SAP Supplier Relationship Management
rapid-deployment solution
V2.703– SRM@ERP
Workflow Options
SAP Rapid Deployment Solutions
October, 2014
Scope of the RDS Package
RDS for Supplier Relationship Management
Scope Summary
Package
Deployment Option Scenario (Scope Items)
Solution
SBS Guide
Service
Supplier Relationship
Management (MB)
Foundation
(mandatory)
S22, S23 Self
Multiple
Backend
Service
Procurement (optional)
SLQ UI Add-on
(optional)
S28, S29
Operational Sourcing
(optional)
S27 Decoupled
Bidding (optional)
S83 Central Contract
Management (optional)
RDS for
Supplier
Relationship
Management
(SRM)
SRM@ERP
Supplier Relationship
Management
(SRM@ERP)
Foundation
(mandatory)
S20 Self Service
Procurement (optional)
S21 Operational
Sourcing (optional)
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SAP RDS for
Supplier
Relationship
Management for
multiple backend
RDS_SRM_SRM7
03V2
SAP RDS
Supplier
Relationship
Management
for multiple
backend
Supplier
Relationship
Management
rapid
deployment
Solution
SAP RDS for
Supplier
Relationship
Management for
SRM@ERP
BP_SRM_SRM70
3V2
SAP RDS
Supplier
Relationship
Management
for SRM@ERP
3
Work-flow options provided
as part of standard config
guides
Scope for Shopping Cart Approval Workflow (BB Config
Guide S25)
BC Set for SC approval Workflow
Short Text (BC Set description)
/SAPSRM/C_SC_600_000_SP04
Shopping Cart Without Approval
/SAPSRM/C_SC_600_001_SP04
Shopping Cart with One-Level Manager Approval
/SMBAR/RDS_WFL_SC_1
Shopping Cart with Purchaser completion step, Manager Approval
and Manager of Manager Approval
/SMBAR/RDS_WFL_SC_2
Shopping Cart with Manager Approval, Manager of Manager Approval
and Purchaser Approval
/SMBAR/RDS_WFL_SC_3
Shopping Cart with Approval for Product Category, Purchaser
Approval, Manager Approval and Manager of Manager Approval.
 The approval processes relevant for your customer will be different and has to be validated with the client.
 These workflow steps are only approval steps and NOT approval with completion
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5
Scope for PO, Confirmation and Invoice Approval
Workflow (BB Config Guide S25)
BC Set for one level approval Workflow
Short Text (BC Set description)
/SAPSRM/C_PO_600_001_SP04
Purchase Order with One-Level Manager Approval
/SAPSRM/C_CO_600_001_SP04
Confirmation with One-Level Manager Approval
/SAPSRM/C_IN_600_001_SP04
Invoice with One-Level Manager Approval
BC Sets for workflow w/o approval
Short Text (BC Set description)
/SAPSRM/C_CO_600_000_SP04
Confirmation Without Approval
/SAPSRM/C_IN_600_000_SP04
Invoice Without Approval
/SAPSRM/C_PO_600_000_SP04
Purchase Order Without Approval
 The approval processes relevant for your customer will be different and has to be validated with the client.
 These workflow steps are only approval steps and NOT approval with completion
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6
Scope for RFx Workflow (BB Config Guide S08)
BC Set for one level approval Workflow
Short Text (BC Set description)
/SAPSRM/C_QT_600_001_SP04
RFx Response with One-Level Manager Approval
/SAPSRM/C_RQ_600_001_SP04
RFx with One-Level Manager Approval
BC Sets for workflow w/o approval
Short Text (BC Set description)
/SAPSRM/C_QT_600_000_SP04
RFx Response Without Approval
/SAPSRM/C_RQ_600_000_SP04
RFx Without Approval
 The approval processes relevant for your customer will be different and has to be validated with the client.
 These workflow steps are only approval steps and NOT approval with completion
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7
Appendix: Workflows
SRM Approvals Workflow
SRM Approval Workflow:
Motivation and comparison with old workflow
Overview - Approval framework features
Overview – Decision Types
How does it work?
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9
SRM Approvals Workflow
SRM Approval Workflow:
Motivation and comparison with old workflow
Overview - Approval framework features
Overview – Decision Types
How does it work?
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10
Customer Requirements - Motivation
 Lower







