Educator
Preparation
Information Center
(EPI Center)
Policy and Procedure
Manual
1
TABLE OF CONTENTS
Mission and Goals…………………………………………………………………… 3
Contact Information……………………………………………………………….…4
Candidate Services…………………………………………………………………... 6
Undergraduate Advising..…………………………………………………………... 7-16
Graduate Advising..………………..………………………………………………..17-24
Field Experience Advising. ………………………………………………………...25-43
Certification Advising………………………………………………………………44-70
2
Mission and Goals of the Educator Preparation Information
Center (EPI Center)
Mission Statement:
The mission of the EPI Center is to provide quality information, guidance, and support services to
educator preparation candidates as they work towards their academic and professional goals. The
EPI Center team will provide the foundation and comprehensive knowledge for our candidates to
achieve educator certification.
Goals:
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To foster the academic, professional, and personal growth of candidates.
To promote meaningful relationships among candidates, faculty, and staff.
To effectively communicate educator preparation information in a timely and accurate
manner.
To increase recruiting and retention efforts through various activities, media outlets, and
public forums.
To monitor and assist academically at-risk candidates to ensure requirements are met for
educator certification.
To keep informed and abide by federal, state, and university regulations and policies in
order to maintain accreditation.
Location:
Street Address:
2602 Dena Dr.
San Angelo, TX 76909
Carr Building Room 287
Mailing Address:
College of Education
Angelo State University
ASU #10914
San Angelo, TX 76909-0914
Phone Number: (325) 942-2209
Fax Number: (325) 942-2039
Hours of Operation: 8:00 a.m. – 5:00 p.m.
3
Advising Contacts and Information
Mrs. Meagan Word
Undergraduate Advisor
325-486-6602
Meagan.word@angelo.edu
 Grades EC-6 Generalist
 Grades EC-6 Generalist with EC-12 Special Education
 Grades 4-8 Generalist
Mrs. Tia Agan
Field Experience Advisor
325-486-6603
Tia.agan@angelo.edu
 Pre-Student Teaching Field Experiences
 Student Teaching Information & Placement
Ms. Christine Pruitt
Educator Certification Advisor
325-486-6601
Christine.pruitt@angelo.edu
 Educator Preparation Program Admission
 Certification Examination Information & Approval
 Teacher Certification Information & Application
 Professional Education Minor Advising
 Post-Baccalaureate & Post-Master’s Certification Information
 Data Reporting
Mr. Daniel Martinez
Graduate Advisor
325-486-6603
Daniel.martinez@angelo.edu
• Graduate Degree Programs
Master of Arts in Curriculum and Instruction
Teacher Certification
Advanced Instructor
Master of Education in Guidance and Counseling
Master of Education in School Administration
Master of Education in Student Development and Leadership in Higher Education
Post-Master's Certification Programs
Principal Certification
Superintendent Certification
School Counselor Certification
4
Candidate Services
Health Services
No appointments or referrals are necessary for medical care. Students are seen on a first-come
first-served basis.
Hours:
• 8 a.m. – 5 p.m. Monday through Friday.
• The first Wednesday of each month the clinic opens at 9 a.m.
1 p.m. – 5 p.m. Weekends, breaks between semesters and holidays (except Thanksgiving and
Christmas)
Contact Information: (325) 942-2171
Counseling Services
Attending college can be both exciting and a little unsettling. The Center for Counseling Services
is available to help students take advantage of opportunities and deal with the challenges of
college life. Students should call ahead for an appointment with a counselor unless it is an
emergency.
Hours:
8 a.m. – 5 p.m. Monday through Friday
(Call ahead for appointment except in case of
emergency)
Contact Information: (325) 942-2171
Career Development
Let ASU's Career Development Office help you reach your career aspirations. Whether you are
confused about an area of study, looking for a summer internship or trying to prepare for a
professional career, we have the services to help you touch tomorrow.
Contact Information: (325) 942-2255
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Teacher Certification Areas Offered at ASU
Elementary Certifications
Early Childhood - Grade 6
ECH-6 Generalist
ECH-6 Generalist with EC-12 Special Education
Middle School Certifications
Grades 4 - 8
4-8 English Language Arts and Reading*
4-8 Generalist
4-8 Mathematics*
4-8 Science*
4-8 Social Studies*
Secondary Certifications
Grades 6-12
6-12 Agriculture Science & Technology
7-12 Chemistry
7-12 Computer Science*
7-12 English Language Arts and Reading
7-12 History
7-12 Journalism (Mass Media Major)
7-12 Life Science (Biology Major)
7-12 Mathematics - Bachelor of Arts, Bachelor of Science
7-12 Mathematics-Physics*
7-12 Physics*
7-12 Physical Science*
7-12 Social Studies
7-12 Speech (Communication Major)
All-Level Teacher Certifications
Grades EC-12
Art
French*
German*
Music
Spanish
Theatre Arts
Special Education (Combined with EC-6 Generalist)
6
UNDERGRADUATE
ADVISING
7
Undergraduate Students
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All undergraduate students in COE must be advised every semester prior to registration.
The Academic Advisor in the Educator Preparation Information Center (EPI Center)
advises students not admitted to the Educator Preparation Program (EPP).
Once a student is admitted to the EPP they are assigned by the Certification Advisor to a
faculty advisor.
COE offers Group Advising sessions, afternoon and evening sessions to accommodate
class and work schedules.
Transfer students are required to meet with the Academic Advisor in the EPI Center prior
to their first semester at ASU in order to discuss transfer credits and possible substitutions.
Degree plans in COE include:
o ECH-6 Generalist
o ECH-6 Generalist with all level Special Education
o 4-8 Generalist
Undergraduate Advising Procedures
One-on-one advising appointment
1. Student meets with academic advisor.
a. Advisor discusses degree plan options and COE requirements.
b. “C” or better in all courses applying to degree plan and a 2.5 GPA or higher.
2. Advisor has the student sign an official degree plan or verifies that one is on file.
3. Advisor reviews any transfer coursework or dual credit coursework for possible
substitutions/modifications. See attached example substitution form.
a. When submitting a substitution a course description must be attached to the
substitution form.
4. Create a long-term plan for the student from the current semester through graduation.
See attached example of a long-term plan.
a. Inform student of prerequisites
b. Discuss course rotations
5. Discuss academic services available on campus and student organizations.
6. Check for any holds on the student’s record and instruct them on how to clear the hold.
7. Clear advising or TSI holds as applicable.
8. Electronic folders are kept on the Teacher Education department drive for all student
advising forms and information.
9. Answer any questions the student has and give them advisor contact information.
8
Angelo State University
Teacher Education Department
4 YEAR DEGREE PLAN – GRADES 4-8 – GENERALIST CERTIFICATION
Freshman Year
Summer
ENG 1302
HIST 1302
BIO 1411
with lab
Spring
Junior Year
Summer
RDG 3332
MATH 3311
RDG 3336
PS 3311
PS 1302
PS 1102 (Lab)
MATH 1342
POLS 2302
RDG 3339
MATH 1302
Physical Activity
ART 1302 or
MUS 1361
GEOG 2305
Either
Semester
Summer
PS 1301
PS 1101 (Lab)
MATH 1341
POLS 2301
RDG 2306
ENG 1301
HIST 1301
BIO 1410
with lab
Fall
Sophomore Year
Professional Year
Field-Based
Practica
SEMESTER I
Practicum I
Fall/Spring:
ED 4309
ED 4311
ED 4314
RDG 4602
RDG 4301
MATH 3321
PS 3312
SEMESTER II
SPED 2361
COMM 2301
ED 2323
ED 2202
ENG 23XX (Literature)
Practicum II
Fall/Spring:
ED 4315
ED 4972
(Student Teaching)
EPSY 3303
ED 3314
HIST 3301 or
HIST 4302
Graduate
Total
127 SCH
30
40
30
27
Revised 7/2010
Angelo State University
Teacher Education Department
4-YEAR DEGREE PLAN – EARLY CHILDHOOD TO GRADE 6 – GENERALIST CERTIFICATION
120 SCH
Freshman Year
Fall
Spring
Either
Semester
Total
120 SCH
Summer
Sophomore Year
ENG 1301
HIST 1301
BIO 1410
with lab
ECH 2305
MATH 1341
POLS 2301
**RDG 2306
ENG 1302
HIST 1302
BIO 1411
with lab
MATH 1342
POLS 2302
RDG 3332
MATH 1302
ART 1302 or
MUS 1361
Physical
Activity
ED 2202
29
Summer
EPSY 3303
SPED 2361
COMM 2301
ENG 23XX
(Literature)
ED 2323
33-36
*PREREQUISITES: ECH 3350, EPSY 3303, and SPED 2361
Junior Year
RDG 3335
ECH 3350
PS 3311
RDG 3336
*ECH 4450
PS 3312
RDG 4301
GEOG 2305
ED 3314
Summer
Professional Year
Field-Based
Practica
SEMESTER I
Practicum I
Fall/Spring
ED 4309
ED 4311
ED 4314
RDG 4602
SEMESTER II
Practicum II
Fall/Spring
ED 4315
ED 4975
(Student Teaching)
**3 hrs elective
Graduate
28-31
27
** ELECTIVE HOURS- RDG 2306 is recommended.
Revised 7/2010
9
Angelo State University
Teacher Education Department
4-YEAR DEGREE PLAN - EC- 6 – Generalist With SPECIAL EDUCATION Certification (EC-12)
Freshman Year
Fall
Spring
Either
Semester
Total
120 SCH
ENG 1301
HIST 1301
BIO 1410
with lab
ENG 1302
HIST 1302
BIO 1411
with lab
Summer
Sophomore Year
ECH 2305
MATH 1341
POLS 2301
MATH 1342
POLS 2302
RDG 3332
MATH 1302
ART 1302 or
MUS 1361
Physical
Activity
ED 2202
GEOG 2305
SPED 2361
COMM 2301
ENG 23XX
(Literature)
ED 2323
29
33
Summer
Junior Year
Summer
RDG 3335
ECH 3350
PS 3311
SPED 3360
SPED 4362
SPED 4363
Or
Practicum I
semester
PS 3312
SPED 3364
SPED 3365
Professional Year
Field-Based
Practica
SEMESTER I
Practicum I
Fall/Spring
ED 4309
ED 4311
ED 4314
SPED 4362
SPED 4363
SEMESTER II
Practicum II
Fall/Spring
ED 4315
ED 4975
(Student Teaching)
ED 3314
**Electives
(7 hrs)
Graduate
31
[0-6]
21-27
*SPED 2361 is the prerequisite for SPED 3360, 3364, 3365 and all of these are prerequisites for SPED 4362 and 4363.
** ELECTIVES (7 hrs) Recommended: RDG 2306, EPSY 3303, or RDG 4602
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College Of Education
LONG-TERM COURSE PLANNING FORM
Student Name:
CID:
Degree:
Date:
Advisor: Meagan Word
Fall 2011
Spring 2012
Summer I 2012
Summer II 2012
Fall 2012
Spring 2013
Summer I 2013
Summer II 2013
Fall 2013
Spring 2014
Summer I
Summer II
Fall 2014
Spring
Summer I
Summer II
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Academic Probation and Suspension Students
1. Students on academic probation or approved to return after suspension are required to:
a. Sign a probation agreement that outlines the expectations and requirements of the
COE.
b. May be required to take USTD 1101.
c. Meet with their academic advisor a minimum of 2 times in the semester.
d. Attend group advising and an individual advising appointment prior to
registration.
2. Suspension students must submit a letter to the Academic Advisor requesting release of
their academic suspension, if they wish to return to ASU (see example below). The
Academic Advisor will make a recommendation to the Dean of COE. The Dean of COE
makes the final approval or denial for a suspension appeal. Student will be notified via
ASU email of the final decision regarding their suspension.
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College of Education Probation Agreement Spring 2013
Name: ______________________________________________________ CID: __________________________________________
Home/Cell Phone #: _______________________________ ASU Email: _________________________________________
Major: _________________________________________ Academic Advisor: ______________________________________
Institutional/ASU GPA: __________________ Overall GPA: __________________ GPA Hours: _________________
I understand the provisions stated below and agree that while on academic probation I must
complete the requirements listed below. Initial each section below indicating that you have read
and understand the requirement.
_____
Meet with my academic advisor at least twice this semester.
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Register for no more than 14 semester credit hours.
_____
Must register for USTD 1101 Strategies for Learning.
_____
Check my ASU email daily.
_____
Keep a day planner/calendar with assignment due dates and test dates.
_____
Attend academic support services on a regular basis.
· Math Lab
· Writing Center
· ASU Tutoring
· Supplemental Instruction
· One-on-one tutoring with professor
_____
I must reach a minimum GPA of 2.0 to be in good academic standing at ASU.
_____
I must reach a minimum GPA of 2.5 and a “C” or better in all coursework applied to my
degree plan in order to be eligible for Teacher Certification in the state of Texas.
_____
I acknowledge that academic probation may impact my financial aid award.
_____
I agree to register and complete the following courses:
_____________________
______________________
_____________________
_____________________
______________________
_____________________
I am personally responsible for my own academic success. I understand that failure to adhere to the
terms of this agreement and failure to raise my GPA may result in academic suspension.
Student Signature: ____________________________________
Date: _______________________________
Advisor Signature: ____________________________________
Date: _______________________________
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College of Education
Request for Release of Academic Suspension
Use the guidelines below to complete a typed letter requesting to have your academic
suspension released. Once you have completed the letter make an appointment with your
academic advisor to review the letter.
You must complete the College of Education Academic Suspension Contract and typed
letter in order for your academic suspension to be reviewed. Dean Miazga will make the
final decision regarding your academic suspension.
Include your name and campus ID at the top of the typed request.
Part I: Reflection
Reflect on you prior academic performance and discuss what your academic difficulties
are and why you believe you are struggling.
Part II: Strengths
Identify what academic areas interest you and in which academic areas you are most
confident (these areas may not necessarily match).
Part III: Weaknesses
Identify what academic areas are difficult for you and using your prior academic
performance discuss why you struggled in these areas.
Part IV: Goals
Discuss your short term and long-term goals. Why are you attending college? How do
you plan to utilize your degree?
Part V: Academic Plan
Discuss how you plan to meet the expectations of the College of Education and Angelo
State University. This plan should include discussion of your personal priorities and how
you plan to use the appropriate academic resources (meetings with an academic advisor,
professors, and regularly utilizing student support services).
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Group Advising
1. Academic Advisor in the EPI Center organizes and leads group advising sessions
2. Held twice a year – once in the fall and once in the spring. Typically in October and
March.
3. Select dates that are two weeks prior to the opening of registration for that semester.
4. Choose appropriate days to have group advising with at least 1-2 sessions being in the
evening.
5. Reserve Carr room 101 for advising sessions via the ASU online room reservation system.
6. Notify COE staff and faculty of dates.
a. Notify students after faculty and staff has made sure the dates do not conflict with
any major events on campus or in the COE.
b. Students are asked to bring a laptop or iPad to group advising (iPads are available
for use during the session). Degree evaluations are run on the electronic device
and used to advise the student for the upcoming semester. It is also recommended
that students bring their long-term plan from their advisor, if they have one.
7. Advertise – Posters are printed and hung throughout the Carr Building, email reminders
are sent to students, and professors remind students about group advising during class.
8. Update presentation (typically use PowerPoint because it is simple to edit). Have
Certification Advisor and Field Experience Advisor update their portion of information
as well.
9. Advisor provides the following forms:
a. 4 year plans (example below)
b. Group advising forms – every student will need 2 (one for advisor and one for
student) (example below)
10. At group advising there will be faculty advisors to help sign off on advising forms.
11. All group advising forms are scanned into students’ electronic files and advising holds
are cleared by Academic Advisor.
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College of Education Group Advising Form
Student Name: ___________________________________
CID: __________________________________
ASU Email: _______________________________________
Phone Number: _____________________
Major:
ECH-6 Generalist
4-8 Generalist
ECH-6 Generalist, with SPED
Have you applied to the Educator Preparation Program (EPP)?
Yes
No
Are you eligible for the EPP?
Yes
No
Unsure
Registration for:
Fall
Spring
