School & College Legal Services Personnel
OP 4709.01
TRAVEL
Requesting Reimbursement for Expenses
Actual and necessary expenses incurred as a result of authorized travel and meeting
attendance will be reimbursed. Reimbursement is made upon submission of an approved
Conference and Travel Expense Claim with supporting receipts.
Timeline
Claims must be submitted by the tenth of the month for expenses incurred in the prior three
months. Warrants are typically distributed within 15 days.
Procedure
1.
Employee traveling in performance of duties collects and records documentation to
support reimbursement claim.
2.
Employee completes Conference and Travel Expense Claim form and forwards,
along with appropriate receipts, to General Counsel for approval.
3.
General Counsel or designee reviews and compares claim against work related
absences reported in the automated absence reporting system and/or Monthly/Time
Activity Report, provides approval and forwards to Business Services.
4.
Business Services reviews claim and supporting receipts for accuracy and issues
warrant or returns claim to claimant if additional information is required.
Business Services sends warrant and yellow copy of claim to claimant, typically within 15
working days of receipt by Business Services.
SONOMA COUNTY OFFICE OF EDUCATION
Policy Reference: SP 3350, Travel/Travel Expense
Procedure approved: December 7, 2010