EHP3 for SAP SRM
7.0
EHP7 for SAP ERP
6.0
October 2014
English
Self-Service Procurement
Specific Configuration
Settings (SRM@ERP)
(S25)
Building Block Configuration Guide
SAP SE
Dietmar-Hopp-Allee 16
69190 Walldorf
Germany
SAP Best Practices
Self-Service Proc. Specific Conf. Settings (SRM@ERP) (S25): Config.Guide
Copyright
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© SAP SE
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SAP Best Practices
Self-Service Proc. Specific Conf. Settings (SRM@ERP) (S25): Config.Guide
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Cross-references to other documentation.
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© SAP SE
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SAP Best Practices
Self-Service Proc. Specific Conf. Settings (SRM@ERP) (S25): Config.Guide
Content
1
2
3
Number Ranges – SRM ..................................................................................................... 5
1.1
Define Number Ranges for Shopping Carts and Follow-on Documents ................. 5
1.2
Local Confirmations of Services and Goods Receipt .............................................. 7
1.3
Local Invoices .......................................................................................................... 7
Document Types and Number Ranges – SAP ERP Backend ........................................... 8
2.1
Define Number Range for Purchase Orders in SAP ERP ....................................... 8
2.2
Define Document Type for Purchase Order in SAP ERP ........................................ 9
2.3
Define Number Range for Purchase Requisitions in SAP ERP............................... 9
2.4
Define Document Type for Purchase Requisitions in SAP ERP............................ 10
2.5
Define Number Range for Reservations in SAP ERP ........................................... 11
2.6
Define Objects to Back-end System for Product Categories ................................. 11
Extended Workflow Settings ............................................................................................ 13
3.1
BRF: Define Groups ............................................................................................... 13
3.2
BRF: Creation of BRF Expressions and Events .................................................... 14
3.2.1
Creation of Expressions ..................................................................................... 14
3.2.2
Creation of Events ............................................................................................. 15
3.3
BRF: Process Schemas for PO, Conf, and IV ....................................................... 16
3.4
BRF: Process Schemas Shopping Carts ............................................................... 17
3.5
Business Process Configuration Adjustments ....................................................... 18
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SAP Best Practices
Self-Service Proc. Specific Conf. Settings (SRM@ERP) (S25): Config.Guide
Self-Service Procurement Specific
Configuration Settings (SRM@ERP)
1
Number Ranges – SRM
Use
You define the number ranges in the SAP SRM system to be used for shopping carts,
purchase orders, requisitions, reservations, and service entry sheets.
Number ranges are always customer-specific. The number ranges defined in the
following steps are merely examples.
1.1 Define Number Ranges for Shopping Carts and
Follow-on Documents
Use
The purpose of this activity is to define number ranges for purchasing documents.
Procedure
1. Access the activity using the following navigation options:
IMG Path
Supplier Relationship Management  SRM Server  CrossApplication Basic Settings  Number Ranges  SRM Server
Number Ranges  Define Number Ranges for Shopping
Carts and Follow-on Documents
Transaction Code
SPRO
2. Choose Change Intervals.
3. Choose Insert Interval (Shift + F1) and maintain the following entries using your required
number ranges. An example below:
NO
From Number
To Number
Current
Number
Ext
Description
(not in the table)
01
0010000000
0019999999
Shopping cart
LO
0020000000
0029999999
Faulty local PO
PO
4100000000
4199999999
Backend PO
RQ
0090000000
0099999999
Backend purchase
requisition
RS
9600000000
9999999999
Backend reservation
SE
0200000000
0209999999
Backend service PO
4. Choose Enter.
5. Choose Save (Ctrl+S).
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SAP Best Practices
Self-Service Proc. Specific Conf. Settings (SRM@ERP) (S25): Config.Guide
If you have made adjustments to the external number ranges for the various MM
documents in backend, you must adapt the number ranges in SAP SRM
accordingly.
The number ranges for purchase requisitions, purchase orders, and reservations, to be
entered into the personalization environment have to match the number ranges defined in
SAP ERP Customizing exactly, for the respective objects. Therefore, check the external
number ranges in SAP ERP Customizing for the appropriate object and enter the numbers
into the personalization environment.

