2007-2008
Changes to Come
April 17, 2007
D. Brothwell, CPSLO
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


EO 1000 – Delegation of Fiscal Authority
Processing SWAT’s
CSU policies, standards, and definitions






CSU Manual to be produced
New Investment Managers
All qualified funds fully operational within SCO Fund
0948
CSU Reserve Policy
Central Cash Management Changes
Accounts Receivable Classification Changes
April 17, 2007
D. Brothwell, CPSLO
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SWAT’s in the Future – CPO Only
April 17, 2007
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EO 1000 – CSU Delegation of
Fiscal Authority

Overall approach
 Create
a framework that supports the development of
CSU accounting definitions and standards (principle
based). Create a delegation of authority based on
“textbook” governmental accounting definition of
funds – sustainability for the CSU.
 This EO acknowledges, defines and guides the CSU,
as it now operates within two succinct set of
accounting records.
April 17, 2007
D. Brothwell, CPSLO
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Campuses
will
continue to
maintain 2
distinct
sets of
accounting
records
EO 1000
defines the
activity
within SCO
Fund 0948
April 17, 2007
D. Brothwell, CPSLO
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New CSU “Manual”

“CSU policies, standards, and definitions” refers
to a unified system of CSU policies, standards,
and definitions pertaining to the administration
and safe-keeping of university assets, budgetary
accounting and classification, financial
accounting and classification, and financial
reporting, and is inclusive of financial
transactions between the campus and
recognized Auxiliary Organizations.
April 17, 2007
D. Brothwell, CPSLO
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New Investment Managers


US Bank (custodian) and Wachovia
Effective with the implementation of the new investment
activity (daily sweeping of balanced) campuses will NO
LONGER receive CPO documents for investment activity



Daily sweep activity can be seen on-line in the Wells CEO
Effective 7-2-2007, all campus Wachovia accounts will be closed
and a new CSU account held at US Bank will be opened.
CMO is developing a “Bank of CSU” Statement to
replace their current Wachovia statement
April 17, 2007
D. Brothwell, CPSLO
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Central Cash Management


Beginning 7/2/2007, Chancellor’s Office will
handle processing cash transfers to cover the
estimated General Fund, Non-General Fund and
off-cycle payroll costs in SCO 0948. No Action
required by the campus other than budget
projection information
Chancellor’s Office will be developing a process
so that campuses do not have to manage Fund
Balance Clearing for State University Trust.
April 17, 2007
D. Brothwell, CPSLO
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Accounts Receivable Classification

Previously Accounts Receivable for
Student Fees that were deposited within
SCO Fund 498 – Higher Education Fees
and Income was classified
 SCO
State GL 1313 AR-Revenue
Only valid in Governmental Funds
 Revenue mapped to 8040 Revenue from Services
to the Public

April 17, 2007
D. Brothwell, CPSLO
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Accounts Receivable

Now Student Fees are deposited within State
University Trust (948-485)
GL for Revenue remains mapped to 8040 –
Revenue from Services to the Public
 AR should now be recorded in AR-Operating
Revenue 1314-0000
 State


Also Deferred AR and Allowance for Uncollectible AR related
to Student Fee Revenue should be recorded in AR-Operating
Revenue
Needs to be implemented by June 30,2008
April 17, 2007
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Current “Report Card” on the Exit
Strategy
April 17, 2007
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Important Documents

Interim Guidelines Memo – March 19,
2007
 From
Dennis Hordyk to Vice Presidents
EO 1000 – Delegation of Fiscal Authority
 Current Approved PFA – March 28, 2007
 Year end training materials

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