Summer
Classification:
Freshmen (0-29 hrs)
Junior (60-89 hrs)
Year______________
Sophomore (30-59 hrs)
Senior (90+ hrs)
Course Name
Credit Hours
Example: ECH 2305 Social and Cultural Influences
3
Total Semester Hours
Student required/needs individual advising:
Yes
No
_________________________________________
Student Signature
_______________________________________
Date
______________________________________
Advisor Signature
_______________________________________
Date
Notes/Comments from Advisor:
2 copies: 1 for Student
1 for Advisor
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GRADUATE
ADVISING
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Graduate Students
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Apply for admission through the College of Graduate Studies.
Graduate Advisor in the EPI Center aids the student through the application process.
Graduate Advisor in the EPI Center works with the student to get an official degree plan
on file.
Graduate Advisors advise the students on what courses to take and the sequence of
courses.
Certification Advisor approves students to take certification exams if applicable to their
degree.
Degree plans in COE include:
o MEd in Guidance and Counseling (School Counselor Certification)
o MEd in School Administration (Principal Certification)
o MEd in Student Development and Leadership
o MA in Curriculum and Instruction (Initial Teaching Certification or Advanced
Instructor)
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Read the Graduate section of the ASU Catalog. There is a lot of information about transfer
work, etc., that would be beneficial to know. The catalog is online at
http://www.angelo.edu/catalogs/.
Ongoing:
1. Departmental Recommendation Forms
a. Emails will come from Jennifer McAndrews in Graduate Studies. Admission
requirements follow.
i. All programs: Must have a 2.5 GPA overall or 3.0 in the last 60 hours.
If GPA is slightly below this, student may be given provisional
admission dependent upon certification requirements. Christine can
help if the GPA is low.
ii. For all degree programs (Guidance and Counseling, Educational
Administration, Master of Arts in Curriculum and Instruction, or
Student Development and Leadership), candidate does not have to
have any type of certification.
iii. However, if the candidate plans to add an advanced certification
(counselor or principal), they must have a teaching certification. This
applies to both the degree programs and the post-master’s counselor
and principal programs. In order to do the superintendent program,
the candidate must have principal or mid-management certification.
iv. Once the form has been filled in with the type of admission and signed
by the advisor, it needs to be placed in an interoffice envelope and
sent back to Jennifer in Graduate Studies.
v. Once she processes the application, you will be copied in on an email
admitting or denying the student.
vi. I always kept the DRF in an Outlook folder for future reference in case
I needed it as well.
2. Admission/Denial Emails
a. Emails will come from Katie Ede in Graduate Studies.
b. There is an electronic folder in the Departmental File for Curriculum and
Instruction titled “Student Files.” Each program then has it’s own folder. A
new folder is created for each student and a copy of the admission email and
the Departmental Recommendation Form is added. If the student is seeking
any type of certification, the admission email is forwarded to Christine.
c. A new record is also created in the Graduate Advising Filemaker Pro
Database with all relevant information.
d. I always kept all the admission emails in a folder in Outlook as well, just in
case I ever needed to reference them.
e. A “Congratulations from the College of Education” email was also sent to the
students with the following information:
Congratulations on your acceptance to ASU! The following
information will get you ready for your first semester:
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First, please go to http://www.angelo.edu/dept/ci/forms.html and fill
out the top portion of your degree plan (specific to your program of
study). Please sign and return the original to me through mail, fax, or email
attachment. I will work with you to set your electives based on what your
goals are with your degree. Please specify when you return the email
whether you are seeking Texas certification. If you are not, please let me
know what area you are interested in for electives, or what you might like to
do with your degree.
Second, you should have received information to allow you access into
Ramport (ramport.angelo.edu). You will be able to use this information to
register for classes. Just a note—the first six courses listed on your degree
plan are offered each eight weeks. The last six are offered on a rotational
basis. If you are having trouble accessing Ramport, please call the IT Help
Desk at 1-866-942-2911.
If you are starting in the fall, registration is now open. You can follow
the attached directions to register.
If you have additional questions, please let me know.
3. Degree Plans
a. All degree plans are online at http://www.angelo.edu/dept/ci/forms.php.
Each candidate may only register for one semester until a degree plan hold
will prevent them from registering.
b. Once a student has filled out a degree plan, signed for student, and turned it
back in, the Graduate Advisor will go over elective options. The certification
programs do not have electives, but the degree programs do. If a student is
seeking a degree and certification, the electives are pretty much set:
i. School Counselor Certification: EDG 6322 Intro to School Counseling
and EDG 6325 Practicum in Counseling.
ii. Principal Certification: EDG 6341 Role of the Principal and EDG 6347
Practicum in School Administration
iii. MA CI with Certification: EDG 6310 Behavior Management, EDG 6314
Effective Instruction and Assessment, and EDG 5360 Teaching
Internship (2x) OR EDG 5660 Clinical Teaching (1x)
iv. Student Development with Academic Advising: EDG 6324 Career and
Occupational Counseling and EDG 6367 Foundations of Academic
Advising.
v. MA CI Advanced Instructor with Principal Certification: EDG 6341
Role of the Principal, EDG 6342 Personnel and Fiscal Management,
and EDG 6347 Practicum in School Administration.
vi. Other electives will be chosen between the candidate and the
Graduate Advisor based on the candidates post-graduate plans.
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c. Once degree plan is done and the Graduate Advisor has signed off on it, it will
be placed in a DropBox folder for Dr. Summerlin and Dr. Miazga to sign.
Please email them when there are several plans so they can be signed.
d. After degree plans are signed by student, Graduate Advisor, Department
Head, and Dean of Education, they are placed in the “Completed” DropBox
folder. At this time, they may be emailed to Jana Sparks in Graduate Studies
and removed from the DropBox folder.
e. Once the Graduate Dean signs the plans, they are sent back via campus mail
and will need to be scanned and added to the candidates’ electronic folder.
4. Registration for courses
a. Candidates are allowed to take up to 6 hours in any eight-week session, or a
combination of 12 hours in any long semester (ex. 9 in Fall A, 3 in Fall B, or
vice versa). If a student requests an override, a Graduate Course Approval
Form must be completed and sent to Graduate Studies. I will leave these
forms with Wendy.
b. Students are advised not to take Applied Research and Legal/Ethical
Principles at the same time.
c. Otherwise, it is up to the Graduate Advisor to determine if the override is
appropriate.
5. Practicum/Internship courses
a. There are several practicum and internship courses and all are blocked from
student registration without approval.
b. If any student gets a probationary certification with Christine, she will collect
all the paperwork and let you know when they are able to register for the
course. You will request approval for the student from Mandy. She needs the
student name, CID, and the course they are approved for.
c. Send out a mass email the semester prior and give students a deadline for
turning in all practicum paperwork. I usually do June 15 for the fall semester,
October 15 for the spring semester, and April 15 for the summer.
d. SDL internships only require the application. The form is located on the
College of Education Department Drive under FormsPracticums.
e. Superintendent internships and School Administration Practicums require
the Application and a letter from a cooperating superintendent agreeing to
mentor them.
f. Counselor practicums require an application, a letter from a mentoring
counselor, a letter from the principal agreeing to let them accrue hours, and
proof of liability insurance through a professional organization such as the
Texas Counseling Association, ATPE, TSTA, etc.
g. Once the student turns in paperwork, work with Tia to make sure that we
have a Cooperative District Agreement for each student. There are a lot that
are already on file, so we will only need new ones if it is a district that has not
been used before.
h. Once all paperwork and the district agreement have been collected, send
Mandy a request email with the same information listed above.
i. All San Angelo ISD practicum candidate names need to be sent to Eddie
Salcido (Eddie.Salcido@Saisd.org) in SAISD HR. He will place candidates
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within the district. He usually needs to know the name, the program, and the
length of time for each candidate.
j. Keep a spreadsheet with all the information on practicum and internships. It
makes it easier when you are collecting paperwork from multiple people and
places. The examples for current and past semesters are in the EPICenter
Drive under Field experiences  Graduate Practicums.
6. FileMaker Pro Database
a. Graduate records are maintained in an electronic database in Filemaker Pro.
The database is in the College of Education Departmental Drive under
“Graduate Advising.” The password for the database is gradadmin.
b. Records are updated when a candidate changes majors, files a degree plan, or
submits any other changes. Records can be exported when mass emails are
needed or program managers need a list of current students.
7. Transfer work/ Substitutions
a. Make sure that you read this section in the graduate catalog. Transfer work
cannot be more than 6 years old. You can’t transfer anything that applied to
another degree. It must be from an accredited university. It also must be a
good match if you are replacing an ASU course.
b. As for substitutions, there must be a good reason to substitute any course.
No study abroad courses substitute for anything—they must be used as
electives. Some of the courses are actually listed on the degree plan and
those are the only courses they will count for. If the student already took
them, they will be taking them again.
c. We try not to substitute any of the core courses or any of the courses that
count towards certification.
d. Dr. Summerlin has to approve all transfer work. It will then go to the
Graduate Studies office for approval. The forms are listed in the
departmental drive.
At the Beginning of Semesters:
8. Comprehensive Program Review
a. You will work with Dr. Livengood to make sure that all students who plan to
graduate in that semester have applied for the Comprehensive Program
Review.
b. I typically sent out a mass email asking any student who is graduating to
send in the Application for CPR. I compiled the list and then shared it with Dr.
Livengood.
c. More CPR information can be found at
https://sites.google.com/site/compprogrev/
d. All students also have to complete an online Application for Graduation at
http://www.angelo.edu/forms/cgi/graduate.php.
9. Blackboard Organizations
a. New students in the counseling program need to be added to the counseling
organization on Blackboard.
b. It’s easier to walk you through this. Dr. McGlamery can show you how to add
new users.
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At the End of Semesters:
1. Completers
a. All post-master’s completers will need to be compiled. I always sent a mass
email to see who was finishing. I would also use the FileMaker Pro database
to go through the post-master’s students and look on Ramport to see who
had completed all requirements.
b. Students completing the Academic Advising Certificate also need to submit
an online application at
https://www.angelo.edu/forms/cgi/grad_certificate_app.php.
c. Once a list is compiled, it needs to be shared with Jana Sparks in Graduate
School, Christine, and all graduate professors in C&I.
d. Students are issued a certificate. I will be leaving the certificate paper on a
shelf. There is a template for the certificate that I have put in the
departmental drive.
2. Graduation List
a. Christine will send you a graduation list once she gets it. You will use to list
to mark students as complete in FileMaker Pro and in the electronic Student
Files. The student files are marked as blue once a student completes (they
are white for current students, red for inactive students, and yellow if a
student transferred programs.
3. Graduate Semester Comparisons
a. There is a file on the College of Education department drive called “Graduate
Semester Comparisons.” After the B session of a semester has started, you
can go through the Census reports (these come weekly from Christine
Burrell) to see how many new students are in each program for the semester.
Once you look at the form, this should be pretty self-explanatory.
COGS Acceptance Email Protocol:
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Forward all
Remove all names but student
Cc Christine Pruitt
Check program
Create Degree Plan (DP) or Certification Plan (CP)
Adding in electives
Save to desktop (last, first DP)
Attach DP or CP to email
Attach Registration Instructions
Write welcome
Create electronic folder on drive
Drop in copy of email
Drop in unsigned DP/CP
Drop in DRF
File email as completed
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Departmental Recommendation Forms (DRF):
Open
Look at Program
Check GPAS (overall OR last 60 must be at least 2.5)
Read entrance letter (very bottom)
Print current page when on DRF
Mark action (Regular Admission, Denial, etc)
Sign and date
Inner office envelope to COGS
File email
Probation Students:
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Have GS place advising holds
Monitor students after each term
Courses:
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Practicum/internships full semester
All else 8 weeks
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FIELD
EXPERIENCE
ADVISING
25
Field Experience Advisor Roles
Student Teaching
The Advisor will hold Mandatory Student Teaching Application Meetings in October (spring
semester placements) and February (fall semester placements). Meeting times and days are set
so that a candidate can attend one of them. Information regarding applying for student
teaching, as well as requirements and expectations are given.
Example of Meeting Handout:
Applying for Student Teaching for Spring 2014
Dates to Remember:
Mandatory Student Teaching Application Meetings: (must attend one)
Tuesday, October 1st- 11:00 a.m or 5:30 p.m.
Wednesday, October 2nd- 1:30 p.m. or 3:30 p.m.
GRADUATE Student Teaching Application Meeting:
Wednesday, October 2nd- 5:00 p.m. CARR 124
Wednesday, October 9th - Applications & Faculty Recommendation Forms due
Wednesday, October 16th- The following items are due:
Copy of your E-mail Confirmation
Biographical Data
Statement of Philosophy
If Applicable:
A current copy of your Post-Bac Certification plan
Things to remember:
o When requesting schools outside of SAISD for student teaching, do not request
to student teach at the high school you graduated from or at a school with close
friends or relatives.
o Forms must be typed and turned in by the deadlines.
o When you turn in your application, make sure you sign and complete a cover
sheet for your packet in the EPI Center.
o The week before registration opens for seniors you will get an email with
which courses, including CRNs, you will need to register for your student
teaching semester.
o If you do not have the qualifications to student teach your schedule will be
dropped by the Registrar's Office at ASU.
o Mandatory Student Teacher Orientation will be the first two days of the semester
(January 13 & 14) in the CJ Davidson ballroom.
Web Location of Forms:
http://www.angelo.edu/dept/ceducation/stfe_resources.php
ST/FE Resources
Applying for Student Teaching
Student Teacher Application
Faculty Recommendation Form
Biographical Data
Statement of Philosophy
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Faculty Recommendations
When students apply to student teach, they are required to give the names of two faculty
members who will recommend them. There should be recommendations from one content