TCO
Lower upgrade costs for customers using SRM 5.0 and earlier releases
Easy maintenance by customer side
Reduce complexity
Table based customizing, less programming
No extra consulting resource, No SAP Business Workflow consultants
Higher stability
Better supportability
Compliance
 SOX compliance in general
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11
SRM 7.0 Approval Framework
Basic Concept
Process-Controlled Workflow
Application-Controlled Workflow
SAP Business Workflow
SAP Business Workflow

Multiple Workflow templates

Unified template

Start Conditions

Process Schema Evaluation

N-step BADI

Process Level Definition

Business Rule Framework

BADI – Responsible Agent
SC Saved
Start Condition
PO Saved
Start Condition
WF
WF
Conf Saved
Start Condition
WF
BUS* Saved
Start Condition
Process Schema Evaluation
Process Level Definition
WF
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Result
Eval ID
WF
Business Rule Framework
12
Key Features of Approval Framework in SRM 7.0
Supports N step Decisions
 In SRM documents can pass through a series of decisions.
The number of steps can vary from 0…N.
Supports different Process steps
 Different Process steps like Approval, Completion and
Review are supported
Supports different decision levels
 Different decision levels like Header level, Item level
and partial document level are supported
Supports different roles
 Different roles like Manager, Specialist, Reviewer,
Requestor etc are supported
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13
SRM Approvals Workflow
SRM Approval Workflow:
Motivation and comparison with old workflow
Overview - Approval framework features
Overview – Decision Types
How does it work?
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14
Portal Universal Work List
 Each employee has 1 central inbox connected with several systems. Employee does not
need to logon each system.
 Filter, Sort and UWL configuration are available
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15
Back & Forth
 Document will be send back to document creator
 For revision if approver partly rejected the document
 In completion phase if approver marked an item for inquiry
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16
Recall
 Document creator is allowed to change document
 If approval process was not started by accessing via POWL
 If approval process was already started by accessing via POWL  a recall of already
created workitems takes place
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17
Approval Process Overview
 Header and item level approval preview/result are available
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18
Add Approver
 Approver
 can be added manually additional approver via Approval Process Overview
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19
Add Reviewer
 Reviewer
 can be added manually via Approval Process Overview or can be added automatically
following configured rules
 receive a workitem and can add approval notes
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20
Offline Approval
 Documents can be approved without logging on to SRM
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21
Alert
 Alerts will be created by Business Logic of corresponding Business Object
 UWL displays Alerts
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22
Inbox Substitute
 User can set inbox substitute by wizard style rule setting
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23
SRM Approvals Workflow
SRM Approval Workflow:
Motivation and comparison with old workflow
Overview - Approval framework features
Overview – Decision Types
How does it work?
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Decision Type
Decision for All Document Items [Type1]
Decision for All Decision Set Items [Type 3]
Overall Decision for Partial Document [Type 3]
Decision for Entire Document [Type1]
X
X
Item 1
Item 2
Item 3
Item 4
Decision for each Document Item [Type 2]
Item-Based Decision for Entire Document [Type 2]
X
X
X
Item 1
Item 1
Item 1
Item 2
Item 2
Item 2
Item 3
Item 3
Item 3
Item 4
Item 4
Item 4
Decision for each Decision Set Item [Type 4]
Item-Based Decision for Partial Document [Type 4]
Item 1
X Item 1
Item 1
Item 2
Item 2
Item 2
Item 3
Item 3
Item 3
Item 4
Item 4
Item 1
X
X
X
Item 2
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X
X
Item 4
X
Item 3
Item 4
25
Type 4
 This approver is not responsible for item 4, classic category
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26
Supported Decision Type by Document
 Decision Type 3 and 4 are supported only Shopping Cart in this SRM
7.0 SP01 onwards
Business
Object
BUS2121
Name
Type 1
Type 2
Type 3
Type 4
Shopping Cart
X
X
X
X
BUS2203
Confirmation
X
BUS2205
Invoice
X
BUS2201
Purchase Order
X
BUS2200
RFx
X
BUS2202
Vendor Bid
X
BUS2000113
Contract
X
© 2014 SAP SE or an SAP affiliate company. All rights reserved.
X
X
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SRM Approvals Workflow
SRM Approval Workflow:
Motivation and comparison with old workflow
Overview - Approval framework features
Overview – Decision Types
How does it work?
© 2014 SAP SE or an SAP affiliate company. All rights reserved.
28
Process Controlled Workflow
Configuration Blocks
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29
Basics of How it works? (1/3)
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30
Basics of How it works? (2/3)
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31
Basics of How it works? (3/3)
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32
Thank you
r
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