EHP3 for SAP SRM
7.0
EHP7 for SAP ERP
6.0
October 2014
English
Operational Sourcing
Specific Configuration
Settings (SRM@ERP)
(S08)
Building Block Configuration Guide
SAP SE
Dietmar-Hopp-Allee 16
69190 Walldorf
Germany
SAP Best Practices
Operational Sourcing Specific Configuration Settings (SRM@ERP) (S08): Configuration Guide
Copyright
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National product specifications may vary.
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Operational Sourcing Specific Configuration Settings (SRM@ERP) (S08): Configuration Guide
Icons
Icon
Meaning
Caution
Example
Note
Recommendation
Syntax
Typographic Conventions
Type Style
Description
Example text
Words or characters that appear on the screen. These include field
names, screen titles, pushbuttons as well as menu names, paths and
options.
Cross-references to other documentation.
Example text
Emphasized words or phrases in body text, titles of graphics and tables.
EXAMPLE TEXT
Names of elements in the system. These include report names,
program names, transaction codes, table names, and individual key
words of a programming language, when surrounded by body text, for
example, SELECT and INCLUDE.
Example text
Screen output. This includes file and directory names and their paths,
messages, source code, names of variables and parameters as well as
names of installation, upgrade and database tools.
EXAMPLE TEXT
Keys on the keyboard, for example, function keys (such as F2) or the
ENTER key.
Example text
Exact user entry. These are words or characters that you enter in the
system exactly as they appear in the documentation.
<Example text>
Variable user entry. Pointed brackets indicate that you replace these
words and characters with appropriate entries.
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Operational Sourcing Specific Configuration Settings (SRM@ERP) (S08): Configuration Guide
Content
1
Purpose ................................................................................................................. 5
2
Preparation ............................................................................................................ 5
2.1
3
Prerequisites ......................................................................................................... 5
Configuration ......................................................................................................... 5
3.1
Sourcing ................................................................................................................ 5
3.1.1
Define Sourcing for Product Categories ............................................................... 5
3.1.2
Define RFC-Destination ERP to SRM for External Requirement ......................... 6
3.1.3
Maintain View V_T160PR ..................................................................................... 7
3.1.4
Maintain view V_T160EX ...................................................................................... 7
3.1.5
Schedule Report BBP_EXTREQ_TRANSFER ..................................................... 7
3.2
Create Contact Persons for Suppliers and Bidders .............................................. 8
3.2.1
Create Contact Persons for Suppliers and Bidders .............................................. 8
3.2.2
Change Password of Generic Business User ....................................................... 9
3.3
Define Number Ranges in SAP SRM ................................................................. 11
3.3.1
Define Number Ranges for Shopping Carts and Follow-on Documents ............ 11
3.3.2
Define Number Ranges per Back-end System for Follow-on Documents .......... 11
3.3.3
Define Number Ranges for Local RFxs .............................................................. 12
3.3.4
Define Number Ranges for Local RFx Responses ............................................. 12
3.4
3.4.1
3.5
Configure PO document type .............................................................................. 13
Configure PO document type in the ORG Model ................................................ 13
Extended Workflow Settings ............................................................................... 13
3.5.1
BRF: WFL Events/ -Expressions + Process Schema/-Levels ............................ 13
3.5.2
Business Process Configuration Adjustments .................................................... 14
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Operational Sourcing Specific Configuration Settings (SRM@ERP) (S08): Configuration Guide
Operational Sourcing Specific Configuration
Settings (SRM@ERP): Configuration Guide
1 Purpose
This configuration guide provides the information that you need to set up the configuration of
this building block manually.
If you do not want to configure the building block manually and prefer to use an automated
installation process using BC Sets and other tools, refer to the Quick Guide, which is
attached to the SAP Note.
If you use PERSONALIZED values (for example company code 9999 instead of the
default value company code 1000, or shipping point 8888 instead of default value
shipping point 1000, and so on), replace the DEFAULT values in the descriptions by
your personalized values.
2 Preparation
2.1 Prerequisites
Before you start installing this scenario, implement the prerequisite building blocks. For more
information, see the building block Prerequisites Matrix. Access this document via the Content
Library in the Step-by-Step Guide.