area professor and one pedagogy professor.
Example of Faculty Recommendation Form for Student Teachers:
Student Teaching Faculty Recommendations
Candidate Name: ______________________ CID# ___________________
Content Recommendation
Please provide the name, e-mail, and department of one faculty member from your upper level Content
coursework in your major. (Make sure you ask the faculty member permission to put them down as a
reference.)
Name: ____________________________
E-mail Address: _____________________________
Department: _______________________________
Pedagogy Recommendation
Please provide the name, e-mail, and department of one faculty member from your Pedagogy coursework .
(ED 4309, ED 4311, ED 4314, ED 4602, RDG 4320, ED 4321, ED 4322, SPED 4362-63)
(Make sure you ask the faculty member permission to put them down as a reference.)
Name: ____________________________
E-mail Address: _____________________________
Department: _______________________________
I agree and understand that the information given by Angelo State University Faculty will be kept
confidential from me so that the faculty member will be able to speak freely about my character/
disposition. In that regard, I hold them harmless from any civil actions on my part regarding their
comments. I waive any right to see the recommendation form at any time. I understand that the
information given by an ASU Faculty member will be used to determine the eligibility to student teach at
Angelo State University.
Candidate Signature: ____________________________
Date: _______________________
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The Field Experience Advisor will send all the requests to the specified professors.
Example of Faculty Recommendation Email:
Hello!
As part of the application process for student teaching, candidates that are applying
must submit two faculty member names with their student teaching application, a
faculty member from their pedagogy coursework and a faculty member from
their content coursework, that would be willing to give the candidate
a recommendation for student teaching. If a candidate receives two positive
recommendations from faculty, their application for student teaching will be evaluated
to make sure they have all the criteria necessary to student teach. If the candidate
receives any recommendations with concerns I will bring the candidate in and council
them about the concern and what it will take to complete a successful semester of
student teaching. If a candidate receives any negative recommendations they will be
denied to student teach. With any denial to student teach, whether it be for GPA,
missing coursework, or a negative faculty recommendation, the candidate will be
advised of the appeals process and if they choose can appeal to the Admission and
Retention Appeals Subcommittee.
Attached are the faculty recommendation forms for
each candidate that has asked to use you as a faculty recommendation for their
student teaching semester.
Please fill out the form(s) and return each to me electronically by Monday, April 1st.
**All candidates have signed the below disclaimer, and have acknowledged that they
will not be able to see the recommendation that has been submitted. All
recommendations will be held in confidence by my office.
I agree and understand that the information given by Angelo State University Faculty
will be kept confidential from me so that the faculty member will be able to speak freely
about my character/disposition. In that regard, I hold them harmless from any civil
actions on my part regarding their comments. I waive any right to see the
recommendation form at any time. I understand that the information given by an ASU
Faculty member will be used to determine the eligibility to student teach at Angelo
State University.
Student Signature:_______________________________________________
Date:________________________
If you have any questions, or need any assistance please do not hesitate to contact
me.
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Example of Faculty Recommendation Form for Professors:
Student Teaching Recommendation College of Education
Please complete the recommendation form concerning your impression about the
candidate’s capacity to be a teacher. Please return the completed form to the Director
of Field Experiences within two weeks.
Candidate Name:
Campus ID:
Evaluator:
Date:
Please Check One:
Content Recommendation
Pedagogy Recommendation
Please Check One and provide requested documentation:
I recommend this candidate for student teaching. (Please list two characteristics
of this candidate.)
I recommend this candidate for student teaching with concerns.
(Please list your concerns.)
I do not recommend this candidate for student teaching.
(Please list the characteristic/behaviors that are of concern to you.
If a student gets all positive recommendations, no further action is needed. If a candidate is
recommended with concerns, the Field Experience Advisor will have the candidate make
an appointment to come in and go over the concerns. If a candidate is not recommended,
all of their application paperwork will go to the Teacher Education Council Subcommittee
on Admission and Retention for review. The committee will decide whether to deny the
candidate for student teaching or to admit them. If the candidate is denied, they may
appeal to the Teacher Education Council Appeals Subcommittee in writing within five days.
29
APPEAL PROCESS
A candidate that has been denied to student teach has the right to the appeal process.
Within five working days of being informed of the denial the candidate must submit an
appeal letter to the Field Experience Advisor. The letter should be addressed to the
Admission, Retention, and Dismissal Committee and should explain any circumstances that
need to be considered as to why the candidate has not met the minimum requirements to
student teach. The Field Experience Advisor will submit all appeals and any application
information to the Committee Chair. The Committee Chair will call a committee meeting to
consider all appeals. The Admission, Retention, and Dismissal Committee has the right to
request a meeting with the candidate. The Committee will consider and discuss all appeals
and relay their final decision to the Field Experience Advisor.
Placement of Student Teachers
Once candidates have applied and have been approved to student teach, the field
experience advisor will begin working on placements in the schools.
 If they are seeking ECH-6 certification, they are placed at an elementary
school. They will do seven weeks in one class and seven weeks in another
class. The preference is for them to do one placement in a state testing grade
and one placement in a non-testing grade.
 If they are seeking 4-8 certification, they are placed at a middle school/junior
high school. They will do one placement for fourteen weeks. Candidates may
request to do an older elementary grade. IF so, they will still do one
placement for fourteen weeks.
 If they are seeking 8-12 certification, they are placed at the high school level.
They will do one placement for fourteen weeks. The exception is when
candidates are seeking the math/science certification. They will do seven
weeks in math and seven weeks in science.
 If they are seeking all-level certification, they are placed for seven weeks at
two different levels (i.e. an elementary school / middle school or high school;
or middle school / high school).
If a candidate is seeking certification in History, they must go to Central or Lake View
(Central Freshman only offers World Geography).
Students may be placed in districts outside of San Angelo. There must be a Cooperative
District Agreement in place, and the Advisor must also be able to hire a certified University
Supervisor in that area. For placements farther than 50 miles from ASU, there will be a
$600 remote fee assessed on the students’ bill.
Typically, three candidates are placed at each elementary campus. Some campuses can
take four, but it is up to the principal on that campus. Candidates seeking Special Education
certification are spread throughout the participating campuses.
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Contacting Principals
Once the advisor makes potential placements, principals are contacted via email. The email
should be similar to the following:
For elementary placements:
Hello!
Below are student teachers that I would like to place on your campus for the
fall. Tuesday, August 27th, they will be on campus for a Meet & Greet between 1:004:00, and they will begin student teaching and on your campus full time starting
Wednesday, August 28th.
1. Student Name Cert Level
2. Student Name Cert Level
3. Student Name Cert Level
ECH-6 GEN will need to have two seven-week placements in any grade kinder-fifth. (If
at all possible I would prefer s/he is placed in a non-STAAR grade placement and a
STAAR grade placement with at least one grade level between the
two placements.) ECH-6 SPED students will need to be assigned seven weeks to a SPED
teacher and seven weeks to a regular education teacher.
Please let me know the following information:
1) The name of their Cooperating Teachers & which seven weeks they will have the
student teacher.
August 28th- October 18th
October 21st- December 6th
2) Grade Levels/ Subjects:
3) The Cooperating Teacher(s)' E-mail Address(es):
(I have been asked that you provide your list of cooperating teachers to your Executive
Director of Schools for their approval before you send the list to me.)
If you have any questions, comments, or suggestions please let me know.
For secondary placements:
Hello!
Below are student teachers that I would like to place on your campus for the
fall. Tuesday, August 27th, they will be on campus for a Meet & Greet between 1:004:00, and they will begin student teaching and on your campus full time starting
Wednesday, August 28th.
31
1. Student Name Cert Level Content
2. Student Name Cert Level Content
3. Student Name Cert Level Content
They all will need to be assigned a fourteen-week placement with a teacher
in their field August 28th- December 6th.
Please let me know the following information:
1) The name of their Cooperating Teachers:
2) Grade Levels/ Subjects:
3) The Cooperating Teacher(s)' E-mail Address(es):
(I have been asked that you provide your list of cooperating teachers to your Executive
Director of Schools for their approval before you send the list to me.)
If you have any questions, comments, or suggestions please let me know.
Principals will then assign each candidate to a cooperating teacher(s). If in SAISD, the
appropriate Executive Director of Schools must approve the cooperating teachers before
being sent back to the Field Experience Advisor.
Once everyone is approved, the cooperating teacher and principal are listed in the database,
and sent a detailed e-mail about their student teacher(s).
Example of E-mail to Principal:
Hello!
Please see the attachment(s) for details about your student teacher(s). (Please let me
know if any changes need to made to the placements.)
In addition, all of our student teacher resources can be found on one convenient page by
clicking the link below:
http://www.angelo.edu/dept/ceducation/stfe_resources.php
You may be particularly interested in the Forms for Cooperating Teachers
section. We hope this information will help you and your teachers.
The student teachers will be on your campus to meet with you on Tuesday, August 27th, at
1:00 (unless you arrange a different time with your student teachers). A list of Principal
Meet & Greet Suggested Topics is included to guide your discussion.
Student teachers will start their first student teaching assignment the morning
of Wednesday, August 28th. (Those who are student teaching in San Angelo ISD will have
an SAISD Orientation from 9:30-10:30am at the Administration Building, and they will report
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to campus immediately after.)
Thank you so much for hosting these future teachers.
Example of E-mail to Cooperating Teacher:
Dear Cooperating Teacher,
Thank you so much for allowing an Angelo State University Student to gain experience in
your classroom!
Please see the attachments for details about your student teacher.
I have attached a Cooperating Teacher Checklist that goes along with this short video for
your convenience to guide you through this process. Please take the time to watch it prior
to your student teacher’s first day.
http://www.youtube.com/watch?v=w9f50IftmQY
Also attached is a weekly evaluation form that will help you as you mentor your student
teacher. The form is not required, but feel free to share your thoughts on this form with
the university supervisor. In addition, all of our student teacher resources can be found on
one page by clicking the link below. You may be particularly interested in the Forms for
Cooperating Teachers section. We hope this information will help you as you work with
your student teacher. :)
http://www.angelo.edu/dept/ceducation/stfe_resources.php
The student teachers will be on your campus to meet you on Tuesday, August 27th, after
their principal meeting at 1:00. Student teachers will start their first student teaching
assignment the morning of Wednesday, August 28th.
The University Supervisor who will be working with your student teacher will support you
and answer any questions you have along the way. Also, if I can be of any assistance, I
am just a phone call or e-mail away!
Thank you again for mentoring our future teachers! You are appreciated!!
PLEASE RSVP that you received this.
Assigning University Supervisors
A University Supervisor Master Spreadsheet is available in the Departmental Drive in the
University Supervisor folder. It will be helpful when matching students with supervisors.
Placements will depend on whether they are undergraduate or graduate, what certification
area they are seeking, and what district they wish to be placed in. A full load is considered
nine students, but in the fall, most will have a lighter load.
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Dividing Courses
The students will need to register for two courses according to their certification level: one
for student teaching and another for the accompanying seminar course.
The Office Coordinator for Teacher Ed will create CRNs for the specific semester, and the
Advisor will inform the students which courses to register for.
Student Teaching Courses:
ED 4975
ECH-6
ED 4974
All Level
ED 4973
8-12
ED 4972
4-8
Seminar (BLOCK) Courses:
ED 4315
ECH-6, 4-8 GEN, 4-8 ELAR, All Level
ED 4323
8-12. 4-8 Math, 4-8 Science, 4-8 SS
After supervisors have been assigned and their contracts have been approved by the
Provost Office, the students need to be divided into a section for each supervisor.
(The Office Coordinator for Teacher Ed will create the CRNS for each supervisor, as well.)
Once students are divided into their CRNs by supervisor, send a list to the Registrar’s office.
They will move students into the appropriate sections. Afterwards, double check that the
students were placed accurately into the assigned CRN.
Before the Semester Starts
After all approvals have been given, a list of approved students goes to the Office of
Financial Aid. This should be done approximately two weeks before the semester begins if
possible in order for Financial Aid to be awarded to students who qualify. The list should
include CID, first name, and last name of approved students.
A list of approved students will also go to the Registrar’s office. This list will contain CID,
first name, last name, and any information related to which course they are assigned to for
student teaching and block.
A list of approved students in SAISD goes to the HR department to complete a criminal
background check on candidates assigned to SAISD. (The students must apply online.)
A list also goes to the College of Education Dean’s secretary to advise her of anyone exempt
from student teaching, block only students, post bacs, and withdrawals.
Informing Students of Placements
Before the semester starts and once placements are confirmed with principals, an email is
sent to the candidate to inform them of their placement for student teaching.
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Example of E-mail with Placement:
Hello!
Attached, you will find your student teaching placement details.
(Campus Name, Cooperating Teacher Name(s) & E-mail, University Supervisor Name &
E-mail)
I have also attached a Preparing for Student Teaching Checklist to help you prepare for
this wonderful adventure.
The University Supervisor who will be working with you will support you and answer any
questions you have along the way. Also, if I can be of any assistance, I am just a phone
call or e-mail away!
Once these emails are sent, it is advisable to send the other students an email similar to the
one below in order to prevent numerous phone calls and emails while waiting on final
placement information:
Example of E-mail to All Candidates:
