TABLE OF CONTENTS
1) Table of Contents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1
2) Introduction. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
3) System Requirements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2
i) Hardware Requirements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2
ii) Software Requirements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
4) System Installation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4
i) External Device Installation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4
(a) ButtonLinkTM Installation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
(b) Database Interface Installation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4
ii) Application Installation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
(a) Receptionist Installation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4
(b) Surgical Room Installation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
5) System Application Usage. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6
i) Application Use. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6
(a) Starting the Program. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
(b) Selecting a Patient’s Record. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
6
(c) Clearing Data. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7
(d) Making a Bracelet. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
(e) Reading a Bracelet. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8
(f) Navigating the Program. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9
ii) Application of Band. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10
(a) Standard Application. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10
iii) Disposal of the PatientView 100 Band. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
6) Troubleshooting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12
i) Improving USB Device Stability. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12
ii) Troubleshooting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12
(a) Notes for Windows XP users. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12
7) Medical Memory Systems Disclaimers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14
i) General Disclaimer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14
ii) Disclaimer of Liability . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16
iii) Privacy Act Warning. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16
iv) Copyright. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17
v) Disclaimer of Warranty. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17
8) Index. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
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INTRODUCTION
The PatientView 100 is Medical Memory System’s (MMS) solution to the
problem of Reception to Surgeon communication of Patients’ medical information. This
product is designed to reduce costly mistakes due to problems stemming from
incomplete, inaccurate, or nonexistent information.
SYSTEM REQUIREMENTS
In order to install and use the PatientView 100, you must have the following
hardware and software components:
Hardware
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Pentium II or higher (or similar performance chip)
64 MB RAM
8X CDROM
USB 1.0 Port
Keyboard
Mouse
Monitor
MiniButtonTM
ButtonLinkTM
PatientView 100 Band
The PatientView 100 consists of several hardware parts. The most visible part to the
user is the MiniButtonTM, which is contained within the PatientView 100 Band. This unit
contains the data storage device, which is where patient information is stored and
retrieved from.
Data can be read from the MiniButtonTM using the ButtonLinkTM. The ButtonLinkTM
is a USB attachable unit used to read information from, and write information to, the
MiniButtonTM.
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A minimum of a Pentium II processor (or similar performance chip) is needed to
support the remainder of the hardware requirements. A minimum of an 8x CDROM is
needed to read the software package from the accompanying CD.
The PatientView 100 package will consist of a minimum of one MiniButtonTM and
PatientView 100 Band, with additional units available for ordering. ButtonLinkTM is a
separate accessory that comes with the purchase of a PatientView 100 package.
For more information on how to use MiniButtonTM, visit the following link:
http://www.macsema.com/pdf/ButtonMemory_Spec.PDF
For more information on how to use the ButtonLinkTM, visit the following link:
http://www.macsema.com/buttonlink.htm
Software
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PatientView 100 installation package
Windows 98/2k/Me/NT
Standard Database and Database Drivers (e.g. ODBC)
Office 2K package
800x600 resolution
16-bit Display colors (24-bit Display colors recommended)
Available disk space of 200 MB
An ODBC compliant database (consider revision) is required to obtain a patient’s
medical information. The database interface will be available through the installation of
ODBC package from Office 2k or later versions of the package.
For further information on how to use the ODBC package, visit the following link:
http://search.microsoft.com/search/results.aspx?qu=odbc&View=msdn&st=b&c=0&s=1
For further information on how to install Office 2k, visit the following link:
http://www.microsoft.com/office/ork
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SYSTEM INSTALLATION
PatientView 100 External Device Installation
ButtonLinkTM Installation:
To install the ButtonLinkTM, please follow the manufacturer’s ButtonLinkTM
installation guide.
Database Interface Installation:
A MMS Service Representative will do this. Please notify your Service
Representative before making any changes to your database schema.
PatientView 100 Application Installation
Receptionist Installation:
1. Confirm the ButtonLinkTM has been installed on the computer.
2. Close all other applications running on the machine.
3. Insert the CD labeled “PatientView 100 Application” into the
receptionist’s CD-ROM.
4. If the CD-ROM does not auto-start, click the “Start” menu, choose “Run”,
type in “D:\setup.exe” (where D is replaced with the letter of your CDROM drive), and press “OK”.
5. Click “Next” when you see the PatientView 100 logo screen.
6. Accept the license agreement and click “Next”.
7. Choose “Receptionist Installation” and click “Next”.
8. Choose default location to install the software or change the location and
click “Next”.
