University Planning Council
Minutes from Meeting, November 20, 2013
Attendees: Ariano, Patricia; de la Camara, Maria; Gibbons, Kari; Masini, Marco; Kolich,
Eileen; Stanley, Robert; Stoecker, Nancy; Robb, Mercedes; Wangler, Tom
1.
Review of Minutes from Sept. 19, 2013 UPC Meeting:
a. Nancy and Tom raised comments that would amend the minutes, with
those changes minutes were approved.
b. Eileen reviewed the committee meeting schedule. All agreed meetings
will be held once mid-month on Thursdays from 1:30-2:30pm.
2. Overview and Progress on: Unit Reports; Action Plans; Year End Reports
a. The comprehensive approach to requiring both Academics & University
Services to participate in Three Year Action Plan and Year End Reports is
going to initially be time consuming but will lead to very necessary shared
communication and review/measurement necessary for University
improvements and continued strategic planning. This process will help us
become stronger as an AQIP university.
i. Tom indicated every academic program is in the process of
creating Three Year Plan (TYP). Goal is that these will be
completed prior to faculty departing for winter break. Academic
reports will be housed in D2L and information will be archived.
ii. Robert indicated he is meeting with the University Services
Division heads. He indicated a new group has been formed, the
Operational Council, which the Executive VP will Chair.
Operational Council, new on Charlie’s side. This group will
review the unit and action plans. Robert mentioned that this level
of documentation and assessment is not only what we need for
AQIP but also what we need for the University’s strategic plan.
iii. The group discussed how “Services” will assess their goals. And it
was confirmed that all significant departmental units will be
required to submit a 3 year action plan. The group addressed the
need for an electronic repository which would either be D2L
(which is familiar to academics but not University Services) or a
new tool called Track That (which Robert is considering given its
ability to extrapolate data among other benefits). University
Services committee members agreed to learn D2L if that’s the
desired medium for report entry and storage. All agreed we need
one consistent location for all of these reports.
3.
AQIP Category Writing Teams: expectations relative to the AQIP Systems
Portfolio process; form subcommittees; identify key contact person/s; identify
expectations and timelines; use AQIP planning document.
a. Tom provided a chart which he articulated with each of the UPC members
and then how those members would be split up among the 9 AQIP
categories with said individuals acting as Chair of the subcommittee.
b. The group discussed how the rules for the Systems Portfolio have changed
in that every question must be answered and it was noted that some
Categories will require student involvement.
c. A tentative invite list for each of the AQIP Category Subcommittee was
created and will be revised as needed in the next meeting with invites
going out from the President. Please note: representatives from Mesa,
Moser and Springfield campuses are included.
i. Category 1 – Peter Seely, Steven Day, Wilson Chen, Wilson Chen,
Cheryl Heinz, Terry Sak
ii. Category 2 – Nancy Stoecker, Alicia Tait, Lou Simios, Susie
Doddek
iii. Category 3 – Marco Masini, Alumni Representative, Trente Arens,
Kevin Broeckling, Jon Miller
iv. Category 4 – Alan Gorr, Betsy Rhinesmith, Faculty Welfare
Representative, FU with Kevin/Mike for Springfield and FU with
Jo/Mick for Mesa
v. Category 5 – Maria de la Camara, Mercy Robb, Mike, Mick,
vi. Category 6 – Kari Gibbons, Kevin Sherman, Jennifer Golminas,
Amy Weidner
vii. Category 7 –Robert Stanley, Eileen Kolich, David Sonnenberger,
Dina Ismail, Julie Cosimo
viii. Category 8 – Tom Wangler, Bill Carroll, Charlie Gregory, Don
Taylor
ix. Category 9 – Pat Ariano, Jo Wilson, Deb Smith, Denise West,
Michelle Koppitz
d. Tom addressed the question Nancy, and others, had raised with respect to
our plans, goals and reports addressing branch campuses. He reached out
to Mary Green, HLC, and the directive was that we proceed as one
institution but make specific parenthetical notes if statements refer to a
specific campus. This way if HLC has questions they know where they
should be directed.
e. The group discussed the need for and logistics associated with a
University Assessment Committee.
f. Tom indicated he plans to invite UPC members/Category Subcommittee
Chairs to use DropBox. DropBox will allow groups to share and store
documents easily.
Next meeting is tentatively scheduled for either: Thursday, December 5, 2-3pm or
Monday, December 9, 10:30-11:30am
Meeting recorder: Kari Gibbons