School & College Legal Services Personnel OP 4709.01 TRAVEL Requesting Reimbursement for Expenses Actual and necessary expenses incurred as a result of authorized travel and meeting attendance will be reimbursed. Reimbursement is made upon submission of an approved Conference and Travel Expense Claim with supporting receipts. Timeline Claims must be submitted by the tenth of the month for expenses incurred in the prior three months. Warrants are typically distributed within 15 days. Procedure 1. Employee traveling in performance of duties collects and records documentation to support reimbursement claim. 2. Employee completes Conference and Travel Expense Claim form and forwards, along with appropriate receipts, to General Counsel for approval. 3. General Counsel or designee reviews and compares claim against work related absences reported in the automated absence reporting system and/or Monthly/Time Activity Report, provides approval and forwards to Business Services. 4. Business Services reviews claim and supporting receipts for accuracy and issues warrant or returns claim to claimant if additional information is required. Business Services sends warrant and yellow copy of claim to claimant, typically within 15 working days of receipt by Business Services. SONOMA COUNTY OFFICE OF EDUCATION Policy Reference: SP 3350, Travel/Travel Expense Procedure approved: December 7, 2010