THE UNIVERSITY OF TEXAS MEDICAL BRANCH AT GALVESTON
ISSUED DATE: 09/17/00
LOGISTICS/ACQUISITION OPERATING PROCEDURES
REVISED DATE: 01/04/10
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PROCUREMENT
SUBJECT
2.70
PROCUREMENTS FROM NON-COMMITTED CONTRACTS
GENERAL INFORMATION
This procedure is issued to establish a uniform method for processing requisitions utilizing existing Non-Committed
Contracts/Agreements, which include GPO, Department of Information Resources (DIR), and Texas Procurement and
Support Services (TPASS) Contracts/Agreements.
AUDIENCE
Applicable to all Procurement Staff and designated Satellite Buyers
GUIDELINES
1.
The purchase of products and services through Non-Committed Contracts/Agreements is authorized provided such
method of acquisition is the best method and “best value” of purchasing available. To maximize contract
opportunities and to ensure compliance, all requisitions shall be processed as follows:
A.
Review the requisition to identify if the requested products or equipment is available through a NonCommitted Contract/Agreement, if available:
1.
It is the Buyer’s responsibility to determine that utilization of a Non-Committed
Contract/Agreement is the “best value” and to document the file accordingly.
2.
Factors to be considered in determining cost effective include:





B.
Delivery
Warranties
Service
Market and/or UTMB Price History
Administrative Effort and Cost
The appropriate clause, listed below, must be included on each Purchase Order issued utilizing a NonCommitted GPO Contract/Agreement:
“This Purchase Order is issued pursuant to the Contract/Agreement between (insert Contracting Agency’s
Name) and _______ (Contract No.:____________). This Purchase Order shall be governed by the terms,
conditions, requirements, and pricing thereof.”
EXCEPTIONS
There will be no exceptions unless by formal addendum to this procedure or other formal written exception by the Purchasing
Agent.
REFERENCES
Logistics/Acquisition Procedure 2.10 (Best-Value Procurement)
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2.70
Procurements from Non-Committed Contracts
Approved: Jeffery Bonnardel, C.P.M.
Chief Purchasing Agent
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