Summary Table of Contents

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Summary Table of Contents
I.
Main Body of Agreement
II.
Attachment A – Scope of Work
III.
Attachment B – Compensation, Payment and Performance Provisions
IV.
Attachment C – Performance Incentive Mechanism
V.
Attachment D – Calculation of Total Cap
VI.
Attachment E – Estimated Contractor EEC Funds
VII.
Attachment F – Budget
VIII. Attachment G – List Of Key Personnel
IX.
Attachment H – Distribution List for Reports and Other Information
Sharing Documents
X.
Attachment I – Sections B.3 – B.6 and F of the Response
XI. Attachment J – The RFP
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Extended Table of Contents
I.
1.
2.
3.
4.
5.
6.
7.
8.
9.
Main Body of Agreement
Parties ........................................................................................................................... 1
Definitions .................................................................................................................... 1
Scope of Work .............................................................................................................. 4
Standards of Performance ............................................................................................ 4
Compensation .............................................................................................................. 5
Term of Agreement ...................................................................................................... 5
Prior Approvals ............................................................................................................. 6
Amendment .................................................................................................................. 6
Termination of Agreement ........................................................................................... 7
A.Terminations at Will ................................................................................................ 7
B. Termination for Cause ............................................................................................ 7
C. Termination – Bankruptcy ...................................................................................... 7
D.Termination – Inadequate Appropriations ................................................................ 7
E. Responsibility of Parties Upon Expiration or Termination ..................................... 8
10. Committed Incentive Payments ................................................................................... 9
11. Forward Capacity Market Obligations.......................................................................... 9
12. Notifications ............................................................................................................... 10
13. Reporting Requirements ............................................................................................ 10
14. Insurance .................................................................................................................... 10
15. Relationship to Board ................................................................................................ 12
16. Indemnification .......................................................................................................... 12
17. Assignment or Sublet of Contract .............................................................................. 12
18. Records Available for Audit or Inspection ................................................................ 13
19. Inspection of Work ..................................................................................................... 13
20. Ownership of Data, Record, and Intellectual Property .............................................. 14
A. Data ....................................................................................................................... 14
B. Work Product ........................................................................................................ 14
C. Equipment and Materials Provided by or for Use by State .................................. 14
D. Research Reports and Publications ....................................................................... 15
E. Extension to Subcontractor or Others ................................................................... 15
F. Survival of Paragraph 20 ..................................................................................... 16
21. Permits, Laws, Regulations and Public Ordinances ................................................... 16
22. Conflict-of-Interest Provision .................................................................................... 16
23. Legislative Testimony ................................................................................................ 17
24. Appearance in Board Proceedings ............................................................................. 17
25. Retail Sales Restrictions ............................................................................................ 18
26. Use of EEU’s Name ................................................................................................... 18
27. Gifts and Gratuities .................................................................................................... 19
28. Fair Employment Practices ........................................................................................ 19
29. Force Majeure ............................................................................................................ 19
30. Severability ................................................................................................................ 19
31. Survival of Requirements .......................................................................................... 19
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32. Waiver ........................................................................................................................ 20
33. Applicable Law .......................................................................................................... 20
34. Entire Agreement and List of Attachments ................................................................ 20
II.