9. Click “Finish” once the installation has completed.
Surgical Room Installation:
1. Confirm the ButtonLinkTM has been installed on the computer.
2. Close all other applications running on the machine.
3. Place the CD labeled “PatientView 100 Application” into the surgical
assistant’s CD-ROM.
4. If the CD-ROM does not auto-start, click the “Start” menu, choose “Run”,
type in “D:\setup.exe” (where D is replaced with the letter of your CDROM drive), and press “OK”.
5. Click “Next” when you see the PatientView logo screen.
6. Accept the license agreement and click “Next”.
7. Choose “Surgical Room Installation” and click “Next”.
8. Choose default location to install the software or change the location and
click “Next”.
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9. Click “Finish” once the installation has completed.
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SYSTEM APPLICATION USAGE
PatientView 100 Application Use
Starting the Program:
To start the application, double-click the PatientView 100 icon on your desktop.
The following screen will appear:
Note: The Surgical Room installation will not contain the “Query” and “Make Bracelet”
buttons.
Selecting a Patient’s Record:
1. Type in the patient’s complete first and last name as they appear on the
patient’s medical bracelet in the corresponding boxes.
2. Type in the patient’s ID# in the appropriate box.
3. Click the “Query” button.
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Clearing Data:
At any point, you may press the “Clear” button to remove the patient’s
information from the screen. This will not delete any information in the database and
will only remove the information from the screen.
Making a Bracelet:
Once the patient’s information has been selected and is displayed on the screen:
1. Click the “Make Bracelet” button.
2. When you see the picture located above, ask the patient to place his or her
wrist where you may access the PatientView 100 Band.
3. Touch the ButtonLinkTM to the MiniButtonTM located on the PatientView 100
Band.
4. While the information is transferring, you will see the following screen:
5. Do not remove the ButtonLinkTM from the MiniButtonTM until you see the
following screen:
6. Press the “OK” button.
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Reading a Bracelet:
Make sure to clear a patient’s information from the screen before beginning.
1. Click the “Read Bracelet” button.
2. When you see the picture located above, ask the patient to place his or her
wrist where you may access the PatientView 100 Band.
3. Touch the ButtonLinkTM to the MiniButtonTM located on the PatientView 100
Band.
4. While the information is transferring you will see the following screen:
5. Do not remove the ButtonLinkTM from the MiniButtonTM until you see the
following screen (this should be almost instantaneous):
6. Press the “OK” button
7. You should now see the patient’s information displayed on the screen.
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Navigating the Program:
The following are subsections of the PatientView 100 software program:
Heading
What is found
 Patient’s Mailing address
Personal Information
 Patient’s Insurance Company
 Patient’s Recorded Allergies
Allergies
 Severity of each Patient’s Recorded
Allergy
 Surgery Name
Surgery
 Location on Patient’s Body where
Surgery will be Performed
 Patient’s Prescribed Medications
Medications
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Dosage
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Frequency
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Duration
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Start date
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Application of the PatientView 100 Band
The PatientView 100 Band consists of a MiniButtonTM encased within a band that
looks similar to a traditional medical band.
Standard Application of the PatientView 100 Band:
1. Prior to the application of the PatientView 100 Band, the receptionist must make sure
all data stored on the PatientView 100 Band is correct.
2. The receptionist will ask the patient to hold out his/her arm.
3. The PatientView 100 Band will then be applied to the free wrist of the patient. This
wrist will be the opposite of the wrist that is holding the traditional medical band.
The band must be securely fastened to the patient; the PatientView 100 should be
tight enough so that the Band cannot slide off the wrist. The band must be loose
enough to allow two fingers to be placed between the band and the wrist of the
patient. This is to avoid injury to the patient.
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4. Once attached to the patient, the receptionist will verify the information on the
PatientView 100 Band.
5. When verification concludes, the application process of the PatientView 100 Band is
complete.
Disposal of the PatientView 100 Band
In order to dispose the PatientView 100 Band, the nurse or medical staff will take
the band to be incinerated. The MMS Service Representative gives further explanation
of, and training in, this process. The PatientView 100 Band and MiniButtonTM must be
destroyed after one use.
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TROUBLESHOOTING
IMPROVING USB DEVICE STABILITY
In some cases, slowing down the computer hardware's graphics acceleration may
improve the stability of USB devices.
