1 CURRICULUM APPROVAL PROCESS Bagwell College of Education Rationale The purpose of this document is to outline the steps involved in the Bagwell College of Education curriculum process and to explain the roles of faculty, administration, as well as committees and agencies in the curriculum development process. The curriculum development process is multi-layered, requires the completion of lengthy documents, has a series of complex, interwoven deadlines, and is fluid—a much needed document (or rule) one semester might fall by the wayside another. Outlining steps in the curriculum development process can ensure that the department developing the curriculum understands all steps of the process, deadlines, and all forms needed—from curriculum development to approval by various agencies (i.e., KSU campus, BOR, PSC, NCATE, SACS-COC). Failure to complete all steps in the curriculum development and approval process or failure to submit well-written and thorough documents in appropriate timeframes can delay curriculum development, a program review (if needed) and, consequently, the implementation date. The processes outlined in this document are for the most common types of curriculum development/revision. Departments and/or programs wishing to design unique offerings such as joint degrees, dual degrees, minors, distance learning, off-campus offerings, and collaboratives across universities should consult with the Associate Dean for Undergraduate Studies or the Associate Dean for Graduate Studies for guidance on the approval process. Roles and Responsibilities Faculty Faculty are primarily responsible for the development, delivery, and assessment of curriculum. They are also directly impacted by curricular changes and, consequently, play primary roles in the curriculum process. Specifically, faculty: 1) Analyze program, community data, and research that suggest the need for new or revised curriculum. 2) Develop, deliver, and assess curriculum. 3) Prepare official documents that move through the various levels of the development process. 4) Provide feedback to colleagues about new or revised curriculum and documentation being developed for the review process when not leading curriculum development. (Feedback promotes stronger curriculum development, stronger programs, and ensures that documents are well written.) 5) Provide insight to colleagues from past review processes that can inform new initiatives (ex., issues/concerns that the TEC and/or UPCC/GPCC may have.) 6) Keep department chair (and, when needed, associate deans) informed of curricular changes and progress). 7) Consult with chairs on departmental matters (ex., budget, scheduling, consensus building at the departmental level). 8) Consult with associate deans on matters related to policy, processes/procedures, required documentation, and other curriculum matters that across the College/PTEU. 9) Collaborate with associate deans to move curriculum through the UPCC/GPCC review process. 10) Develop timeline(s) taking into account university policies, PSC, BOR, & SACS policies and timelines. Draft 2.14.11 2 Chair Since curriculum development directly impacts a department, the department chair plays a crucial support role in the development, delivery, and assessment process. Specifically, the department chair: 1) Facilitates conversations within the department to ensure support exists for the curriculum development. 2) Works with faculty to develop and conduct needs assessments for new and revised curricula. 3) Analyzes resources to determine budget support for new and revised curricula. 4) Attends TEC meeting when curriculum is being presented to respond to questions or to clarify information for which faculty may not be familiar (ex., questions regarding resources, workload, or class scheduling). 5) Reviews and submits final documents to the TEC and UPCC/GPCC for review and assist faculty in completing documents that require information about resources. 6) Provides appropriate data to the dean supporting need for new or revised curriculum and current budget support. 7) Addresses scheduling issues as new/revised programs are launched. 8) Consults with registrar’s office and associate deans to determine appropriate program/major/concentration codes for new/revised curriculum. Associate Deans Associate Deans coordinate curriculum, accreditation and assessment efforts, and provide leadership in the development of policies in the BCOE/PTEU. Associate Deans serve as liaisons for various accrediting agencies. Specifically, associate deans: 1) Communicate regularly with various agencies in the review process to gather up-to-date information about the curriculum development and review process and to ensure that curriculum revisions/development are in compliance with policies and standards and meet established deadlines. 2) Clarify the types of approval and notifications needed for new and revised curriculum development with outside agencies (i.e., BOR, PSC, NCATE, SACS-COC). 3) Coordinate review dates across various departments to accommodate PSC review submission rules (each university has its own submission timeline). 4) Ensure that those involved in curriculum development understand the detailed work involved in curriculum development and accreditation approval. 