Edu-C-Aide
Educational Computerized Aide
http://www.edu-c-aide.com
April Kelly
Roger Dubois
Sylva Girtelschmid
Ankit Kothari
Terry Bader
Project Manager
April
Finance
SBIR
Terry
Ankit
Engineering
Marketing
Terry - Roger
Roger - April
Web
Legal
Ankit - Sylva
Sylva - Ankit
Planning/Research
All
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Outline
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Special Education Background and the
IEP process
Problem characteristics and statistics
Solution Approach
Management Plan, Schedule and
Budget
Marketing and Funding Plans
Project Result
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Special Education
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Types of students
Disability
IDEA
Individualized Education Plan
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IEP Considerations
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Assistive technology for physically
handicapped
Behavior disorders
Hearing and vision impairments
Participation in Alternate Assessment
Program
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Individualized Education Plan
(IEP) Process
Recognition
Evaluation and eligibility
IEP development
Review and reevaluation
Services determined
Reports generated
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IEP Accommodations
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Alternate time and scheduling needs
Educational setting considerations
Special presentation and response
accommodations
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IEP Basic Components
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Current student performance
Annual goals and short-term objectives
Special education and related services
Dates and location of services to be
provided
Participation in state and district-wide tests
Statement of transition services
Progress measurement
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The Problem
The current process by which IEP’s are
managed overwhelms educators
because of the intensive requirements
mandated by law for each of the six
million special education students in the
United States.
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Problem Characteristics
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Distribution and access of IEP information
limited
Tracking of progress and changes
Paperwork redundancy
Large number of students with special needs
Risk of lawsuits
Published survey shows schools lose 73% of
court cases
Source: http://www.ldonline.org/ld_indepth/iep/legally_correct_ieps.html
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IEP Related Mistakes
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Missed testing or evaluation dates
General Education teachers unaware of
child with IEP
IEP objectives not clearly known or met
Special services not provided properly
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Virginia Statistics
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1,163,094
No. of students:
161,884
No. of spec. ed. students:
No. of complaints filed:
193
No. of hearings filed:
120
Avg. lawsuit cost:
$50,000-$100,000
Source: http://www.pen.k12.va.us/VDOE/Instruction/DP01-02AR.pdf
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Norfolk Statistics
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37,006
No. of students:
4,764
No. of spec. ed. students:
No. of complaints filed:
8
No. of hearings filed:
6
Legal annual cost: $250k to $ 1 million
Source: http://www.cse.org/informed/issues_template.php/648.htm
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The Approach
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Centralized database
Web front-end
Management of IEPs
Reports
Graphs and Statistics
Queries
Meets Federal Standards
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Functional Limits
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Does not aid in the evaluation to
determine the need for special services
Will not police teachers or validate data
input
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Risks
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Changes to education laws
School system policy changes
Changes in technology
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Functional Components
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Management Plan
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Technical Approach
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6 month initial development for base
product
Application maintained on customer
resources
City wide application with central
servers
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Recommended Minimum
Requirements
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2 Windows NT 4/2000/XP Server
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Web Server
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IIS 5
Apache
SSL
Database
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1.2 GHz Processor
512M Ram
80G disk space
MsSql 2000
PostgreSql
Cold Fusion MX
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Project Status
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Phase I
Completed Feasibility and Milestone
presentations
SBIR document completion
Approval presentation
Finalizing project website
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Phases I & II
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Phase I
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Conceptual
Feasibility
Design
Phase II
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Prototype
Requirements
Documentation
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Phase III
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Requirements
Development
Documentation
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Phase III - Requirements
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Requirements - 1 week
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Task breakdown and preparation
Hardware and software setup
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Phase III - Software Dev
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Software Development - 5 months
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Database development
Software development
QA
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Concurrent with other development
Testing
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Phase III - Documentation
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Documentation
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Review and edit
Print
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Finance Summary
Phase I & II
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Personnel
Equipment
Supplies
$56,464
$4,700
$1,000
TOTAL
$62,164
Detailed breakdown - Appendix C
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Finance Summary
Phase III
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Personnel
Equipment
Supplies
Contractual
$104,856
$18,496
$5,000
$12,000
TOTAL
$140,352
Detailed breakdown - Appendix C
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Financial Summary
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Phase I & II Phase III -
TOTAL
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$62,164
$140,352
$202,516
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Per Customer
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Cost per installation
$45k
Charge for software and installation
$140k
TOTAL
$95k profit
Does not include any profit off customization
Refer to Appendix C for detailed breakdown
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Profit Margin
No Customization
$737,883.71
$643,843.71
$549,803.71
$455,763.71
Approx Profit
$361,723.71
$267,683.71
$173,643.71
$79,603.71
0
1
2
3
($14,436.29)
4
5
6
7
8
9
10
($108,476.29)
($202,516.29)
# of Customers
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Feasibility Outcome/Marketing
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Application cost - $140k
Average low for legal costs related to a IEP
hearing - $50k
Norfolk review
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Hearings - 6
Reduce hearings by 50% =
$150k saved in 1st year =
Application paid for in the 1st year
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Out Years
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Help desk calls
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On-site support
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$22/hr cost
$25/hr charge to customer
Includes user and tech support
Bighelp, Inc.
after initial one-year included help desk
$51/hr cost
$72/hr charge to customer
after customer installation and training
Support Plans
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Funding Plan
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Phase I and II - Dept. of Education
SBIR grant program
Phase III - Commercial partner involved
in other educational system software
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Results
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Ease of distributing IEP related
information
Simple production of reports, graphs
and statistics
Effective administrative control and
tracking of IEP process
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Conclusion
The use of the application will provide a simpler,
cost effective way for school systems to abide
by federal standards. As a result, this will
minimize the chance of mistakes and lower
the risk for a lawsuit.
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Resources
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Office of Special Education Programs
Family Village
National Education Assoc.
LDOnline.com
VA Dept. of Education
US Dept. of Education
Social Security Online
The Arc
Citizens for a Sound Economy
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Appendixes
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Appendix A: Phase I & Phase II Schedule
Appendix B: Phase III - Software Development Schedule
Appendix C: Detailed Costs
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