Distance
Interactive
Communication
Environment
Bridging the
communications gap
Green Group
Feasibility Presentation
Presenters
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2
Jeff Wolford
Tom Romero
Will Dandridge
7/26/2016
Green Group Feasibility
Organizational Chart
Tom Romero
Project Manager
Sean Coogan
Web Master
Will Dandridge
Documentation
Manager
James Hubany
Financial
Manager
3
Mark Dedomenic
Risk Manager
Alan Grimes
Hardware and
Software
Manager
Jeff Wolford
Marketing
Manager
7/26/2016
Green Group Feasibility
D.I.C.E. Overview
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4
Problem Defined
Problem Characteristics
Solution Defined
Market Identified
Risks and Concerns
Funding and Scheduling
Conclusion
References
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Green Group Feasibility
Problem Statement
Absence of a comprehensive medium for
communication outside of the classroom.
5
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Green Group Feasibility
Did you Know?
The overall percent of schools identifying online
education as a critical long-term strategy
grew from 49% in 2003 to 56% in 2005.
(Sloan Consortium’s latest Report)
6
7/26/2016
Green Group Feasibility
U.S. Online Education Enrollment
4,000,000
Number of
Students
3,500,000
3,000,000
2,500,000
2,000,000
1,500,000
2005
(Estimated)
2006
(Estimated)
Year of Enrollm ent
2004*
2003*
2002*
1,000,000
* Sloan survey report
7
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Green Group Feasibility
ODU Off-Campus Enrollment
5000
4500
4000
3500
3000
Students 2500
2000
1500
1000
500
0
1984-1985
1989-1990
1994-1995
1999-2000
2004-2005
Year
ODU Factbook
8
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Green Group Feasibility
Why D.I.C.E. is Needed?
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ODU’s TELETECHNET supports 50 locations
(TELETECHNET home page)
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9
Old Dominion University is committed to
distance education (ODU Strategic Plan 2005-2009)
And …
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Green Group Feasibility
Graduation Rates Across Virginia
School
4yr rate
5yr rate
University of Virginia
William and Mary
83
80
91
89
University of Richmond*
Virginia Tech
Old Dominion University
73
43
14
81
70
35
Source: Compiled from National Center for Education statistics, U.S. Department of Education.
Data is reported as collected by NCES for the entering class of 1997. Retrieved using Graduation
Watch
* denotes a private school
10
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Green Group Feasibility
Communication is Vital to Students
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11
Find help with homework
Blackboard
Mentors needed
Form study groups
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Green Group Feasibility
Goals
Design an stand-alone application that will
provide students with a real time
communication environment to improve their
success
12
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Green Group Feasibility
Project Objectives
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Develop software
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13
Communicate outside the classroom
Share applications on line
Form study groups
Find mentors
Form an online education community
Design GUI
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Green Group Feasibility
Functional Component Diagram
14
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Green Group Feasibility
Green Group’s Perfect Solution – User Interface
Welcome, Jeff Wolford (jwolf008@odu.edu)
CS 410, Group Designee “Green” (switch to another group)
Our
Solution
Click here for group news and message boards
Static Picture of Person Talking
1. Community
Logged in users:
Person Talking
Alan
IM
James
IM
Will
IM
Tom
IM
Sean
IM
Jeff
IM
Mark
IM
Ms. Brunelle IM
Enable audio
2. Shareable
Application
Text Chat
3. Voice Chat
4. Text Chat
5. FTP
6. Archive
^ Shareable Application ex. MS Visio ^
Browse to file to send
FTP File
Archived chats
Text chat from 02/27/2006 Title: Group Project Meeting one
Text chat from 03/01/2006 Title: Feasibility Analysis
Enter Text
Enter More Text
...older archives...
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Green Group Feasibility
Send
Text
Process Flow Diagram
Banner or
other Student
Information
System
Student info
User added into system
for that specific group
Student
Information,
Class Roster,
TAs/GAs
assigned to
classes
Green
Group’s
System
Blackboard
Class roster info
Request enters system
Request to be
member of
study group
email
Request sent to decider
Approved
Add-in
process
Denied
process
Teacher/TA/
GA/study
group leader
decides on
approval
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Decider declines
Green Group Feasibility
Request addition to group not specified
by SIS or Blackboard interfaces
Green Group’s
system
Request
Addition to
Group
Requestor
Fill out form
And submit via
system
Accept request
and send to
respective
decider
Review process for
Specified group
criteria
Approves or
denies form in
system
Process
Flow
Diagram
System stores
decision
No
Email
notification
17
Decider
(Teacher, TA, GA,
or student
assigned leader)
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Approved?