Good afternoon everyone,
Today I sent out the student teaching placements that I have to date via email. Those
of you who have not received an email that means I am waiting on your placement
information from principals. I will send you your placement information as soon as I
receive it. Please realize that campuses have been closed the last two weeks and most
start back tomorrow, so I fully expect to have all information in from principals within
the next few days.
Normally placement information is not given until the first day of Student Teacher
Orientation, so please be patient. Continue to check your email because as soon as I
get information from a principal I will email you your placement information.
An e-mail with Student Teacher Orientation details is also sent to all candidates.
Example of Orientation E-mail:
IMPORTANT INFORMATION!
Happy August! We are a few weeks away from your student teaching semester!!!
:) Here's LOTS of IMPORTANT information for you, and some things you need to take
care of prior to the start of the semester.
Student Teacher Orientation (mandatory) August 26th-27th
We will start promptly at 8:30 a.m. in the CJ Davidson Ballroom in the ASU
University Center. Please make sure that you give yourself plenty of time to find
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parking, get signed in, and in your seat by 8:30. (You will need to dress in professional
attire for both days of Orientation, and bring your ASU One Card.)
Information needed for Orientation:
1) You need to print out (or save as PDF files to your electronic device)
and bring with you to BOTH days of Orientation the forms listed below. (Access
these from the website link, which you need to add as a Bookmark for future
reference.)
http://www.angelo.edu/dept/ceducation/stfe_resources.php
Student Teacher Information Items
Student Teaching Calendar
Dispositions
Suggested Schedule for Student Teaching
Forms for Student Teacher Orientation
Orientation Agenda
ASU Student Teacher Dress Standards
Student Teacher Expectations (Student Teaching ABC's)
2) You must watch the Sexual Harassment Prevention Presentation that is
attached (and also on the website under Student Teacher Information
Items) before you come to Orientation. At Orientation you will sign a form that says
you did watch the Sexual Harassment Presentation. This has to be completed BEFORE
you can student teach on your assigned campus.
3) You will need to create a TaskStream Account for your portfolio. (I will send
instructions about that, as well.)
4) If you are student teaching in the San Angelo ISD, you will need to apply for a
Criminal Background Check. (You will receive an e-mail from me regarding
procedures) After you have passed the background check, you may go to the SAISD
Administration Building and get your Photo I.D. Badge.
Also, for those in SAISD, you will need to read the SAISD Responsible Use
Guidelines on this link:
http://www.saisd.org/media/docs/tech_docs/SAISD%20Responsible%20Use%20Guideli
nes%20-%20Feb%202013.pdf
During Orientation you will be asked to sign the last page of this agreement so that you
can get computer access within SAISD. We will have the signature page at Orientation
so there is no need to print one out.
36
Those of you who are student-teaching outside of SAISD, you will need to contact your
district and ask about their procedures for background checks & I.Ds.
During the Student Teaching Semester
After the first seven weeks of student teaching is complete, the Field Experience Advisor
will send all cooperating principals the results of the Effects on Student Learning 1 and 2.
This information is pulled from TaskStream.
SBEC is now requiring that EPPs keep read receipts or other information that shows the
principals have received this information. The Field Experience Advisor keeps a folder
within her email of the responses that this information was received.
The same report will be sent out again at the end of the student teaching semester.
However, this time it will have all four Effects on Student Learning.
The email accompanying this information is as follows:
Hello!
**Please REPLY to this e-mail as VERIFICATION that you have received these
scores.**
TEA/SBEC requires Educator Preparation Programs to provide student
teaching benchmark scores to campus principals and also requires for verification of
receipt. ASU student teachers have four formal Effects on Student Learning (EOSL)
Benchmarks to evaluate a candidates' progress throughout student teaching.
The benchmark results will be separated by tabs at the bottom of the
document. Student teachers are evaluated with a score of 1, 2, 3, or 4 with 4 being the
best.
1= Developing (considered failing for our program)
2= Beginning Competent
3= Advanced Competent
4= Proficient
Here are the scores, attached. If you have questions, let me know. :)
End of Semester Items
The Advisor will launch several surveys through TaskStream, including Dispositions,
Completion of the Educator Preparation Program, University Supervisor Survey, as well as
Departmental Surveys.
The University Supervisors will turn in their Final Student Teaching Checklists with
Absence, Make-Up, and Substitute Documentation, along with verification that they have
37
entered a grade in Ramport for each of their student teachers. The Advisor will need to
verify that the grades are posted before and input EOSL data into Filemaker Pro.
The Advisor sends thank you e-mails to all Cooperating Teachers which includes a
certificate and coupon for a discount at the teacher’s store.
Student Teaching Checklist
A Field Experience Advisor Student Teaching Checklist has been created to help with all of
the details each semester.
o Collect Submitted Applications
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
Input Applications into FM Pro
Send Confirmation E-mail to All Candidates
Clear Registration Holds in Ramport
Clear Registration Holds in Banner for All-Level (DPR, PRO; DCLSD for Prof Ed Minor)
Edit Statements of Philosophy (Return for Corrections)
Scan in Biographical Data Sheets & Corrected Statements of Philosophy
Have Secretary Confirm Reservations for Semester (Orientation, Taskstream, ST App
Meetings)
Degree Evaluations: Overall GPA, Content GPA, Prof ED GPA (input GPAs into FM Pro)
Work on Remote Placements & Supervisor Assignments
Send Preliminary List of Candidates to Michelle Bennett in Financial Aid
Send Ella Burnett Number of Sections Needed Per Supervisor for Complete Registration
Obtain CRNs for Registration from Ella Burnett
Obtain CRNs for GRAD Students from Mandy Osborne
Send Remote CRNs to Denise Brodnax to attach $600 Fee
Divide Candidates by BLOCK & Student Teaching CRN Sections (4972 4-8; 4973 8-12;
4974 All Level; 4975 EC-6; ED 4315 EC-6, 4-8 ELA/GEN, All Level; ED 4323 4-8
Math/Sci/SS, 8-12)
Send Candidates Pre-Registration CRN Information
Send Conditional Status E-mail after Registration
Send & Collect Faculty Recommendation Forms
Send EC-6 List to Teacher Ed Faculty for Recommendations/ Input
Work on All Placements & Supervisor Assignments
Send Secretary Travel Destinations & Number by Supervisor
Send Secretary List of Supervisors for Contracts
Add Supervisors to Master List & by Semester on Departmental Drive
Send Candidates E-mail Regarding Procedures with a Reminder to Check ASU E-mails
Periodically (since final grades post after the semester ends)
After Grades Post: Check Degree Evaluations for Approval & Send Final Status E-mails to
All Candidates
Finalize Placements & Supervisor Assignments
Divide Candidates into CRNs by Supervisor
Send List of Candidates Divided into Supervisor Sections by CRN to Poly Riddle for
Placement
38
o Scan in Cover Sheets
o Compile Entrance Data (Total, Withdrawn, Denied, Accepted, Recommended)
o Send Candidate List to Linda Lucksinger & Wendy Storms (with Status of Denied or
Accepted)
o Send Approved Candidate List to Michelle Bennett in Financial Aid
o Send Approved Graduate List to Mandy Osborne in C&I
o Send Teacher Candidate List to Maggie Blair & Tonya Drost indicating Grad, Post Bac, &
Block Only
o Double Check CRN Section Placements by Poly Riddle in Ramport
o Send Principals & Cooperating Teachers Student Teacher Details, University Supervisor
Contact Info, Calendar, Meet & Greet Topics, Biographical Data, Philosophy Statements,
Dress Standards, Coop Teacher Checklist, & Video (Be more explicit with the Training
Video & Checklist)
o Send Student Teachers Placement Assignments
o Send Student Teachers Orientation Procedures, including CBCs & TaskStream
o Send Orientation Reminder to those on Agenda
o Send BLOCK Only Students information on BLOCK Orientation Meetings
(Remind of 120 Hours for Grad)
o Send Teri Martinez List of Student Teachers for Criminal Background Checks
o Send SAISD Placements to Eddie Salcido, Steve Gill, & Stephanie Free
o Send Placement Spreadsheet to Christine Pruitt
o Type up Demographics by Semester, including Certification Route
o Send EOSL Campus Results Exported to Excel and E-mailed for Verification at
Mid-Term & Final
o Coordinate SAISD Substitute Orientation for Week after Student Teaching
o Create Disposition Survey DRF in TaskStream
o Launch Surveys
o Send Cooperating Teachers CPE Certificates & Coupons
o Check that End of Semester Grades are Posted by Supervisors Prior to Deadline
o Compile Survey Results & Send to Wendy, Miazga, Teacher Ed Faculty, and
Department Heads
o Input ESOL U.S. Field Visit Summary Data into the TEA Observation Screen in
Filemaker Pro
o Confirm Reservations for Student Teacher Orientation, TaskStream, &
Application Meetings for the upcoming semester
o Update ST/FE Website for Upcoming Semester
o Start Over 
39
Field Experience
Classroom Orientation
During the first and second week of the semester, the Field Experience Advisor will make
arrangements with all professors who teach courses requiring field observations to come
speak with the classes. The Field Experience Advisor will go over how to apply, how to do a
background check through SAISD, and other information as shown.
Procedures & Deadlines
1. Fill out a Field Experience Application.
http://www.angelo.edu/dept/ceducation/stfe_resources.php
2. Apply for a University /College position with SAISD which will provide a criminal
background clearance. If you are doing your field experience outside of SAISD, you do not
have to complete this step, but you do need to contact your district and follow their procedures
for clearance.
3. Submit Application (with verification that you have applied with SAISD) to Tia Agan in CARR
287 by 5:00p.m. on Thursday, September 5th.
4. Check the wall outside the EPI Center in CARR 287 Monday, September 16th- Tuesday,
September 17th for Campus Assignments and Mandatory Principal Meeting Dates. (At the
Principal Meeting, you will receive your Cooperating Teacher assignment and work out your
observation schedule for the semester.)
5. Begin Field Experience the week of Monday, September 23rd. (It is your responsibility to
keep up with your hours & show documentation of your time in the classroom.)
6. Attend one (1 hour) Mandatory Student Teaching Application Meeting if you plan to
student teach in Spring 2014: Tuesday, October 1st: 11:00 a.m. or 5:30 p.m. Wednesday,
October 2nd: 1:30 p.m. or 3:30 p.m.
in CARR 124
Other Requirements for Field Experience
You must arrive at least 10 minutes earlier than your scheduled observation time.
(You may not include travel time as part of your observation time.)
You
You
You
You
You
You
You
You
You
You
must sign in at the office & classroom for each visit.
must keep documentation of your hours so that your professor can verify your attendance.
must go in with a positive attitude.
must always use appropriate language.
may not have firearms or ammunition in your car, purse, bag, anywhere.
may not have tobacco products of any kind.
may not have a cell phone. (Leave it in your car.)
may not chew gum.
may not post anything in social media regarding any part of your field experience.
must always dress professionally and conservatively.
40
ASU Dress Standards:
1. Any attire or grooming that is perceived by the campus administrator or university supervisor as
being detrimental to the education process will not be allowed.
2. Candidates’ hair will be clean and well groomed at all times and shall not obstruct vision.
3. Candidates must wear appropriate shoes at all times. (Flip Flops/ House slippers are not allowed.)
4. All forms of headgear (hats, caps, hoodies, bandanas, etc.) are not acceptable.
5. Shorts are not permitted.
6. Proper under garments must be worn and not be visible.
7. Any attire related to negative group behavior (gangs, etc.) will not be permitted.
8. Candidates may not wear slogan buttons or clothing with inappropriate or violent slogans or
advertising.
(An example would be an alcoholic beverage or tobacco advertisement.)
9.
10.
11.
12.
13.
14.
15.
16.
Visible body piercing shall be limited to ear piercing. All other visible piercings, including retainers or
spacers, are prohibited.
Over-sized style pants that would give the appearance of being baggy or saggy will not be permitted.
Shirts and Blouses must be tucked in unless they are shorter in length than the student’s extended
fingertip.
Sunglasses may not be worn in the buildings on the eyes, head, around the neck.
Candidates may not wear unusual costumes that attract attention and detract from the learning
atmosphere. This includes unusual hairstyles or hair coloring.
Tattoos are not allowed to be visible.
Holes and/or shredding on jeans/pants are not permitted.
Female Candidates:
* Nothing may be worn that shows/ bares the midriff (front or back.)
* Skirts must not be shorter than the students’ extended fingertips.
* Divided skirts, hemmed above the knee, are considered shorts and may not be worn.
* No spaghetti straps, tank tops or visible under-clothing will be permitted.
* All tops must be at least 3 fingers wide on the shoulder.
* Low-cut tops may not be worn.
* Skintight attire is not acceptable. (This includes bike shorts and spandex.)
Application
Candidates fill out one application for all courses requiring field experience.
Once applications are in, a master list is compiled of the candidates’ names. This list is sent
to the human resources secretary at SAISD, so she can check the names against the SAISD
application for background checks.
Placements
The Field Experience Advisor will divide up the students by campus, using their
preferences while ensuring that campuses have 3-5 per elementary and approximately 10
per secondary. A list of possible placements is then sent to the principals for approval.
Example of Field Placement E-mail for SPED 2361:
41
Hello!
These students would like to do some special education inclusion Field Experience at
your campus.
1. Student Name Cert Level
2. Student Name Cert Level
3. Student Name Cert Level
Would you please be willing to host these students and allow them to gain valuable
experience and be an asset to your campus?
The professors would like for them to observe an inclusive classroom (students with
diagnosed disabilities in the general education classroom being educated alongside
students without disabilities) 1 hour a week for 10 weeks.
Observations start the week of September 23rd and last throughout the semester.
Students will need to be assigned a classroom to observe. (The student will work out
with your teacher(s) when they will come in each week to observe.) You do not need to
give me the names of the teachers.
**ASU students will receive criminal background clearance from admin, but will not be
issued an SAISD badge, so they will need to sign in at the office (using your regular
check in procedures) and obtain a visitor's sticker.
Our students will have their own sign in sheet (attached) for the teacher to sign in the
classroom as verification. The students will be responsible for giving the sign in sheet
back to their professor as documentation.
We like to have the ASU students come in for a (short) meeting with the principal or a
campus designee prior to starting to get their classroom assignments, as well as any
specific information & expectations you have.
We ask that meetings be held during September 18th, 19th, or 20th at your convenience.
Please let me know what day and time you’d like to schedule for your campus meeting.
Students who cannot attend the meeting will be required to schedule an appointment
before they can begin observations.
Thank you for your consideration, and I look forward to hearing from you! :)
The principals will respond with whether they are able to host the candidates, as well as
when they would like to meet with them. The Field Experience Advisor will compile the
dates into a Principal Meeting Schedule to be posted for candidates. The Field Experience
Advisor will also compile a master list with the candidates’ first and last names, and the
school placement for their field experience.
Field Experience Hours per Course:
42
 ECH 4350- 15 hours
 ED 2302- 5 hours

