DATE:
DECEMBER 9, 2011
TO:
PROJ-LEAP@LISTS.SDSU.EDU
FROM:
Cathy Garcia, Manager, Contract & Procurement Management
SUBJECT:
Accessible Technology Initiative (ATI) Section 508 Procurement Checklist Requirement
Good Day ~ This email is sent to notify the campus of the requirement to document accessibility for
certain Information Technology (IT) purchases. Departments are required to review their IT purchases
exceeding $15,000 to determine accessibility compliance or exempt them from this requirement if it is
warranted. Please read the following information and forward to colleagues that request these
purchases. A copy of the memo with the checklist form will be posted on the Contract and Procurement
Management website for reference: http://bfa.sdsu.edu/prosrvcs/
California Government Code 11135 requires the California State University (CSU) to comply with Section
508 of the Rehabilitation Action of 1973, as amended, and to apply accessibility standards published by
the U.S. Access Board for Electronic and Information Technology (EI&T) to products and services that it
buys, creates, uses and maintains. E&IT is information technology (IT) and any equipment or
interconnected system or subsystem of equipment that is used in the creation, conversion or
duplication of data or information.
In accordance with Executive Order 926 (http://www.calstate.edu/eo/EO-926.html) and in order to
adhere to and incorporate Gov Code 11135/Section 508 requirements, acquisitions exceeding $15,000
(total purchase cost) in the following categories must be reviewed and compliance or exemption
documented:
a. Software Applications and Operating Systems;
b. Web-based intranet and Internet Information and Applications;
c. Telecommunications products, including telephone systems, voice response systems, and
technologies involved with information transmission.
d. Video and Multimedia products, including television displays and computer equipment
with display circuitry that receives, decodes and displays broadcasts, cable, videotape and
DVD signals;
e. Self-contained, closed products that have embedded software and include, but are not
limited to information kiosks, information transaction machines, copiers, printers, and fax
machines;
f. Desktop and portable computers
If the acquisition is E&IT (one of the categories above) and the total is $15K or greater, please prepare
the attached Appendix F: E&IT Procurement Checklist for E&IT acquisitions and submit it with your online
Oracle requisition. In the “Note to Buyer” section of your requisition indicate that the ATI check list is
attached. (More information and forms may be downloaded from our website
http://access.sdsu.edu/procurement.htm ). Contract and Procurement Management will review the
submitted checklist and either follow-up with the Supplier for accessibility compliance or contact the
University Chief Information Officer for exemption approval. Requisitions submitted without the ATI
checklist included will be returned to the requisition preparer for resubmission with this documentation
and will delay processing of your request.
If the acquisition type is not listed above, then Accessibility Standards DO NOT APPLY and no further
action is required.
If you have any questions please feel free to contact me via email at cgarcia@mail.sdsu.edu
Sincerely,
Cathy Garcia, C.P.M.
Manager, Contract and Procurement Management
CG:vlh
Enclosure: Appendix F: E&IT Procurement Section 508 Accessibility Checklist
Cc:
Scott Burns sburns@mail.sdsu.edu SDSU Associate VP Financial Operations
Lorretta Leavitt leavitt@mail.sdsu.edu SDSUAsst VP and University Controller
Vickie Hokenson vhokenso@mail.sdsu.edu SDSU C&PM Lead Buyer III
Carol Redding reading@mail.sdsu.edu SDSU Enterprise Technology Services ATI Project Mgr
Rich Pickett rich.pickett@.sdsu.edu SDSU CIO