3 Configuration
3.1 Sourcing
3.1.1 Define Sourcing for Product Categories
Procedure
1. Access the activity using the following navigation options:
IMG
Supplier Relationship Management  SRM Server 
Sourcing Define Sourcing for Product Categories
Transaction Code
SPRO
2. On the Change View “Control of Interactive Sourcing for Product Category”screen, make
the following entries:
Category ID
Source System
Sourcing
<Product Cat> for
example YBD01
<system name>CLNT<client
number>
1 Sourcing Never Carried Out
<Product Cat> for
example YBF01
<system name>CLNT<client
number>
1 Sourcing Never Carried Out
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Category ID
Source System
Sourcing
<Product Cat> for
example YBF02
<system name>CLNT<client
number>
2 Sourcing Always Carried Out
<Product Cat> for
example YBR01
<system name>CLNT<client
number>
1 Sourcing Never Carried Out
<Product Cat> for
example YBR02
<system name>CLNT<client
number>
1 Sourcing Never Carried Out
<Product Cat> for
example YBR03
<system name>CLNT<client
number>
2 Sourcing Always Carried Out
<Product Cat> for
example YBR04
<system name>CLNT<client
number>
1 Sourcing Never Carried Out
<Product Cat> for
example YBR05
<system name>CLNT<client
number>
3 Sourcing carried out for Items….
<Product Cat> for
example YBS01
<system name>CLNT<client
number>
2 Sourcing Always Carried Out
<Product Cat> for
example YBS02
<system name>CLNT<client
number>
2 Sourcing Always Carried Out
<Product Cat> for
example YBT01
<system name>CLNT<client
number>
3 Sourcing carried out for Items….
<Product Cat> for
example YBZ01
<system name>CLNT<client
number>
1 Sourcing Never Carried Out
<Product Cat> for
example YBZ02
<system name>CLNT<client
number>
1 Sourcing Never Carried Out
<Product Cat> for
example YBZ03
<system name>CLNT<client
number>
1 Sourcing Never Carried Out
3.1.2 Define RFC-Destination ERP to SRM for External
Requirement
1. Access the activity using the following navigation option:
Transaction Code
SM59
2. Choose Create New Entry.
3. Enter the following values:
RFC Destination
<system ID>CLNT<client number>_EXT
Example: ECCCLNT300_EXT
Connection Type
3
Description
<system ID>CLNT<client number>_External_Req.
Example: ECCCLNT300_External_Req.
4. Choose Enter, choose the Logon & Security tab and maintain the following values:
Language
EN
Client
<your SRM client number>
User
EXTBBP
Password
<your password>
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5. Choose Save.
6. Execute the connection test to SRM.
3.1.3 Maintain View V_T160PR
1. Access the activity using the following navigation option:
Transaction Code
SM30
2. Enter V_T160PR in the Table/View field and choose Maintain.
3. Choose New Entries.
4. Enter Profl. EX and Log.System the created RFC-Destination of chapter 3.1.2 <system
ID>CLNT<client number>_EXT)
5. Choose Save.
3.1.4 Maintain view V_T160EX
1. Access the activity using the following navigation option:
Transaction Code
SM30
2. Enter V_T160EX in the Table/View field and choose Maintain.
3. Choose New Entries.
4. Maintain the following entries:
Matl. Group
Purchasing Group
Profl.
<Product Cat>
100
EX
For example:
YBD01
5. Choose Save.
3.1.5 Schedule Report BBP_EXTREQ_TRANSFER
Use
The purpose of this activity is to schedule report BBP_EXTREQ_TRANSFER to transfer the
purchase requisitions to SRM periodically.
Procedure
1. Access the activity using the following navigation options:
SAP Menu
Tools  CCMS  Background Processing  Define Job
Transaction Code
SM36
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2. Type in the job name and choose Start Condition.
3. Choose Immediate.
4. Choose Periodic Job and Period Values (F5).
5. Choose Other Period. Enter 2 min as the period and save three times.
6. Choose Define Steps (F6) and ABAP program. Type Name: BBP_EXTREQ_TRANSFER.
7. Choose Back (F3) and then Save (Ctrl+S).
3.2 Create Contact Persons for Suppliers and Bidders
3.2.1 Create Contact Persons for Suppliers and Bidders
Use
The purpose of this activity is to maintain contact persons for suppliers and bidders.
Procedure
1. Log on to the SRM server using the User ID PURCHASER1 by using the web interface.
For the logon, the path is https://<web server>:<port>/< nwbc service> (for
example https://uxcirde.wdf.sap.corp:44320/default_host/sap/bc/nwbc).
For information on the correct NWBC service, see SAP Note 1368177.
2. Choose the Strategic Purchasing tab. In the role menu, choose Business Partner (Create
Business Partner.