 ED 2305- 5 hours
 SPED 2361- 10 hours
o Observing SPED student in regular ed classroom
 SPED 3360- 10 hours
 SPED 3364- 10 hours
 SPED 3365- 10 hours
 RDG 4320- 15 hours
o Teach Two Strategies (5-15 minutes)
o Work one-on-one or with small groups for 2 hours
 ED 4321- 15 hours
o Observation Only
 ED 4322- 15 hours
o Observation and one mini-lesson
 ED 4323- 30 hours- block only
o Teach 4 lessons & give 1 assessment
o Work with small groups and whole class
 RDG 4602- DO NOT PLACE THESE STUDENTS, Reading Block, will talk
to courses about professionalism and dress code.
 ED 4309- DO NOT PLACE THESE STUDENTS, Math Block, will talk to
courses about professionalism and dress code.
 ED 4311 DO NOT PLACE THESE STUDENTS, Social Studies Block, will
talk to courses about professionalism and dress code.
 ED 4314 DO NOT PLACE THESE STUDENTS, Science Block, will talk to
courses about professionalism and dress code.
** Enter all applications in database regardless if making the placement or not. **
43
CERTIFICATION
ADVISING
44
Certification Advisor Operating Procedures
The Certification Advisor is responsible for the following information and procedures pertaining
to any candidate seeking Texas Teacher or Professional Certification:
 Educator Preparation Program (EPP) requirements, admission and application.
 Faculty Advisor assignments.
 Post-Baccalaureate, certification only student applications and plans.
 Certification requirements, applications and recommendations.
 Probationary certification requirements, application and recommendations for graduate
and professional internships.
 EPP Transfers.
 Out-of-state certification transfer requests.
 Texas Examination of Educator Standards (TExES) information, approval and
registration.
 Advise students seeking a degree with a Professional Education minor.
 Guide secondary or all-level certification candidates regarding the EPP, education
coursework, testing and certification.
 Transcript evaluations for post-Baccalaureate applicants.
 Maintain and report data for local and state reports.
45
Educator Preparation Program (EPP)
The Educator Preparation Program (EPP) is one of the requirements for certification in the State
of Texas. EPP is simply the block of upper-level undergraduate or designated graduate
Education courses that prepare a candidate for state certification testing and certification
eligibility.
EPP Admission Requirements for Undergraduates
Admission to the EPP is a pre-requisite for the upper-level courses and a requirement for teacher
certification. It is the candidate’s responsibility to apply for admission to EPP the semester prior
to enrollment in upper level education courses. The Certification Advisor will manually admit
candidates on post-baccalaureate certification plans when the certification plan is approved.
Eligibility
To be eligible to apply to the Educator Preparation Program (EPP), all applicants must complete
an informal interview in the EPI Center to ensure all requirements have been met (see form on
following page):
1. Completed 60 SCH with a minimum overall GPA of 2.50 (including all transfer and
institutional grades).
2. Completed at least 12 SCH in the major/teaching field coursework with no grade lower
than a C and a GPA greater than 2.50 (including all grades).
3. Completed the coursework to demonstrate proficiency in reading, writing, mathematics,
and communication. To demonstrate proficiency, the candidate must complete the
following with a grade of C or better:
a. Reading - History 1301 and 1302 AND Political Science 2301 and 2302
b.
Writing - English 1301 and 1302
c.
Mathematics - Mathematics 1302 or equivalent course
d. Oral Communication - Communication 2301 Public Speaking
4. Have met the requirements of the Texas Success Initiative (TSI). For more information
about the TSI, visit the Angelo State University TSI website
(www.angelo.edu/dept/admissions/tsi.html).
46
5. Angelo State University’s candidates must demonstrate acceptable and effective teacher
behavior. Candidates will be evaluated on these behaviors through the assessment of
teacher dispositions. At the point of admission to the Educator Preparation Program,
candidates are required to review and accept the unit’s dispositions.
EPP Online Application Instructions for Undergraduates
• Log in to RamPort.
• Choose the Student Services tab
• Select RAMS-Logon
• Go to Educator Preparation Program
• Select the Educator Preparation Program (EPP)
•
If accepted into the EPP, an approval email will be received that will include a link to
the Certification Procedure Manual.
•
If not accepted, a denial message will immediately appear explaining the requirement
that has not been met. Contact the Certification Advisor if there is a concern or
disagreement.
EPP Manual Admission
Students may be admitted manually in applicable instances. For instance, manually admit
candidates that are incorrectly denied admission when using the online application, usually due
to a technical error, or students that are seeking a Professional Education minor only. If there is
a consistent issue with admission, contact IT to assist with the ‘behind the scenes’ glitches of
the online application. This usually occurs when there is a change, addition, or update for
degree or EPP requirements. To SWPEPP:
 Log in to Banner
 Go to SWPEPP1
 Enter the candidates CID or name then next block twice
 Enter the CID , date, and term
 Enter (I) Insert, (U) Update, or (D) Delete then next block
 Check ‘Save Parameters’ and save
47
To verify, view the degree evaluation. If admitted, there will be a YES beside Educator
Preparation Program and the candidate will be able to register for EPP designated courses.
Candidates must sign Code of Ethics, Disposition Statement, and Criminal History Review
personally in these instances.
EPP Admission for Undergraduates
As candidates are admitted to EPP, data must be added to the EPP database for tracking and
reporting purposes. Cognos reports must be pulled frequently. To run a report:

