Facilities Management and Ancillary Services
Building Directors Luncheon
May 11, 2016
Welcome!
Facilities Management and Ancillary Services
Agenda
1. FMAS Update
a) Real Estate development Master Plan
b) Capital Investment
Robert Couvrette
2. Summary of Past Year’s Activities
a) New process
b) Portfolio Management
Jean Ouellet
François Métivier
3. Presentation(s):
a) Sustainability Projects Fund
François Miller
4. Questions
Barbara Lewis
(moderator)
Facilities Management and Ancillary Services
1. FMAS Update
• Update on FMAS Structure
Facilities Management and Ancillary Services
Organization and flow chart in project management
Vice Principal Administration and Finance
Michael Di Grappa
ROYAL VICTORIA HOSPITAL
Danielle Dubois
Associate Vice-Principal
Robert Couvrette
Administrative Director
François Métivier
Customer
request flow
Responsibility
Office of Sustainability
Francois Miller
Campus Public Safety
Pierre Barbarie
Environmental Health & Safety
Wayne Wood
Call center management
IT, HR, Finance management
Procurement
BPC portfolio
Audit
Retail store & hub services
Document management
Building portfolio Prioritization
Web
Campus Security Mac and Downtown
Patrick Blue & Christopher Carson
Hazardous Waste Management
Christian Bouchard
Fire Prevention and Operations
TBA
Environmental Health & Safety - Operations
Joseph Vincelli
Communication
Gault Reserve
Emergency Measures
Campus and Space planning
Chuck Alder
Master planning development & guard
Pre-feasibility study
Real estate capital budget prioritization
Real estate management (broker)
Building Directors
MNI
Parking Management
Jo-Ann Sciampacone
Design
Lorraine Mercier
Project Management
Jean Ouellet
Design architecture and HVAC
Small project management
Campus signage
Projects Management
Feasibility studies
Estimates
Quality control
Standard development & implim.
Physical planning
Web page Construction
Building Operations
Luc Roy
Building maintenance
- HVAC
- Architecture
- Structure
Real estate capital budget prioritization
Small project realization
Utilities Energy Management and
Macdonald Campus Management
Denis Mondou
Infrastructure management Powerhouse
& energy management Real estate
capital budget prioritization Small
project realization
Buildings and Grounds
Marc Dozois
Mac Campus Management
Building cleaning
Waste Management
Event support
Grounds maintenance & horticulture
Printing & Mail Services
Operation Fire Prevention System
Units
Physical planning
Emmanuelle Lapointe
Daniel Chevarie
Claude Lahaie
Energy
Jerome Conraud
Building Services
George Lazarus
Daniel Doran
North West Zone 1
Stewart McCarthey
Electrical Services
Claude Sinclair
Event Support
Nakita Darveau
North East Zone 4
Tony Vaccaro
Powerhouse and Utilities
Kevin Gauthier
Grounds
Franco Nardi
South West Zone 2
Gilles McSween
Horticulture
Eric Champagne
South East Zone 3
Angelo Tambasco
Printing
Main Zone X
Martha Robinson
Mail
HVAC
Dominic Gagnon
Facilities Management and Ancillary Services
1. FMAS Update
• Real Estate development Master Plan
2016-07-27
7
Facilities Management and Ancillary Services
R.V.H. VISION
TIMELINE
►
Preparation, filing and approval of the strategic presentation
– Mémoire avant projet
March 2014
►
Preparation, filing and approval of the initial case file
– Dossier d’opportunité
December 2017
►
Preparation, filing and approval of the final business case
– Dossier d’affaires final
July 2019
►
First phase of construction completed
June 2023
►
Second phase of construction completed
May 2025
►
Third phase of construction completed
May 2025
This schedule presumes that certain steps will be done in parallel
(e.g., Office de consultation public de Montréal).
Facilities Management and Ancillary Services
1. FMAS Update
• Capital Investment:
• PQI, Programme quinquennal d’investissement
• $300 Million, borrowing for differed maintenance projects, 5 years
• FIS, Federal infrastructure program, by 30 April 2018
• CFI, CERC, donation.
Facilities Management and Ancillary Services
2. Summary of Past Year’s Activities
2a) New processes: Jean Ouellet
- Project Management processes
• The Project management unit is presently
revising & officialising many of the
processes in order to better control &
communicate all pertinent information for
projects under their governance.
Facilities Management and Ancillary Services
Project Management processes
Time Management
Describes process by which;
baseline schedule is elaborated
schedule is updated & followed
how schedule is communicated to stakeholders
Facilities Management and Ancillary Services
Project Management processes
Cost Management
Describes process by which;
Project budgets are elaborated
Budgets revisions & approvals.
Project cost / forecast to completion
Facilities Management and Ancillary Services
Project Management processes
Procurement Management
Describes process by which;
Tenders for professional & construction services
are done.
Roles & responsibilities of PM unit versus
Procurement services.
Laws governing the procurement process
Facilities Management and Ancillary Services
Project Management processes
Stakeholder Management
Describes process by which;
Stakeholders are identified & approved.
Roles & responsibilities of the different
stakeholders.
Facilities Management and Ancillary Services
Project Management processes
Input from Building Directors
• In order to adequately identify many of the
ongoing issues, the PM Unit will require the input
of the Building Directors in regards to the negative
& positive past experiences on Capital projects.
Facilities Management and Ancillary Services
Project Management processes
Consultation table;
• Project Management would like to create a
consultation table with Building Director
representatives.
• Information gathered will influence the PM
processes.
• Process will probably consist of 3 to 4, two hour
meetings.
Facilities Management and Ancillary Services
2. Summary of Past Year’s Activities
2b) Portfolio Management - François Métivier
Portfolio Management
Gather the portfolio “needs” into a list:
Fictitious: for
illustration
only
Portfolio Management
Prioritize portfolio needs:
Portfolio Management
Align Portfolio needs with the Funding to produce a
Strategic Plan for each Portfolio
Align the Portfolio with the Funding to produce your group’s
Strategic Plan
Facilities Management and Ancillary Services
3. Presentation: Sustainability Projects Fund
Krista Houser, Sustainability Projects Fund Administrator
McGill Office of Sustainability
May 2016
Facilities Management and Ancillary Services
3. Presentation: Sustainability Projects Fund
The Sustainability Projects Fund
aims to build a
culture of sustainability
on McGill campuses through
the development and seed-funding of
interdisciplinary projects.
Simply put, we’re looking to make McGill
a better, more sustainable place, one project at a time.
Facilities Management and Ancillary Services
3. Presentation: Sustainability Projects Fund
Student Contribution
($0.50/credit)
Administration Match
$860,000+/year
to advance sustainability
on campus
Facilities Management and Ancillary Services
3. Presentation: Sustainability Projects Fund
SPF Project #24:
Fluorescent Lamps Disposal
SPF Project #90:
Food & Dining GHG Audit
SPF Project #146:
LEEDing Change
Facilities Management and Ancillary Services
3. Presentation: Sustainability Projects Fund
Please keep in touch!
www.mcgill.ca/sustainability/spf
/McGill.Sustainability
@SustainMcGill
/McGillSPF
Or contact me at: krista.houser@mcgill.ca; 514.398.1003
Facilities Management and Ancillary Services
QUESTIONS?