EH&S GUIDE FOR PRINCIPAL INVESTIGATORS
Environmental Health & Safety Department
Hardy Tower 58
http://bfa.sdsu.edu/ehs/
(619) 594-2865
EH&S Guide for Principal Investigators
San Diego State University
CONTENTS
I.
Introduction ..........................................................................................................................................................4
A.
Purpose .............................................................................................................................................................4
B.
Contact Information .........................................................................................................................................4
C.
EH&S Resources................................................................................................................................................4
II.
General Laboratory Safety Practices and Requirements ......................................................................................5
A.
Eating and Drinking ..........................................................................................................................................5
B.
Unauthorized Personnel ...................................................................................................................................5
C.
Housekeeping ...................................................................................................................................................5
D.
Signs and Labels ………………………………………………………………………………………………………………………………………..5
E.
Personal Protective Equipment ………………………………………………………………………………………………………………...5
F.
Gloves/Hand Washing ……………………………………………………………………………………………………………………………….5
G.
Hand Sinks …………………………………………………………………………………………………………………………………………………6
H.
Fume Hoods/Biosafety Cabinets ……………………………………………………………………………………………………………….6
I.
Emergency Eyewash/Shower ………………………………………………………………………………………………………………….…6
J.
Fire Extinguishers ……………………………………………………………………………………………………………………………………...7
K.
Electrical Safety ………………………………………………………………………………………………………………………………………...7
L.
Facility Issues ……………………….……………………………………………………………………………………………………………………7
III.
Hazardous Materials and Hazardous Waste .........................................................................................................7
A.
Chemical Inventory ...........................................................................................................................................7
B.
Access to Safety Data Sheets (SDS) ..................................................................................................................8
C.
Hazardous Materials and Hazardous Waste Training .......................................................................................8
IV.
Chemical Safety ................................................................................................................................................8
A.
Chemical Hygiene Plan .....................................................................................................................................8
B.
Chemical Hygiene Officer .................................................................................................................................8
C.
General Standard Operating Procedures .........................................................................................................9
D.
Laboratory Specific Standard Operating Procedures .......................................................................................9
V.
Biological Safety ....................................................................................................................................................9
A.
Biohazardous Materials ....................................................................................................................................9
B.
Institutional Biosafety Committee (IBC) ...........................................................................................................9
C.
Biological Use Authorization ..........................................................................................................................10
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D.
Bloodborne Pathogen ……………………………………………………………………………………………………………………………..10
E.
Biosafety Training ……………………………………………………………………………………………………………………………………10
VI.
Radiation Safety ..................................................................................................................................................11
A.
Radiation Use Authorization (RUA) ................................................................................................................11
B.
Radiation Safety Training ................................................................................................................................11
VII.
Laser Safety ....................................................................................................................................................11
A.
Laser Safety Training ......................................................................................................................................11
VIII.
Medical Monitoring Program for Animal Contact/Exposure ..........................................................................11
IX.
Special Procurement or Acquisition of Regulated Materials ..........................................................................11
X.
Shipping Hazardous Materials ............................................................................................................................12
XI.
Designing/Remodeling a Laboratory ..................................................................................................................12
XII.
Laboratory Safety and Emergency Equipment Review and Approval ............................................................12
XIII.
Moving Out of a Laboratory ...........................................................................................................................12
XIV.
Emergency Preparedness and Response Procedures .....................................................................................13
XV.
Incident and Accident Reporting ....................................................................................................................13
XVI.
Training ...........................................................................................................................................................14
A.
EH&S General Safety Training …………………………………………………………………………………………………...14
B.
EH&S Hazard Specific Training ……………………………………………………………………………………………….….14
C.
Laboratory Specific Standard Operating Procedure Training ……………………………………………………..15
XVII.
Research Grant Proposals...............................................................................................................................15
XVIII.
EHS Roles ........................................................................................................................................................16
XIX.