Logon to Cognos Pord

Click My Home

Click College of Education

Click EDU0023_EPP Active

Enter date range

Click Run Report

Enter data in the corresponding fields in EPP database
48
EPP Admission Interview
Candidate Name:
CID:
ASU Email:
Cert Level:
Certification GPAs (includes transfer grades, used for certification purposes only):
Overall GPA:________ Teaching Field/Major GPA:____________ Prof Ed GPA:___________
ASU/Institutional GPAs (used to determine graduation eligibility):
Institutional GPA:_______ Teaching Field/Major GPA:________ Prof Ed GPA:____________
Review the following items with all certification candidates:
60 SCH completed overall with at least a 2.5 GPA
12 SCH completed in major with no grade lower than a C and at least a 2.5 GPA
Official Degree Plan filed
Earned a
grade of C
or better in:
English
1301 and
1302
History
1301 and
1302
Political Science
2301 and 2302
Communication
2301
Mathematics 1302 (or degree equivalent)
TSI Requirements Met
EPP Application (Ramport>Student Service Tab>Rams
Logon>EPP) ASU’s Teacher Dispositions
Texas State Educator’s Code of Ethics
Teacher Certification Procedure Manual (www.angelo.edu/dept/ceducation)
Student Teaching Requirements (GPA’s, Coursework, References, etc.)
Certification process (TExES Exams, Fingerprinting, Certification Application)
Disposition Incidents
EPP Hold Cleared
For Secondary and All Level Candidates:
EPP Required courses (ED 4321, ED 4322 and RDG 4320 in preferred order); highly
suggested to be taken separately due to 15 clock hours of observation each.
Candidate Signature
Notes/Comments from Advisor:
Date
Advisor Signature
49
Post Baccalaureate, Certification Only Candidates
If a person wishes to obtain certification in the State of Texas after a Bachelor degree has been
obtained, ASU offers a Post Baccalaureate Certification Program – undergraduate and graduate
levels. The requirements for admission to this program are:
 A Bachelor’s Degree or higher from an accredited institution
 An overall and content GPA of at least 2.5
 Completed proficiencies in Reading, Writing, Math, and Communication
 At least 24 SCH (12 lower/12 upper) completed in the content area of choice to be
considered highly qualified OR pass a Pre-Admission Content Test (PACT) prior to
Student Teaching.
To apply to the program:

Meet with the Certification Advisor to determine eligibility and set forth a contingent
plan approved by the Dean.

Apply to the University for admission as a post-baccalaureate, non-degree seeking
student. It is very important to make sure this is the admission status or financial aid
and other areas may be negatively affected.

Enroll in courses prescribed by the Plan.
When a student is interested the Post Baccalaureate Program, the Certification Advisor must:
 Review all transcripts to determine eligibility, GPA and requirement satisfaction
 If overall GPA does not meet the 2.5 requirement, review the last 60 SCH GPA. If the
GPA still does not meet requirement, check to see if the student could possibly be
admitted per the 10% policy, as approved by the Dean, or create a leveling plan.

When a student is eligible for the Program, the Certification Advisor must:
 Complete a Certification Plan (located in the Cert Plan Database)
 Send a memo to the Admission Department verifying the student is seeking post
baccalaureate certification only
 Review the Plan with the student and initial it. Ensure the student understands the plan
50
completely and that they are seeking certification only, not another degree.
 Sign the Plan then have the Dean of the College of Education sign it.
 Send the student a signed copy for their records. It will be necessary to apply to Student
Teaching.
 Provide and review PACT registration instructions.
Faculty Advisor Assignments for Undergraduates
Before being admitted to EPP students are advised by the Undergraduate Advisor. Once
admitted to EPP, candidates are assigned a Faculty Advisor. The Certification Advisor assigns
Generalist candidates evenly among the Teacher Education Faculty with the exception of
Special Education and secondary/all level candidates. Special Education candidates are advised
only by the Special Education Program Director. Secondary/all level candidates remain with a
faculty advisor in the department of their major. An email notification with the Faculty Advisor
contact information is sent to the candidate. An email notification is also sent to the Faculty
Advisor with the candidate information. An assignment spreadsheet is updated and stored in
the Everyone drive under Teacher Education and also noted in the EPP database.
EPP Admission Requirements for Graduates
Graduate EPP requirements are the same as undergraduate requirements. Candidates are
automatically admitted to the EPP when they have met all requirements and passed the PACT.
EPP Admission for Graduates
As candidates are admitted to a Graduate Program, the data must be added to the EPP database
for tracking and reporting purposes. The student is added as ‘pending’ until the PACT is passed.
PACT scores are reviewed weekly then updated to ‘active/admitted’ once the PACT has been
passed. There is not a designated report for this. As the Graduate Advisor approves admission
to the Graduate Program, a copy is provided for the Certification Advisor. The EPP database
will be updated according to what is provided.
Faculty Advisor Assignments for Graduates
The Graduate Advisor will advise all candidates in Graduate Programs.
51
Texas Examination of Educator Standards (TExES)
Candidates seeking teacher certification in Texas must pass at least two certification
examinations required by the state – one in the teaching field (content area) and one covering
best teaching practices (Pedagogy & Professional Responsibilities (PPR)). TExES are based on
TEA’s approved educator standards.
TExES Approval for Undergraduates
All candidates must obtain approval from their teaching field’s department in order to be eligible
to register for their TExES content area test (see chart below). Approval must be submitted to
the Certification Advisor. The Certification Advisor will upload approval for TEA. The
candidate will receive an email from the Certification Advisor confirming approval and
providing registration instructions.
TExES Description
EC-6 or 4-8 Generalist
Special Education EC-12
Secondary (6-12) or Alllevel (EC-12) Content areas
Pedagogy & Professional
Responsibilities (PPR) EC12
Approval Granted
During Social Studies
practicum
During SPED practicum
During final semester of
teaching field
coursework
During Student Teaching
Approval From
Instructor
SPED Program Director
Department chair or
assigned advisor for degree
Instructor of student
teaching block course
TExES Approval for Post-Baccalaureate and Graduates
Post-Baccalaureate and Graduate candidates seeking initial certification must pass the PACT
prior to Student Teaching or Internship. Approval is not required to register for a PACT.
Initial Certification candidates will receive approval for the PPR upon admission to Student
Teaching or Internship. Professional certification candidates must receive approval to register
for the necessary TExES from the Program Director.
52
TExES Description
All initial certification
content candidates
Principal
Approval Granted
Approval is not
necessary for the PACT
After satisfactory
completion of designated
certification course.
After satisfactory
completion of designated
certification course.
After satisfactory
completion of designated
certification course.
Beginning of Student
Teaching or Internship
School Counselor
Superintendent
Pedagogy & Professional
Responsibilities (PPR)
Approval From
Approval is not necessary
for the PACT
Program Director
Program Director
Program Director
Program Director
Uploading TExES Registration Approval
Upon receiving an email confirmation from the designated faculty that a candidate is approved to
register for a TExES, the Certification Advisor must upload approval to TEA. Approvals may be
uploaded as a csv batch or individually. To do so, follow these steps:

Logon on to the green screen

Click on Test Approval

Choose Search Add/Edit Applicants

Enter applicant’s information

If the applicant does not have a TEA ID number, a message will appear and one may be
created by checking Create with Given SSN. Otherwise, a screen will appear with the
candidate’s information.

Click Add Test Approval

Enter Date of Admittance, which is the date the candidate was admitted to the EPP.
These dates should match for every test approval.

Enter Route

Enter Test

Enter Approval – Approved (1), which means the candidate must contact the
Certification Advisor for re-approval if necessary.

