ENSEMBLE OR EVENT PROPOSAL
Title of Event:
Ensemble(s) Participating:
Date (month/day/year) and Time:
Location:
Dress Rehearsal(s)
Date (month/day/year) and Time:
Dress Rehearsal(s)
Location:
Requested Rehearsal #1
Requested Rehearsal #2
Faculty coordinator:
Faculty Phone and email:
Paid from COMO allocation/
Symposium Funds/or other?
PR Statement
(required)
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
Expected Attendance
Number of performers
Special Tech Requests (check all that apply)
 Light Plot
 Sound Design
 Stage Manager/Runner
 Hazer
 Microphone (# of microphones ________)
Please Note Any Other Special Requirements
Type of Event
 Concert / Recital
 Speaker / Lecture
 Theatrical
 Presentation Dance
 Public Event -Ticket Price Range _______________
 Private Event
 Other ____________________________________
Tech/Room Needs (check all that apply)
 Piano
 # Chairs on Stage
 # of Music Stands
 Risers
 Screen and Projector
 Podium
 Dance Floor
Sources of Revenue to fund Ensemble/Event:
Ticket Sales
How many:
Price:
Participant Tuition Fees
How many:
Price:
(ex. SRS, PAS, etc)
TOTAL:
$
Sources of Expense from Ensemble/Event:
Ticketing/personnel
Base Set Up Fee $20.00
Ticketing Personnel $33.75
EXPENSE TRACKER
Ticket Total:
# of tickets _______ x $1.07 _______
TITLES OF WORKS
Cost of Score/Parts
# OF COPIES
Print out with thumbnail of
score and price from website
(attach to this form)
Yes / No
COMO
Information
Yes / No
Yes / No
Yes / No
COMO Total:
Yes / No
PAYMENT AMOUNT
(per service)
RINGER NAME
# OF SERVICES
SIGNED LETTER OF INTENT
(attach to this form)
Yes / No
Yes / No
Ringer Information
Yes / No
Yes / No
Ringer Total:
Yes / No
Honorarium/
Guest Artist or
Lecturer
(not for ringers)
How is this being paid for:
 COMO Funds

Dept Symposium Funds
Name: __________________________________________________
Phone: ________________________ E-mail: _________________________________________________
How much is the payment?_______________ When does artist expect payment? ___________________
(Note: If Artist expects check in hand after performance you must request this 2 months ahead.)
If a guest artist, work with Stacy Rutherford in the Business Office (Winter Center-rm 205) to issue a contract.
Honorarium/Guest
Total:
How is this being paid for:
 COMO Funds
Hotel
Accommodations
(please budget $110/night per room)

Dept Symposium Funds
# of people/ # of rooms?____________________
Check in/Check out Dates? ____________________
Hotel Total:
Where do you want them to stay?______________________________________
(Please see the purchasing website for University Hotel Policies: http://www.millersville.edu/purchasing/index.php)
Flight Information How is Flight being paid for:
 COMO Funds

Dept Symposium Funds
(Please Note, students will look up and print a “ticket” and price for COMO. In the meantime, please budget $500/roundtrip flight)
Incoming Flight (to MU)
Travel Information
Departure Date: ______________
Departure Airport: ______________ Arrival Airport: ____________
Returning Flight (from MU)
Return Flight Date: ____________ Departure Airport: ______________ Arrival Airport: ____________
Supplies
RENTAL CARS MUST BE PAID FOR THROUGH SYMPOSIUM FUNDS
Rental Car Information - (please budget about $50/day)
Rental Car Needed: ____________
# of Days Needed: ___________
SUPPLIES MUST BE PAID FOR THROUGH SYMPOSIUM FUNDS
What do you need done (estimate prices: programs $80, posters $30, copies, etc.):
______________________________________________________________________________________
Flight/Car Total:
Supplies Total:
______________________________________________________________________________________
MEALS MUST BE PAID FOR THROUGH SYMPOSIUM FUNDS (please budget about $15/meal)
Meals: Yes ______
No _______
Meals/Reception
How many people need meals? _____________ How many meals needed for stay? _____________
-------------------------------------------------------------How is this being paid for:
 COMO Funds
 Dept Symposium Funds
Reception: Yes _____
No______
Meals/Reception
Total:
(please budget about $400/reception)
All EXPENSES Total:
What do you want to have served?__________________________________________________________
______________________________________________________________________________________
TOTALS
TOTAL REVENUE: __________________
(minus)
TOTAL EXPENSES: __________________ (equals)
GRAND TOTAL