EHS Contact List ………………………………………………………………………………………………………………………………………17
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I.
INTRODUCTION
A. PURPOSE
This guide is an introduction to SDSU Environmental Health & Safety (EH&S) Department for
Principal Investigators who are new to SDSU and a reference for all Principal Investigators.
This guide applies to research laboratories on campus, but can be used as a reference for
off-campus research laboratories affiliated with SDSU. Principal Investigators are
responsible for ensuring full compliance with federal, state, and local regulations,
guidelines, and campus policies and procedures pertaining to environmental and
occupational health and safety in your research laboratory. Environmental Health & Safety
plays an important role in guiding and supporting Principal Investigators attain their
responsibilities.
This guide provides a general overview of the various programs managed by Environmental
Health & Safety and the corresponding responsibilities of the Principal Investigators. It also
provides links to the various EH&S programs for more information. Within these EH&S
programs are links to federal, state, or local agencies that provide regulatory reference for
Principal Investigators.
B. CONTACT INFORMATION
A Program Manager is assigned to the EH&S programs described in this guide. Refer to
Section XVIII of this guide for EHS Contact Information. The EH&S website covers all the
EH&S programs described in this guide as well as other health and safety programs and
information outside of research laboratory activities and facilities.
C. EH&S RESOURCES
EH&S performs hazard assessments and provides consultation in exposure control. EHS also
provides various required trainings in environmental and occupational health and safety.
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II.
GENERAL LABORATORY SAFETY PRACTICES AND REQUIREMENTS
A. EATING & DRINKING
Eating, drinking, and the application of cosmetics are prohibited in areas where hazardous
materials (chemicals, radioactive materials, biohazards) are used. Food must not be stored
in the laboratory with hazardous materials. Refrigerators, freezers, and microwaves used
for research materials or other potentially hazardous samples must bear a sign indicating
that no food storage is allowed.
B. UNAUTHORIZED PERSONNEL
Unauthorized personnel including minors, visitors, and pets must be restricted from the lab
for security and safety reasons.
C. HOUSEKEEPING
Exits, aisles, and safety equipment must not be obstructed. Work areas and floors are not to
be used for excessive storage. Items must be stored below 24 inches of the ceiling or 18
inches of the sprinkler head in areas with sprinklers. Hallways are not to be used as storage
areas. Hallways and aisleways must be kept clear for ease of egress.
D. SIGNS/LABELS
Laboratories with hazardous materials shall have required signage on the entry doors.
Equipment and containers used with radioactive material or biohazardous materials shall be
labeled in accordance with the SDSU Radiation Safety Program or SDSU Biosafety Program,
respectively. All chemical containers must be labeled with the proper chemical name and
hazard (i.e. corrosive, flammable). All secondary and temporary containers must be clearly
labeled with at least the name of the chemical (no abbreviations) and the hazard.
Containers of water must also be labeled.
E. PERSONAL PROTECTIVE EQUIPMENT (PPE)
Personal protective equipment (gloves, lab coat, safety glasses, etc.) along with appropriate
laboratory attire (closed-toe shoes, pants, etc.) must be worn when working with hazardous
materials. PPE must be selected based on Safety Data Sheets, Standard Operating
Procedures, and hazard classification.
F. GLOVES/HAND WASHING
Gloves must be worn when working with hazardous materials. Glove material (e.g. latex,
nitrile, butyl rubber) must be selected based on the hazardous material, Safety Data Sheet
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(SDS), and Chemical Resistance Guide of the glove manufacturer. Gloves worn must be the
correct size. Gloves must be removed before leaving the lab, before working in areas free of
hazardous materials within the lab, and must be changed out frequently or when suspected
to be contaminated. Do not reuse disposable gloves.
Hands must be washed with soap and water frequently throughout the day. Hands must be
washed after handling any hazardous materials, after removal of gloves, and before leaving
the laboratory.
