INVITATION FOR TENDER
AND
INSTRUCTIONS TO TENDERERS
Proposal for design and implementation of
Acoustical absorbing treatment
Undergraduate Program
Building No.2 (Old Physics Building)
Indian Institute of Science
Bangalore - 560012
Undergraduate Program
Indian Institute of Science
Bangalore 560012
INVITATION FOR TENDER
The Institute is inviting two cover tenders for supply and installation of Acoustic
Absorbing treatment, details of which are given in subsequent sections. The
activity will cover understanding the technical and functional requirements clearly,
arriving at a suitable and cost effective configuration meeting all the stated
functional requirements. The selected bidder will have the responsibility to supply,
install and manage the installation for the stated period of time. It is envisaged that
the bidder will have to provide warranty and comprehensive maintenance services
for a period of at least three years.
Guidelines to Tenderers
1. The tender, including all proposals, should be addressed to
The Dean
Office of the Undergraduate Programme
Indian Institute of Science
Bangalore 560 012
2. A two-cover system is proposed for the submission of tenders,
consisting of
 Cover A : Technical Bid : containing
i.
Executive Summary of the proposal as per Proforma given in
this document.
ii.
Complete Technical Details of the proposed work
iii.
Performance details
iv.
Terms and conditions for the offer.
v.
Supporting technical material, such as brochures white papers
etc.
Cover B: Price Bid: containing only prices.
3. The individual covers to be sealed and super scribed as
UGProg/acoustics/2014-1 dated 29th Sept. 2014/Technical
Bid,
and
UGProg/acoustics/2014-1 dated 29th Sept. 2014 Price Bid
respectively.
4. The two sealed covers should be placed in another sealed cover,
addressed to The Dean Office of the Undergraduate
Programme, Indian Institute of Science and should be
super scribed as UGProg/acoustics/2014-1 dated 29th Sept.
2014
5. The sealed cover should reach the office of Office of the
Undergraduate Programme, Indian Institute of Science,
latest by 20th Oct 2014
6. No request for any further extension of the above deadline shall
be entertained. Delayed and/or incomplete tenders are liable to
rejection.
7. All the covers should bear the name and address of the
tenderer.
8. The Technical Bid and the Price Bid should be duly signed by
the authorized representative of the tenderer.
9. The Technical Bid and the Price Bid should be bound
separately as complete volumes.
10.The prices should not be mentioned in the Technical Bid.
11.A tender, not complying with any of the above conditions is

liable to rejection.
12.The tenderers are requested to go through the General Terms
and Conditions, detailed in this document, before filling out the
tender.
TECHNICAL SCOPE OF WORK
1. Introduction
The Indian Institute of Science is a premier Research and Education institute in
the country. The campus has no. of departments which are engaged both in
teaching and research program. Undergraduate program is a newly started
program in the Institute.
We have no. of class rooms where in lectures are held continuously almost the full
day. Class rooms/lecture halls are of different sizes and capacity of each room
differs both in total volume and sitting capacity.
Office of the Undergraduate Program at the Indian Institute of Science (IISc) is
planning to implement a standards based on state of the art class rooms/lecture
halls to suite the acoustic needs such that noise and echo created due to the usage
of audio system which are in use during the teaching hours or any other programs
is negligible.
The broad scope of this tender, which is detailed in subsequent sections, is to
supply, install and commission, operationalise and maintain the acoustics in the
class rooms/lecture halls as a total turnkey solution. The bidders have to
understand clearly the requirements from the subsequent sections design and
implement an optimal and cost effective solution to meet the stated requirements.
2. Bidder's Eligibility Criteria:
The bidders who have the necessary technical competence and capability with prior
experience of having designed and implemented such complex solutions in the
recent past and meeting the criteria stipulated below only need apply.
The technical solution provided by the bidders will be evaluated by the technical
committee only after the bidders meet all the criteria stipulated.
1. Bidder should be ISO 9000 certified or if the bidder happens to be integrator
either the bidder or one of the OEMs should meet the above condition. The
bid should include the authorization from the OEMs. The technical bid
should clearly demarcate the bidder and the OEMs. Complete details of the
same to be submitted with the bid.
2. Bidder has to be a current legal entity and has to provide
evidence.
3. Bidder should be a profit making company for the last three
financial years.
4. Bidder must have prior experience of implementing the similar work.
It is mandatory for the bidders to provide all the necessary documentation in
support of the above. Non-submission of the necessary documentation along will
the offer will result in disqualification and the bid will be summarily rejected.