Determine external number range for Purchase Requisitions (RQ)
IMG Path
Materials Management  Purchasing  Purchase Requisition
 Define Number Ranges
Transaction Code
SPRO
Maintain the From number and To number as shown in the following example:

No.
From number
To number
02
0090000000
0099999999
Current number
Ext
selected
Determine external number range for Purchase Orders (PO)
IMG Path
Materials Management  Purchasing  Purchase Order 
Define Number Ranges
Transaction Code
SPRO
Maintain the From number and To number as shown in the following example:

No.
From number
To number
41
4100000000
4199999999
Current number
Ext
selected
Determine external number range for Reservations (RB)
IMG Path
Production  Shop-Floor Control  Master Data  Order 
Define number ranges for Reservations
Transaction Code
SPRO
Maintain the From number and To number as shown in the following example:
No.
From number
To number
RB
9500000000
9999999999
© SAP SE
Current number
Ext
selected
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SAP Best Practices
Self-Service Proc. Specific Conf. Settings (SRM@ERP) (S25): Config.Guide
1.2 Local Confirmations of Services and Goods
Receipt
Use
In this activity, you define the number ranges to be used for confirmations.
Procedure
1. Access the activity using the following navigation option in the SAP SRM system:
Transaction Code
SPRO
IMG Path
SAP Implementation Guide → SAP Supplier Relationship
Management → SRM Server → Cross-Application Basic Settings
→ Number Ranges → SRM Server Number Ranges → Define
Number Ranges for Local Confirmations of Services and Goods
Receipts.
2. Choose the Intervals button to change or add new intervals.
3. Enter the following values:
NO
From Number
To Number
01
5000000000
5999999999
02
6000000000
6999999999
Current
Number
Ext
Description
(not in the table)
X
4. Choose Insert.
5. Choose Save and Continue.
6. Choose Back twice.
1.3 Local Invoices
Procedure
1. Access the activity using the following navigation option in the SAP SRM system:
Transaction Code
SPRO
IMG Path
SAP Implementation Guide → SAP Supplier Relationship
Management → SRM Server → Cross-Application Basic Settings
→ Number Ranges → SRM Server Number Ranges → Define
Number Ranges for Local Invoices.
2. Choose the Intervals button to change or add new intervals.
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SAP Best Practices
Self-Service Proc. Specific Conf. Settings (SRM@ERP) (S25): Config.Guide
3. Enter the following values:
NO
From Number
To Number
01
1000000000
1999999999
02
2000000000
2999999999
Current
Number
Ext
Description
(not in the table)
X
4. Choose Insert.
5. Choose Save and Continue.
6. Choose Back twice.
2 Document Types and Number Ranges –
SAP ERP Backend
The settings regarding document types and number ranges are always customerspecific and need to be validated with the client. The number ranges maintained
in the following steps are examples.
2.1 Define Number Range for Purchase Orders in
SAP ERP
In this activity, you define the number ranges to be used for purchase orders.
Procedure
1. Log on to the SAP ERP system.
2. Access the activity using the following navigation option in the SAP ERP system:
Transaction Code
SPRO
IMG Path
SAP Customizing Implementation Guide → Materials
Management → Purchasing → Purchase Order → Define Number
Ranges
IMG Activity
SIMG_CFMENUOLMEOMY6
Transaction Code
OMH6
3. Choose Intervals to change or add new intervals.
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SAP Best Practices
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4. Enter the following values:
No.
From Number
To Number
PO
4000000000
4099999999
5. Mark the number range as external number range.
6. Choose Insert.
2.2 Define Document Type for Purchase Order in
SAP ERP
Use
In this activity, you define the document type for purchase orders.
Procedure
1. Log on to the SAP ERP system.
2. Access the activity using the following navigation option in the SAP ERP system:
Transaction Code
SPRO
IMG Path
SAP Customizing Implementation Guide → Materials
Management → Purchasing → Purchase Order → Define
Document Types
3. Highlight the entry for NB in the table.
4. Choose the Copy as… icon.
5. Insert the value EC in the type column.
6. Enter a description.
7. Insert the value PO in Number range external column.
8. Choose Copy all.
9. Choose Save.
2.3 Define Number Range for Purchase Requisitions
in SAP ERP
Use
In this activity, you define the number range for purchase requisitions.
Procedure
1. Log on to the SAP ERP system.
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SAP Best Practices
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2. Access the activity using the following navigation option in the SAP ERP system:
Transaction Code
SPRO
IMG Path
SAP Customizing Implementation Guide → Materials
Management → Purchasing → Purchase Requisition → Define
Number Ranges
3. Choose Intervals to change or add new intervals.
4. Enter the following values:
No.
From Number
To Number
RQ
5000000000
5099999999