Click Save
53

Email the candidate to verify approval to register and provide registration instructions as
well as contact information for Certification Advisor.

Update EPP database accordingly.
TExES Registration Information for All Levels
It is the candidate’s responsibility to read the online registration bulletin at
http://www.texes.ets.org. The bulletin includes information about test dates, score reports,
testing site admission requirements and much more. Candidates who do not read the bulletin
may be turned away from the test site due to improper preparation (i.e. incorrect identification,
cell phones, etc.).
TExES Preparation Manuals for All Levels
Free preparation manuals can be downloaded from the ETS website http://www.texes.ets.org.
Additional free study materials are offered through ASU Blackboard and PACT membership.
You will receive access to both of these resources in your education courses. Commercial
preparation materials are available for purchase from various companies. Information and
reviews on commercial preparation materials may be obtained through an online search.
TExES Score Reporting for All Levels
To view pencil-based score reporting dates, click on the link “Test Dates” on the ETS
http://www.texes.ets.org homepage. Pencil-based scores are available approximately 30
business days from the test administration date. Computer administered test scores are available
within 3-5 business days from the test administration date. Candidates will be able to view their
score report when ETS notification is received.
TExES Alternative / Nonstandard Testing Accommodations for All Levels
A candidate requiring alternative or nonstandard testing accommodations must follow the
registration instructions available online at http://www.texes.ets.org/alternativeTesting/.
Please contact the Certification Advisor for additional assistance.
54
TExES Registration Instructions for All Levels
The certification examination registration process requires four steps:
1. Create a TEAL security application
2. Establish a TEA Educator account
3. Create an ETS account
4. Register for a test(s) by logging into your ETS account.
See detailed instructions below.
TEAL & TEA Account Setup
Before you can register for a certification test, you must establish a TEAL and TEA Educator
Account. TEAL is a security application that protects the personal information provided for your
TEA Educator Account. Establishing your account will provide you with a TEA ID number,
which is required to establish your ETS account. Information provided for the TEAL/TEA
Account must match the information provided for the ETS account. If you already have a
personal account with TEAL/TEA, you will need to access your account to obtain your TEA ID
number.
1. Go to the TEA website at www.tea.state.tx.us
2. If you have not previously established an Educator account in TEAL, select New User?
in the column on the right-hand side of the page under the Educator Login heading.
3. Follow the TEAL set-up instructions provided by TEA. There are several types of
instructions offered. Be sure to complete the entire two-step process.
4. If you already have a TEAL account set-up, click on TEAL Login on the TEA website
and login to access your TEA Educator Account and I.D. number.
55
Registering for TExES
1. Go to ETS website at www.texes.ets.org
2. If registering for a test for the first time, Select Your Account, then New User. Enter
your TEA ID number and complete your profile.
3. If you are registering for another test, Login to your account then follow the rest of the
registration steps.
4. If the information entered does not match your TEA profile information, you will
receive a message such as “The information you have entered does not match your
profile in the SBEC system. Please verify your personal information as well as your
route to certification.”
5. Create an account user name and password.
6. Select Register for a Test. If your certification program has not given you registration
approval, a screen will appear informing you that you are not approved to test. If you
need an approval for a test that is not listed, please contact the Certification Advisor for
instructions. Be sure to read over the online registration requirements. Then choose
Register to begin registering for a test.
7. Read the compliance and applicable rules. Check the box next to each statement
acknowledging compliance and then choose Next.
a. Then, you will make selections regarding these testing details: Type of test,
Location, Testing center, Date, and Test options
8. After these five details are established, select Add Test to save your selections. Once
you are finished selecting your tests, choose Next. (When you select “Add Test,” you
may be directed to another screen just like the previous one. Simply scroll down to the
bottom of the screen and select “Next.”)
9. The next step is reviewing your test selections. Check to make sure you have selected
the correct test properties. This screen also shows you the cost for the test(s) selected. If
you need to make changes to any selections, choose Edit.
10. Select Next when finished reviewing the test selections. Fill in your billing address and
credit card payment information. Once all required fields are entered, choose Next to
56
continue.
11. After entering your billing address and payment information, you will then verify that
the information entered is correct. Once all the information is verified, select Next to
submit your test registration.
12. After submitting your registration and payment, you will be presented with your
Admission Ticket. This screen displays user information, selected test information, tips
and the total paid. To print your Admission Ticket, select Print. Your test registration is
now complete. Choose Your Account to return to your account page.
13. Changes to test registration may be made through the registration site (Note: fees may
apply).
14. You will be required to show your Admission Ticket and current I.D. at test check-in.
You will also be photographed and fingerprinted.
Although candidates register online, it is their responsibility to read the electronic version of
the TExES Registration Bulletin to find out about testing policies and procedures (including
valid IDs and what to bring to the testing center). The bulletin is online at www.texes.ets.org.
TExES PACT Registration for Post Baccalaureate Candidates
The Pre-Admission Content Test is required for those wishing to be admitted to the EPP as a
post-baccalaureate candidate. To be eligible for the PACT, a candidate must not have been
admitted to any EPP, have an account with TEA and possess a Bachelor degree. To register:

Go to ETS at www.texes.ets.org

Choose Educator Preparation Programs (EPPs)

Choose Pre-Admission Content Tests (PACT)

Choose How to Register

Choose online registration system

Scroll to the very bottom to click New User

Click on no TEA ID
57

Scroll to the bottom to ‘You are seeking admission to an EPP by taking a content test’
and click on pre-admission content tests
(PACT)

Complete the information requested

Click next to verify information and to certify that you hold a bachelor’s degree

Follow the prompts to complete the test registration
Texas Initial Certification Requirements for All Levels
1. Complete an Educator Preparation Program (EPP)
2. Graduate (or already possess a Bachelor degree)
3. Pass all appropriate state certification exams (TExES) – content (teaching field) and
Pedagogy and Professional Responsibilities (PPR)
4. Apply online for certification with the Texas Education Agency (TEA)
5. Submit fingerprints and pass a Federal background check through TEA
*A Request for Preliminary Criminal History Evaluation is a non-mandatory, nonbinding evaluation of an individual’s self-reported criminal history, by the agency’s
educator investigations staff. The evaluation is a service provided to the requestor for a
non-refundable fee made by credit card. The requestor will receive a preliminary criminal
history evaluation letter by email from the agency advising the requestor of a
determination of potential ineligibility for educator certification. The evaluation is based
solely on the information that is provided by the requestor. Participation in the evaluation
will not preclude you from being required to submit to a national criminal history review
at the time you apply for your educator certification. This means you will be required to
be fingerprinted and to pay the applicable fees at that time. Your criminal history will be
reviewed at that time and you may be subject to an investigation based on that criminal
history, including any relevant information regarding the criminal history evaluated that
you failed to submit for evaluation. For further information or to request this service,
please visit the TEA website at www.tea.state.tx.us.
Requirements for an ASU
Degree that includes
Teacher Certification
Requirements for a
Texas Teaching
Certificate
58
Complete an Educator
Preparation Program
(EPP)
File a Degree Plan
Complete Professional
Education coursework
Apply for and be admitted to the
Educator Preparation Program
(EPP)
and
complete
course
prerequisites.
Can be completed before or after graduation.
See your academic major
department.
Pass TExES Certification
Tests – Content &
Pedagogy
(Graduation is not dependent
upon passing your certification
tests; HOWEVER, it is important
to pass at least your content test
as soon as possible to start
applying for jobs as you complete
your degree)
Apply for Teaching
Certificate and
Background Check
Complete all other degree
requirements
Possess a Degree
Result: Degree
Online Certification Application for All Levels
For questions about degree
requirements or graduation,
contact your academic major
department.
Result: Teaching
Certificate
Candidates apply directly to
For questions about certification,
contact Certification Advisor
Agency (TEA) to process their teaching certificate
the Texas Education
59
application once they have passed all required exams. Once a candidate has applied, TEA
will make that information available to the Certification Advisor at ASU. The
Certification Advisor will then verify all requirements have been met and recommend the
candidate for the area(s) the candidate is eligible for a teaching certificate. To apply for
certification:
1. Go to the TEA website (www.tea.state.tx.us)
2. Update your TEA/TEAL Account if you have not done so already.
3. Click on TEASE & TEAL Secure Applications located near the top right hand
side of the TEA website.
4. Choose TEAL Login
5. Click on Educator to access your TEA Account. You should see a blue and white
page with your personal information.
6. Ensure that your information is up-to-date.
7. Choose Applications on the left.
8. Choose Standard Certificate Texas Program
9. Apply for Certification
10. Answer the Affidavit questions
11. Choose from the drop down box for Recommending Entity:
Angelo State University (University Based)
12. Enter Subject: this will be the Teacher Certification you are applying for (I.E.,
EC-6 Gen w/SPED; History 8-12, etc.)
13. Check that you understand Teacher Certifications are no longer mailed
14. Check that you have verified your addresses
15. Apply
16. Verify Angelo State University (University Based) as the recommending entity
17. Complete the Exit Survey
18. Pay your application fee
19. You may be prompted for fingerprinting at this point. If you have already
completed that process, just ignore it. If not, apply and pay the fee as prompted.
Fingerprinting
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TEA uses fingerprints to perform national criminal background checks through the
Texas Department of Public Safety and the Federal Bureau of Investigation.
Candidates must pay online for fingerprint processing, which is made available when
you have completed the certification application.
When applying for fingerprinting with TEA, candidates will select an electronic
option for taking their fingerprints. The electronic option is known as Fingerprint
Applicant Services of Texas (FAST). After selecting and paying for this option,
candidates will receive an email with directions on how to schedule the fingerprint
appointment. There is an additional fee for the vendor payable at the time of
fingerprinting.
Due to higher readability rates and quicker processing, TEA only offers the FAST
electronic process instead of ink-prints. For special circumstances where the
electronic prints cannot be successfully obtained, the candidate must contact TEA to
get permission for ink-prints.
Preliminary Criminal History Evaluation of Educator Certification
Candidates
A Request for Preliminary Criminal History Evaluation is a non-mandatory, nonbinding evaluation of an individual’s self-reported criminal history, by the agency’s
educator investigations staff. The evaluation is a service provided to the requestor for
a non-refundable fee made by credit card. The fee is currently $150.
The requestor will receive a preliminary criminal history evaluation letter by email
from the agency advising the requestor of a determination of potential ineligibility for
educator certification. The evaluation is based solely on the information that is
provided by the requestor. Participation in the evaluation will not preclude you from
being required to submit to a national criminal history review at the time you apply
for your educator certification. This means you will be required to be fingerprinted
and to pay the applicable fees at that time. Your criminal history will be reviewed at
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that time and you may be subject to an investigation based on that criminal history,
including any relevant information regarding the criminal history evaluated that you
failed to submit for evaluation. For further information or to request this service,
please visit the TEA website at www.tea.state.tx.us.
Please do not ask the Advisors in the EPI Center. If there is an issue, it is a
completely confidential matter between the Candidate and TEA. It is also completely
the decision of TEA to determine if a Candidate is eligible for a certificate based on
information obtained through the Federal background check.
Certification Application Recommendations for All Levels
Once a candidate has applied for certification, it becomes available for review and
possible recommendation by the Certification Advisor on the Educator Certification
Online System, commonly referred to as the ‘green screen’ at
https://secure.sbec.state.tx.us/SBECOnline/entity_login.asp. Check for recommendations
at least weekly, but more frequently during peak times such as directly following
graduation, previous to the end of the defined year (August 31st), and especially when a
certification is being discontinued before the last date for recommendation. Ensure that
applications for previous years are checked regularly also.

Logon to the green screen

Choose Standard Certification

Choose Recommendation List to view all available applications or Search for
Educator to view a specific candidates application
*Note the sort options near the middle of the page
*All applications that are not recommended remain in the system until removed or
recommended. Keep applications for two years then remove from system.
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
Click on the candidates name –
 To be eligible for initial certification, all corresponding state exams must
be passed and EPP/Bachelor degree must be completed.
 To be eligible for other school personnel certification, a Master’s degree
must be completed, the corresponding exam must be passed, and a service
record verifying two years of classroom experience must be on file.

