Transition Course: June 29, 2015
Student Affairs: Agenda
• Health, Safety, & Wellness
• Academic Policies & Practices
• Shelf Exams Procedures
• Grade Appeals
• New Step 2 CK and Step 2CS Policies
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Mistreatment
Financial Aid
Career Choice
Fourth Year Scheduling
Dual Degrees/Research Year/LOA
Health, Safety, & Wellness
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Needle sticks
Healthcare access 3rd year
BlueCross BlueShield Insurance
Evaluation by health care providers
Clinical rotation absence policy
Administrative excuses
Substance abuse
Needle Stick/Blood Borne
Pathogen Exposure: Local
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Immediately clean the wound or splash site
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Report exposure to clinical instructor/supervisor
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Obtain source patient information (name, medical record
number & location)
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Contact UNC Campus Health Services
http://campushealth.unc.edu/general-info/urgent-needs/healthscience-students-blood-borne-pathogen-exposure.html
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AHEC site orientation should include their procedures
• In general you will contact their employee health
Needle Stick A B C S
A Alert Attending/Supervisor
B Wash off Blood
C Call Campus Health Services (CHS)
S Source Patient Testing
Contacts for Exposures at Campus
Health Services During Summer
Sessions:
• Blood Borne Pathogen exposure
• Monday – Friday 8a-5p
• (919) 966-6561
• After Hours Nurse Advice 24/7
• “Healthlink” (919) 966-2281
• https://campushealth.unc.edu/urgent-needs/healthscience-students-blood-borne-pathogen-exposure
Health Care Access 3rd Year
• Physically demanding
• May need to let onsite clerkship directors know about
acute or chronic conditions
• Check with AHEC site to find where you can access
health care
• Resources in Chapel Hill
• Campus Health/Counseling and Wellness
• Stay in contact with your advisors
• Advisors and Student Affairs staff will try to be
available on shelf exam Fridays
• Can always call or email us
Student Blue Health Insurance
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Enroll for insurance prior to August 1st
Enroll at the following link:
www.bcbsnc.com/unc
Not enrolling could leave you without
coverage for a few weeks if you need
to see a doctor, need a prescription
refilled, or have an emergency
Automatic enrollment does not take
place until September 1st
Website has information about
doctors across the state
Administrative Excuses/
Clinical Rotation Absence Policy
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Administrative excuses
• Illness
• Family emergencies
• Doctor’s appointments
• Jury duty
• Professional conferences
• Presenting research
• Leadership role
Fill out form at link: http://tinyurl.com/AdminExcuse
Notify faculty and house staff preceptors
Absences for personal reasons will be evaluated by the clerkship
director and granted at their discretion
Missing more than 3 days from a clerkship could result in an
incomplete, withdraw, or failing grade
Feel free to contact Student Affairs or advisors with questions
http://www.med.unc.edu/www/education/mdprogram/governance/policies/files/Article5Responsibilitieso
fMedicalStudents2012220.pdf
Health Care Providers’ Involvement in
Student Assessment Policy
1. Residents and attendings are not to evaluate the academic performance of any
student for whom they have provided health care, including psychological and
reproductive health care.
2. If a medical student is hospitalized at UNCH, other medical students should not be
involved in the hospitalized student’s care.
3. Medical students seen in the ER and/or hospitalized at UNCH may inform the SOM
Office of Student Affairs, if they wish, so that the SOM can avoid assigning the
student to a service on which the student has been a patient.
4. If a resident or attending discovers that s/he is assigned to an evaluative role of a
student for whom s/he has provided health care, s/he should contact the course
director immediately in order to assign appropriate evaluators. The content of such
notification ought not to include evidence of any health care provided (unless the
student has provided consent.)
5. Faculty or residents completing the common assessment form are required to
certify that they have not been involved in providing health care to the student.
http://www.med.unc.edu/md/governance/policies/additional-policies/HealthCareProvidersInvolvemntinAssessment-final.pdf
Substance Abuse Policy
The purpose of this policy is to describe the conditions under
which UNC SOM students may be required to undergo testing
for drug or alcohol abuse and to describe the consequences of
a positive drug or alcohol screen. The following conditions are
prohibited while at work, on call, on duty, at school, or engaged
in University of North Carolina School of Medicine business on
or off the UNC SOM premises: unauthorized use of, possession
of, or being under the influence of alcohol, and illegal use,
abuse, possession, manufacture, dispensation, distribution of,
or being under the influence of controlled or illegal drugs. This
includes UNC SOM activities at Area Health Education Centers
(AHECs) and preceptor offices during the Clinical Skills
Development/Clinical Skills Integration Course community
weeks.
