Policy Title
Issue Date
Effective Date
Last Updated
Responsible Office
Contact Information
I.
Global Learning Fee Scholarship
May 15, 2007
August 15, 2008
October 15, 2014
Vice President for Student Success
Global Learning Fee Director
Phone: 470-578-2423
Email: ddumas@kennesaw.edu
Policy Purpose Statement
Kennesaw State University (KSU) recognizes global learning as an educational
priority and seeks to prepare its students for a global market by increasing the
number of students who participate in education abroad experiences. The Global
Learning Fee (GLF) provides financial assistance to all eligible KSU students who
participate in education abroad experiences.
This document describes the policies and procedures that apply to establishing,
changing, and administering the Global Learning Fee.
II.
Background
In the fall of 2007, a Global Learning Student Activity Fee was approved by the
Kennesaw State University Student Fee Committee for the purpose of providing
financial support for education abroad experiences. Later that year, the Georgia
Board of Regents (BOR) approved a $14 per semester Global Learning Fee. In
spring of 2015, the BOR approved a reduction of the fee to $11 due to increased
revenue as a result of the consolidation with Southern Polytechnic State University.
Collection of the Global Learning Fee began in the fall of 2008. In April of 2008,
President Papp, KSU President, confirmed in a memorandum that “Student Success
will administer and direct the Global Learning Fee via a process somewhat similar to
that used by SABAC.” In addition, Papp emphasized that “Student Success is to
“disburse funds collected from the fees, and to make totally sure that the use of all
funds is completely and clearly tracked and recorded.”
III.
Scope
The Global Learning Fee Scholarship (GLF) applies to Kennesaw State
University students, faculty, and staff.
IV.
Definitions and Acronyms
A.
BOR - Board of Regents
B.
Community Engagement – any active, intentional activity related to course
outcomes which meet community-identified needs. Examples include but
are not limited to service learning projects, community based research,
internships or community education/preservation activity.
V.
C.
EAO - Education Abroad Office
D.
GLF - Global Learning Fee. A student activity fee paid by KSU
students for the purpose of providing financial assistance for any of the
following:
1.
credit-based student education abroad programs including
internships, research, exchanges, and global community engagement
programs
2.
noncredit student experiences abroad including presentations,
competitions and performances in which the student is actively
engaged in the experience
3.
education abroad student assistants (STAR students)
4.
faculty/staff site visits for the purpose of program development
E.
GLFC – the Global Learning Fee Committee reviews and recommends
policy and acts as an advisory board to the VP of Student Success. The
student-chaired committee meets at least three times per year. For an
organizational and membership chart, see Attachments A and B.
F.
GLF Director - administrator responsible for implementing
the GLF policies and procedures and acts as an advisor to the GLFC.
G.
OFA - Office of Financial Aid
H.
SABAC – The Student Activities and Budget Advisory Committee
I.
SAP - Satisfactory Academic Progress, definition found at:
http://financialaid.kennesaw.edu/policies_guides/sap_policy.php
J.
STAR student - an education abroad student assistant selected by the
faculty program director
Policies The GLFC determines the eligibility requirements and the Global
Learning Fee director administers the process under the executive leadership of
the Vice President for Student Success.
A.
It is GLFC policy that students participating in an education abroad
program meets the defined eligibility criteria.
Eligibility Requirements:
1.
Recipients must be a KSU degree-seeking undergraduate or
graduate student participating in a KSU approved education abroad
program. Programs may be either for credit or noncredit experiences.
All non-credit programs such as presentations, performances, service
learning, and competitions must have prior approval by the GLFC or
the Global Learning Fee director before the scholarship can be
awarded. Non-KSU programs must be pre-approved by the EAO.
2.
A student must pay the GLF during the term in which they travel
abroad. This includes summer students who only participate in
credit and non-credit summer education abroad experiences.
3.
A student may only receive one scholarship per academic year.
When a student receives a scholarship, the student will not be
eligible for a second scholarship until the next academic year.
Once a student selects the scholarship term, it cannot be switched
to another term within the same academic year.
4.
100% e-learners are not required to pay the Global Learning Fee
and they are not eligible to benefit from the fee unless they elect to
pay the Global Learning Fee for at least two consecutive terms
including the term of travel.
5.
A student must meet SAP requirements for the term in which they
receive the scholarship or else the scholarship will not be disbursed.
ATTACHMENT C
6.
Community Service Requirement
All students who receive the scholarship must complete five hours of
community service within the published deadlines. There are two
options that will satisfy the service requirement.
