Audit Division Annual Business Meeting Agenda and Minutes
October 21, 2006, Reno Nevada 8:00am – 12:00pm PST
AGENDA
Call to order:
Welcome and introduction by Mark Kempf, Division Chair. At 8:45
Business:
Verify a quorum is present in order to conduct business (2 division elected
officers and 3 voting members of the division management committee.) done
The first business is the reading and approval of the minutes.
Are there any corrections to the minutes?
Minutes accepted as is.
Reports:
Chair-Elect – John Mascaro:
Examination Chair report - Jeff Jaswa is no longer a member of the Audit Division and he was
examining chair so we need a new one.
Policies and procedures – Herb Richardson presented by John Mascaro. Since ASQ has implemented
the division management agreement, their bylaws are the division’s bylaws and
our bylaws are now policies and procedures and contain items specific to the
division. John and Herb are working together to format our polices and
procedures and in a couple of months the completed information will be posted
on SharePoint and the division web site.
Membership – Cindy Miller presented by John Mascaro. The division membership has increased by 41
members for a total of 9,641. We are increasing membership but want to do
better and come up with new ideas to get people to join. Only 3544 division
members are CQAs. We have a substantial amount of CQAs that are not
members of the division. The reason we changed our name to the Audit Division
is because we want to reach out to other areas of auditing such as environmental,
IT, etc.
Regional councilors Gary Atkinson region 6 said that he offered to speak in his sections regarding the
upcoming conference and no one accepted his offer.
Linda Sickles, region 14 – Made contact to let her sections know about
conference. Linda is waiting for the new materials from John before
approaching her sections again. John has revised the handbook and will be
publishing it in a few weeks. It will include a PowerPoint presentation to use at
section meetings. Regional councilors will select a deputy in the region to help.
We are looking for volunteers for deputy regional councilor positions. There
will be monthly phone calls and status reporting to understand the section needs
at the executive level. Linda offered help to develop the material. John will send
it out to the councilors for comments. Currently there are 7 or 8 regional
councilor positions open. The term is 2 years and we are looking for volunteers.
The regional councilor position is considered very important in the division and
requires about 10 hrs a month of work.
Akio international regional councilor. He is trying to get interest for the CQA in
all countries including Asia, Africa and Europe, but is not having much luck.
He has prepared a class for international auditor training and certification. Akio
has joined the discussion forum, and is the moderator for the standards
discussion forum. He is 70 and is looking for a successor so he can retire.
Treasurer – Ruby Ivens delivered by Mark Kempf. We are $75,000 in the black. Membership
revenues are up 22% from this time last year. We are second largest division
behind QMD. RAB had never recognized the CQA, until finally we worked out
an agreement with them whereby they would certify CQAs to an RABQSA
provisional auditor if they successfully passed an exam. We held up our part of
the deal and the division was to realize $10 for every CQA that participated. To
date we still haven’t gotten any money from RAB even though hundreds of
CQAs passed the exam. The program was in place for a year and then
underwent a review. Since we had put in a huge marketing effort and had
received nothing from RAB and at the last minute RAB pulled their support for
this conference that they had previously committed to, that financial agreement
is no longer in effect.
The conference is the largest revenue generating activity. We changed the time
frame to Oct from March because there was a lot of competition from other
conferences. It appears that worked out very well since conference attendance
was the best since 2000.When all of the income and expenses have been
finalized, Mark will report the outcome via the audit discussion board.
Vice Chair-Technical – George Callender - Most of the activity that has taken place has centered on
the conference.
Auditing – Peter Gauthier - The financial audit was to take place during this conference but the
treasurer was unable to attend. Baskar made a motion to petition ASQ to change
the name of the CQA exam. Discussion ensued including legal issues that may
cause problems with, for example a “Certified Auditor” exam, not to be
confused with a financial auditor. JP suggested investigating a name change
before petitioning the society to make a change. A change would require ASQ
board of director approval since the division doesn’t own the exam. A motion
was made and seconded to petition ASQ to change the name of the CQA exam.
Motion does not carry per a majority vote of the members.
Polices/Procedures – Herb Richardson – See above
Examining –
Currently looking for someone to fill the position.
Membership – Cindy Miller, given by John Mascaro. At the end of Sept 2006 we had 5040 regular
members, 49 new senior members for a total of 4424 seniors, 79 fellows , 51
students, 22 sustaining members, 40 forum members, 124 associate members,
for a total of 9, 780 members. There is a total of. 28,140 CQAs, 3544 of which
are members of Audit Division, which means that. 24,596 CQAs are not
members of the division and we need a way to get them.
Conference 2006 – George Callender – We had more paying attendees than for the last 5 years. We
had 266 paid attendees, 61 comps, and 23 event only, for a total of 350 people at
conference, the best since 2000 the conference. It is always difficult to attract
people to the conferences. George sent out 29,200 brochure and 30,000 personal
e-mails.
Approximately 75 percent were first year attendees, what happened to old base?