5) Provide insight into how new or revised curriculum might impact programs, departments, colleges, and service units across the college and university. 6) Familiarize departments with all required documentation and processes and assist in establishing working timelines and establishing program review and launch dates. 7) Assist departments in making sure all documentation is complete and deadlines met. 8) Offer feedback on new or revised assessment instruments and accreditation documents such as the NCATE compliance form. 9) Ensure that programs are written to standards and are in compliance with BOR, PSC, NCATE, and SACS-COC standards and policies. 10) Familiarize faculty with accreditation review processes and virtual and onsite review expectations. 11) Ensure complete representation of stakeholders in the program review process and provide forums for discussion about curriculum development and the approval and accreditation process. 12) Provide feedback throughout the curriculum development process. 13) Facilitate readings through the various levels (i.e., TEC, UPCC, GPCC). Associate deans have an understanding of the curriculum development process and policy and/or compliance issues and can address questions/issues early in the development process. 14) Assist faculty in overcoming “stumbling blocks” in curriculum development. Draft 2.14.11 3 15) Serve as an additional “eye” that helps ensure that all documents are complete and all questions answered prior to submission at various levels. 16) Provide clarification on BCOE/PTEU level questions and can provide assistance to faculty and chairs on “unanswered” or “complex” questions. 17) Identify courses/areas that duplicate current offerings, etc. and offer suggestions on how programs/departments might maximize resources. 18) Support faculty in moving curriculum through the UPCC and GPCC. (The UPCC and the GPCC ask a range of questions. Some questions can be answered more specifically by faculty; others may be answered more easily by an associate dean.) 19) Keep abreast of all curriculum development processes in the BCOE. 20) Ensure accurate posting in the undergraduate and graduate catalogs. 21) Ensure appropriate codes are applied to new/revised programs, majors, and concentrations. Dean The Dean of Education presides over all aspects of educator preparation in the BCOE/PTEU. Specifically, the dean: 1) Provides leadership in developing a vision and strategic plan for educator preparation and new/revised curriculum initiatives. 2) Advocates at the university level for support for new/revised curriculum initiatives in light of other university initiatives. 3) Oversees all resources in the Bagwell College of Education. 4) Consults with the LT and faculty to evaluate the need for new/revised curriculum in light of other initiatives and KSU/BCOE goals. 5) Serves as the final decision in policy, governance and curricular matters in all BCOE/PTEU educator preparation programs. 6) Presents rationale and need for new program development to the Provost for Academic Affairs, Vice President for Academic Affairs (if program is undergraduate) or Dean of Graduate College. Provost and Vice President for Academic Affairs The Provost and Vice President for Academic Affairs provides campus-wide leadership for academic programs and policies. Regarding curriculum development, the Provost (or his designee (i.e., Associate Vice President for Faculty Affairs and Curriculum or Dean of the Graduate College): 1) Approves new program development. 2) Reviews and approves all BOR proposals. 3) Submits proposals (as needed), letters of notification, and substantive changes to the BOR for final approval. 4) Addresses campus-wide questions related to the curriculum development and approval process. Department Curriculum Committee (DCC) The Department Curriculum Committee reviews, provides feedback, and approves all new/revised programs, majors, and concentrations for that department. Teacher Education Council (TEC) The Teacher Education Council (TEC) is the equivalent of a college curriculum committee for all professional teacher education degrees and endorsement programs at KSU. The TEC is a standing university-wide governance committee, established to represent the entire Professional Teacher Education Unit (PTEU) in curricular and policy matters affecting these programs. Recommendations are forwarded to the UPCC or GPCC as appropriate. Draft 2.14.11 4 Undergraduate Policies and Curriculum Committee (UPCC) This committee will receive proposed policy changes regarding admission, progression, retention, course/program description and requirements for any undergraduate course of study offered at Kennesaw State University (in essence, any changes in the university catalog). It will also receive undergraduate course and program proposals from colleges and departments and will insure their compliance with university policies and goals. Its recommendations will be directed to the provost and vice-president for academic affairs and the president for their action, and to the executive committee of the senate for its use in monitoring the activities of this committee. This committee will also