Option 1: A student completes a local service project. Student
arranges a five-hour service project, completes the service, and then
reports the service online in OwlLife using the Service Requirement
Form. After electronic verification has been received, the Global
Engagement Director will submit their name to the Office of Financial
Aid for further eligibility determination and the scholarship is applied
to their account. The service must be completed prior to the trip, not
afterwards, and no earlier than the Studio Abroad application date.
Service completed after the trip will not be recognized for a
scholarship.
Option 2: For those faculty who build in an international community
service project into their EA program and have received approval by
the EA Program Review Committee for the community service project,
students enrolled in these approved programs will not be required to
do any additional service for the scholarship. They complete at least
eight hours of international service.
Exclusions or Exceptions
1.
KSU students who are identified as 100% e-learners are not
required to pay the fee and not, therefore, eligible to receive the
scholarship.
Exception: e-learners that have elected to pay the fee for at least
two consecutive semesters, including the term in which they travel
abroad, are eligible to apply for the scholarship.
B.
2.
KSU students on education abroad programs that have not been
approved by the Education Abroad Office are not eligible for the
scholarship, including exchange students taking courses that KSU has
not preapproved.
3.
Part-time faculty and staff are not eligible for site development funds.
The Global Learning Fee Committee determines GLF scholarship award
amounts and conditions. Scholarships may be awarded until the GLF
fund has been depleted.
1.
Scholarship amounts are based on the availability of funds and are
approved annually. Current year scholarship ranges are found in
Attachment D.
2.
Scholarship categories include:
a.
standard, for credit education abroad programs
b.
non-credit student experiences abroad including
presentations, competitions, and performances
c.
program development for faculty and staff site visits
d.
study abroad student assistants (STARS)
e.
community engagement awards
3.
Application procedures for standard credit education abroad
programs are as follows:
a.
scholarship lists are generated as students apply for a
program using Studio Abroad
b.
the GLF director reviews and approves the scholarship list
and forwards it to the Office of Financial Aid (OFA)
c.
the OFA reviews and applies the scholarship to each eligible
student
d.
the GLF director notifies each student of their award and
reiterates the scholarship eligibility requirements
e.
the scholarship is disbursed to the students’ accounts based
on federal regulations
4.
Application procedures for non-credit education abroad
experiences are as follows:
a.
faculty or staff program director submits a non-credit
education abroad experience application to the EAO and the
GLF Director
b.
awards for non-credit experiences can be applied as long as
the student is enrolled in at least one credit hour for that term
b.
remaining steps are the same as IV.C.3.a-e
5.
Application procedures for faculty and staff site visits for the
development or improvement of an education abroad site
a.
b.
c.
d.
e.
f.
6.
the GLFC accepts faculty applications on or before
November 1 and April 1 using the “Site Visit Application.”
a small task group made up of GLFC members and EAO
staff reviews the proposals and makes recommendations to
the GLFC at- large within two weeks of the application
deadline
GLFC reviews and approves awards based on the strength
of the proposal and limits each award to no more than
$2,000 per person or $3,000 per program if more than one
faculty/staff apply for the same site
the GLF Director notifies the applicants of their award
faculty and staff are expected to follow the KSU travel
guidelines
within 30 days of the site visit return, the faculty/staff member
completes the “Site Visit Report Form.”
STAR students are selected by the education abroad faculty program
director. The number of STAR students per program is based on the
number of KSU students registered for the program. Open to credit
and non-credit programs. Deadlines can be found at
www.kennesaw.edu/gls/ . The ratio is as follows:
5-14 students =
15-26 students=
27-39 students=
40+ students=
7.
a.
Faculty program director selects STAR student(s) based on
individual program selection criteria.
b.
Once selected, the student is responsible for contacting the
GLF director and completing the required Human Resource
forms.
c.
The GLF director will send a list of the current term’s STAR
students to the OFA each term.
d.
The hire is not complete and official until all paperwork has
been approved by HR. The student must complete the
Human Resource Office requirements at least 14 days prior
to program departure and may result in cancellation of the
hire.
Community Engagement awards are available to education
program students and individual students. Below is the process for
this additional award and involves the following steps:
a.
b.
c.
d.
e.
C.
1 STAR
2 STARs
3 STARs
4 STARs
for faculty directed programs, the faculty should complete
the online “Community Engagement Application” when
submitting their program proposal
for student proposals, such as exchanges, the “Community
Engagement Application” must be submitted within the
published deadlines for that term. Deadlines can be found at
www.kennesaw.edu/gls/
the GLF director will review applications and notify faculty
and students eligibility
application does not guarantee acceptance of the proposal
students on solo experiences such as interns and research
students must produce evidence of their service to the GLF
within 30 days of their return
The Global Learning Scholarship is considered a reimbursement.