G. HAND SINKS
A hand sink must be available in each laboratory facility and must be accessible to research
personnel.
H. FUME HOODS/BIOSAFETY CABINETS
Chemical fume hoods and biosafety cabinets are common safety equipment in laboratories.
Chemical fume hood are common local exhaust equipment that limits exposure to
hazardous or toxic fumes, vapors or dusts. For proper use of a fume hood, refer to
Laboratory Safety website. Contact Work Control at (619) 594-4754 or
wcontrol@mail.sdsu.edu immediately to report alarming fume hood due to inadequate or
no exhaust flow into the hood. Contact the campus Chemical Hygiene Officer at (619) 5942865 for more information.
A Biosafety Cabinet (BSC) is a ventilated equipment for safe work with biohazardous
materials. For proper use of a biosafety cabinet, refer to Biosafety website. A BSC must be
decontaminated prior to repair or transfer, and certified prior to use. Contact the campus
Biosafety Officer at (619) 594-6965 for more information.
I. EMERGENCY EYEWASH/SAFETY SHOWERS
All laboratories where laboratory personnel may be exposed to corrosive, severely
irritating, or toxic chemicals must have an emergency eyewash/safety shower. Labs working
with biohazardous materials must have at minimum an eyewash station within the
laboratory. Contact the campus Chemical Hygiene Officer at (619) 594-2865 for more
information.
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J. FIRE EXTINGUISHERS
All laboratories must have a working fire extinguisher within the lab and all personnel must
know where it is located. SDSU contracts a company that services the fire extinguishers. If
you need a replacement extinguisher, contact Work Control (619) 594-4754.
K. ELECTRICAL SAFETY
Electrical safety is the responsibility of all occupants of the laboratory. Electrical panels must
have 3 feet of unobstructed clearance. Receptacle outlets must not be overloaded, and
extension cords can only be used on a temporary basis. For more General Electrical Safety
information view the Electrical Safety website.
L. FACILITY ISSUES
For facility issues such as pest control within a laboratory, contact Work Control at (619)
594-4754.
III.
HAZARDOUS MATERIALS AND HAZARDOUS WASTE
Hazardous Materials and Hazardous Wastes are managed by the campus Environmental
Compliance Manager at (619) 594-6098. EH&S Compliance Officers inspect laboratories for
hazardous materials, hazardous waste, and general laboratory safety on a semi-annual
basis. The Compliance Officers are also a great resource when working with hazardous
materials and hazardous waste. Here is a list of the compliance officers and their respective
areas of services on campus:
Dan Root
Areas of Service: Adams Humanities, Engineering, Engineering and Interdisciplinary
Sciences, Exercise Nutritional Sciences, Storm/Nasatir, Student Health Services
Lilly Sabet
Areas of Service: Alvarado, BioScience Center, Hardy Tower, North Life Sciences,
Physical Sciences, Physics/Astronomy, PSFA, South Life Sciences
Lance Elliott
Areas of Services: Chemical Sciences Building, GMCS
A. CHEMICAL INVENTORY
An inventory of all chemicals in the lab is required to be submitted by email to EH&S
annually. Refer to the Hazardous Materials Management website. Your Compliance Officer
will solicit the annual Chemical Inventory each year after your first submission. This
inventory is used to establish a business plan for emergency response and must be
accessible to emergency services when they respond to campus. The chemical inventory is
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also used to regulate and not exceed hazardous limits within a building control zone.
Contact the Environmental Compliance Manager or any of the Compliance Officers for
questions or updates on your inventory .
B. ACCESS TO SAFETY DATA SHEETS (SDS)
SDS’s must be available for all chemicals in the laboratory. A sign in the lab must indicate
where the hard copies of SDS’s are stored or how to access electronic copies of the SDS’s.
If in an emergency you cannot retrieve an SDS, one can be obtained by calling the 3E
Company’s 24 Hour phone number: 800-451-8346 or 760-602-8703.