make policy recommendations regarding the curriculum development and review process to the senate. Graduate Policies and Curriculum Committee (GPCC) This committee will receive graduate course and program proposals from colleges and departments and insure their compliance with university policies and goals. This committee will also approve changes in curriculum including the addition or deletion of courses, approval of new programs or concentrations, and changes in program requirements. The committee recommends changes in graduate policies and procedures and monitors assessment of graduate programs. Its recommendations will be directed to the dean of graduate studies, the provost and vice president for academic affairs and the president for their action, and to the executive committee of the senate for its use in monitoring the activities of this committee. It also makes recommendations regarding the curriculum development and review process to the senate. Board of Regents (BOR) Kennesaw State University is one of 35 colleges and universities in the University System of Georgia. The Board of Regents, the system governing body, oversees all academic programs in the state system. The Board of Regents does *not* certify education preparation programs; however, they have established guidelines that education preparation programs must follow. Professional Standards Commission (PSC or GAPSC) The Georgia Professional Standards Commission (GAPSC) is the state agency/entity responsible for teacher professional standards, certification, and licensing for the State of Georgia under Georgia state law. The GAPSC collaborates with the Georgia Department of Education (GADOE) on state activities and provides resources and support to school systems so that state and local Title II-A goals may be met. National Council for Accreditation of Teacher Education (NCATE) The National Council for Accreditation of Teacher Education is a non-profit, non-governmental alliance of more than 30 national professional education and public organizations. NCATE accreditation provides recognition that education programs have met national professional standards for the preparation of teachers and other educators. NCATE is recognized by the U.S. Department of Education and accredits all educator certification programs at all University System of Georgia (USG) colleges and universities. Southern Association of Colleges & Schools—Commission on Colleges (SACS-COC) SACS-COC is formally recognized by the U.S. Secretary of Education and accredits Kennesaw State University and its programs and service (regardless of delivery method or location) as a whole. All KSU programs are required to meet SACS principals for accreditation. SACS reviews all substantive changes to determine whether the change has affected the quality of the total institution and to assure that all aspects of the institution meet defined standards. Draft 2.14.11 5 New Degree Programs (ex., B.S. Degree in Early Childhood Education) & New USGBOR Certificate Programs (ex., KSU Graduate Certificate in Assessment) (NOTE: USGBOR Certificate Programs are those that may be stand alone or embedded in an existing degree program but which are NOT related to a teaching or certification field as defined by PSC) Action Steps (Place a check beside each step once it is complete) 1. Faculty begin dialog with Department Chair about the need for a new academic degree or certificate program. 2. Department Chair and faculty representative meet with the Dean, the Associate Dean for Assessment and Accreditation and the Associate Dean for Undergraduate Studies (if program will be an undergraduate program) or Associate Dean for Graduate Studies (if program will be a graduate program) to present data regarding need for a new academic program and to determine if degree program or KSU certificate program should be linked to state or national standards or includes a certification OR endorsement field. 3. Dean consults with BCOE Leadership Team. 4. If Dean approves the new program idea, Dean presents it and the need for the academic program to the Provost/Vice President for Academic Affairs to obtain permission to apply for a new academic program. Simultaneously, Dean presents new program idea and need for the academic program to the Vice President for Academic Affairs (if program is undergraduate) or Dean of Graduate College (if program is graduate). 5A. With approval from the Provost/Vice President for Academic Affairs, faculty representative and Department Chair meet with appropriate Associate Dean (Undergraduate or Graduate Studies) to review steps in the Curriculum Approval Process, university/college/PTEU forms that need to be completed, timeline that includes campus approval and Board of Regents and BOR forms that need to be completed. (See TEC website) 5B. The Associate Dean for Assessment and Accreditation will contact the KSU SACS official to ascertain which (if any) level of SACS approval/notification is necessary. Associate Deans, Department Chairs will work with the KSU SACS Accreditation Liaison to respond to SACS questions/requirements as needed. 