All Personnel
OP 4133.01/4233.02/4333.02(a)
IMPLEMENTING TELECOMMUTING PROCEDURES
Each department may establish internal procedures related to telecommuting. Such
procedures should maximize the appropriate use of telecommuting without diminishing
employee performance or service delivery. Department procedures should:
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Identify positions that are appropriate for telecommuting
Require telecommuting work agreements between the department and employees
Require compliance with local zoning regulations
Determining positions that are appropriate for telecommuting
In making decisions about which positions are appropriate to designate or approve for
telecommuting, Department directors should thoroughly analyze the duties of positions and
how the work is performed. Generally, the following types of positions may be appropriate
for telecommuting:
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Require independent work
Require little face-to-face interaction
Require concentration
Result in specific, measurable work products
Can be monitored by output, not time spent doing the job
Employee qualities that are appropriate for telecommuting
In making decisions about which employees are designated or approved for telecommuting,
departments should review the work qualities of employees, in addition to ensuring that their
positions are appropriate for telecommuting. Generally, employees who are successful in
telecommuting:
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Are able to work productively on their own
Are self -motivated and flexible
Are knowledgeable about the job
Have a low need for social interaction
Are dependable and trustworthy
Have above average performance records
Are organized
Have good communication skills
Identification of Ineligible Positions
Each department is responsible for identifying broad categories of positions that are
ineligible for telecommuting and for providing appropriate justification for that
determination.
OP 4133.01/4233.02/4333.02(b)
IMPLEMENTING TELECOMMUTING PROCEDURES (continued)
Developing Telecommuting Work Agreements
Departments and employees must agree to the terms of telecommuting before an employee
may work at an alternate work location. The Telecommuting Work Agreement (Form HR
4132.01 A) and Telecommuting Work Location Checklist (Form HR 4132.01 B) must be
completed and reviewed and approved by the Human Resources Department prior to use.
Termination of Agreement
The Department director may terminate the telecommuting agreement at his or her discretion.
The Department director will attempt to give employees advance notice if a decision is made
to terminate a telecommuting agreement; however, advance notice is not required.
Train Managers and Supervisors
Departments should encourage the successful and appropriate use of telecommuting within
the County Office by providing training to supervisors and managers in effectively managing
telecommuters.
Reporting
Each Department director or designee shall annually report to the County Superintendent on
the status and efficiency of telecommuting and participation in alternative work schedules,
including specific budget requests for information technology, software, or other equipment
needed to increase opportunities for telecommuting and participation in alternate work
locations.
SONOMA COUNTY OFFICE OF EDUCATION
Policy Reference: SP4133/4233/4333, Telecommuting
Procedure approved: January 7, 2007
(4132.02)