C. HAZARDOUS MATERIALS AND HAZARDOUS WASTE TRAINING
All personnel working with chemicals must complete the Hazardous Materials and
Hazardous Waste Training. This training is an annual requirement. At the beginning of each
semester, the Compliance Officers will collect names of new or renewal trainees and enroll
into an online training system, Blackboard. An enrollment email will be sent to all
personnel.
IV.
CHEMICAL SAFETY
If you have chemicals in your laboratory, the following applies:
A. CHEMICAL HYGIENE PLAN
California Occupational Safety & Health Administration (CalOSHA) under the California Code
of Regulations, Section 5191: Occupational Exposure to Hazardous Chemicals in
Laboratories (the "Laboratory Safety Standard") requires laboratories to have a written
laboratory specific Chemical Hygiene Plan (CHP). A CHP documents the hazards and safe use
and management of chemicals within the laboratory. The SDSU Chemical Hygiene Plan
contains the general requirements. However, each laboratory must create their own
laboratory-specific CHP with specific safe use and best management practices employed
with the laboratory. A template is available for laboratories to use. Visit the EH&S
Laboratory Safety website to access the SDSU Chemical Hygiene Plan, laboratory-specific
Chemical Hygiene Plan template, Standard Operating Procedures (SOP) for commonly used
chemicals, and Lab Specific SOP template. Contact the Chemical Hygiene Officer at (619)
594-2865 for more information.
B. CHEMICAL HYGIENE OFFICER
SDSU has a campus Chemical Hygiene Officer (CHO). Each laboratory must have a
designated CHO. A CHO coordinates chemical safety for the laboratory, including providing
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training, writing and updating SOPs and enforcing correct procedures. The CHO must be
actively involved or observant of laboratory work and have the authority to enforce correct
procedures. Usually the lab specific CHO is the Principal Investigator or a laboratory
manager. Refer to the EH&S Laboratory Safety website for more information.
C. GENERAL STANDARD OPERATING PROCEDURES
General Standard Operating Procedures for chemical hazard classes are available on the
EH&S Laboratory Safety website. These SOPs can be used as a foundation when creating
your laboratory specific SOPs.
D. LABORATORY SPECIFIC STANDARD OPERATING PROCEDURES
The EH&S Laboratory Safety website provides a template for creation of Laboratory Specific
Standard Operating Procedures (Template) [DOC] when working with hazardous substances
(carcinogens, highly acute toxics, reproductive toxins, pyrophoric, flammable, corrosives,
oxidizers, poisons, water reactive and explosives). The labs are not required to use this
specific template, but all elements of the template are required elements of an SOP for
hazardous chemicals.
V.
BIOLOGICAL SAFETY
EH&S is involved in review of research proposals and approvals, material transfers, facility
reviews and inspections, consultation on laboratory containment, and training for
biohazardous agents, recombinant or synthetic nucleic acids, aerosol transmissible disease
pathogens, bloodborne pathogens, select agents/toxins, and research involving infectious
animals. Contact the campus Biosafety Officer at (619) 594-6965 for questions on biosafety
at SDSU. http://bfa.sdsu.edu/ehs/biosafety.htm.
A. BIOHAZARDOUS MATERIALS
Biohazardous material include, but are not limited to; infectious microorganisms,
recombinant DNA, genetically modified microorganisms, human and non-human primate
cells, cell culture, tissues, blood, blood products and other body fluids (e.g., saliva, sputum,
urine), infectious plants and animals, and animals known to be reservoirs of zoonotic agents
(whether alive or dead).
Click here for a more detailed listing of biohazardous materials.