However, as a service to students, KSU will deduct the approved
amount of the scholarship from the education abroad program fees
prior to the payment EAO deadline.
For cancellations, withdrawals, Satisfactory Academic Progress (SAP)
failure, and incompletes, the following actions are taken:
D.
1.
for cancellations - the scholarship will not disburse into a student’s
account and the student must contact the Education Abroad Office
to determine if any unrecoverable expenses are due back to EAO.
2.
for all withdrawals (W) and SAP failure- the scholarship has
usually been disbursed into the student’s account. Therefore, the
scholarship will be removed from the student’s account and the
student will be debited the scholarship amount in Owl Express. A
hold will be placed on the student’s account until the charges have
been fully repaid.
3.
for faculty approved incompletes, if for any reason the student
travels abroad but is unable to complete the experience the
student may retain the scholarship. If the student fails to satisfy the
incomplete by the end of the term following the education abroad
experience, the scholarship is revoked and a hold will be placed on the
student’s account until
repaid.
To be considered for a Global Learning Scholarship, students must meet
the following deadlines:
Scholarship and STAR Deadlines By Term
Fall
August 1
December
October 1
Spring
December 1
Maymester (trips
leaving prior to June 1)
April 15
Late Summer (trips
leaving after May)
May 15
Service and Community Engagement Application Deadlines
Fall
July 1
December
Oct 1
Spring
Nov 15
Maymester
April 1
Late Summer
May 1
ATTACHMENT A
Organizational Chart
Kennesaw State University President
Vice President of Student Success
Director of Global Learning Fee
Collaborative and Advisory Groups
Global Learning Fee
Committee
Vice Provost of International
Affairs
Office of Financial Aid
Global Engagement
Committee
Office of Education
Abroad
ATTACHMENT B
FY 2014 Global Learning Fee Committee
Student Representatives – all voting members
1.
2.
3.
4.
5.
6.
7.
8.
Owls Abroad (EAO student)
American Minorities Student
Adult Learner Programs
International Student Association
Student Government Association
Student Government Association
Graduate Student
Center for Student Leadership
Ex-officio – voting members
1.
2.
3.
4.
5.
6.
Full-time faculty
Full-time faculty
Assistant Director of International Student Retention Services
Career Services representative
Education Abroad Office advisor
Office of Financial Aid representative
Ex-officio - non-voting members
1.
2.
3.
4.
Vice President of Student Success
Director of the Global Learning Fee
Dean of Students
Education Abroad administrator
ATTACHMENT C
Satisfactory Academic Progress (SAP) for Financial Aid Recipients
Federal regulations, HEA Sec. 484(c), §668.16, 668.34, require all schools participating in
Title IV federal financial aid programs to have a Satisfactory Academic Progress (SAP)
policy that conforms to the requirements detailed below. These requirements apply to all
students as one determinant of eligibility for financial aid.
• Your SAP status is based on your entire academic record, at all schools attended
(includes all transferrable hours), regardless of whether you received financial aid.
• SAP is calculated each semester after grades have been posted to
academic history by the Registrar’s Office.
• If after the first term of attendance you are not making SAP, you will be put on a
Warning status and allowed to keep aid for one term. Your continued eligibility
will be determined after the next term check point.
• If your SAP status is Failure after the check is performed, you will not qualify for
financial aid for the following term.
• If your SAP status is Failure and you cannot mathematically attain SAP
requirements following the next term, an appeal will not be permissible.
Documented mitigating circumstances may allow continued eligibility on a case--‐
by--‐case basis and will required an academic plan.
• A student may appeal their SAP Failure status only twice during their
Academic career at KSU.
Documented mitigating circumstances may allow additional appeals on a case--‐by--‐
case basis.
ATTACHMENT D
Scholarship Award Categories and Ranges for FY
2015
Category
1. Standard, for credit, study
abroad programs including
internships, intensive
research and service
programs
2. Non-credit student
experiences abroad
including, presentations,
competitions and
performances
3. Faculty/Staff site visits for
program development
Estimated Funding
With Community Engagement
Component*
≤17 days
Award
Amount
$600
$850 (8 hrs. of
engagement)
$125,000
18-49 days
$850
$1,225 (16 hrs. of
engagement)
$436,521
50 + days
$1,600
$2,100 (24 hrs. of
engagement)
$100,000
$850 ( 8 hrs. of
engagement)
$85,000
Duration
$600
Up to $2,000 per faculty/staff
$43,000
$29,000 for faculty
$10,000 for EAO staff
$4,000 for SS staff
4. Study Abroad Student
Assistants (STARS)
$500 per student
6. Contingency Fund
$32,000
$70,000
Estimated TOTAL
$891,521