Attachment A – Scope of Work
Introduction .................................................................................................................... A-1
1. Administration ......................................................................................................... A-1
A. Budgeting ............................................................................................................ A-1
B. Financial Management ........................................................................................ A-2
C. Contract Management ......................................................................................... A-2
D. Dispute Resolution Process ................................................................................. A-2
E. Information Technology, Data Collection, Reporting ........................................ A-2
(1) Customer-Specific and Competitively Sensitive Information ..................... A-2
(2) Data Collection ............................................................................................ A-3
(3) Distribution Utility Planning and Ratemaking Support Data ...................... A-4
(4) Administrative and Financial Data .............................................................. A-4
(5) Data System Documentation/User’s Manual ................................................ A-4
(6) Required Reports .......................................................................................... A-4
(7) Information Requests ................................................................................... A-8
2. Services And Initiatives ........................................................................................... A-8
A. Markets, Services and Initiatives ........................................................................ A-8
(1) Core Services ................................................................................................ A-8
(2) Targeting ..................................................................................................... A-10
B. Annual Plan ....................................................................................................... A-11
C. Coordinate EEU Service Delivery with BED ................................................... A-12
D. Manage EEU Staff and Subcontractors ............................................................ A-12
E. Quality Assurance ............................................................................................. A-13
F. Coordinate with Other Energy Efficiency Activities ........................................ A-13
G. Technical Assistance and Educational Support for Energy Code ..................... A-13
H. Coordinate with Vermont Distribution and Transmission Utilities .................. A-13
I. Working with and Through Vermont Product and Service Providers ............... A-14
J. Installation of Energy Efficiency Measures ....................................................... A-14
K. Consumer Marketing, Public Information, and Education ............................... A-15
L. Develop Independent Funding Sources ............................................................ A-15
M. Cost-Effectiveness Screening ........................................................................... A-15
N. Support for Resource Planning, Market Assessment and Evaluation................ A-16
O. Applied Research, Development and Demonstration ........................................ A-17
P. Vermont Distribution Utility Planning .............................................................. A-17
Q. Limitations on Performance Contracting and Loan Guarantees ........................ A-17
R. Participation in Proceedings Implementing Changes to the EEU Program ....... A-17
S. Participation in Working Group Regarding EEC Exemption Mechanism ........ A-18
T. Participation in Regional Capacity Market Activities ....................................... A-18
U. Transition ........................................................................................................... A-18
V. Work to be Performed After December 31, 2008 .............................................. A-19
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III.
Attachment B – Compensation, Payment and Performance Provisions
1. Total Compensation ................................................................................................. B-1
2. Eligible Costs and Expenses .................................................................................... B-1
3. Revenues and Costs Associated With Regional Capacity Market Activities ........... B-2
4. Reimbursement for Costs Associated with Distributed Utility Planning ................ B-3
5. Limitation on Recovery of General Administrative Costs ...................................... B-3
6. Limitation on Recovery of Information Technology Costs ..................................... B-3
7. Invoice Requirements .............................................................................................. B-3
8. Invoice Review and Approval ................................................................................. B-3
9. Payment of Invoices ................................................................................................. B-4
10. Performance Incentive Mechanism .......................................................................... B-4
11. Annual Request for Carryover of Funds .................................................................. B-5
12. Use of Additional Contractor EEU Funds Pursuant to Targeting Order................. B-5
13. No Employee Benefits for Contractor ..................................................................... B-5
14. Reliance by State on Representations ...................................................................... B-6
15. Set Off ...................................................................................................................... B-6
16. Taxes Due to the State ............................................................................................. B-6
17. Suspension of Payment to Contractor ..................................................................... B-6
18. No Resale ................................................................................................................. B-7
IV.
Attachment C – Performance Incentive Mechanism
1. Overview ................................................................................................................. C-1
2. Description of Performance Indicators ................................................................... C-2
A. Cumulative Annual Electricity Savings .............................................................. C-2
(1) Weighting ..................................................................................................... C-2
(2) 100% Target Level ....................................................................................... C-2
(3) Threshold and Scaling up to 100% Target Level .......................................... C-2
(4) Performance Award up to 100% Target Level ............................................. C-3
B. Total Resource Benefits ...................................................................................... C-3
(1) Weighting ..................................................................................................... C-3
(2) 100% Target Level ....................................................................................... C-3
(3) Threshold and Scaling up to 100% Target Level .......................................... C-3
(4) Performance Award up to 100% Target Level ............................................. C-4
C. Summer Peak Demand Savings ......................................................................... C-4
(1) Weighting ..................................................................................................... C-4
(2) 100% Target Level ....................................................................................... C-4
(3) Threshold and Scaling up to 100% Target Level .......................................... C-4
(4) Performance Award up to 100% Target Level ............................................. C-5
D. Winter Peak Demand Savings ............................................................................ C-5