B. INSTITUTIONAL BIOSAFETY COMMITTEE (IBC)
SDSU is responsible for ensuring that recombinant DNA research or experiments involving
biological materials or potentially biohazardous materials are conducted in compliance with
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the NIH Guidelines for Research Involving Recombinant or Synthetic Nucleic Acid Molecules
(NIH Guidelines) and the CDC Biosafety in Microbiological and Biomedical Laboratories to
promote safe and responsible practices. The IBC reviews proposed research for this
purpose. The IBC is a committee of the University Research Council appointed by the Vice
President for Research. IBC membership is specified by NIH Guidelines and includes a
biosafety officer, an animal expert, a plant expert, scientists, and unaffiliated community
members.
C. BIOLOGICAL USE AUTHORIZATION
A Biological Use Authorization (BUA) application must be reviewed and approved by the IBC
for research and teaching activities conducted on campus by SDSU or Foundation
employee(s), or in collaboration with SDSU or Foundation employee(s). The BUA application
can be found here. Principal Investigators will receive an approval letter from the IBC as the
Biological Use Authorization. All information described in the BUA application must be
communicated to all research personnel involved in working with the biohazardous
materials.
If your research involves biohazardous agents in animals or human source materials, you
may also need approval by the Institutional Animal Care and Use Committee (IACUC) and/or
the Institutional Review Board (IRB).
D. BLOODBORNE PATHOGENS
Employees who can reasonably anticipate potential exposure to human blood or other
potentially infectious materials as a result of their job are enrolled in the SDSU Bloodborne
Pathogen Program (BBP) managed by EH&S. Labs working with human blood and other
potentially infectious materials including human cell lines must:
o Develop a written site-specific Bloodborne Pathogen Exposure Control Plan (BBP
ECP) (Bloodborne Pathogen Control Plan Department Template [DOC]) which is reviewed
by the lab annually and updated as necessary.
o Receive annual BBP training through EH&S as well as site-specific BBP ECP training
from the Principal Investigator.
o Receive Hepatitis B vaccination, which is offered free of charge to SDSU and SDSU
Research Foundation personnel.
For further information contact the BSO at (619) 594-6965. View the EH&S BBP website.
E. BIOSAFETY TRAINING
Biosafety training is required prior to work with biohazardous materials. Training is provided
online using the Blackboard training system and also includes Shipment of Biological
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Materials, Shipment of Dry Ice, and Bloodborne Pathogen Training and Aerosol
Transmissible Disease Training, when applicable. To enroll personnel in training contact the
Biosafety Officer at (619) 594-6965.
VI.
RADIATION SAFETY
Radiation Safety at SDSU is managed by the campus Radiation Safety Officer (RSO) at 619594-6879 and the Assistant Radiation Safety Officer at 619-594-4055 and through review by
the Radiation Safety Committee (RSC). EH&S and the RSC ensure compliance with the
license conditions and can revoke authorizations if deemed necessary.
A. RADIATION USE AUTHORIZATION (RUA)
Principal Investigators must be authorized to use radioactive materials or radiation
producing machines at SDSU. Visit the EH&S Radiation Safety website for an application
http://bfa.sdsu.edu/ehs/radiationpg.htm. Contact the RSO for more information.
B. RADIATION SAFETY TRAINING
Initial radiation safety training is required for all personnel using radioactive materials or
radiation producing machines regardless of any previous usage at other institutions.
Training is provided by EH&S as needed.
VII.
LASER SAFETY
http://bfa.sdsu.edu/ehs/laserindex.htm
A. LASER SAFETY TRAINING
Training is provided by EH&S on request.
VIII.
MEDICAL MONITORING PROGRAM FOR ANIMAL CONTACT/EXPOSURE
The SDSU Animal Contact / Exposure Monitoring Program reduces the risk of exposure to the
health hazard (illness and injury) associated with the use of animals. Principal Investigators
and their researchers are required to participate in the Animal Contact/Exposure
Monitoring Program. Participation in the program is a requirement prior to approval from
IACUC to work in the animal research environment.
IX.