Yes
Requestor is
added to group
Green Group Feasibility
Enter User
Name &
Password
Verify
Information
Invalid
Report Error
To User
Valid
User
Log-on
View
Sessions
Welcome
Screen
View
Account
Information
List
Sessions
Process
Flow
Diagram
18
Search for
Session
Account
Information
Account
Options
Create
Session
Add Course
Delete
Course
List
Available
Courses
List Courses
on Account
Join Session
Enter
Search
Criteria
Session
Options
Find
Session(s)
Update
Sessions
List
7/26/2016
Add Course
To Account
Delete
Course
From
Account
Green Group Feasibility
Pros of Solution
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19
Increase graduation rates
Builds Community-mentoring
Multi-platform capability
Facilitation of group projects
Uses existing technology
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Green Group Feasibility
Cons of Solution
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20
Similar products
Propagation delay
Storage
Cost
Unethical behavior
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Green Group Feasibility
What’s In The Box?
Interfaces
Training
Materials
Hooks to Banner
Push Pull from Blackboard
Dynamic Interactive
Communication Environment
3/24/2006
Web based solution
IM Chat
IM Voice
Wiki
Forum, etc.
THE BOX
21
Associate Database
(may be able to run off SIS db)
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Green Group Feasibility
What our Solution Will Do
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Audio
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Real-time Chat
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22
Archived
Audio
Text
File Transfer
Picture Identification of User Speaking
Application Sharing/ Whiteboard
Forum / Personal Message (PM)
Wiki / Knowledge-Based
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Green Group Feasibility
What our Solution Will Not Do
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23
Steaming Video
Replace Blackboard
Homepages
Violate FERPA Policies
Consume High Bandwidth
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Green Group Feasibility
Who Is Our Customer?
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Colleges and Universities
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Who will be the first?
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24
U.S. has 4000+
Virginia has 99
ODU (TELETECHNET)
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Green Group Feasibility
What In It For the Customer?
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25
Keeps ODU on educational technological
forefront
Increase 5yr graduation rate
Aids education
Increase enrollment
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Green Group Feasibility
Competition Matrix
26
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Green Group Feasibility
Management Methods
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27
Weekly Meetings
Instant messenger
Team members
Decisions
Ground rules
7/26/2016
Green Group Feasibility
Pre Sales Marketing Strategy
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28
Question current thinking
Current business processes
Be exhaustive
Identify strengths/weakness
Market opportunities
Competitive threats
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Green Group Feasibility
Post Sales Marketing Strategy
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29
Educational conferences
User Conferences
Training of users
Customer feedback forums
“Golden User” reviews
7/26/2016
Green Group Feasibility
Risk Chart
1.
2.
3.
4.
5.
6.
7.
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Technology
Compatibility
Database
Availability
FERPA
Funding Cost
Student Acceptance
Maintenance
Copyright
Infringement
Green Group Feasibility
Mitigation of Risks
31
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Green Group Feasibility
Conclusion
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32
Problem with current communication medium
Technology exists to implement solution
Beneficial is to customer
Solution is feasible
7/26/2016
Green Group Feasibility
Experts
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33
Dr. Levinstein -- Database
Steve Crawford -- Distance learning/archive
of material
Carol “Stash” Stanley – FERPA issues
Sandra Waters -- Banner
Christian A Puche -- Technology and
implementation
Kai Van de Carr – Desktop sharing software
7/26/2016
Green Group Feasibility
References
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National center for education statistics
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Quality of online education
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http://www.virtualcollege.org/stats/stats_reports.htm
ODU Distance Learning and Strategic Goals
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34
http://scholar.lib.vt.edu/ejournals/JOTS/Winter-Spring-2000/pdf/swan.pdf
http://www.nacubo.org/x164.xml
http://www.ed.gov/about/offices/list/ovae/pi/cclo/distance.html
http://cade.icaap.org/vol5.1/8_powell_et_al.html
Surveys
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http://www.sloan-c.org/resources/overview.asp
Studies
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http://nces.ed.gov/
http://www.dl.odu.edu/about_us/
http://www.odu.edu/ao/affairs/odusp2005%5B2004.12.10%5Dbov.pdf
http://www.odu.edu/ao/upir/factbook/hc_enrollment/hc_by_university/hconoffsum_r.ht
ml
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Green Group Feasibility