Human Resources
Midwestern State University
HUMAN RESOURCES
DEPARTMENT
Budget Hearing Presentation
FY 2014
Human Resources
HR Mission
The mission of the Human Resources Department is to support the vision, goals
and challenges of Midwestern State University by providing services which
promote a work environment characterized by fair treatment of employees, open
communications, personal empowerment, accountability, trust and mutual
respect.
Scope
The Human Resources Department is responsible for wage and salary
administration, pay plan classification, recruitment and employment, personnel
policies, employee relations, equal employment opportunity and affirmative
action, new employee orientation, employee training and development,
employee benefits administration, timekeeping, and personnel records and
more.
Human Resources
HR Activity FY 2012
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Support 632 benefits-eligible faculty & staff; 655 other employees; 201 retirees;
Total Employee Headcount, 1287; FTE Headcount 827
Turnover rate 12.94% vs. Texas State agency average 17.3%
Received 1593 applications; Interviewed 279; Hired 82
Processed 1651 Personnel Transaction Forms (PTF)
Completed 392 Forms I-9 & entered into USCIS E-Verify system
HR Website accessed 258,461times; average time on webpage 1.24 minutes
Entered 840 insurance and TexFlex records into dual systems – ERS & MSU
Reconciled and remitted $7,325,000 insurance & TexFlex premiums
Facilitated 616 employee training sessions
Conducted 203 criminal background checks
Human Resources
Programs and Services
• Conduct new employee orientation and exit processing
• Conduct mandatory training: EEO Discrimination, Ethics, Sexual Harassment,
Child Protection, Camp Workers Training
• Host employee development and supervisor training events
• Track leave accruals, audit timesheets; enter employee data into Banner;
maintain employee files; verify service
• Monitor and track Annual Staff Performance Reviews
• Counsel employees and retirees; resolve insurance disputes
• Resolve employee relations issues / grievances
• Respond to EEOC discrimination and sexual harassment charges
• Conduct compensation surveys and make recommendations to administration
• Maintain Classified Pay Plan and job descriptions
• Draft personnel policies and update the MSU Policies and Procedures Manual
Human Resources
Programs and Services – Benefits
• Administer programs for active and retiree insurance benefits: health, dental,
prescription, life, dependent life, AD&D, STD, LTD, AFLAC, & Texflex
• Serve as Plan Administrator for 403b Plans: Texas Optional Retirement
Program (ORP) and Voluntary Tax-Sheltered Annuity Program (TSA)
• Responsible for Texa$aver 457 Deferred Compensation Plan
• Administer the Staff Education Incentive and the Dependent Educational
Assistance Programs
• Advise TRS and ORP retirees and process retirement paperwork
• Administer the Sick Leave Pool
• Ensure compliance with Family Medical Leave Act (FMLA), the Americans
with Disabilities Act Amendment Act (ADAAA); FLSA, USSERA, etc.
• Plan and host employee events: Annual Pinning Luncheon, Annual Staff
Awards, Retiree Luncheon, Summer Sizzlers, Hardin Christmas Party
Human Resources
HR Staffing
Director
Assistant Director
Benefits Coordinator
HR Assistant II
HR Assistant II .5 FTE
Current MSU Human Resources staffing - 4.5 FTE
*Recommended MSU HR staffing – 7.3 FTE
Current MSU HR function staffing level – 1/184 (Based on FTE of 827)
*Recommended HR function staffing level – 1/76-113
Reported by SHRM and the International Public Management Association for Human Resources
Human Resources
HR Budget – Historical M&O & Travel - 26% Reduction since FY 09
Human Resources
HR Budget
Requirements FY 14
Category
Additional
Funding Change
Budget Request
M&O
Staff Training
$ 5,000
$ 16,324
Travel
No Change
$0
$ 3,078
Student Salaries
No Change
$0
$ 4,800
HEAF
Replace 2 computers
$ 2,300
$ 2,300
Human Resources
Salaries FY 2014
Title
Director
Current Salary
2% Increase
Salary Adjust
Proposed
$73,122
$1,462
$0
$ 74,584
$42,036
$840
$ 2,124
$ 45,000
$36,722
$734
$ 4,544
$ 42,000
HR Assistant II*
$25,116
$502
$ 2,589
$ 27,203
Reclassify grade -
*Grade 18 &
HR Assistant II .5
$12,941
Inc to .75FTE -
*Grade 18 &
Adj. VSP recoup $$?
Asst. Director
Survey Ranked 8/9
Benefits Coord.
Survey Ranked 9/11
5% proposed Pay Plan Inc
$259
$ 7,202
5% proposed Pay Plan Inc
$ 20,402
Human Resources
Budget Requirements FY 2014
Staff Education Incentive Program
FY12 – 31 Participants - $61,511
Dependent Education Assistance Program
FY12 – 30 Participants - $115,981
Account Funded - $63,263
Need based scholarships - $52,718
* Additional funding tbd by FY2014 increases to local tuition and fees
Human Resources
MSU Compensation Study and Equity Adjustments Recommendations
• Salary data collected and ranked by title, minimum, current, average
• 16 responders - Texas universities, local WFISD, TWC
Proposal to Administration
• Raise the minimum pay grades 5% across the Classified Pay Plan
– Affects 72 classified staff currently on minimum of salary grade – Cost $ 44,510
• Reclassify classified pay grades for equity where needed
– Affects 66 classified positions and 34 titles – Cost $ 31,340
• Equity adjustments for selected non-classified staff positions
– Affects 37 non-classified staff – Cost $ 92,407
Future Recommendations
• Include dedicated amount in FY budgets for Pay Plan and equity adjustments
• Include the Director of Human Resources during the budget process
Human Resources
Questions?
Thank You!