SPECIAL PROCUREMENT OR ACQUISITION OF REGULATED MATERIALS
Contact EH&S (619) 594-6778 prior to placing orders or bringing to campus regulated
materials i.e. controlled substances, select agents and toxins, explosives, etc. EH&S will
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assist you in obtaining required registration, licenses, permits, or approvals prior to
purchasing or transferring such items. Regulated materials must be purchased through a
Purchase Order and cannot be purchased through a Procurement Credit Card (PCC).
X.
SHIPPING HAZARDOUS MATERIALS
Prior to shipping hazardous materials off campus, special training must be completed,
appropriate packaging & labeling must be provided, and material transfer agreements may
be required. Contact EH&S for more information on shipping hazardous materials. Contact
Zena Hovda, Division of Research Affairs, for export control requirements prior to shipping
hazardous materials or other materials that are subject to export control requirements.
XI.
DESIGNING/REMODELING A LABORATORY
If you are constructing a new laboratory or modifying an existing one, contact EH&S for
requirements and recommendations on laboratory design as well as safety and emergency
equipment specifications. Complete and submit to EH&S the Laboratory Facility Plan Check
Form with construction or renovation plans.
Facility Services must be involved in construction or renovation of laboratory facilities on
campus. Facility Services must approve of all changes to building, electrical, plumbing and
mechanical systems.
XII.
LABORATORY SAFETY AND EMERGENCY EQUIPMENT REVIEW AND
APPROVAL
Fume hoods, biosafety cabinets, emergency eyewash/shower, flammable or corrosive
cabinets, and fire extinguishers must meet specific CalOSHA, ANSI, NSF or NFPA standards.
EH&S program managers i.e. Chemical Hygiene Officer, Biosafety Officer must be notified
and provided the laboratory safety or emergency equipment specifications to verify and
approve installation of new equipment or relocation of existing equipment. Contact the
CHO if research equipment needs local exhaust due to vapor or fume emission.
Fume hoods are certified annually by EH&S and are maintained by Facility Services. Other
equipment, such as laminar flow hoods and biosafety cabinets must be certified and
maintained by the Principal Investigator. Contact the CHO or BSO for list of service vendors.
Emergency showers and eyewash are flushed monthly by Facility Services.
XIII.
MOVING OUT OF A LABORATORY
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Before planning a relocation or move out of a laboratory, refer to the Hazardous Materials
Clearance Policy, complete the Readiness for Decommissioning and/or Clearance Testing
Form and contact your Compliance Officer for health and safety requirements prior to
moving out of a laboratory. Use the checklist as early as possible. Some items will need
prior arrangements i.e. weeks or even months in advance of your move. During move out or
decommissioning, the lab location and equipment will be restricted to designated
authorized personnel. A “Restricted Entry/Access Form” will be posted on the door of the
facility. Upon completion and submission of the Readiness for Decommissioning Form to
EH&S, EH&S will conduct a survey of the laboratory facility. When hazards are cleared from
laboratory equipment and facility, EH&S will post a Clearance Sheet on the equipment and
facility. If radioactive materials were used in the lab, contact the RSO for specific
requirements. If biohazardous materials were used, contact the BSO for specific
requirements.
XIV.
EMERGENCY PREPAREDNESS AND RESPONSE PROCEDURES
Laboratories should be prepared for emergencies, natural disasters, utility failures and acts
of terrorism. California is prone to earthquakes and southern California is prone to wild
fires. Preparing the lab and researchers on the appropriate response to emergencies will
help protect personnel and research. Here are some ways to prepare:
o Review and Post the Emergency Response Guide Booklet.
o Make sure chemical SOPs include spill and exposure response procedures specific to
the chemical and processes in the laboratory. Review the Emergency Procedures
and Contacts — Chemical Exposure or Injury [DOC]
o If research involves radiation, review the Radiation Safety Manual for spill response
procedures, injuries, and contamination involving radioactivity.
o If research involves biohazardous materials, review the Biosafety Manual for spill
response procedures. Review the
Emergency Procedures and Contacts —
Needlestick or Exposure to Blood, Body Fluids, and Infectious Agents [DOC]
o Maintain a spill kit in the lab. Contact EH&S for specific information regarding
contents of a spill kit.
o Maintain a first aid kit in the lab.
o Know where the closest fire extinguisher and emergency shower and eyewash.
o Plan ahead in the event of an emergency that disrupts basic services, damages
buildings or prevents re-entry.
o Train all research personnel on spill and exposure response procedures.