5. Mark the number range as external number range.
6. Choose Insert.
2.4 Define Document Type for Purchase Requisitions
in SAP ERP
Use
In this activity, you define the document type for purchase requisition.
Procedure
1. Log on to the SAP ERP system.
2. Access the activity using the following navigation option in the SAP ERP system:
Transaction Code
SPRO
IMG Path
SAP Customizing Implementation Guide → Materials
Management → Purchasing → Purchase Requisition → Define
Document Types
3. Highlight the entry for NB in the table.
4. Choose the Copy as… icon.
5. Insert the value EC in the type column.
6. Enter a description.
7. Insert the value RQ in the Number range external column.
8. Choose Copy all.
9. Choose Save.
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SAP Best Practices
Self-Service Proc. Specific Conf. Settings (SRM@ERP) (S25): Config.Guide
2.5 Define Number Range for Reservations in
SAP ERP
Use
In this activity, you define the number range for reservations.
Procedure
1. Log on to the SAP ERP system.
2. Access the activity using the following navigation option in the SAP ERP system:
Transaction Code
SPRO
IMG Path
SAP Customizing Implementation Guide → Materials
Management → Inventory Management and Physical Inventory →
Number Assignment → Define Number Assignment for
Reservations
IMG Activity
SIMG_CFMENUOLMBOMC2
3. Choose Intervals to change and add new intervals.
4. Enter the following values:
No.
From Number
To Number
RS
3000000000
3099999999
5. Mark the number range as external number range.
6. Choose Insert.
Result
For the number range, you have assigned exactly the numbers that you have assigned in
SAP SRM for the respective documents.
2.6 Define Objects to Back-end System for Product
Categories
Use
The purpose of this activity is to define objects in the back-end system.
By the activation of the solution just simple settings have been made, suitable for
testing and demo purposes. These settings are customer-specific and have to be
validated with your client and adapted accordingly.
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SAP Best Practices
Self-Service Proc. Specific Conf. Settings (SRM@ERP) (S25): Config.Guide
Procedure
1. Access the activity using the following navigation options:
IMG Path
Supplier Relationship Management  SRM Server  CrossApplication Basic Settings  Define Objects in Back-end
System (Purchase Requisition, Reservations, Purchase Orders)
Transaction Code
SPRO
IMG Activity
SIMG_B2B_CAT_OBJECTS
2. Choose New Entries.
3. Make the following entries (example):
Purchasing
Group
Category ID
Source System
Int. Proc
External
Procurement
*
*
<system
name>CLNT<client
number>
3 Always
external
procurement
2 Purchase
order if item
data complete…
*
<Product Cat> for
example YBF01
<system
name>CLNT<client
number>
3 Always
external
procurement
2 Purchase
order if item
data complete
*
<Product Cat> for
example YBF02
<system
name>CLNT<client
number>
3 Always
external
procurement
2 Purchase
order if item
data complete
*
<Product Cat> for
example YBR01
<system
name>CLNT<client
number>
1 Always
reservation
for material
types subject
to inventory
management
2 Purchase
order if item
data complete
*
<Product Cat> for
example YBR02
<system
name>CLNT<client
number>
1 Always
reservation
for material.
types
subject. to
inventory
management
2 Purchase
order if item
data complete
*
<Product Cat> for
example YBR03
<system
name>CLNT<client
number>
1 Always
reservation
for material
types subject
to inventory
management
2 Purchase
order if item
data complete
*
<Product Cat> for
example YBR04
<system
name>CLNT<client
number>
1 Always
reservation
for material
types subject
to inventory
mgement
2 Purchase
order if item
data complete
*
<Product Cat> for
example YBR05
<system
name>CLNT<client
number>
1 Always
reservation
for material
2 Purchase
order if item
data complete
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SAP Best Practices
Purchasing
Group
Self-Service Proc. Specific Conf. Settings (SRM@ERP) (S25): Config.Guide
Category ID
Source System
Int. Proc
External
Procurement
types subject
to inventory
management
*
<Product Cat> for
example YBS01
<system
name>CLNT<client
number>
3 Always
external
procurement
2 Purchase
order if item
data complete
*
<Product Cat> for
example YBS02
<system
name>CLNT<client
number>
3 Always
external
procurement
2 Purchase
order if item
data complete
*
<Product Cat> for
example YBT01
<system
name>CLNT<client
number>
3 Always
external
procurement
2 Purchase
order if item
data complete…
<Product Cat> for
example YBZ01
<system
name>CLNT<client
number>
3 Always
external
procurement
2 Purchase
order if item
data complete…
<Product Cat> for
example YBZ02
<system
name>CLNT<client
number>
3 Always
external
procurement
2 Purchase
order if item
data complete…
<Product Cat> for
example YBZ03
<system
name>CLNT<client
number>
3 Always
external
procurement
2 Purchase
order if item
data complete…
<Product Cat> for
example YBD01
<system
name>CLNT<client
number>
3 Always
external
procurement
2 Purchase
order if item
data complete…
*
*
*
*

