Purchasing Services
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Objectives
 To get to know our customers and introduce the
Purchasing team
 To learn more about your faculty procurement needs
 To address your questions and concerns relating to
the procurement process at McGill
Purchasing Presentation
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Introduction of Purchasing
Team
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Normand Laguë – e-Procurement Project Manager
Suzanne Boyd – e-Procurement Project Coordinator & Buyer
Pierre Leblanc – Senior Buyer – Office and IT Products
Nancy Duplessis – Senior Buyer – Scientific Products
Pierre Landry and Frederic Beaudry – Senior Buyers - CFI
Anna Gentile – Buyer – Facilities Management & Development
Linda Rosser, Maureen Turvey & Crystal Yu – Support Staff
Kathy Zendehbad – Associate Director
Purchasing Presentation
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Reengineering of the
Purchasing Processes
Why?
 To support the University’s renewed focus on
governance and control
 To promote institutional fairness, transparency and
accountability
 To comply with the Regulations Relating to the
Approval of Contracts and Signing Authority
 To adopt best business purchasing practices
Purchasing Presentation
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Reengineering of the
Purchasing Processes
Examples of best purchasing practices
 Purchase through McGill contracted vendors
 Public tendering for all acquisitions valued at more
than $100K
 Follow an adequate purchasing cycle
 Issue a purchase order to the vendor prior to the
receipt of goods/services
Purchasing Presentation
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Reengineering of the
Purchasing Processes
Follow an adequate purchasing cycle
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Requestor obtains quotations (ideally from more than one vendor)
Requestor completes a purchase requisition
(departmental/financial approvals)
Purchasing Services reviews the purchase requisition
Purchasing Services creates a purchase order (PO)
Purchasing Services obtains the approval(s) of the designated
signing officer(s)
Purchasing Services issues the PO to the selected vendor
Vendor delivers the goods/services
Requestor acknowledges reception of the goods/services
McGill issues payment
Purchasing Presentation
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Reengineering of the
Purchasing Processes
Why is it important to issue a PO prior to receiving
the goods/services?
 Reserve and encumber the funds in advance
 Comply with financial approvals
 Comply with the Regulations Relating to the
Approval of Contracts and Signing Authority
 Establish the terms and conditions of purchase
→ Protect the University’s best interest
Purchasing Presentation –
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Communication Channels
We want to communicate with our customers…
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Purchasing web site: www.mcgill.ca/purchasing
Purchasing listserv
Purchasing newsletter
Departmental visits
Procurement training courses (under development)
→ and we seek your feedback
Purchasing Presentation
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MMP - McGill MarketPlace
McGill MarketPlace MMP
 What is the McGill MarketPlace?
 Where can I find it?
 Why should I use it?
 How do I get trained?
Purchasing Presentation
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MMP - McGill MarketPlace
What is MMP?
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Web based online ordering system
Including over 30 vendors
Hosted catalog or punchout
A variety of products from test tubes to toner
cartridges
 Virtual shopping mall
 Operational in 56 campuses across North
America
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MMP - McGill MarketPlace
Where can I find it?
→ Minerva
→ Finance (Fund) Administration
→ McGill MarketPlace
 FIS Users
 Valid PCard
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MMP - McGill MarketPlace
Why should I use it?
 Single user ID and password
 Shop from multiple online catalogs from
contracted McGill vendors or other preferred
vendors, using the popular "shopping cart"
model
 Search for products by keyword, part number,
category or vendor
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MMP - McGill MarketPlace
Why should I use it?
 Compare products from different vendors
before purchasing
 Save a list of favorite products, i.e. frequently
ordered products, for faster online shopping
 View order history and details
→ Will replace the Banner and Minerva purchase
requisition form
Purchasing Presentation
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MMP - McGill MarketPlace
How do I get trained?
 Purchasing website
 Online video
 Printable how to’s
 Individual training
 Faculty/departmental visit
Purchasing Presentation
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MMP - McGill MarketPlace
Questions?
Suzanne Boyd
Tel: 514-398-5027
Email: suzanne.boyd@mcgill.ca
Normand Laguë
Tel: 514-398-3540
Email: normand.lague@mcgill.ca
www.mcgill.ca/purchasing/buy/marketplace
Purchasing Presentation
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Purchasing Services
Thank you!
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