MODEL CONSENT REQUEST
Adapt the letter below to send out under your own letterhead. Send to each contributor electronically, or in
duplicate hard copy together with two copies of the accompanying Publication Agreement and a selfaddressed, stamped envelope.
Dear [Name],
I am writing to request your consent to publish your article entitled,
in the forthcoming book [title of book] to be published by University of California Press in [insert proposed
publishing season provided by your editor: e.g., Spring 2013]. To help me ascertain who owns the
reproduction rights to the article, please answer the following questions and return this page to me along
with the accompanying Publication Agreement if you control the rights.
1. (a) Has the article been published previously (e.g., in a journal)?
▢ Yes ▢ No
OR
(b) Is the article a revised or adapted version of one that was published previously?
▢ Yes ▢ No
If you answered YES to either (a) or (b), please give a full citation for the previously published article
(author[s], title, name of the journal, volume number, date, and page numbers) and the name and
address of the publisher:
2. If you answered YES to question 1(a) or 1(b), did you transfer all rights in the published article to the
publisher (please refer to your contract with the publisher)?
▢ Yes ▢ No
If not, please specify which rights you retain:
If a previous publisher controls the reproduction rights to your article, I will ask that publisher for
permission to reprint it. If you own the reproduction rights, no such permission is needed.
3. I am a US government employee and certify that the article is in the public domain. No license to
publish is therefore necessary.
▢ Yes
4. Are there any plates, figures, maps, or tables that are the work of another person and may require
permission?
▢ Yes ▢ No
If you answered YES to question 4, please obtain permission in writing to publish the images and
deliver the documents with your manuscript.
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If you control rights to your article, please sign both this document and the attached Publication
Agreement and return it to me in the envelope provided. The second copy is for you to retain.
In the event you hold the copyright for the Article jointly with a co-author please identify the co-author by
name and address below. It is understood and acknowledged that this agreement will not become valid
until the Publisher obtains a similar grant of rights from the Co-Author.
___________________________________________________________________________________
[Co-Author’s name]
__________________________________________________________________________________
[Co-Author’s address and email]
If you do not control rights to your article, please sign only this page and return it to me in the
envelope provided. The second copy is for you to retain.
Signed by [Name] for UC Press:
Date:
Signed by Author:
Date:
Author’s address:
Sincerely,
9-9-13
PUBLICATION AGREEMENT
The parties to this Agreement dated _______________, are University of California Press (the Press) and
_____________________________________________________________________________
[Please print your name here]
the Author of the Article at present entitled
________________________________________________________________________ (the “Article”).
[Please print the title of your contribution here]
As the Article is to be included in a book tentatively titled [Insert Title], edited by [name(s) of volume
editor(s)] (the “Work”) to be published by the Press, the Author is executing this consent to publish.
Assignment of Rights
The Author hereby grants and assigns exclusively to the Press the entire literary property, including the
copyright, and all rights of any kind in the Article, in all media (now or hereafter known) and languages in
the United States and throughout the world, together with any renewals or extensions of copyright provided
by applicable law. The Press grants the Author the right of republication in any book of which he/she is the
author or editor, subject only to the Author’s giving proper credit in the book to the original publication of
the Article by the Press.
Warranty of Authorship
The Author warrants to the Press that the Article is original and that she/he is the sole author of it [OR, IF
APPLICABLE: that she/he and {name(s) of coauthor(s)} are the sole authors of it]; that the Article is not in
the public domain and has not been previously published, in whole or in part, or, if previously published,
copyright was duly obtained in the Author’s name; and that he/she has full power to make this Agreement;
that the Article does not infringe any copyright or violate any rights of privacy or other third-party
proprietary rights; and that the Article does not contain any libelous or unlawful material. The Author
agrees to indemnify the Press against any losses and other expenses, including without limitation attorney’s
fees, incurred as a result of any claim or action alleging a breach of any of these warranties brought against
the Press by a third party. The above warranties and indemnities shall survive the termination of this
agreement for any reason.
Permission
If permission is required for any third-party material contained in the Article in connection with the Press’s
exercise of any of the rights granted to it hereunder, the Author agrees to obtain permission from the
owners of such copyrights, and to pay all related permissions fees.
Compensation
UC Press agrees to provide acknowledgment to the Author as author or co-author of the Article in
accordance with UC Press’ standard practices for providing such credit. UC Press shall provide the Author
with one free copy of the Work. The Author may purchase additional copies of the Work from the Press at
20 percent off the list price plus shipping.
It is understood and agreed that the forgoing shall constitute full and adequate consideration for the rights
the Author has assigned to UC Press with respect to the Article hereunder and that no royalties or other
additional consideration shall be due the Author with respect to UC Press’ use and reproduction of the
Article or the exercise by UC Press of any rights granted to UC Press herein.
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Copyediting and Proofreading
[Select one of the following options as advised by your UC Press editor, deleting the others:
[ALTERNATIVE I: The Author agrees that she/he will not be sent the copyedited manuscript or the page
proofs to review, and that the acceptance or rejection of the copyeditor’s and proofreader’s alterations shall
be within the discretion of the volume editor(s).]
[ALTERNATIVE II: ALL SCIENCE VOLUME EDITORS USE THIS: UC Press will provide You with
an opportunity to review the page proofs of the Article. You agree to read, correct, and return the page
proofs to UC Press by the date specified by UC Press and communicated to You in writing or by electronic
mail. Your failure to return any corrections to UC Press by the date specified will signify your approval of
the page proofs provided to you and UC Press shall be free thereafter to proceed with the publication of the
Article. It is specifically understood and agreed, however, that the final decision to publish the Article in
the Work is at UC Press’ sole discretion. In the event UC Press does not for any reason publish the Article,
it shall so notify You and this agreement will terminate and all rights granted to UC Press hereunder shall
revert to You.]
[ALTERNATIVE III: The Press will give the Author the opportunity to review the editing of the Article.
The Author agrees to read, correct, and return the copyedited manuscript to the volume editor(s) by the date
set by the volume editor(s) and communicated in writing to the Author. If the Author fails to return the
manuscript by the specified date, the Press shall be free to proceed with the publication of the Work
without including the Author’s corrections. The Author agrees that she/he will not be sent the page proofs
to review, and that the acceptance or rejection of the proofreader’s alterations shall be within the discretion
of the volume editor(s).]
[ALTERNATIVE IV]: The Press will give the Author an opportunity to review the editing of the Article
and to read the page proofs of the Article. The Author agrees to read, correct, and return the copyedited
manuscript and the proofs to the volume editor(s) by the dates set by the volume editor(s) and
communicated in writing to the Author. If the Author fails to return the manuscript or the proofs by the
specified dates, the Press shall be free to proceed with the publication of the Work without including the
Autor’s corrections. The Author agrees that the volume editor(s) shall exercise discretion in accepting the
Author’s alterations in proofs that are additional to corrections of typesetting errors.]
Signed by [Name] for UC Press:
Date:
Signed by Author:
Date:
Author’s address:
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