http://www.med.unc.edu/www/education/mdprogram/governance/policie
s/files/SOM%20Substance%20Abuse%20Policy.pdf
Shelf Exams
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Most shelf exams are 100 clinical vignettes to be completed in 2 hours 30
minutes
Students have been subscribing to Step 2 CK question banks to use
throughout third year
Find more information on shelf exams and sample questions
at: http://www.nbme.org/PDF/SubjectExams/SE_ContentOutlineandSampl
eItems.pdf
If you have not passed/taken two shelf exams, you will not be able to
continue on your clerkships until you have passed the exams and you will
be reviewed by the Student Promotions Committee
In general, you may not take a make-up shelf exam while on another
clerkship
Make-up shelf exams are only administered at the end of the clerkship or
during the spring, summer, and winter break weeks
Accommodations for shelf exams
• Typically extended time and/or distraction free environment
• Contact Dr. Ingersoll!
• Some students may need additional time during 3rd year even though
they did not need it during preclinical years
Grade Appeals Process
• Article 9
• Level 1: Clerkship director
• Level 2: 3rd/4th Year Curriculum committee
• Level 3: Vice Dean for Education (Dr. Byerley)
• http://www.med.unc.edu/www/education/mdprogram/governan
ce/policies/files/Article9AppealsProcess20120105.pdf
• The “statute of limitations” on appeals will be honored,
so review comments and take care of appeals promptly
(do not wait until you review your MSPE 4th year)
NEW! USMLE Step 2 Educational Policy
• Must pass Step 2 (CK and CS) by November 1st of
fourth year (2016) if want to remain in Match
• Must pass Step 2 (CK and CS) to graduate
• Plan on taking Step 2 CK soon after completing 3rd year
• Plan on taking Step 2 CS by August of fourth year
7/27/2016
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USMLE Fees
2015 Fees
Step 1
$590*
Step 2 CK
$590*
Step 1 and 2CK
$70
Step 2 CS
$1,250
Effective Dates for 2015 Fees
Three month eligibility periods beginning November 1, 2014 January 31, 2015 and ending October 1, 2015 - December 31,
2015
Eligibility Period Extension (requests received starting January
1, 2015)
For completed applications received starting January 1, 2015.
USMLE Step 2 CS
Testing Centers
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7/27/2016
Philadelphia (busiest)
Atlanta (most popular for UNC)
Los Angeles
Chicago
Houston (least busy)
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Step 2 CS 2016 Reporting
Schedule
2016 Reporting Schedule - Step 2 CS
Calendar released April 7, 2015
Testing Period
Reporting Start Date
Reporting End Date
January 1 - January 30
March 2
March 23
January 31 - March 19*
April 13
May 11
March 20 - May 21
July 6
August 3
May 22 - July 16
August 17
September 14
July 17 - September 10
October 12
November 9
September 11 - November 5
December 14
January 11, 2017
November 6 - December 31
February 1, 2017
February 22, 2017
*No Step 2 CS exams will be delivered March 13 through 19.
Mistreatment
SOM Ombudsman
Gary J. Gala, M.D., F.A.C.S.
Assistant Professor and Chief of the Psychiatry
Consult Liaison Service
Email: gary_gala@med.unc.edu
Office Phone: (919) 843-2369
• Learning environment questions in one45
• College advisors
• Advocates
• Anonymous form
• Student Affairs
• Drs. Dent, Ingersoll, or McNeil
Financial Aid
• Financial Aid and the New Curriculum
• Budgeting
• Step II CK & review materials included in 3rd year COE
• Step II CS & travel to sites included in 4th year COE
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Summer Fees
Tuition Structure
Bills
Disbursements
Loan Portfolio
Grad Plus Loans
Summer Fees
Start of Third Year (July 2015)
• Summer Session II fees will be billed with
your Fall 2015 tuition/fees
End of Third Year (June 2016)
• Summer Session I fees will be billed with
your Spring 2016 tuition/fees
FLAT RATE TUITION
Two Tier Tuition Structure
• Enrolled for 14 or more hours – full tuition rate
• $21,837 in-state ($10,919 per term)
• $48,716 out-of-state ($24,358 per term)
• Enrolled for 13 or less hours – reduced tuition rate
• $5460 in-state (per term)
• $12,179 out-of-state (per term)
Plus fees of $2930 for both rates per year
Bills & Disbursements
• NO Paper bills – You’ll be notified by email
to view your bill online in ConnectCarolina
• Billing and refunds setup at the same time
• Refunds available –week of July 6th
Make sure you are registered and have no HOLDS on
your account
Graduate Plus Loans
• Graduate Plus Loans – Direct Loans with
the Department of Education (use FAFSA PIN
to log in)
• Can NOT have an adverse credit
history
• Approved credit history good for 180
days
• Interest rate 6.84%
• Completion of Master promissory note
• Unsubsidized loan interest rate– 5.84%
Your Loan Portfolio
• Know how much you’ve borrowed
• Know who you’ve borrowed from and when
Visit the National Student Loan Database NSLDS:
http://www.nslds.ed.gov/nslds_SA/
Log in with your FAFSA PIN
• Import student loan data to the Medloans
Organizer and Calculator
www.aamc.org/services/first/medloans
• Private loans will be listed on your credit report
Debt Management Responsibilities
Key Concepts you will need to understand
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Rights and responsibilities
Interest
Grace Period
Deferment
• Internship Residency
• It became harder to qualify for Economic Hardship in
2009
• May have to apply for income based repayment
program.