6. Faculty and Department Chair meet with the Associate Dean of Assessment and Accreditation to review assessment requirements (course and program), timeline that includes Professional Standards Commission approval (if applicable), and PSC forms that need to be completed and to prepare faculty for the process for submission into the Program Review System (PRS) of all program materials necessary for a either a successful review OR proper notification of the PSC. A tentative date for filing of the “Intent to Seek Approval Form” will be established. 7. Department faculty begin development of new degree or KSU certificate program. 8. Faculty may wish to consult with Associate Deans or others (ex., UPCC/GPCC committee members) throughout the development of the program. Draft 2.14.11 6 9. Department prepares new degree program proposal form (aka BOR form for new programs) or new KSU certificate proposal form and, as needed, new course proposal forms including syllabi and NCATE compliance forms. (NOTE: Additional forms such as the KSU Internal Review Questions and the Business Content Form may be required.) 10. Faculty seek & secure approval from a) department curriculum committee; b) department faculty; c) department chair. At each of these levels, three actions may occur: a) Approval- the proposal is forwarded to the next level; b) Revisions/Clarifications Requested- faculty meet with appropriate individuals to reach agreement on revisions or to clarify; c) Reject- the approval process ends. 11. Department chair submits new program or KSU certificate propos9al, course proposals, KSU Internal Review Questions to Associate Deans (AD for Assessment and either AD for AD for Undergraduate Studies or AD for Graduate Studies) for consultation and feedback. 12. Based on feedback from the ADs, faculty should consider modifying proposals. 13. Department chair submits proposals to TEC in accordance with established procedures. TEC chair notifies TEC members and program area(s) about the upcoming agenda. Faculty representative(s) and department chair co-present the proposal at the TEC. 14. With final approval from TEC, TEC Chair forwards proposal to the Dean of Education for final review and approval. At the Dean of Education level, two actions may occur: a) Approval- upon approval by and with signature of the Dean (or Dean’s designee) the AD for Graduate Studies or AD for Undergraduate Studies will forward the proposal to the GPCC or UPCC secretary for posting. b) Revisions/clarifications requested- the Dean (or Dean’s designee) will meet with the chair and faculty to seek clarification or revision of the final document. If significant revisions are requested OR consensus cannot be reached, the Dean (or Dean’s designee) may refer the proposal back to the TEC to request clarification or revisions. 15. Once proposal is posted on GPCC or UPCC website for review, the AD of Graduate Studies or AD of Undergraduate Studies consults with faculty representative and chair to prepare for presentation of the proposal to the committee. The faculty member, with support from the Associate Dean, and the chair present the degree or KSU certificate program for approval to either the GPCC or the UPCC. 16. Upon final approval of the proposal by GPCC or UPCC and completion of any remaining documents, the chair of GPCC or UPCC submits the formal proposal and KSU Internal Review Questions to the Dean of the Graduate College (graduate programs) or the Associate VP for Academic Affairs (undergraduate programs) and copies the Provost and Vice President for Academic Affairs. The Associate Dean for Undergraduate Studies and/or the Associate Dean for Graduate Studies completes the letter of notification in consultation with the department chair and submits the notification letter to the Provost’s office for his/her signature. The Provost submits the letter of notification for KSU certificate programs to the BOR. Draft 2.14.11 7 17. KSU’s Dean of the Graduate College and KSU’s Associate VP for Faculty Affairs and Curriculum may request clarification and/or request additional information from the BCOE AD of Undergraduate Studies or BCOE AD of Graduate Studies who will consult with the program area for additional clarification/information and/or documentation. KSU Graduate Dean or the Associate VP for Academic Affairs (undergraduate programs) will forward the proposal and any additional documentation to the Provost and Vice President for Academic Affairs, who will review the proposal and request additional information if needed. 18. Once approved by the Provost, the Provost then forwards the degree program proposal to the USGBOR for review and final review by the BOR. In the case of KSU certificates, the Provost will submit the letter of notification only to the BOR. Should the BOR need additional information to conduct the review, the BOR will notify the Provost who then notifies the Dean of Education. Additional information is often required. The appropriate Associate Dean will follow up with the program area to gather the information. Additional information is often required. USGBOR review and approval often takes several months. 