The system-name is a three-letter word. This is the second part of the
underscore-separated server name.

The client-number is the 3-digit SAP client number.
4. Choose Save (Ctrl+S).
3 Extended Workflow Settings
3.1 BRF: Define Groups
Procedure
1. Access the activity using the following navigation option in the SAP SRM system:
Transaction Code
SPRO
IMG Path
SAP Implementation Guide → SAP Supplier Relationship
Management → SRM Server → Cross-Application Basic Settings
→ Business Workflow → Process-Controlled Workflow → BRF
Configuration → Define Groups.
2. Choose New Entries.
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SAP Best Practices
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3. Maintain the following entries in the fields:

Application Class: SRM_WF

Group: ZRDS_SC

Short text: RDS Shopping Cart Workflow.
4. Choose Save.
3.2 BRF: Creation of BRF Expressions and
Events
3.2.1 Creation of Expressions
Procedure
1. Access the activity using the following navigation option:
Transaction Code
BRF
2. Choose SRM_WF from the drop-down list BRF Objects.
3. Open group ZRDS_SC.
4. Right click Expressions and choose New Expression.
5. Maintain the field Expression with value ZRDS_SC_SCHEMA1, field Impl. Class with value
0CN001.
6. Choose Enter.
7. Maintain RDS Schema 1 Purchasing, Manager as the short text.
8. Maintain Result Type with value C.
9. Maintain the fields Field/Structure. Length with value 32 and Output Length with value 32.
10. Maintain the Constant field as with value ZRDS_SC_SCHEMA1.
11. Choose Save.
12. Repeat steps 4 - 11 for the following expression.
Expression
Implement
ation
Class
Short text
Result
Type
FldStrct
Lngth
Constant/Access FM
ZRDS_SC_SCH
EMA2
0CN001
RDS
Schema 2
Manager;
Purchaser
C
30
ZRDS_SC_SCHEMA2
ZRDS_SC_SCH
EMA3
0CN001
RDS
Schema 3
Purchaser;
Prod. Cat,
Manager
C
30
ZRDS_SC_SCHEMA3
ZRDS_SC_PRO
DCAT_C1
0CN001
RDS Prod
Cat Constant
1
C
30
01
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SAP Best Practices
ZRDS_SC_PRO
DCAT1
Self-Service Proc. Specific Conf. Settings (SRM@ERP) (S25): Config.Guide
0CF001
RDS Check
category
B
1
/SAPSRM/WF_BRF_0
EXP000
13. Double-click expression ZRDS_SC_PRODCAT1 and choose Insert Line to maintain the
parameters:

