MOTOR POOL OPERATIONS
1) Per Policy No: FI0725 and Campus Fiscal Procedure 725 to be authorized to operate a University
vehicle, an individual must have signed an “Acknowledgement of Policies and Procedures
Governing the Operation of University Vehicles” to be kept by the department.
2) To ensure that adequate documentation that an employee is authorized to drive a University
vehicle or to use his or her personal vehicle to conduct University business, departments should
complete on an annual basis a travel authorization for each employee who is required to drive
as part of their job.
3) Authorized drivers include full and part-time employees, Board of Trustee members, registered
volunteers, and students in a pay status with the university. All should have completed an
“Acknowledgement of Policies and Procedures” form.
4) Authorized passengers in university vehicles are limited to university employees, students
guests participating in university activities, and family members who are accompanying the
employee on official travel. When family members accompany an employee on official travel,
the driver must ensure that the vehicle is used only for transportation in connection with the
trip and that no additional expense is incurred for personal use.
ACCIDENT PROCEDURES
1) Contact appropriate law enforcement authority for an accident report.
2) Do not admit fault.
3) Complete a Driver’s Report of Accident and the Supervisor must complete the Supervisor’s
Report and turn in to Facilities Administration, 219 Physical Plant Building as soon as possible.
4) Serious bodily injury should be reported to the Office of Risk Management by telephone
immediately at (865)974-5409.
5) If the vehicle is not driveable contact Facilities Administration at (901)448-5661.
6) In the event of injury to an employee, contact the HR Benefits Office at (901)448-5577 to make
sure that the appropriate Employee Injury and Worker’s Compensation Reports are completed.
DAMAGE TO PROPERTY OR INJURY TO THIRD PARTIES
1) The University does not carry commercial liability insurance on University owned vehicles
because we are subject to The Tennessee Claims Commission Act, T.C.A. 9-8-300 et.seq. through
the State Insurance Pool.
2) All claims against the University of Tennessee Health Science Center for bodily injury to persons
other than University employees must be directed to the University of Tennessee, Office of Risk
Management, 112 Conference Center Building, Knoxville, TN 37996, telephone (865)974-5409,
fax (865)974-0936.
3) Tennessee Department of Safety Financial Responsibility Forms will be completed by the Office
of Risk Management.
4) All follow-up or communication regarding property damage or bodily injury claims by third
parties is to be directed to the Office of Risk Management.
5) Obtain the names, addresses and telephone numbers of all witnesses to any accident involving
property damage or bodily injury if possible.
6) The representation of all claims by thirds parties to the State of Tennessee will be made by the
Office of Risk Management.