19. Once USGBOR approval is granted, faculty schedule meeting with Associate Dean for Assessment and Accreditation. a) 1. If the new program requires PSC approval, the Associate Dean for Assessment and Accreditation will finalize timelines and prepare faculty for the process for submission into the Program Review System (PRS) of all program materials necessary for a successful review. 2. Under the leadership of the Associate Dean for Assessment and Accreditation, faculty, chairs, current/potential students, school/community partners, KSU administrators, Associate Deans, and Dean participate in the virtual PSC developmental review process (and SACS approval process if appropriate). b) If the new degree or KSU certificate program does not require PSC approval, the Associate Dean for Assessment and Accreditation will confirm with faculty that the plan for candidate assessment is consistent with that outlined on the NCATE compliance form. 20. Once final BOR and PSC approval has been received, the Associate Dean of Graduate Studies or the Associate Dean of Undergraduate Studies communicates with the Academic Publications personnel in Academic Affairs regarding posting in the university catalogs. Draft 2.14.11 8 NEW PSC recognized Non-degree Endorsements or Certificate Only Programs (e.g. EdL Certificate Only) Action Steps (Place a check beside each step once it is complete) 1. Faculty begin dialog with Department Chair about the need for a new certificate or endorsement or concentration. 2. Department Chair and faculty representative meet with the Dean, the Associate Dean for Assessment and Accreditation and the Associate Dean for Undergraduate Studies (if program will be an undergraduate program) or Associate Dean for Graduate Studies (if program will be a graduate program) to present data regarding need for a new endorsement or certificate only and to determine how the concentration should be linked to state or national standards and how it meets PSC requirements. (Need to develop list of guiding questions for this conversation.) 3. Dean consults with BCOE Leadership Team. 4. If Dean approves the new certification or endorsement idea faculty representative and Department Chair meet with appropriate Associate Dean (Undergraduate or Graduate Studies) to review steps in the Curriculum Approval Process, university/college/PTEU forms that need to be completed and the timeline for campus approval. (See TEC website) 5. Faculty representative and Department Chair meet with the Associate Dean for Assessment and Accreditation to review assessment requirements (course and PSC), timeline that includes Professional Standards Commission approval, and PSC forms that need to be completed and to prepare faculty for the process for submission into the Program Review System (PRS) of all program materials necessary for a either a successful review OR proper notification of the PSC. A tentative date for filing the “Intent to Seek Approval Form” will be established. 6. Department faculty begin development of new certification or endorsement or related concentration. 7. Faculty may wish to consult with Associate Deans or others (ex., UPCC/GPCC committee members) throughout the development of the program. 8. Department prepares new concentration or program proposal form and new course proposal forms including syllabi and NCATE compliance forms. 9. Faculty seek & secure approval from a) department curriculum committee; b) department faculty; c) department chair. At each of these levels, three actions may occur: a) Approval- the proposal is forwarded to the next level; b) Revisions/Clarifications Requested- faculty meet with appropriate individuals to reach agreement on revisions or to clarify; c) Reject- the approval process ends. 10. Department chair submits new concentration proposal and course proposal(s) to Associate Dean of Assessment and Accreditation and either the Associate Dean of Graduate Studies or the Associate Dean of Undergraduate Studies for consultation and feedback. 11. Based on feedback from ADs, faculty should consider modifying the proposal. Draft 2.14.11 9 12. Department chair submits proposals to TEC in accordance with established procedures. TEC chair notifies TEC members and program area(s) about the upcoming agenda. Faculty representative(s) and department chair co-present the proposal at the TEC. 13. With final approval from TEC, TEC Chair forwards proposal to Dean for final review and approval. At the Dean’s level, two actions may occur: a) Approval- upon approval by and with signature of the Dean (or Dean’s designee) the AD for Graduate Studies or AD for Undergraduate Studies will forward the proposal to the GPCC or UPCC secretary for posting. b) Revisions/clarifications requested- the Dean (or Dean’s designee) will meet with the chair and faculty to seek clarification or revision of the final document. If significant revisions are requested OR consensus cannot be reached, the Dean (or Dean’s designee) will refer the proposal to the TEC to request clarification or revisions. 