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Microsoft PowerPoint 2002
Tutorial 3 – Presenting a Slide Show
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PowerPoint 2002 Tutorial 3
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Combine slides from
existing presentations
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• Existing slides can be combined with new slides to
create new, updated presentations.
• You might need to change the style of the older
slides to fit the new purpose of the presentation.
• Inserting existing slides saves time and effort.
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Existing slides will be inserted
into this presentation
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This figure shows a
presentation that is going
to have two slides from an
existing presentation
inserted into it. The
existing slides will be
inserted between the
current slides 2 and 3.
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Insert slides from
another presentation
• To create a new presentation using slides from an older presentation,
start PowerPoint and select the Blank Presentation option, or open an
existing presentation.
• To insert the slides from the older presentation, select Slides from Files
on the Insert menu to open the Slide Finder dialog box.
– You might have to browse your directories to locate the older presentation
– Insert the entire presentation or only selected slides
• Click the Insert and Close buttons to return to the new presentation.
– When you save the new presentation, the slides you selected will be
included
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The Slide Finder dialog box
The Slide Finder dialog box is used to locate an existing presentation.
It will display the
slides currently in
that presentation so
you can select some
or all to copy to the
new presentation.
In this case, slides 2 and 3 will be
copied to the other presentation.
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Slides copied from an existing
presentation to this one
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This figure shows the same presentation seen in a previous slide after
two slides from another presentation have been copied into it.
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Create a custom design template
• A design template contains a color scheme,
background, and attributes and format for text.
• You can also create your own template.
– Select a standard color scheme or create your own
– Create a custom background using a gradient fill, where
one color blends to another, or a texture, such as
parchment or canvas
– View the Slide Master to modify the font and text
alignment used in all the slides
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The Slide Design Task Pane
You can select an existing PowerPoint slide design
scheme from the Slide Design Task Pane and then
modify it. To do so, click on one of the schemes to
select it, and then click the Edit Color Scheme link at
the bottom of the Task Pane.
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The Title Text Color dialog box
This dialog box shows a color palette from which
you can choose a new color for the text in the
Title placeholder.
This dialog box opens when you select the object
to change, and then click the Change Color
button in the Edit Color Scheme dialog box.
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The Fill Effects dialog box
This figure displays the
process of creating a
background with a
gradient fill from the
Fill Effects dialog box.
You access the Fill Effects dialog box
by selecting Background from the
Format menu and then selecting Fill
Effects from the drop down list.
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Modify placeholder fonts
You can also change the fonts used in slide placeholders when creating a custom
design template. This figure shows a master slide that has had two fonts applied to it.
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Change bullet styles
This figure shows the Bullets and
Numbering dialog box. In this
case, the current bullet style is
shown as being selected, but the
arrow indicates that the style
below it is going to be selected
and used in the custom design
template.
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A slide with the modified
fonts and bullets
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This figure shows a slide after new fonts and bullet styles were selected and applied.
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Save the custom design template
• When the presentation format portrays the look you want,
save it as a design template.
• To save the design template:
– Click the File menu
– Click the Save As option
– Specify a name for the template and then select the file type
Design Template
• PowerPoint will automatically select the Templates folder
as the storage location, enabling you to select it as a
template for future presentations.
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Apply graphics images to slides
• Quality graphics and appropriate sound effects can add
interest for the audience.
• Poor choices can ruin a slide presentation, regardless of the
quality of the design or content.
• Scanned images, such as photographs or logos, can be
inserted and sized like any picture.
• Digital cameras or graphics software applications can be
used to create images to add to a slide.
• Images are inserted by clicking the Insert Picture button on
the Drawing toolbar, and then locating the image using the
Insert Picture dialog box.
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A slide with a graphic inserted
This figure shows a slide after an image has been inserted into the slide.
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Add sound and/or video clips to slides
• Video and sound clips can also be added to a slide
to spice up the presentation:
– Click the Insert menu and then click Movies and
Sounds
– You can then select Movie from File or Sound from
File to select the type of clip you want to add
• Movies and sounds can be inserted to play
automatically, or at the presenter's request.