0C_C1_C_FWFSCRLCNTNT

0C_C2_C_CONTNSPRCAT

ZRDS_SC_PRODCAT_C1
14. Choose Save.
3.2.2 Creation of Events
Procedure
1. Access the activity using the following navigation option:
Transaction Code
BRF
2. Choose SRM_WF from the drop-down list BRF Objects.
3. Open Group:ZRDS_SC.
4. Right-click on Events and choose New Event.
5. Maintain Event = "ZRDS_SC_EV_SCHEMA1, Impl. Class = 0EVENT
6. Choose Enter.
7. Maintain RDS Schema 1 Purchaser, Manager as the short text.
8. Choose Save.
9. Repeat steps 4 - 8 for the following events:
Event
Impl.
Class
Shorttext
ZRDS_SC_EV_SCHEMA2
0EVENT
RDS Schema 2 Manager, Purchaser
ZRDS_SC_EV_SCHEMA3
0EVENT
RDS Schema 3 Purchaser, Prod. Cat,
Manager
ZRDS_SC_PRODCAT1
0EVENT
RDS Evaluate Product Category
10. Double-click the event ZRDS_SC_EV_SCHEMA1.
11. Choose Add Rule.
12. Enter expression ZRDS_SC_SCHEMA1.
13. Choose Save.
14. Repeat steps 10 - 13 for the following events:
Event
Expression
ZRDS_SC_EV_SCHEMA2
ZRDS_SC_SCHEMA2
ZRDS_SC_EV_SCHEMA3
ZRDS_SC_SCHEMA3
ZRDS_SC_PRODCAT1
ZRDS_SC_PRODCAT1
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3.3 BRF: Process Schemas for PO, Conf, and IV
Activate SAP SRM Business Configuration Sets (BC Sets) that are used to define process
levels.
With the activation of this SAP SRM rapid-deployment solution, the following BC
Sets for one level approval workflow are activated. These are just simple samples
of one level approval workflows for demo reasons regarding the business objects
for purchase order, confirmation, and invoice.
For testing reasons, you may also activate the BC Sets for the workflows without
approval or the BC Sets for testing.
The approval processes relevant for your customer will be different and has to be
validated with the client.
Procedure
As of SAP SRM 6.0 SP 04, the former sections Create WFL Events and Expressions and
Configuration of process schema and process levels get replaced by BC Sets (only one BC
Set per Business Object).
1. Access the activity in SRM using the following navigation option:
Transaction Code
SCPR20
2. Activate the following BC sets for One Level Approval Workflow or for Workflow Without
Approval Process. Make sure that you only activate one set of BC sets to either set it for
One Level Approval Workflow or Workflow Without Approval.
To activate the sets, insert one item at a time in the set, and choose Enter. Then, choose
Activate, confirm the message, and choose Back. Repeat this for each item in the set you
choose.
BC Set for one level approval
Workflow
Short Text (BC Set description)
/SAPSRM/C_PO_600_001_SP04
Purchase Order with One-Level Manager Approval
/SAPSRM/C_CO_600_001_SP04
Confirmation with One-Level Manager Approval
/SAPSRM/C_IN_600_001_SP04
Invoice with One-Level Manager Approval
BC Sets for workflow w/o
approval
Short Text (BC Set description)
/SAPSRM/C_CO_600_000_SP04
Confirmation Without Approval
/SAPSRM/C_IN_600_000_SP04
Invoice Without Approval
/SAPSRM/C_PO_600_000_SP04
Purchase Order Without Approval
3. Check the activation logs by pressing button Activation logs to identify any issues:
BC Set for testing
Short Text (BC Set description)
/SAPSRM/T_CO_600_000_SP04
Test Workflow Settings: Confirmation
/SAPSRM/T_IN_600_000_SP04
Test Workflow Settings: Invoice
/SAPSRM/T_PO_600_000_SP04