There were 6 preconference tutorials which were very well attended.
Preliminary estimates show $67,000 coming in from preconference tutorials.
George was able to stay on budget and projects a profit of $60,000 to $100,000
for this conference. There was much success in the book display area. There was
a total of $5500 in book sales and $1061 in merchandise sales. Now that all of
the old logo stuff is gone we will begin to purchase new merchandise with our
new Audit division logo.
Conference 2007 – Denise Wynne – This conference is about strategic implementation and innovation.
She has already had a lot of interest in tutorials, sponsors that want to come back
and speakers that want to come back also.
Arrangements – Quitman White, Jr. Quit talked about our AV equipment and how much purchasing
the equipment has saved us over the years. We not only use it for our
conferences but we also rent it out to other divisions at a reduced rate. We have
generated approximately $35,000 in total revenue.
Marketing/Publications – Wendy Finnerty – Presented by JP. JP spoke of the newly revised handbook.
We have sold 1900 copies amounting to $15,000 in revenue for the society.
Sales remain constant.
Newsletter Editor – Ruby Ivens – Presented by Mark Kempf. Ruby resigned this position this past
spring and Mark advertised for a replacement. We found Shelly McFarland and
she is our new editor. The first issue is about ready to go. It should go out in a
couple of weeks. The division plans to have 2 hard copies and 2 e-mail copies
yearly of the Vista. Shelly has volunteered for a year and will see what happens
after that. We need articles from people for the Vista. If you go to the Audit
Division discussion board on the web you can see how to submit articles to
Shelly.
Forum Web Liaison – David Homen – Presented by Nancy Boudreau. David will work with Denise in
the upcoming year to put the Call for Papers and other conference information
on the division web site. He is also trying to clean up the “hot links” to archived
conference information to ensure they work properly. Now that all of the old
logo merchandise has been sold he will work with HQ to remove the old 3 block
logo from the web pages.
Certification – Jeff Plodzien – Presented by George – A new Access Database had been developed to
better organize and search member data for participation in the CQA workshops.
We have had an item writing in July 2005, Exam review in Sept 2005, an Item
review in Oct 2005, an Exam review in Feb 2006, Spanish cut score in June
2006, and an Exam review in Sept 2006. In total 3441 people have sat for the
exam and 2740 passed. This represents a pass rate of 85% for this 16 month
period. The amount of candidates is up 34%, the pass rate has increased by 4%.
The total number of CQAs as of June 3rd 2006 is 28, 140 up 11% from the
previous period. The case study portion of the test continues to evolve and
improve. Jeff will be participating in the Spring 2007 St. Louis Quality
Conference Panel on the value of certification and the exam development
process. Upcoming workshops are scheduled for Feb and July 2007.
Standards – Ric Conover – Handouts were provided that showed a matrix of the various standards and
information regarding each.
Education/Training – Nancy Boudreau – The main focus this year has been on revising the CQA
Refresher class and that has been accomplished with the first class reflecting the
new Body of Knowledge being delivered at this conference. This year our goal
is to develop additional classes that our members may be interested in and
finding a way to deliver them to the members. Additionally, ASQ is now
offering our CQA Refresher course as a public course. The first attempt was to
be in Canada in November but that may not happen due to lack of attendance.
The next attempt will be in May in Canada.
JP Russell is on an education task force developed by ASQ. Training revenues
have decreased. Things are chaotic with web based training, virtual, section and
division training classes. ASQ has a warehouse of internal auditing information
which is not being used so the goal of the task force is to figure out how
headquarters, division and sections can work together to get what the members
want. A 2 day meeting was held with 26 educators to come up with some ideas.
Part of the discussion included developing modules and allowing customers to
put together their own classes by picking and choosing the modules they are
interested in.
Nancy also announced that this year, attendees at the business meeting would
receive a receipt for .3 RUs as objective evidence of their attendance at the
business meeting.
Regional Councilors: See above
Unfinished Business: We need to approach CQAs that are not members of the division and find out
why they are not members and encourage them to join. A suggestion is to send a
complimentary newsletter to these CQAs that are not members via e-mail. They
may be members of other divisions but the Audit Division doesn’t have access
to e-mail addresses of other divisions.
New Business:
Announcements:
Next meeting will be in Atlanta GA, October 2007
Adjournment:
A motion was made and seconded and the meeting ended at 11:45 am PST.
Attendee List:
Jennifer Admussen
Gary W. Atkinson
Nancy Berg for Douglas
Richard Bild
Nancy Boudreau
Deruoin Brown
Theodora Byers
George Callender
Bernie Carpenter
David W. Davenport
Pat Fremont
Jim Heaviland
Jerry Holland
Mark Kempf
Baskar Kotte
John Mascaro
Gehan Megaly
Masoud (Mike) Mikhai
Akio Miura
Sandra Mohr
B. Scott Parsowith
JP Russell
Linda D. Sickles
Raymond C.T. Tan
Quitman White
Denise Wynne