XV.
INCIDENT AND ACCIDENT REPORTING
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All work related injuries and illness should be reported to SDSU Human Resources or SDSU
Research Foundation Human Resources. Work related injuries and illness or near misses
should also be reported to EH&S by completing an Incident / Accident Report Form [DOC]
and, when applicable, a Sharps Injury Log [DOC]. For non-employees such as students or
volunteers, complete the Student Accident / Incident Report Form [DOC] or the Volunteer
Accident/Incident Report Form. EH&S investigates all incidents that occur on campus.
Volunteers on campus must be registered with either SDSU HR or SDSU Research
Foundation HR depending on the volunteer’s role in your lab. Students working in the lab
over the summer and not registered for summer courses must be registered as a volunteer
in your lab. Contact SDSU HR for questions completing the Volunteer Identification Form or
SDSURF for questions completing the Volunteer Forms .
XVI.
TRAINING
The Principal Investigator is responsible for ensuring all research associates are properly
trained in all required University trainings as well as lab specific safety training.
Many types of training may be used to communicate safety-related information to research
personnel. Training may vary widely with respect to instructional method, setting, subject
matter, etc.
A. EH&S GENERAL SAFETY TRAINING
General safety training refers to instruction or guidance which is of general applicability and
not related to specialized trades or procedures. Examples include office safety, fire and life
safety, general hazard awareness, and emergency preparedness. EH&S presents these
general safety training at Faculty/Staff New Employee Orientation. This training is a
requirement of the SDSU Injury Illness Prevention Program.
B. EH&S HAZARD SPECIFIC SAFETY TRAINING
Hazard specific safety training refers to instruction or guidance which is specific to the
regulated hazards. Examples include the following topics:
o Aerosol Transmissible Disease
o Biohazardous Waste
o Biosafety
o Bloodborne Pathogens
o Hazardous Materials/Hazardous Waste
o Lab Safety Practices
o Universal Waste
EH&S provides online training for these hazard specific safety training. Contact the
respective EH&S program managers to be enrolled in these online training.
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C. LABORATORY SPECIFIC STANDARD OPERATING PROCEDURE TRAINING
It is the responsibility of the Principal Investigator to understand his/her employees' job
tasks and related hazards to which employees under their immediate direction and control
may be exposed. Principal Investigators or other designated personnel are responsible for
developing and presenting job-specific safety training sessions dealing with an employee's
unique job assignment. EH&S shall be consulted as necessary to determine the appropriate
level of training required for specific job tasks and related hazards.
Documentation of training indicating the major concepts and safety-related information is
necessary when providing laboratory specific training. Many times oral training during
laboratory meetings and hands-on-training are the most effective technique when training
on concepts, techniques, or procedures specific to the laboratory. Since documentation of
hands-on training or lab meetings can be difficult, EH&S provides SOP training templates
where the major concepts and safety related information is presented by the laboratory in
an outline and lab members sign-off indicating training was provided and understood. See
Laboratory Specific Standard Operating Procedures (Template) [DOC]
and Laboratory Specific Biohazardous Training Template [DOC] .
EH&S offers individual training when requested.
XVII.