Test Workflow Settings: Purchaser Order
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3.4 BRF: Process Schemas Shopping Carts
Activate SAP SRM Business Configuration Sets (BC Sets) that are used to define process
levels.
With the activation of this SRM RDS solution, the following BC Sets for one level
approval workflow are activated. These are just simple samples of one level
approval workflows for demo reasons regarding the business objects for
shopping cart, confirmation, and invoice.
For testing reasons, you also may activate the BC Sets for the workflows without
approval or the BC Sets for testing.
The approval processes relevant for your customer will be different and has to be
validated with the client.
Procedure
As of SRM 6.0 SP 04, the former sections Create WFL Events and Expressions and
Configuration of process schema and process levels get replaced by BC Sets (only one BC
Set per Business Object).
1. Access the activity in SRM using the following navigation option:
Transaction Code
SCPR20
2. Activate the following BC sets for One Level Approval Workflow or for Workflow Without
Approval Process. Make sure that you only activate one set of BC sets to either set it for
One Level Approval Workflow or Workflow Without Approval.
To activate the sets, insert one item at a time in the set, and choose Enter. Then, choose
Activate, confirm the message, and choose Back. Repeat this for each item in the set you
choose.
BC Set for SC approval Workflow
Short Text (BC Set description)
/SAPSRM/C_SC_600_000_SP04
Shopping Cart Without Approval
/SAPSRM/C_SC_600_001_SP04
Shopping Cart with One-Level Manager Approval
/SMBAR/RDS_WFL_SC_1
Shopping Cart with Purchaser completion step,
Manager Approval, and Manager of Manager
Approval
/SMBAR/RDS_WFL_SC_2
Shopping Cart with Manager Approval, Manager of
Manager Approval and Purchaser Approval
/SMBAR/RDS_WFL_SC_3
Shopping Cart with Approval for Product Category,
Purchaser Approval, Manager Approval, and
Manager of Manager Approval.
3. Check the activation logs by pressing button Activation logs to identify any issues:
BC Set for testing
Short Text (BC Set description)
/SAPSRM/T_SC_600_000_SP04
Test Workflow Settings: Shopping Cart
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SAP Best Practices
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3.5 Business Process Configuration Adjustments
Use
To check the process controlled workflow minor adjustments to the standard workflow are
required.
This section is only necessary if you have activated the one level approval
workflow. Adjustments are not required for workflows w/o approval.
Procedure
1. Access the activity using the following navigation options:
Transaction Code
SPRO
IMG Path
SAP Implementation Guide → SAP Supplier Relationship
Management → SRM Server → Cross-Application Basic Settings
→ Business Workflow → Process-Controlled Workflow →
Business Process Configuration→ Define Process Levels
2. Select object type BUS2121 and double-click Process Schema Definition.
3. Select object type BUS2121 - 3C_SC_600_001 and double-click Process Level
Configuration.
4. Check the following data:
Field
New value
Responsibility Resolver Name
RR_MANAGER
5. Choose Save (Ctrl+S).
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