3. Under the Active Queries section, choose the object type Bidder(x).
4. Select a business partner and choose Create Contact Person With Reference.
5. Maintain all required fields for the listed business partners. For some specific fields, enter
the following values:
Business
Partner
<vendor
number>
For
example:
300000
Is
Contact
Person
Create User
for Contact
Person
X
X
CPSU
PPL0
1
initial
/Z_SAPSRM_1C_SUPPL
IER
X
X
CPSU
PPL0
2
initial
Z_SAPSRM_1C_SUPPLI
ER
X
X
CPSU
PPL0
3
initial
Z_SAPSRM_1C_SUPPLI
ER
<vendor
number>
For
example:
300002
<vendor
number>
For
example:
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User
Passwo
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Role
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Business
Partner
Operational Sourcing Specific Configuration Settings (SRM@ERP) (S08): Configuration Guide
Is
Contact
Person
Create User
for Contact
Person
User
Passwo
rd
Role
initial
Z_SAPSRM_BIDDER
initial
Z_SAPSRM_BIDDER
initial
Z_SAPSRM_BIDDER
300003
<vendor
number>
For
example:
300000
X
X
CPBI
DDER
01
X
CPBI
DDER
02
<vendor
number>
For
example:
300002
X
<vendor
number>
For
example:
300003
X
X
CPBI
DDER
03
3.2.2 Change Password of Generic Business User
Use
To run the scenarios of the SAP Best Practices for SRM, some business users have been created
in your system.
For RFQ processing, some system users have been created.
You can change the passwords of the business users and system users right away or during the
first logon for the evaluation of the scenarios. The Business Process Description of the related
scenario provides the user IDs and the logon procedure.
Business Users (Dialog Users):
User ID
Password
Description
CPSUPPL01
initial
Supplier 1
CPSUPPL02
initial
Supplier 2
CPSUPPL03
initial
Supplier 3
CPBIDDER01
initial
Bidder 1
CPBIDDER02
initial
Bidder 2
CPBIDDER03
initial
Bidder 3
Procedure

In case you would like to change the password right away open a new mode.

Logon to the system using the user ID and password mentioned above.
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
Operational Sourcing Specific Configuration Settings (SRM@ERP) (S08): Configuration Guide
Enter the new password twice.
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Result
The passwords of the business users have been changed to meet your security requirements.
3.3 Define Number Ranges in SAP SRM
3.3.1 Define Number Ranges for Shopping Carts and Followon Documents
Procedure
1. Access the activity using the following navigation options:
IMG
Supplier Relationship Management  SRM Server  CrossApplication Basic Settings  Number Ranges  SRM Server
Number Ranges  Define Number Ranges for Shopping
Carts and Follow-on Documents
Transaction Code
SPRO
2. Choose Change Intervals.
3. Choose Insert Interval (Shift + F1) and maintain the following entries:
NO.
From Number
To Number
01
0010000000
0019999999
PO
4000000000
4099999999
RQ
5000000000
5000000000
RS
3000000000
3099999999
Number Range
Status
4. Choose Enter.
5. Choose Save (Ctrl+S).
3.3.2 Define Number Ranges per Back-end System for
Follow-on Documents
Procedure
1. Access the activity using the following navigation options:
IMG
Supplier Relationship Management  SRM Server  CrossApplication Basic Settings  Number Ranges  SRM Server
Number Ranges  Define Number Ranges per Back-end
System for Follow-on Documents
Transaction Code
SPRO
2. Choose Change Intervals.
3. Choose Insert Interval (Shift + F1) and maintain the following entries:
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Logical System
Number
Range POs
NumberRange
PReqs
NumberRange
Reservations
<ERP Logical System>
PO
RQ
RS
4. Choose Enter.
5. Choose Save (Ctrl+S).
3.3.3 Define Number Ranges for Local RFxs
There is no document attached to this manual task.
Procedure
1. Access the activity using the following navigation options:
IMG
Supplier Relationship Management  SRM Server  CrossApplication Basic Settings  Number Ranges  SRM Server
Number Ranges  Define Number Ranges for Local RFxs
Transaction Code
SPRO
2. Choose Change Intervals.
3. Choose Insert Interval (Shift + F1) and maintain the following entries:
NO.
From Number
To Number
01
0000000001
1999999999
02
2000000000
2999999999
Current
Number
Ext
Description
(Not in the table)
X
4. Choose Enter.
5. Choose Save (Ctrl+S).
3.3.4 Define Number Ranges for Local RFx Responses
Use
The purpose of this activity is to maintain number ranges for RFx responses.