RESEARCH GRANT PROPOSALS
Funding agencies will require institutional assurances prior to award of research grants. To
assure environmental and occupational health and safety compliance to the funding
agencies, the Principal Investigators must complete the EH&S Questionnaire in order for
EH&S to assess the hazardous materials or activities involved in the research and verify
appropriate authorization and adequate safe work practice, equipment, facilities,
monitoring, and training are in place. The Environmental Health and Safety Questionnaire
and Verification Form [DOC] solicits information regarding the hazardous materials and/or
activities involved in the research. The following hazardous materials and activities are
evaluated and verified by EHS:
o Radioactive Materials
o Hazardous Chemicals
o Biohazardous Materials
o Carcinogens
o Controlled Substances
o Field Research
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o Research Diving
XVIII.
ROLES OF EH&S
A. EDUCATION AND OUTREACH
EH&S provides classroom training per request and online training through Blackboard and
Skillsoft.
B. AUDITS AND INSPECTIONS
EH&S performs routine compliance audits and laboratory facility inspections for general
safety, fire & life safety, electrical safety, chemical safety, radiation safety, and biosafety. A
self-audit checklist for laboratories is available here.
C. CONSULTATION
EH&S provides hazard assessments and consultation on exposure control as well as
regulatory and guidance requirements.
D. LIAISONS WITH REGULATORY AGENCIES
EH&S is the SDSU liaison for federal, state and local government agencies regulating
environmental and occupational health and safety issues. The following regulatory and
funding agencies regulate or control research operations at SDSU:
o
o
o
o
o
o
o
o
o
o
o
o
o
o
City of San Diego Industrial Waste Water Department
County of San Diego Air Pollution Control District
County of San Diego Dept. of Environmental Health Hazardous Materials Division
California Occupational Safety and Health Administration
California State Fire Marshal
California Department of Public Health
California Department of Toxic Substances Control
Federal Aviation Administration
Department of Transportation
Drug Enforcement Administration
Centers for Disease Control and Prevention
National Science Foundation
National Institute of Health
Department of Defense
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If a representative from one of these agencies is in your laboratory for an audit or
inspection, contact EH&S. If you have question regarding a regulatory agency visit, contact
EH&S.
XIX.
EH&S CONTACT LIST
o Terry Gee – Director
tgee@mail.sdsu.edu
(619) 594-2853
o Millie Tran – Associate Director
Programs: Controlled Substance, Chemical Hygiene, Carcinogens, Medical
Surveillance, Indoor Air Quality
mmtran@mail.sdsu.edu
(619) 594-2865
o Kristen Ross – Occupational Safety Manager
Programs: Occupational Safety, Fire and Life Safety, Electrical Safety, Ergonomics
krross@mail.sdsu.edu
(619) 594-2856
o Alvin Shoemaker – Environmental Compliance Manager
Programs: Hazardous Materials, Hazardous Waste,
shoemake@mail.sdsu.edu
(619) 594-6098
o Charles Adkins – Hazardous Waste Manager
Programs: Hazardous Materials, Hazardous Waste
cadkins@mail.sdsu.edu
(619) 594-2857
o Mitch Lanahan – Radiation Safety Officer
Programs: Radiation Safety
Lanahan@mail.sdsu.edu
(619) 594-6879
o Dave Palmer – Assistant Radiation Safety Officer
Programs: Radiation Safety, Laser Safety
dpalmer@mail.sdsu.edu
(619) 594-4055
o Sheryl Major – Biosafety Officer
Programs: Biosafety, Bloodborne Pathogens, Aerosol Transmissible Diseases,
Communicable Diseases
smajor@mail.sdsu.edu
(619) 594-6965
o Lilly Sabet – Compliance Officer
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San Diego State University
Programs: Laboratory Compliance, Ergonomics
lsabet@mail.sdsu.edu
(619) 594-8341
o Lance Elliott – Compliance Officer
Programs: Laboratory Compliance, Fire & Life Safety
lelliott@mail.sdsu.edu
(619) 594-7875
o Dan Root – Compliance Officer
Programs: Laboratory Compliance
droot@mail.sdsu.edu
(619) 594-7877
o Amy Raymond – Office Manager
(619) 594-6778
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