UNIVERSITY OF ESSEX
UNIVERSITY/STUDENTS’ UNION CONSULTATIVE GROUP
06.07.07
MINUTES
Chair
Present
Apologies
Secretary
1)
2)
Tony Rich, Registrar (AHR)
Andrew Nightingale, Director of Estate Management
(ARN), Darren Baker, Customer Services & Marketing
Manager, (DB) Rachel Fletcher, Director of Student
Support (RF), Paula Rothero, Assistant Director of
Student Support (PR), Moira Collett, Academic Registrar
(MC), Antony Blackshaw, SU General Manager (AB),
John Gilfillan, SU Membership Services Manager (JG),
Hannah McFaull, Outgoing SU President (HMF), Nike
Akinde, Outgoing SU VP Academic & Welfare (NA),
Gareth Barrett, Outgoing SU VP Finance & Services
(GB), Phill Pearson, Outgoing SU VP Student
Development (PP)
Richard Doughty, Incoming SU President (RD)
Sam Cox, Incoming SU VP Academic & Welfare (SC),
Matt Excell, Incoming SU VP Sports & Societies (ME)
Sean Cottrell, Incoming Student Development Officer
(SeanC)
Dave Savage, Outgoing SU VP Sports & Societies (DS)
Zoe Kent, SU Administrator – PA to GM (ZK)
Introductions
Ref.
The group introduced themselves.
58/2007
Minutes of the previous meeting
The minutes of the previous meeting were agreed as a
true and accurate record apart from an amendment in
item 8. The paragraph should read ‘HMF to send a
copy to Richard Frost’ (as opposed to Richard Halsall)
3)
59/2007
Matters Arising
31/2007 – Drugs –. RF informed that Open Road are
keen to be involved and all agreed this was a good
opportunity.
60/2007
Init.
46/2007 – Clingoe Hill – HMF informed that the speed
limit on Clingoe Hill will be temporarily lowered to
50MPH but may be further lowered to 40 MPH after the
Summer.
61/2007
It was agreed road safety should be given a higher
presence during Freshers Fair and in the areas
surrounding campus. Attempts are also being made to
involve Tesco. HMF noted the campaign had the full
support of parliament.
ARN informed he will be meeting with Essex County
Council on the 16th July to help further progress
proposed highways improvements.
AHR informed that a traffic light junction may be
installed as opposed to a roundabout junction although
he stressed this still needs much discussion
47/2007 – Carbon Connections – HMF informed that
Richard had met with Maddy and it had been a
successful meeting
62/2007
48/2007 – On Campus Recycling – DB informed that
Colchester Borough Council may provide the
containers but stressed the need to ensure the waste
will be collected regularly and not left to create a
fire/safety risk.
AN added that the implementation of the scheme will
not be straightforward as there is a crossover between
residential and business removal.
DB said to fully implement the scheme would take
approx. 18 months depending on several factors. HMF
requested to be kept up to date with any developments.
It was noted it had not yet been decided which tower
the pilot would take place in.
63/2007
49/2007 – Disabled Access to Polling – MC informed
that the Conference Office had been very apologetic
and promised to consider every angle properly next
time around. MC informed she has put forward 4.01 as
a suggestion.
64/2007
51/2007 - There is to be a full scale review of exams
later in the year. MC suggested that SC should be
involved in the review and briefed so that she was fully
informed about the constraints operating on the exam
timetable.
65/2007
DB
58/2007 – 5S4.1 – AN informed that the SU should now 66/2007
receive this space in exchange for 2.411
NA
AN noted that Avon Way has now been sold, payment
for which should be received on Monday week.
4)
67/2007
Feedback from meetings:
a) Welfare Forum (None Available)
No matters arising
68/2007
b) Sports Advisory Group (20.03.07)
AHR congratulated the Sports Fed on the BUSA ‘Most
improved University Award 2007’.
69/2007
c) Multi Faith Chaplaincy Centre (02.05.07)
The meeting was inquorate so the minutes were to be
taken as informal notes. A new chaplain has been
appointed.
5)
Draft Student Identification Policy
HMF noted the SU’s approval of the policy. MC
explained the procedure for exams.
It was requested this information be put on the
registration pages of the Freshers website.
6)
71/2007
MC
Disciplinary Procedures for students with mental
health issues
NA discussed the possibility of further training for staff
called to discipline students with mental health
problems such as paranoia or anxiety.
RF informed she is looking at including this in induction
training for new members of staff. RF and SC to meet.
7)
70/2007
72/2007
RF,
SC
AOB
PP asked if all parties are working together to ensure
the 2012 bid is a success.
73/2007
AHR explained how the Colchester bid is to work.
- It was noted that the Stane Park development at
Tollgate could pose some competition to the University
Research Park because of its location although the
businesses coming to the University are likely to be
more high tech.
74/2007
75/2007
- HMF thanked the members of USUCON for their input
at meetings over the year. AHR thanked the outgoing
Sabbs and wished good luck to the new team.
8)
Date and Time of Next Meeting
The date and time of the next meeting is 19th
September at 1.30pm in the VC’s boardroom.
76/2007