Procedure
1. Access the activity using the following navigation options:
IMG
Supplier Relationship Management  SRM Server  CrossApplication Basic Settings  Number Ranges  SRM Server
Number Ranges  Define Number Ranges for Local RFx
Responses
Transaction Code
SPRO
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2. Choose Change Intervals.
3. Choose Insert Interval (Shift + F1) and maintain the following entries:
NO
From Number
To Number
01
0000000001
1999999999
02
2000000000
2999999999
Current
Number
Ext
Description
(not in the table)
X
4. Choose Enter.
5. Choose Save (Ctrl+S).
3.4 Configure PO document type
3.4.1 Configure PO document type in the ORG Model
Optional: Only if entries do not exist
Use
To create Backend PO from Accepted RFxs' we need to set this setting in the EBP system.
1. Access the activity using the following navigation option:
Navigation Path
SAP Customizing Implementation Guide→ SAP
Supplier Relationship Management → SRM Server → CrossApplication Basic Settings → Define Transaction Types
2. Select BUS2201 Purchase Order and click Transaction Types in the Dialog Structure.
3. Check if the document type “NB” Transaction Type exists.
4. If it does not, then copy the ECPO Transaction Type document and create the “NB”
document type.
5. Choose Save (Ctrl+S).
6.
Access the activity using the following navigation option:
Transaction Code
PPOMA_BBP
3. Double-click the EBP Company (EBP_COMP) node in the Org.Structure.
3. In the Attributes Tab, click the Select Attribute button and select Transaction type: Create
PO manually.
4. Enter the following in the sub table:
Transaction Type
Excluded
Default
NB
5. Choose Save (Ctrl+S).
3.5 Extended Workflow Settings
3.5.1 BRF: WFL Events/ -Expressions + Process Schema/© SAP SE
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Levels
Use
To activate SRM Business Configuration Sets (BC Sets) that are used to define process
levels. BC Sets allow the quick set-up of an automatic (zero-step) approval workflow or a onestep approval workflow.
Procedure
As of SRM6.0 SP04, the former sections Create WFL Events and Expressions
and Configuration of process schema and process levels are replaced by BC
Sets (only 1 BC Set per BO).
7. Access the activity using the following navigation option:
Transaction Code
SCPR20
8. Activate the following BC Sets for one level approval workflow or for workflow w/o
approval process. Make sure that you only activate one set of BC Sets.
BC Set for one level approval
Workflow
Short Text (BC Set description)
/SAPSRM/C_QT_600_001_SP04
RFx Response with One-Level Manager Approval
/SAPSRM/C_RQ_600_001_SP04
RFx with One-Level Manager Approval
BC Sets for workflow w/o
approval
Short Text (BC Set description)
/SAPSRM/C_QT_600_000_SP04
RFx Response Without Approval
/SAPSRM/C_RQ_600_000_SP04
RFx Without Approval
9. Check the activation logs to identify any issues.
BC Set for testing
Short Text (BC Set description)
/SAPSRM/T_QT_600_000_SP04
Test Workflow Settings: Supplier Quote
/SAPSRM/T_RQ_600_000_SP04
Test Workflow Settings: RFx
3.5.2 Business Process Configuration Adjustments
Use
To use the process controlled workflow, minor adjustments to the standard workflow are
required.
This section is only necessary if you have activated the one level approval
workflow. Adjustments are not required for workflow w/o approval.
Procedure
1. Access the activity using the following navigation options:
Transaction Code
SPRO
IMG Path
SAP Implementation Guide → SAP Supplier Relationship
Management → SRM Server → Cross-Application Basic Settings
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→ Business Workflow → Process-Controlled Workflow →
Business Process Configuration→ Define Process Levels
2. Select object type BUS2200 and double-click Process Schema Definition.
3. Select object type BUS2200 - SRM RFx and double-click Process Level Configuration.
4. Make the following entries:
Field
New value
Responsibility Resolver Name
RR_MANAGER
2. Choose Save (Ctrl+S).
3. Double-click Business Objects.
4. Select object type BUS2202 - SRM Supplier Quote and double-click Process Schema
Definition.
5. Select object type BUS2202 and double-click Process Level Configuration.
6. Make the following entries:
Field
New value
Responsibility
Resolver Name
RR_EMPLOYEE
Responsibility
Resolver Parameter
<Business Partner ID> of
MANAGER2
Comments (not in table)
You can find the information in
the attributes of the EBP
Company (use transaction
PPOMA_BBP) and note the
business partner ID of
MANAGER2.
This setting might differ
depending on your
organizational model.
7. Choose Save (Ctrl+S).
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