14. Once proposal is posted on GPCC or UPCC website for review, the AD for Graduate Studies or AD for Undergraduate Studies consults with faculty representative and the chair to prepare for presentation of the proposal to the committee. The Associate Dean, a faculty representative, and the chair present the program for approval to either the GPCC or the UPCC. 15. Once GPCC or UPCC approval is granted, faculty schedule meeting with Associate Dean of Assessment and Accreditation regarding the PSC review. a) The Associate Dean of Assessment and Accreditation will confirm date of PSC review and prepare faculty for the process for submission into the Program Review System (PRS) and to facilitate the submission of all program materials necessary for a successful review. b) Under the leadership of the Associate Dean for Assessment and Accreditation, faculty, chairs, current/potential students, school/community partners, KSU administrators, Associate Deans, and Dean participate in the virtual PSC developmental review process. 16. Once PSC approval has been received, the Associate Dean of Graduate Studies or the Associate Dean of Undergraduate Studies communicates with the Academic Publications personnel in Academic Affairs to ensure accurate posting in the graduate or undergraduate catalog. Draft 2.14.11 10 NEW Concentrations without PSC Recognized Certification or Endorsements Action Steps (Place a check beside each step once it is complete) 1. Faculty begin dialog with Department Chair about the need for a new academic concentration. 2. Department Chair and faculty representative meet with Dean, the Associate Dean of Undergraduate Studies (if concentration will be part of an undergraduate program) or Associate Dean of Graduate Studies (if concentration will be part of a graduate program) and the Associate Dean of Assessment and Accreditation to present data regarding need for a new academic concentration and to determine if the concentration should be linked to state or national standards. (List of guiding questions will be developed for this conversation.) 3. Dean consults with BCOE Leadership Team. 4. If Dean approves the new concentration idea faculty representative and Department Chair meet with appropriate Associate Dean (Undergraduate or Graduate Studies) to review steps in the Curriculum Approval Process, university/college/PTEU forms that need to be completed and the timeline for campus approval. (See TEC website) 5. Faculty representative and Department Chair meet with the Associate Dean of Assessment and Accreditation to review assessment requirements (course and concentration). 6. Department faculty begin development of new academic concentration. 7. Faculty may wish to consult with Associate Deans or others (ex., UPCC/GPCC committee members) throughout the development of the program. 8. Department prepares new concentration or program proposal form and new course proposal forms including syllabi and NCATE compliance forms. 9. Faculty seek & secure approval from a) department curriculum committee; b) department faculty; c) department chair. At each of these levels, three actions may occur: a) Approval- the proposal is forwarded to the next level; b) Revisions/Clarifications Requested- faculty meet with appropriate individuals to reach agreement on revisions or to clarify; c) Reject- the approval process ends. 10. Department chair submits new concentration proposal and course proposals to Associate Deans (AD for Assessment and either Associate Dean of Graduate Studies or Associate Dean of Undergraduate Studies) for consultation and feedback. 11. Based on feedback from ADs, faculty should consider modifying the proposal. 12. Department chair submits proposals to TEC in accordance with established procedures. TEC chair notifies TEC members and program area(s) about the upcoming agenda. Faculty representative(s) and department chair co-present the proposal at the TEC. Draft 2.14.11 11 13. With final approval from TEC, TEC Chair forwards proposal to Dean for final review and approval. At the Dean’s level, two actions may occur: a) Approval- upon approval by and with signature of the Dean (or Dean’s designee) the AD for Graduate Studies or AD for Undergraduate Studies will forward the proposal to the GPCC or UPCC secretary for posting. b) Revisions/clarifications requested- the Dean (or Dean’s designee) will meet with the chair and faculty to seek clarification or revision of the final document. If significant revisions are requested OR consensus cannot be reached, the Dean (or Dean’s designee) will refer the proposal back to the TEC to request clarification or revisions. 14. Once proposal is posted on GPCC or UPCC website for review, the AD for Graduate Studies or Ad for Undergraduate Studies consults with faculty representative and the chair to prepare for presentation of the proposal to the committee. The Associate Dean and the faculty representative and the chair present the program for approval to either the GPCC or the UPCC. 15. Once GPCC or UPCC approval has been received, the Associate Dean of Graduate Studies or the Associate Dean of Undergraduate Studies communicates with the Academic Publications personnel in Academic Affairs regarding posting in the graduate or undergraduate catalog. Draft 2.14.11 12 Revisions to Programs and Concentrations (e.g., Change in admissions requirements, changes in credit hours of programs, prerequisites across multiple courses, changes in field hours) Action Steps (Place a check beside each step once it is complete) 1. Faculty (or program coordinator) begin discussion with department faculty regarding need for revision. 