• Graduate Fellowship
• Forbearance
• Repayment Options
http://www.aamc.org/programs/first/facts/loanrepay.pdf
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Standard
Graduated
Income Based
Extended
Income-Based (IBR)
Contact Financial Aid
somfinaid@listserv.med.unc.edu
919-962-6118
You can also ask questions on the financial aid forum
Career Choice
• As you go through 3rd year, consider your preferences
regarding the following:
• Settings: outpatient, inpatient, emergency room, critical
care unit, and/or operating room
• Patients: adults, children, geriatric, men, and/or women
• Diseases: acute, chronic, psychiatric, and/or surgical
• Required Friday December 18th Class Meeting!!!!
• Help with 4th Year scheduling
• Guidelines for preparing for the match
• Will meet with departmental career goal advisors
Accelerated Fourth Year
• 13 month calendar
• April 2016 to April 2017
• 10 required months
• 2 Acting internships (1 must be at an AHEC
site)
• Science of Medicine Selective
• Advanced Practice Selective
• Critical Care Selective
• 5 electives
• http://www.med.unc.edu/md/curriculum/cal
endars
Accelerated Fourth Year
Scheduling Spring of 2016
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Block 1: Mar 28 – Apr 22
Spring Break: April 25 – May 1
Block 2: May 2 – May 27
Block 3: May 31 – June 24
April to July grades (blocks 1-4) will be
included in your residency applications
Scheduling April – June 2016
• If you have completed all 6 accelerated year
clerkships, you will be able to take any 4th year elective
or selective
• Consider taking an elective in anesthesiology,
emergency medicine, radiology, radiation oncology,
pathology, physical medicine & rehabilitation, or in
some other “non” core clerkship discipline
• Consider taking a required selective: AHEC AI, Critical
Care, Science of Medicine, Advanced Practice
Scheduling Timeline
• September 1: Scheduling packet due for April – June 2016
• October 9: Should receive schedule for April – June 2016
• October 19 – October 30: You will have an opportunity to
change schedule during Drop/Add
• We will be flexible and help you with your schedules!
• December 18: Required class meeting to discuss
remainder of 4th year (July 2016 – April 2017)
Dual Degrees
Research Year
Leave of Absence
• Some graduate programs have fall deadlines!
• MD/MBA Program
• Must take GMAT
• MD/MPH Program
• Must apply through SOPHAS
• Hand enter each course
MD/MPH Program Updates
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Two online applications
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SOPHAS: $115.00
Grad School $85.00
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All UNC SOM students must complete NC residency application
Must do SOPHAS application 1st, then grad school application
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Official transcripts from all higher ed institutions attended sent directly from
institution using SOPHAS Transcript Request Form
Official MCAT reported directly to SOPHAS
3 letters of recommendation including one from Dean Dent
2 page personal statement
CV
Unofficial transcripts so you can list each course online in SOPHAS (like AMCAS!)
• Websites: Public Leadership Program site will be updated soon
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http://www.hcandp.unc.edu;
SOPHAS application will be available on website in Fall 2015 http://sophas.org/
Students can contact Anthony Viera (anthony_viera@med.unc.edu), Sue TollesonRinehart (suetr@unc.edu), Sue Robeson (robeson@email.unc.edu), Forrest Page
(forrest_page@med.unc.edu).
Fourth Year Scheduling
Leanne Shook
Bottom line: Stay in Touch!
Can always call or email us!