(1) Weighting ..................................................................................................... C-5
(2) 100% Target Level ....................................................................................... C-5
(3) Threshold and Scaling up to 100% Target Level .......................................... C-5
(4) Performance Award up to 100% Target Level ............................................. C-6
E. Summer Peak Demand Savings in Certain Geographic Areas ............................. C-6
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(1) Weighting ...................................................................................................... C-6
(2) 100% Target Level ........................................................................................ C-6
(3) Threshold and Scaling Up to 100% Target Level ......................................... C-6
(4) Performance Award up to 100% Target Level ............................................. C-7
F. Winter Peak Demand Savings in Certain Geographic Areas ................................ C-7
(1) Weighting ...................................................................................................... C-7
(2) 100% Target Level ........................................................................................ C-7
(3) Threshold and Scaling up to 100% Target Level .......................................... C-8
(4) Performance Award up to 100% Target Level ............................................. C-8
G. Stocking of Compact Fluorescent Light Bulbs by Grocery Stores ..................... C-8
(1) Weighting ..................................................................................................... C-9
(2) 100% Target Level ....................................................................................... C-9
(3) Threshold ..................................................................................................... C-9
(4) Performance Award ..................................................................................... C-9
H. Community Awareness .................................................................................... C-10
(1) Weighting ................................................................................................... C-10
(2) 100% Target Level ..................................................................................... C-10
(3) Threshold and Scaling up to 100% Target Level ........................................ C-10
(4) Performance Award ................................................................................... C-10
I. Revised Avoided Cost Projections, Costing Periods and Line Loss Factors ...... C-11
3. Additional Performance Awards for Achievement Above 100% Target Level .... C-11
4. Minimum Performance Requirements .................................................................. C-12
A. Five Minimum Performance Requirement Standards ....................................... C-12
B. Calculating Performance Awards ..................................................................... C-14
5. Documentation and Verification ............................................................................ C-15
A. Cumulative Annual Electricity Savings, Total Resource Benefits, Summer Peak
Demand Savings, Winter Peak Demand Savings, Summer Peak Demand Savings
in Geographic Areas, Winter Peak Demand Savings in Geographic Areas .... C-15
(1) Verification Process ................................................................................... C-15
(2) Establishment and Documentation of Savings Estimates ......................... C-16
(3) Updating of Estimates ............................................................................... C-16
B. Stocking of Compact Fluorescent Light Bulbs by Grocery Stores ................... C-17
C. Community Awareness ..................................................................................... C-17
(1) Period of Performance ............................................................................... C-17
(2) Definition of Community .......................................................................... C-17
(3) Percentage of Community Participation ................................................... C-17
(4) Percent Energy Use Reduction .................................................................. C-18
(5) Verification Process .................................................................................. C-18
D. Minimum Performance Requirements .............................................................. C-19
(1) Verification Process ................................................................................... C-19
6. Table C-1: 2006-2008 Performance Indicators and Awards
7. Table C-2: 2006-2008 Threshold and Scaling up to 100% Target Level
8. Table C-3: 2006-2008 Scaling Above 100% Target Level
9. Table C-4: 2006-2008 Minimum Performance Requirements
10. Table C-5: Minimum TRB per County for Minimum Performance Requirement #5
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V.
Attachment D – Calculation of Total Cap
VI.
Attachment E – Estimated Contractor EEC Funds
VII.
Attachment F – Budget
VIII. Attachment G – List of Key Personnel
IX.
Attachment H – Distribution List for Reports and Other Information
Sharing Documents
X.
Attachment I – Sections B.3 – B.6 and F of the Response
B.3 Overall Strategic Approach ....................................................................................... I-1
B.4 Services
B.4.1 Business Sector Overview .......................................................................... I-6
B.4.2 Residential Sector Overview .................................................................... I-15
B.4.3 Core Markets ............................................................................................ I-23
B.4.3.1 Business New Construction ....................................................... I-24
B.4.3.2 Existing Businesses ................................................................... I-33
B.4.3.3 Customer Credit ......................................................................... I-42
B.4.3.4 Residential New Construction ................................................... I-44
B.4.3.5 Existing Homes .......................................................................... I-55
B.4.3.6 Retail Efficient Products ........................................................... I-63
B.4.4 Targeted Markets ..................................................................................... I-73
B.4.4.1 Colleges and Universities .......................................................... I-74
B.4.4.2 Dairy Farms ............................................................................... I-79
B.4.4.3 Industrial .................................................................................... I-83
B.4.4.4 K-12 Schools ............................................................................. I-88
B.4.4.5 Services to Low-Income Vermonters ........................................ I-94
B.4.4.6 Multifamily Housing ............................................................... I-100
B.4.4.7 Ski Areas .................................................................................. I-105
B.4.4.8 State Buildings ......................................................................... I-110
B.4.4.9 Water and Wastewater Treatment Facilities ............................ I-115
B.4.5 Cross-Sector Activities .......................................................................... I-120
B.4.5.1 Better Buildings by Design Conference .................................. I-121
B.4.5.2 Community-Based Energy Projects ......................................... I-125
B.4.5.3 Coordination with Other Energy-Efficiency Activities ........... I-132
B.4.5.4 Distributed Utility Services ..................................................... I-140
B.4.5.5 Energy Code Activities ............................................................ I-142
B.4.5.6 Leveraging Additional Funding .............................................. I-144
B.5 General Administration ...................................................................................... I-146
B.6 Planning ............................................................................................................. I-166
F.