The requirements stipulated in this document is to ensure that the total solution
provided by the bidders as a response to this tender is able to meet all the stated
technical and functional requirements with the expected levels of performance,
scalability, availability, fault tolerance and mean time to restore in the event of a
fault or failure.
The successful bidder has to supply, install and commission, operationalise and
ensure that all the stated requirements are met during the acceptance before it is
handed over to the Institute. The warranty support required is at least for a period
of three year
3. Evaluation Methodology:
1. The response to the RFP by the bidders will be the technical and commercial
response as a two part bid. The technical response has to include the complete
product specification and standards compliance details and should include
responses to the technical information required and the technical bill of
materials.
2. Based on the technical offer received from the bidders, the technical committee
will evaluate the suitable ones and invite them for a technical presentation and
discussion.
3. The bidders, during the above mentioned session, have to clearly give details of
the solution proposed as well as an implementation plan for smooth and
seamless integration of the products.
4. The representation should cover all the additional benefits of the proposed
solution including support for the optional functional requirements, as listed
above.
5. After the presentation/discussion, taking into account the technical offer
submitted by the bidders, the technical committee will shortlist bidders and the
short listed offers will be considered for further evaluation.
TERMS AND CONDITIONS
Technical Bid :
1. The technical bid should be complete as per the items mentioned in the
guidelines to the tenderers. Incomplete proposals are liable for rejection.
2. The Executive summary should be furnished as per the proforma supplied with
this document, along with the profile of the company. Tenders not adhering to
this format are liable for rejection.
3. The Technical proposals should be in line with the specification given in the
earlier section of this document. Deviation from these specifications if any
should be highlighted. IISc holds the right to accept or reject proposals with
such deviations
Price Bid:
1. Unit price for each of items should be quoted. Prices for any additional
components offered as value additions should be quoted as separate line
items.
2. The Prices for all imported items to be quoted in US Dollars in FOB
basis. Letter of Credit would be the preferred mode of payment for
imported items.
3. Agency commission, Installation, if any, will be paid only in Indian
Rupees to the Indian agent after successful delivery, installation,
commissioning & satisfactory working and acceptance of the equipment.
Such charges, if any, should be quoted clearly in the Price Bid.
4. The offer should be valid at least for a period of …30 days….. from the
date of submission of the complete tender.
Installation and Acceptance of the work
1. The tenderer should be able to install and commission the work at the
designated locations within the IISc Campus.
2. Subsequent to successful installation at IISc, the work will be accepted
after a successful uninterrupted operation for a period of 30 (thirty)
days.
Warranty
1. Warranty on all the hardware components should be valid for a period of
at least 3 years from the date of acceptance of the work at a particular
location.
2. During the warranty period, the tenderer shall be fully responsible for
the manufacturer’s warranty in respect of proper design, quality and
workmanship of all the work.
3. During the warranty period, the tenderer shall attend to all the hardware
problems on site and shall replace the defective parts at no extra cost to
the purchaser.
4. General
1. IISc reserves the right to reject any or all the tenders, wholly or partly
without assigning any reason thereof, and shall not be bound to accept
the lowest tender.
2. IISc reserves the right to distribute the work across multiple tenderers, if
necessary
3. IISc reserves the right to alter and revise the technical specifications or
the required quantity at any point of time, In case of such alteration, the
tenderers will be notified duly.
4. Tenderer is to abide by all the Terms and Conditions detailed above. In
case, these terms and conditions are not acceptable to any tenderer, he
should clearly specify the deviations in his tender. IISc reserves the right
to accept or to reject them.
Proforma for Executive Summary
1. Name and Address of the Manufacturer:
2. Name and Address of the Tenderer:
3. Tenderer’s Proposal Number and Date:
4. Summary of the solutions proposed:
Item
A
B
C
D
Make and Model No.
5. Checklist for documents attached (please √ appropriately)
 Technical details of the proposed work.
 Performance Details of the proposed wok.
 Terms and conditions for offer
 Authorization Letter from Foreign Principal if any
 Supporting Literatures
 Company’s profile
 Any other documents (please specify)
6. Contact details of the personnel for all future correspondence
related to this proposal:
Name & Designation:
Phone No:
Fax No:
Mobile :
Email:
………………………………Signed by
………………………………Name & Designation
…………………………….. Organization