2. Program coordinator consults with Department Chair regarding needed revision and seeks consent to proceed. 3. Program coordinator consults with either the Associate Dean of Graduate Studies or the Associate Dean of Undergraduate Studies and the Associate Dean for Assessment and Accreditations to review steps in the Curriculum Approval Process, university/college/PTEU forms that need to be completed, timeline that includes campus approval. (See TEC website) 4. Associate Dean of Graduate Studies or the Associate Dean of Undergraduate Studies will check USGBOR requirements and how revision may require notification and/or full proposal and will assist the faculty and facilitate the preparation of such documents or notifications as necessary. 5. Program coordinator consults with Associate Dean of Assessment and Accreditation for input, feedback and guidance paying particular attention to how the revision impacts unit level assessments and/or SACS, NCATE accreditation and/or PSC status. The Associate Dean will assist the faculty and facilitate the preparation of such documents or notifications as necessary and will prepare faculty for the process for submission of all program materials into PRS for transmission to PSC necessary for a either a successful review OR proper notification of the PSC. 6. Department faculty begin revision of program or concentration. 7. Faculty may wish to consult with Associate Deans or others (ex., UPCC/GPCC committee members) throughout the development of the program. 8. Department prepares change in concentration or program proposal form and as needed, new course proposal forms including syllabi if appropriate and NCATE compliance forms if the changes result in change in the program assessments or compliance with program/unit standards. 9. Faculty seek & secure approval from a) department curriculum committee; b) department faculty; c) department chair. At each of these levels, three actions may occur: a) Approval- the proposal is forwarded to the next level; b) Revisions/Clarifications Requested- faculty meet with appropriate individuals to reach agreement on revisions or to clarify; c) Reject- the approval process ends. 10. Department chair submits change in program proposal and course proposals to Associate Deans (AD of Assessment and either AD of Graduate Studies or AD of Undergraduate Studies) for consultation and feedback. Draft 2.14.11 13 11. Based on feedback from the ADs, faculty should consider modifying proposals. 12. Department chair submits proposals to TEC in accordance with established procedures. TEC chair notifies TEC members and program area(s) about the upcoming agenda. Faculty representative(s) and department chair co-present the proposal at the TEC. 13. With final approval from TEC, TEC Chair forwards proposal to Dean for final review and approval. At the Dean’s level, two actions may occur: a) Approval- upon approval by and with signature of the Dean (or Dean’s designee) the AD for Graduate Studies or AD for Undergraduate Studies will forward the proposal to the GPCC or UPCC secretary for posting. b) Revisions/clarifications requested- the Dean (or Dean’s designee) will meet with the chair and faculty to seek clarification or revision of the final document. If significant revisions are requested OR consensus cannot be reached, the Dean (or Dean’s designee) may refer the proposal back to the TEC to request clarification or revisions. 14. Once proposal is posted on GPCC or UPCC website for review, the AD for Graduate Studies or Ad for Undergraduate Studies consults with faculty representative and chair to prepare for presentation of the proposal to the committee. The faculty member with support of the Associate Dean and chair present the program for approval to either the GPCC or the UPCC. 15. Once GPCC or UPCC approval has been received, the Associate Dean of Graduate Studies or the Associate Dean of Undergraduate Studies communicates with the Academic Publications personnel in Academic Affairs regarding posting in the graduate or undergraduate catalog. 16A. If PSC approval or notification for the changes is required, the Associate Dean of Assessment and Accreditation will finalize timelines and prepare faculty for the process for submission into the Program Review System (PRS) and to facilitate the submission of all program materials necessary for a successful review. 16B. If a full review is necessary, under the leadership of the Associate Dean for Assessment and Accreditation, faculty, chairs, current/potential students, school/community partners, KSU administrators, Associate Deans, and Dean participate in the virtual PSC developmental review process. 16C. If revision does not require PSC approval, the Associate Dean for Assessment and Accreditation will confirm with faculty that the plan for candidate assessment is consistent with that outlined on the NCATE compliance form. Draft 2.14.11 14 New Stand-alone Course(s) (electives) or New Course(s) which will be part of an Existing Program Action Steps (Place a check beside each step once it is complete) 1. Faculty begin discussion with program coordinator and/or department faculty for need for new course. 