Marketing and Consumer Information ............................................................... I-175
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IX. Attachment J – The RFP
1.
2.
3.
4.
5.
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Introduction ................................................................................................................ 7
A. Purpose of this Request for Proposals .................................................................... 7
B. Overview of Institutional Structure ........................................................................ 8
C. Project History/Background.................................................................................. 10
D. Mandatory Requirements ...................................................................................... 11
E. Performance Contract ........................................................................................... 12
F. Relationship of the EEU to the Board .................................................................. 12
G. Appearance of the EEU in Board Proceedings ..................................................... 12
H. Legislative Testimony by the Eeu ........................................................................ 13
I. Position of the EEU in Future Electricity Sales in Vermont ................................ 13
Energy Efficiency Market Initiatives and Services Descriptions ............................. 14
A. Initial Core Programs ........................................................................................... 14
(1) Commercial and Industrial Market Opportunities ......................................... 15
(2) Commercial and Industrial New Construction .............................................. 15
(3) Dairy Farm Program ....................................................................................... 15
(4) Residential New Construction ........................................................................ 16
(5) Residential Low-Income ................................................................................. 16
(6) Efficient Products Program ............................................................................. 16
(7) Emerging Market Initiatives ........................................................................... 16
B. 2003 Energy Efficiency Service Reorganization .................................................. 17
C. 2004 and 2005 Energy Efficiency Services and Initiatives .................................. 18
Scope of Services ........................................................................................................ 20
A. Mission and Objectives ......................................................................................... 20
B. Organization of this Section.................................................................................. 21
C. General Administration ......................................................................................... 21
D. Service Planning, Operations and Implementation ............................................... 26
E. Program Transition Responsibilities ..................................................................... 35
Special Project Considerations ................................................................................... 37
A. Customized Data Tracking and Reporting Software ............................................ 37
B. Contract Administrator and Fiscal Agent ............................................................. 38
C. EEU Use of Subcontractors .................................................................................. 38
D. Certain Subcontracting Provisions ........................................................................ 38
E. Distributed Utility Planning .................................................................................. 38
F. Program Budget .................................................................................................... 38
G. Contract Terms...................................................................................................... 40
H. Property Owned by the State ................................................................................ 40
Response Format and Proposal Requirements ............................................................ 41
A. Summary ............................................................................................................... 41
B. Technical Approach .............................................................................................. 41
C. Organizational and Management Capability ....................................................... 45
D. EEU Budget ......................................................................................................... 47
E. Unique Assets ....................................................................................................... 49
F. Marketing and Information Strategy..................................................................... 49
G. Approach to Program Transition .......................................................................... 49
H. Information Technology Plan ............................................................................... 49
I. Managing Customer-Specific and Competitively Sensitive Information ............. 49
J. Insurance Certificate ............................................................................................. 50
K. Transmittal Letter.................................................................................................. 50
6. Proposal Evaluation .................................................................................................... 51
A. Selection Process .................................................................................................. 51
B. Evaluation Criteria ................................................................................................ 51
7. Stipulated Administrative Requirements .................................................................... 55
A. Bidder Instructions ................................................................................................ 55
B. RFP Conditions..................................................................................................... 57
8. DPS Website ............................................................................................................... 61
9. Definition of Terms.................................................................................................... 62
10. Appendices ................................................................................................................. 63
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