢ Spring Break Survival Tips
■ Tip #1: Do not be stupid in the ocean. Know what rip tides and rip
currents are.
■ Tip #2: Protect your location on social media sites. Do not put your hotel
or exact location on social media.
■ TIp #3: Consider Travel Insurance.
■ Tip #4: Create a code word with your group of friends to get out of sticky
situations. Establish a safe place to meet in advance in case you get
separated.
■ Tip #5: Do not drink in a hot tub. It will decrease your sensitivity and you
will feel the effects faster and stronger.
■ Tip #6: If you are going out of the country make sure your vaccines are up
to date.
■ Tip #7: Make sure you have your passport and a copy of it made.
■ Tip #8: Practice Safe Drinking.
■ Tip #9: Tan safely. Use sunscreen.
■ Tip #10: Do not stay on the first floor.
■ Tip #11: Carry cash and phone numbers on you.
VP of Conduct Review- Briona Thomson
❖ Contact Information
➢ Email: briona.thomson@mnsu.edu
➢ Cell phone: (507) 381-8718
❖ Office Hours
➢ Thursday 2:00-4:00pm
❖ Updated Bylaws with changes will be sent out soon.
President- Brianna Werner
❖ Contact Information
➢ Email: brianna.werner@mnsu.edu
➢ Cell phone: (763) 647-8046
❖ Tentative All Greek Schedule
➢ Social half-hour 9:00pm
➢ All Greek 9:30pm
➢ March 31st in Ostrander (YAY!!!!)
➢ April 21st in Trafton C121 will start at 8:30pm due to Basket Auctions
❖ Chapter Reports due for February.
❖ International Badge Day was Monday, March 2nd.
❖ Have a safe and fun Spring Break.
Asst. Director of Student Activities for Greek Life- John Bulcock
❖ I hope everyone has a good Spring Break. If you have health insurance make sure it
covers international situations as well.
❖ Greek Awards Presentations were this week. The feedback from the judges is good and
they were very impressed. The awards will be presented at Greek Banquet on May 19th.
❖ The criteria and process for this year are posted on “Current Member Resources” of
www.maverickgreeks.com and in “Files” of Maverick Greeks’ OrgSync Portal. Use this
document for the programming you’re doing now.
❖ 2015 UIFI Funding Application now available in “Forms” Section of Maverick Greeks Org
Sync Portal. Members of ASA, Delta Chi, Lambda Chi, Phi Psi, Phi Kapp, Tri-Sigma,
and TKE will need to apply for their headquarters/foundation scholarship in order to be
considered for ours. Pay attention to deadlines! Our application is due March 31.
❖ Reminder that Hoodie Allen Concert will take place the evening of April 22.
➢ Student tickets are $15.00.
❖ Composite photo shoots will take place March 16-20. If you regularly use the Greek
Office for a group meeting, please make alternate arrangements for that week.
➢ Your composite rep should have the schedule and it is also on the door.
➢ The assigned group takes priority
❖ We will talk about the new composite rep options for the next two year contract after
Spring Break.
❖ MSSA elections are coming up if you are interested in running for any of those spots.
❖ Make sure your chapter has submitted your chapter rep and alumni rep for the Greek
Housing discussion to Marla Bock who is Dr. David Jones secretary.
❖ If you are interested in finding out more about the discussion about graduation
requirements in regards to diversity events talk to a MSSA representative.
❖ There is a plan that has been put out called Charting the Future in the MnSCU system
and there are some pretty serious implications down the road. The university will be
holding a Gallery Walk on March 20th from 1pm-3pm in the Hearth Lounge. They are
really looking for feedback from the students and right now the disagreements between
faculty and MnSCU stopped the governor from allocating any funds to universities for the
next two years.
Greek Life Graduate Advisor- Sarah Schliesmann
❖ Dance Marathon - $15,200
➢ Still fundraising until tomorrow.
Unfinished Business:
❖ Recruitment Rules
➢ All social media pages will remain inactive. Only promoting “Go Greek.”
Individual Chapters will monitor all active pages from Wednesday at midnight to
the end of bid day activities. NO PNM CONTACT on any social media site!
■
On all social media pages names should be changed from first and last
name to first and middle name.
■ Facebook: all photos and message settings to “friends only.”
■ Twitter and Instagram will be set to private.
➢ President (Brianna Werner): I would entertain a motion to pass the entirety of the
recruitment rules. Second by Sigma Sigma Sigma Delegate.
■ Motion passed with a 4-0 vote.
New Business:
❖ Social Media Policy
➢ Ashley Brittain: Bridget put this together two years ago. I did not change anything
on it because I thought that everything applied still today. This needs to get
brought up every year and passed in order to be utilized.
➢ Gamma Phi Beta Delegate (Tiffany Maunu): I think we should table this until after
Spring Break so we can bring it back to our chapters to look at.
➢ Alpha Sigma Alpha Delegate (Mikaela Bordewick): I move to table this until after
Spring Break so we can take this back to our chapters. Second by Sigma Sigma
Sigma Delegate (Haylee Sieben).
■ Motion passed with a 4-0 vote.
Chapter Reports:
❖ Alpha Sigma Alpha
➢ We had our four new members pick their bigs last night.
➢ Have a fun and safe spring break.
❖ Alpha Chi Omega
➢ We are extending two more bids in addition to the six new members.
➢ The week after spring break the first six new members will have their Alpha
Week. The following two new members will have theirs the week after.
➢ We have a lot of fun exchanges coming up the second half of the semester. So
far we have eight more planned.
➢ Have a fun and safe spring break.
❖ Gamma Phi Beta
➢ We had a lot of fun bowling with the Tri Sigmas this past week.
➢ We had a lot of fun doing karaoke with the Phi Delta Theta fraternity this past
week.
➢ The new girls are choosing their moms tonight.
➢ Hope you have a good spring break.
❖ Sigma Sigma Sigma
➢ Our philanthropy event is coming up on March 28th at the College Town
Clubhouse. We are doing a walking taco feed again. We will be doing tabling the
two weeks after spring break until the event. Tickets will be $5 before and $7 at
the door.
➢ Have a good spring break.
Announcements:
The following announcements were made:
❖ Order of Omega Applications are due March 6th by 11:45pm. They are on the Order of
Omega OrgSync Portal.
➢ https://orgsync.com/65878/forms/132114
The next meeting will be Thursday, March 19, 2015 at 5:30pm in CSU238.
Meeting Adjournment:
The meeting adjourned at 6:05pm.
Nikki Kramer, Vice President of Council Management