Department of Youth Development
Standards, Rank and Promotion Committee Minutes
Thursday, August 21, 2008
Marathon County UW-Extension Office
1.
The meeting was called to order by Jean Berger, Chair at 10:20 am.
2.
Schleif volunteered to serve as Secretary.
3.
Berger verified that the meeting had been posted in compliance with Wisconsin
Open Meetings Laws.
4.
Roll Call was taken. Frank Ginther, Deb Ivey, Jeanne Baum, Jean Berger, and
Rosanne Schleif were present. Tim Talen and Sue Curtis were excused.
5.
M/m by Baum, M/s by Ivey to approve the agenda as posted.
Motion carried.
6.
Minutes of the May 12, 2008 meeting were reviewed. M/m by Ivey, M/s by Ginther to approve the
minutes as printed. Motion carried.
7.
Frank Ginther and Jeanne Baum were welcomed to the committee along with
returning members, Berger, Ivey and Schleif. Meeting packets will be sent to
Talen and Curtis for their review.
8.
Committee roles and relationships were discussed along with a recap of the August 12, 2008
Tenure Forum chaired by Tom Evans. Berger, Baum, Ivey and Schleif attended the Forum and
Dept. of YD Chair Denise Retzleff as well as a number of mentors. Mentoring differences and
vested interests in the process vary greatly between departments. Youth Development has the
fewest people assigned to be involved in the mentoring process.
9.
Roles of the SRP committee members in assessing documents was discussed and guidelines
were reviewed. Faculty Senate actions to change guidelines of
governance have not taken place to date so do not affect submissions. Committee members
follow the criteria described in Appendix 1B as they do their review. They do not advise on the
content of the document so neutrality is maintained. Candidates are encouraged to go back to
their mentoring team for advice.
10.
Criteria for promotion were reviewed along with Appendix 2B on format and what to include as
well as Appendix1 for the Department of Youth Development. Discussed the plans of work (3),
accomplishment reports (3) and 1 multi - year plan form the past 5-7 years. Looking fro evidence
of professional growth in these documents and common threads that are further evident on the 8
page summary and support pieces. Mini portfolio criteria and review responsibilities were
discussed.
11.
Committee procedures were discussed along with how to prepare for a review. After the review
the Primary and Secondary readers summarize the strengths of the document for the letter from
the Department Chair. Number of documents needed were reviewed. 7 are needed for our
committee plus we suggest 1 for the candidate being reviewed. 11 copies are needed for FTAC.
The primary reader keeps a copy of the document all the way through the process. Berger will
communicate this information in her letter to candidates.
12.
Meeting dates were set for September 25, 2008, December 2, 2008 and January 29, 2009. All
meetings will be held at Marathon County UW-Extension Office starting at 10 am.
13.
Tentative reader assignments were made. Any changes in this schedule will need to be initiated
by the individual requesting the change and communicated to the Chair.
9/25/08:
John de Montmollin – Primary: Jeanne Baum
Secondary: Rosanne Schleif
Matt Calvert - Primary: Deb Ivey
Secondary: Sue Curtis
12/2/08:
Demetrius Brown – Primary: Sue Curtis
Secondary: Tim Talen
Dawn Kuelz – Primary: Rosanne Schleif
Secondary: Frank Ginther
1/29/09:
Judy Kennedy – Primary: Jeanne Baum
Secondary: Frank Ginther
Joan Wimme – Primary: Tim Talen
Secondary: Deb Ivey
14. Tentative mini - portfolio assignments were made. These will be received in
February and reviewed by appointment.
Jill Jorgensen – Jeanne Baum, Rosanne Schleif
Steve Horvath – Deb Ivey, Sue Curtis
Doug Liphart - Rosanne Schleif, Frank Ginther
Amy Mitchell – Tim Talen, Deb Ivey
Dean Slark - Jean Berger, Frank Ginther
15. The job description for Chair of the SRP Committee and Procedures for Election
was reviewed. M/m by Schleif, M/s by Ginther to approve the document as printed.
Motion carried. Election of Chair- elect for 2008-09 will take place at the
September 25, 2008, meeting. Deb Ivey volunteered to continue to post committee
minutes on the Department website.
16. Deb Ivey, Frank Ginther and Rosanne Schleif are planning to attend the Tenure
Orientation Workshop on August 26, 2008.
17. Phone contact information was shared. Deb Ivey will check into archiving of our
Department Tenure D2L course. The Department of Youth Development Tenure
Orientation Workshop was set for January 30, 2009 at the Marathon County UWExtension Office.
18. M/m by Ginther, M/s by Ivey to Adjourn. Motion carried. Adjourned at 1:10 pm
Recording Secretary, Rosanne Schleif