University Governance
101
Johanne Pelletier, Secretary-General
University Secretariat
¬ Governance 101
¬ “SPA” - Board of Governors &
Senate
¬ Your role
¬ University Secretariat
¬ Logos
¬ Access to Information
¬ Governance 101 (the reality)
Finances
Hiring
Infrastructure
Academic matters
Board of Governors
Secretariat
Senate
Principal &
Vice-Chancellor
VPs
Provost
Deans
Board Composition
The Board of Governors is composed of 25 voting members, including:
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The Chancellor, ex officio
The Principal and Vice-Chancellor, ex officio
12 Members-at-large
3 Alumni Association Representatives
2 Academic Staff Representatives
2 Administrative and Support Staff Representatives
2 Senate Representatives, and
2 Student Representatives (one undergraduate and one graduate)
• Two additional student representatives (Macdonald Campus and
Continuing Education) have voice but no vote
(Article One, Statutes)
Board Membership
Richard W. Pound (Chancellor)
Heather Munroe-Blum (Principal)
MAA:
Ann Vroom
Michael Richards
Morna Flood Consedine
At-large:
Robert Rabinovitch (Chair)
Stuart (Kip) Cobbett (Vice-Chair)
Roshi Chadha
Gerald Sheff
Jan Peeters
Eric Maldoff
Kathy Fazel
Darren Entwistle
Thierry Vandal
Michael Meighen
Lili de Grandpré
TBA
Admin/Support Staff:
Trevor Garland
Allan Youster
Academic/Senate
Prof. David N. Harpp
Prof. Gary Pekeles
Prof. Kohur GowriSankaran
Prof. Dan Guitton
2 students
(one grad, one undergrad)
Senate Composition (107)
Ex Officio Members = 27
– The Chancellor
– The Principal and Vice-Chancellor
– The Chair of the Board of
Governors
– The Provost
– The Deputy Provost
– The vice-principals (4)
– The deans of faculties (11)
– The Dean of Graduate and
Postdoctoral Studies
– The Dean of Students
– The Dean of Continuing Education
– The Director of Libraries
– Board of Governor
representatives (3)
Elected Members (80)
• Faculty representatives (51)
Arts (7)
Agricultural & Env Sciences (3)
Dentistry (1)
Education (4)
Engineering (4)
Law ( 2)
Medicine (9)
Music (2)
Management (2)
Religious Studies (1)
Science (7)
• Members at large (9) (allocated by
Senate to various faculties)
• Librarian members (3)
• Non-unionized administrative and
support staff members (6)
• SSMU, PGSS, MACES, MCSS and
Faculty student members(20)
Governance – Your Role
• Nominations & Elections
• Role of staff on governing
bodies
– SPA
– Reflecting perspective of
staff
– What best serves the
University?
– Challenges in the role…
Governance Matters
• Senate & Board 2007/08
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Revisions to the McGill University Policy on the
Ethical Conduct of Research Involving Human
Subjects
University Budget
Information presentations (Deans, VPs)
Revision of the Regulations Relating to the
Employment of Librarian Staff
Principles governing Campus master plan
Administrative Response to the Report of the
Principal’s Task Force on Student Life and Learning
Principal’s Five Year Plan
• Senate & Board 2008/09
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Can you sign? (Signing Authority)
Principal’s Five Year Plan
Conflict of Commitment Policy (Staff)
Strategic Enrolment Management
DAR Campaign Reports
Senate Review Report
Strategic planning!
• Strengths and Aspirations: a white paper call to
action regarding McGill’s future
• Focus on Students: The Principal’s Task Force
on Student Life and Learning
• Master Plan
University Secretariat
impartial office
guidance and advice on the
University’s Statutes,
regulations, policies, and
processes of importance to
academic, librarian,
administrative staff and
students
Office of the Board of Governors
and Senate
Convocations
Office of the Chancellor
Office of the Board Chair
Repository for regulations/policy
Access to information
University Elections
Use of the McGill name and logos
Tribunals: Grievances & Appeals
Tenure
Advisory Committees
Trademarks
Protect and enhance:
– McGill’s name
– McGill’s visual identity:
“signature” and its
components (shield and
wordmark)
McGill’s name
• Name formats
– (e.g. Club XYZ at McGill)
• Time-limited (renewable)
permissions for
– SSMU recognized groups
– Other student societies
– Academic student initiatives
e.g. design teams in
Engineering
McGill’s logos
• Students can use only with consent of
Secretariat
http://www.mcgill.ca/secretariat/ceremonial/
permission/
• No adapted versions!
• Graphic standards for use:
http://www.mcgill.ca/files/secretariat/wordmark.pdf
• Use on business cards/letterhead?
Access to documents
& privacy issues
Access
• Public institutions: Quebec and federal law
provide for access on request to
documents, with some conditions –
requests in writing to Secretary-General
• Students, employees have right to access
their own files – students generally
through Enrolment Services or their
Faculties
Access & privacy, cont’d
Privacy
• With very limited exceptions, your
personal information will not be shared,
except with your express written consent;
• Example: McGill student directory
Directory is not complete - how and where a student's
information is displayed is at the sole discretion of that
individual student.
Governance and administration
for the advancement of learning
Johanne Pelletier
University Secretariat
Johanne.pelletier@mcgill.ca
WWW.MCGILL.CA/secretariat