2. Faculty secure program coordinator’s and/or department faculty agreement for new course. 3. Program coordinator (or faculty if course is a stand-alone course) consult with department chair and secure consent to proceed. 4. Faculty consult AD of Graduate or AD of Undergraduate Studies. 5. Faculty develop course and syllabi. 6. Faculty complete new course proposal form and any additional forms. 7. Faculty seek & secure approval from a) department curriculum committee; b) department faculty; c) department chair. At each of these levels, three actions may occur: a) Approval- the course proposal(s) is/are forwarded to the next level; b) Revisions/Clarifications Requested- faculty meet with appropriate individuals to reach agreement on revisions or to clarify; c) Reject- the approval process ends. 8. Department chair submits new course proposal(s) to Associate Dean of Assessment and Accreditation and either the Associate Dean of Graduate Studies or the Associate Dean for Undergraduate Studies for consultation and feedback. 9. Based on feedback from ADs, faculty should consider modifying the proposal(s). 10. Department chair submits proposals to TEC in accordance with established procedures. TEC chair notifies TEC members and program area(s) about the upcoming agenda. Faculty representative(s) and department chair co-present the proposal at the TEC. 11. With final approval from TEC, TEC Chair forwards course proposal(s) to Dean for final review and approval. At the Dean’s level, two actions may occur: a) Approval- upon approval by and with signature of the Dean (or Dean’s designee) the AD for Graduate Studies or AD for Undergraduate Studies will forward the proposal(s) to the GPCC or UPCC secretary for posting. b) Revisions/clarifications requested- the Dean (or Dean’s designee) will meet with the chair and faculty to seek clarification or revision of the final document. If significant revisions are requested OR consensus cannot be reached, the Dean (or Dean’s designee) will refer the proposal(s) back to the TEC to request clarification or revisions. 12. Once proposal(s) is/are posted on GPCC or UPCC website for review, the AD for Graduate Studies or AD for Undergraduate Studies consults with faculty Draft 2.14.11 15 rep. to prepare for presentation of the proposal(s) to the committee. The faculty member, with support from the Associate Dean and chair, present the proposal(s) for approval to either the GPCC or the UPCC. 13. Once GPCC or UPCC approval has been received, the AD of Grad Studies or the AD of Undergrad Studies communicates with Academic Publications personnel regarding posting in the graduate or undergraduate catalog. Revised Courses Action Steps (Place a check beside each step once it is complete) 1. Faculty begin discussion with program coordinator and/or department faculty for need for revision of course. 2. Faculty secure program coordinator’s and/or department faculty agreement for revised course. 3. Program coordinator (or faculty if course is a stand alone course) consult with department chair and secure consent to proceed. 4. Faculty develop course and syllabi. 5. Faculty complete the course proposal or revision form. 6. Faculty seek & secure approval from a) department curriculum committee; b) department faculty; c) department chair. At each of these levels, three actions may occur: a) Approval- the course proposal(s) is/are forwarded to the next level; b) b) Revisions/Clarifications Requested- faculty meet with appropriate individuals to reach agreement on revisions or to clarify; c) Reject- the approval process ends. 7. Department chair submits proposals to TEC in accordance with established procedures. TEC chair notifies TEC members and program area(s) about the upcoming agenda. Faculty representative(s) and department chair co-present the proposal at the TEC. 8. With final approval from TEC, TEC Chair forwards course revision(s) to Dean for final review and approval. At the Dean’s level, two actions may occur: a) Approval- upon approval by and with signature of the Dean (or Dean’s designee) the AD for Graduate Studies or AD for Undergraduate Studies will forward the proposal(s) to the GPCC or UPCC secretary for posting. b) Revisions/clarifications requested- the Dean (or Dean’s designee) will meet with the chair and faculty to seek clarification or revision of the final document. If significant revisions are requested OR consensus cannot be reached, the Dean (or Dean’s designee) will refer the proposal(s) back to the TEC to request clarification or revisions. 9. Once proposal(s) is/are posted on GPCC or UPCC website for review, the AD for Graduate Studies or Ad for Undergraduate Studies consults with faculty representative to prepare for presentation of the proposal(s) to the committee. The faculty representative with support from the Associate Dean and chair present the proposal(s) for approval to either the Draft 2.14.11 16 GPCC or the UPCC. 10. Once GPCC or UPCC approval has been received, the Associate Dean of Graduate Studies or the Associate Dean of Undergraduate Studies communicates with the Academic Publications personnel in Academic Affairs regarding posting in the graduate or undergraduate catalog. Draft 2.14.11