To adjust the computer hardware's graphics acceleration:
1. Click Start -> Settings -> Control Panel.
2. In the Control Panel window, double-click the Display icon.
3. Click the Settings tab located in the Display Properties dialog box.
4. In the Settings tabbed page, click the Advanced Properties button.
5. Click the Performance tab located in the Advanced Display Properties
dialog box.
6. Drag the Hardware Acceleration slider to the left to slow down the rate.
TROUBLESHOOTING
Problem:
There is no video displayed when the application is running
Solution:
 Use the Device Manager to verify that the USB Host
Controller has no resource conflicts.
 Slow down the graphics hardware acceleration.
Notes for Windows XP users
At the time of this product's release, Microsoft strongly encouraged companies to
submit their hardware solutions for certification. If a hardware device driver is not
submitted, or does not qualify, for Microsoft certification, a warning message appears.
You may see this message when installing this driver or update. If you do, you
may choose to click the Continue Anyway button. PatientView 100 application has
tested this driver or update on Windows XP, and it does not impair or destabilize your
computer.
If you need more XP-related information, go to the product web site's Help or
speak with Medical Memory System staff.
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For instructions on how to use the Software installation, see the section on
“Installation and Software use”.
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Medical Memory Systems Disclaimers
General Disclaimer
Adherence to these guidelines will not ensure successful treatment in every
situation. Further, these guidelines should not be considered inclusive of all accepted
methods of care or exclusive of other methods of care reasonably directed to obtaining
the same results. The ultimate judgment regarding the appropriateness of any specific
procedure, the physician in light of all circumstances presented by an individual patient
must make therapy or referral.
The "Expert Advice" area ("Advice Area") of familyeducation.com is designed to
help users find and understand general information on certain subject matters
("Subjects"). This Advice Area contains the advice and comments of individuals who are
trained in the specified Subjects ("Experts") and is designed to provide useful advice in
regard to such Subjects. The Expert guarantees neither the accuracy nor completeness of
his/her advice. The advice and comment of any Expert do not constitute the advice or
comment, nor do they necessarily reflect the views, of http://www.cs.odu.edu/~spostlew/.
This Advice Area is not intended to provide a basis for action in particular circumstances
without understanding the use of this product. If professional advice or other expert
assistance is required, the services of a competent professional person should be sought.
http://www.cs.odu.edu/~spostlew/ and the Experts expressly disclaim any and all
responsibility for any liability, loss, or risk, personal or otherwise, which may be or is
incurred as a consequence, directly or indirectly, of the use and application of any advice
or comment by any Expert. If you submit your question for a response, you understand
and agree that your question and the Expert's answer may be posted on this Web site,
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though names and other obvious identifiers will be removed. Please note that this Advice
Area, like all areas of http://www.cs.odu.edu/~spostlew/, is subject to the Terms of Use.
Be sure to review the Terms of Use.
Certain areas deal with health and medical related issues. Please note that such
areas are not intended to create any physician-patient relationship or supplant any inperson medical consultation or examination. Always seek the advice of a trained health
professional with any questions you may have regarding a medical condition and before
seeking any treatment. Proper medical attention should always be sought for specific
ailments. Never disregard professional medical advice or delay in seeking medical
treatment due to information obtained on http://www.cs.odu.edu/~spostlew/. Any
information received from this Advice Area is not intended to diagnose, treat, or cure.
This site is for information purposes only. The information on this advice area is not
intended to replace proper medical care.
The content on the site is presented in summary form is general in nature, and is
provided for informational purposes only.
Before using this information in any important matter users should carefully
evaluate its accuracy, completeness and relevance. If necessary users should obtain
appropriate professional advice relevant to their information needs.
The information on http://www.cs.odu.edu/~spostlew/ or mirror site found at the
Old Dominion University Computer Productivity Initiative site (CPI) should not be
considered complete, nor should it be relied on to suggest a course of treatment for a
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particular individual. Further references to http://www.cs.odu.edu/~spostlew/ will also
apply to this mirror site.
MMS makes no representations or warranties with respect to any information
offered or provided on or through the MMS website regarding use or wear of device.
Neither MMS, nor any of its contributors, shall have any liability for the content or any
errors or omissions in the information provided by this website.
Disclaimer of Liability
Documents available were prepared as an account of work sponsored by Old
Dominion University. Neither the University nor the Medical Memory System team,
makes any warranty, express or implied, or assumes any legal liability or responsibility
for the accuracy, completeness, or usefulness of any information, product, or process
disclosed, or represents that its use would not infringe privately owned rights. Further,
Medical Memory System is not responsible for the contents of any off-site pages
referenced.