Click on View Examinations Passed – verify that corresponding required state
exams have been passed.

Enter New Degree Information

Double-click corresponding certification description for recommendation

Enter Requirements Completed Date – this will be the final date all requirements
were met for certification. It will either be the graduation date or the date of the
last exam taken.
*A perfect world example, John Hay passed his last state exam February 2, 2010
then graduated May 7, 2010. His Requirements Completed Date would be May 7,
2010.
*Another example, Sue Smith graduated in December 9, 2006, but she did not
pass her exams until July 10, 2007. Her Requirements Completed Date would be
July 10, 2007.

Check the Hearing Impaired Exemption if applicable

Click Recommend

A prompt will appear to verify the Recommendation is accurate and complete
*Note: This is just a recommendation to the state to verify that the candidate is
eligible for certification by meeting all requirements. However, this is not a
confirmation of actual certification. That is dependent completely on the
processing of the background check and fingerprinting and the turn around time
of TEA.

Update the EPP database accordingly.
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Probationary Certification Recommendations
This is available primarily for the Graduate students seeking Initial Certification that have
obtained a one-year internship in place of the semester of student teaching. Update the
EPP database accordingly. The following requirements must be met before ASU will
recommend for Probationary Certification:

Completed Bachelor degree

Enrolled in Graduate Program and designated Internship course

Completed at least 12 SCH of graduate coursework for Professional Probationary
Certifications

Passed PACT for teaching field to be taught – PACT taken must match the field
to be taught for the hiring district. For example, if a candidate took the Life
Science 8-12 then only Life Science 8-12 may be taught for the hiring district

Applied and paid for Probationary Certification as well as fingerprinting for
Federal background check through TEA

Completed Statement of Eligibility for Internship form (An example for Teacher
and Professional Eligibility form may be seen on the next two pages.)
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Teaching Internship
Eligibility
THIS IS NEITHER A CERTIFICATE NOR A PERMIT. This document verifies that the teacher candidate has been
admitted to an approved educator preparation program leading to certification in Texas. This form must
be returned to the educator preparation program. The preparation program will then recommend the
teacher candidate for a probationary certificate, which must be issued to provide the employing school district
assignment coverage during the internship year.
Teacher Candidate’s Name
Address
_TEA ID #
_City
State
Teacher Candidate’s Email
Zip_
_Phone
Teacher Candidate Certification Field
Grade Levels
Educator Preparation Program Name
Address
__City
State
Educator Preparation Program Email
Zip
_Phone_
The Teacher Candidate Has Completed the Following Requirements for Texas Teacher
Certification:
# of Required Ed Prep
Coursework Hours Completed
prior to internship (min. 80
required)
# of Required Field
Observation Hours Completed
prior to internship (min. 30
required)
Passed TEXES Content Exam
for Correct Certification
Yes
No
Passed Pedagogy and
Professional Responsibilities
Exam
Yes
No
Date:
Date:
Educator Preparation Program Director
Signature
Date
The educator preparation program will assign a field supervisor to observe, coach, and evaluate the Intern each year
he or she is on a probationary certificate for internship. The field supervisor will conduct a minimum of three
observations of the intern on campus for 45 minutes each or longer each year and provide written feedback. Written
documentation of this feedback is required to go to the campus principal as well as the educator preparation program.
The Intern may be required to attend educator preparation seminars after the school day in addition to full teaching
duties as assigned.
To be completed by the Employing School District
Campus Name
County/District #
Address
_City
Campus Phone
_State_
Zip
__Campus Website
Authorized School Representative
_ Intern Teaching Assignment
Date of Hire
Email
Grade Level
First Day on Campus
Mentor Teaching Assignment
Grade Level
Mentor Name
Mentor Email
_
The campus or district shall assign an experienced mentor teacher to the intern teacher each year he or she is
on a probationary certificate to observe, coach and model professional behavior for the intern. The campus
administrator shall complete an annual electronic survey on the quality of teacher preparation regarding each
intern in his or her school and submit it to the Texas Education Agency.
Campus Administrator
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Signature
Date
Professional Internship Eligibility
For the Probationary Certificate
THIS IS NEITHER A CERTIFICATE NOR A PERMIT. This document verifies that the professional certification
candidate has been admitted to an approved educator preparation program leading to professional certification in
Texas. This form must be returned to the educator preparation program. The preparation program will then
recommend the candidate for a probationary certificate, which must be issued to provide the employing school
district assignment coverage during the internship year.
Professional Candidate’s Name
TEA ID #
Address
_City
State
Professional Candidate’s Email
Zip_
Phone
Professional Candidate Certification Class
_Grade Levels
Educator Preparation Program Name
Address
__City
State
Educator Preparation Program Email
Zip
Phone
The Professional Candidate Has Completed the Following Requirements for Texas Professional
Certification:
Class of Certification
Principal
Superintendent
School Counselor
School Librarian
Ed. Diagnostician
Master Teacher
Reading Specialist
# of Required Professional
Preparation Coursework
Hours Completed
Passed TEXES Content
Exam for Correct
Certification
Holds a Standard Teaching
Certificate in :
Date of Expiration:
Yes
No
Years of Teaching
Experience:
Date:
Educator Preparation Program Director
Signature
Date
The educator preparation program will assign a field supervisor to observe, coach, and evaluate the Intern each year
he or she is on a probationary certificate for internship. The field supervisor will conduct a minimum of three
observations of the intern on campus for 45 minutes each or longer each year and provide written feedback. Written
documentation of this feedback is required to go to the campus principal as well as the educator preparation program.
The Intern may be required to attend educator preparation seminars after the school day in addition to full educator
duties as assigned.
To be completed by the Employing School District
Campus Name
County/District #
Address
_City
Campus Phone
_State_
Zip
__Campus Website
Authorized Campus Representative
Intern Assignment
Email
Grade Level
Date of Hire
First Day on Campus
Mentor Position
Mentor Campus
Mentor Name
Mentor Email
The campus or district shall assign an experienced mentor to the intern each year he or she is on a
probationary certificate to observe, coach and model professional behavior for the intern.
Campus Administrator
Signature
Date
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EPP Transfer
If a candidate chooses to or must withdraw from one EPP and wishes to enroll in another,
a Candidate Transfer form must be completed by all three parties involved. The candidate
completes the first section; the current EPP completes the second section; and the final
section is completed by the EPP admitting the candidate. This form with detailed
instructions may be found on the TEA website under ASEP Hand Books, Forms, etc. A
sample form may be viewed below.
Part A: To Be Completed by the Candidate
TEA ID Number
Last Name
Date of Birth:
First Name
Middle Name
MM/DD/YYYY
Maiden Name
Transferring From:
(name of program)
Transferring To:
(name of program)
Reason for Transfer:
_________________________________________________________________________
Signed
Candidate’s Signature
Date
Part B: To Be Completed by the Current Educator Preparation Program
Name of Original Entity
County-District (TEA) Number
--
Candidate Identified as Completer: ___No ___Yes
Certification Area(s):
Program Record:
Year:
Date Test Approval(s) Removed:
Number of Coursework
Hours Completed
Field Experience
Hours Completed
Practicum Time Completed
Is the candidate in good standing? _Y _ N
Name and Title of Program
Administrator or Certification Officer
Date
MM
DD
Fax # / Email
YYYY
(
Signature
)
Part C: To Be Completed by the Educator Preparation Program
Admitting the Candidate
Name of Admitting Entity
County-District Number
--
Area and Level of Certification Sought (include language area if appropriate)
Name and Title of Program
Administrator or Certification Officer
Date
MM
DD
Fax # / Email
YYYY
(
Anticipated Completer Year
Signature
)
Instructions for Completion
© 2010 Texas Education Agency
04/28/2010 sjn
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Presentations and Events
It is important to keep candidates, staff, and faculty as up-to-date as possible on all
certification and testing information. Therefore, the Certification Advisor will present in
several courses throughout the semester as well as major events as deemed fit or
necessary. Usually, presentations are in cooperation with faculty and the Undergraduate
Advisor.
Advising – Bachelor of Interdisciplinary Studies, Professional Education Minors,
Secondary/All-Level Certifications, and Post Baccalaureate Certification Only
Candidates
 Professional Education Minors – Students that are completing only a minor in
Professional Education will seek guidance from the Certification Advisor
regarding Education coursework and what options will be available to them for
certification purposes after post-Baccalaureate. Since the ODP is not within the
College of Education, these students must be manually admitted to the EPP once
requirements have been met.
 Secondary/All-level certification – These candidates are advised primarily by the
department of their major. However, the faculty advisors will often refer the
candidates to the Certification Advisor to assist with advising in regards to the
Education coursework and certification and testing requirements. Update the
database each time a student is advised.
 Post Baccalaureate Certification Only – These candidates are advised prior to
enrollment in the program and may seek guidance before admission to Student
Teaching.
Transcript Evaluations
The Certification Advisor is responsible for evaluating transcripts for all postBaccalaureate students interested in seeking certification in an Undergraduate or
Graduate Program. Coursework equivalency as well as overall and content GPA must be
determined and noted for the student record for admission purposes and determining
which certification the student would be eligible for.
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Maintaining the EPP Database
The EPP Database provides the majority of information necessary regarding all EPP
candidates. This information is vital for required reports. Therefore, the Database must
be updated consistently, accurately, and completely.
Local and State Reporting
Various agencies, departments, committees, staff, and/or faculty at various times will
request particular information regarding candidates, certification, and/or testing. The
majority of their requests should be easily obtained from the EPP Database. The
following are a few consistent examples:
 Certification Test Results (local) – monthly results should be provided to each
Department Head and Program Director. Data available in TEA ‘green screen.’
 12th Day Census (local) – gathered and distributed each term to the Undergraduate
Advisors, Department Chairs, and Program Directors. Report available in Cognos.
 Data Book and Webpage are updated annually in October.
 TEA (State) – ASEP requires a full report regarding all EPP candidates per
institutional program by September 15th of every year. The results are broken
down to provide pass rates and diversity percentages. Data obtained from
Candidate Database.
 Annual Performance Report – Applied, retained, admitted and finished data
broken down by gender and ethnicity reported to TEA annually by Sept. 15th.
Data obtained from Candidate Database
 GPA and Test Score Report – GPA at time of admission and available SAT, ACT,
GRE, and/or THEA scores reported to TEA annually by Sept.15th. Data obtained
from Candidate Database.
 Probationary Teacher Observations – Data for at least three, 45-minute Supervisor
visits to each Probationary Teacher must be submitted to TEA annually by Sept.
15. Data obtained from Supervisors and compiled in Candidate Database.
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 Legislative Budget Board (LBB) Performance Measure – Previous year
undergraduate completers are uploaded to the TEA site annually by October 15th.
The information is broken down to provide pass rates and a breakdown of
certifications obtained within one year of graduation. Data obtained from
Candidate Database.
 ETS Client Services for Educator Licensure Account (Federal) – Ongoing process
of reporting currently enrolled and completed candidates in the EPP for the
purpose of matching test scores and reporting the pass rate to satisfy Section III
of the IHE Report Card.
 PEDS (Federal) – Professional Education Data System (PEDS) for American
Association of College for Teacher Education (AACTE). Submitted annually by
April 30th.
 IHE Report Card (Title II) (Federal) – Institutional and Program Report Card on
the Quality of Teacher Preparation (IHE Report Card). Submitted annually by
April 30th.
For additional Certification information please refer to the Certification Procedure
Manual located on the College of Education homepage.

www.angelo.edu/dept/ceducation/

On the left navigational menu hover over Educator Preparation Program (EPP)

Certification Procedure Manual
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