• Sound files are usually wave (.wav) or MIDI
(.mid) files.
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A slide with a video and audio clip
This figure shows a slide after a movie clip and a sound clip have been added.
Video clip.
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Add a textured background
• A textured background can be added to a presentation to
provide a very striking appearance to the presentation.
• PowerPoint comes with several pre-formatted textures that
can be selected to spice up any presentation.
• To add a textured background to a specific slide, select the
slide, click the Format menu, and click the Background
option to open the Background dialog box.
• Click the Background fill list arrow in that dialog box, and
select Fill Effects to open the Fill Effects dialog box.
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Apply a texture to a slide
• In the Fill Effects dialog box, click on the Texture
tab to display the textures provided by
PowerPoint.
• Select the texture you want to use and click the
OK button.
• When you return to the Background dialog box,
click the Apply button to add the selected texture
to your selected slide.
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The Texture tab of the Fill EffectsXP
dialog box
The Texture tab shows the textures supplied
by PowerPoint. Click on one to select it, and
then click the OK button to return to the
previous dialog box.
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A slide with a textured background
This figure shows
the slide with the
selected background
texture applied.
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Create a graph and
an organization chart
• Graphs and charts present complicated information in a
easy-to-understand format.
• PowerPoint provides a special slide layout for a slide with
text and a chart.
• When you double-click on the chart placeholder,
PowerPoint will insert a sample graph and display a
datasheet.
• The datasheet, which looks similar to an Excel
spreadsheet, enables you to add data and labels.
• An organization chart is a diagram, made up of boxes and
lines that represent the hierarchy of positions within a
company or organization.
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A datasheet and its graph
In this figure you can see the relationship between the
parts of the datasheet and their positions on the graph.
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The Chart Type dialog box
You can select a different type of chart
in the Chart Type dialog box. When
you select a chart type from the left
hand pane, the right hand side of the
dialog box will display various sub
types that can be selected.
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A slide with an organization chart
This figure displays the placeholder information for creating an organization chart.
Subordinate levels or additional workers at existing levels can easily be added.
An organization chart is
also created from a
special slide layout with
placeholder information.
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A completed organization chart
This slide shows a completed organization chart. It is easy to add new
levels and show relationships between levels using PowerPoint features.
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Apply slide transitions
to a presentation
• One way to liven up a presentation is to add special effects
such as slide transitions.
• Slide transitions change the way one slide appears on the
screen to replace the current slide.
• Slides can fade in and out, or slide in from one side of the
screen, or many other possible effects.
• You can select several or all of the slides when you choose
a transition to apply.
• From slide sorter view, click the Transition button to
display the Slide Transition Task Pane, and then select the
effect you want to apply to the selected slides.
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Use animation effects on slides
• Animation can be used to make text or images appear in
some pre-determined sequence to grab the audience's
attention.
• To apply animation, you use the Custom Animation Task
pane.
• If you apply more than one special effect to a slide, you
might need to adjust the order in which the events occur.
• Take care not to overdue these effects. An audience can
grow weary if the effects are used to excess.
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The Custom Animation Task Pane
You can select any object on a slide and use the Custom
Animation Task Pane to apply some animation effect to it.
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Change the animation sequence
If multiple objects are animated, as shown here, you can also use this pane to
change the order in which they appear on the slide by selecting the object and then
using the Re-Order up and down buttons at the bottom of the pane.
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Prepare a presentation to
run on another computer
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• PowerPoint Viewer is an application you can save to disk
and install on other computers.
• Viewer enables you to view, but not modify, a slide
presentation on computers without PowerPoint.
• To prepare your slide presentation to "travel" to another
computer, run the Pack and Go Wizard. It will prepare as
many disks as necessary to hold the PowerPoint Viewer
files and a copy of the presentation.
• Embed the fonts in the presentation so they will be
available regardless if the computer you use to view the
presentation has the fonts installed.
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