Privacy Act Warning
Certain administrative information, such as your name, user ID, and level of
access to your health records, electronic services, is collected in order to provide you
access to your medical records and is subject to the Privacy Act of 1974 (5 U.S.C. 552a,
as amended). Only authorized persons in the conduct of official business may view
personal, administrative information contained in the medical records and Administrative
system of records. Any unauthorized disclosure or misuse of personal administrative
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information may result in criminal and/or civil penalties. Any individual may file a civil
action in a Federal District Court against VA if the individual believes that VA violated
the Privacy Act.
Copyright
All material contained within this web site is subject to copyright laws.
This information may not be reproduced or redistributed in any way or form without the
express permission of the Medical Memory System team. However in most cases this
will not be a problem.
Disclaimer of Warranty
THE MATERIALS ARE PROVIDED "AS IS" WITHOUT ANY EXPRESS OR
IMPLIED WARRANTY OF ANY KIND INCLUDING WARRANTIES OF
MERCHANTABILITY, NONINFRINGEMENT OF INTELLECTUAL PROPERTY,
OR FITNESS FOR ANY PARTICULAR PURPOSE. IN NO EVENT SHALL MMS BE
LIABLE FOR ANY DAMAGES WHATSOEVER (INCLUDING, WITHOUT
LIMITATION, DAMAGES FOR LOSS OF PROFITS, BUSINESS INTERRUPTION,
LOSS OF INFORMATION) ARISING OUT OF THE USE OF OR INABILITY TO
USE THE MATERIALS, EVEN IF HAS BEEN ADVISED OF THE POSSIBILITY OF
SUCH DAMAGES. BECAUSE SOME JURISDICTIONS PROHIBIT THE
EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR
INCIDENTAL DAMAGES, THE ABOVE LIMITATION MAY NOT APPLY TO
MMS.
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INDEX
Allergies (see Application -> Selecting Patient’s Record -> Allergies)
Application
Clearing Data. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7
Images. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-8, 10
Making a Bracelet. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Navigating. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-10
Reading a Bracelet. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8
Starting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6
Selecting Patient's Record. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Allergies. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9
Medications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Personal Information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Surgery. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9
Application of PatientView 100 Band (see PatientView 100 Band -> Application of)
ButtonLinkTM
Installation of. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4
Usage of. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-8
Clearing data from screen (see Application -> Clearing Data)
Copyright (see Disclaimers -> Copyright)
Database Interface
Installation of. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4
Disclaimers
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General. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14-16
Liability. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Privacy Act. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16-17
Copyright. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17
Warranty. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Disposal of PatientView 100 Band (see PatientView 100 Band -> Disposal of)
General Disclaimer (see Disclaimers -> General)
Hardware Requirements (see System Requirements -> Hardware)
Images of Application (see Application -> Images)
Improving Stability of USB Devices (see USB Device -> Improving Stability)
Installation
ButtonLinkTM (see ButtonLinkTM -> Installation of)
Database Interface (see Database Interface -> Installation of)
Receptionist. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Surgical Room. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-5
Liability Disclaimer (see Disclaimers -> Liability)
Making a Bracelet (see Application -> Making a Bracelet)
Medications (see Application -> Selecting Patient’s Record -> Medications)
MiniButtonTM
Installation of (see PatientView 100 Band -> Application of)
Usage of (see ButtonLinkTM -> Usage of)
Disposal of (see PatientView 100 Band -> Disposal of)
Navigating the Program (see Application -> Navigating)
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PatientView 100. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
PatientView 100 Band
Application of. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Disposal of. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11
Personal Information (see Application -> Selecting Patient’s Record -> Personal
Information)
Privacy Act (see Disclaimers -> Privacy Act)
Reading from the PatientView 100 Band/Bracelet (see Application -> Reading a
Bracelet)
Selecting a Patient’s Record from within the Application (see Application ->
Selecting Patient’s Record)
Software Requirements (see System Requirements -> Software)
Starting the Application (see Application -> Starting)
Surgery (see Application -> Selecting Patient’s Record -> Surgery)
System Requirements
Hardware. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3
Software. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3
Troubleshooting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12
USB Device
Improving Stability. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Warranty Disclaimer (see Disclaimers -> Warranty)
Windows XP. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-13
Writing Information to Bracelet (see Application -> Making a Bracelet)
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