Budget Update
Presented to Financial Area Representatives
by Mary Simon, Sr. Director Budget and Planning
January 18,2012
Budget Update AGENDA
 Tuition and Fee Forecast
 Trend Semester Credit Hours (SCH)
 Mid Year Revenue Adjustments
 FY13 Budget Planning Calendar
 Training Classes
 Q&A
Tuition and Student Fees
(In thousands)
TOTAL Tuition
Statutory Tuition
Designated Tuition
Budget
FY2011
Budget
FY2012
Forecast
FY2012
$133,001
42,753
90,248
$143,906
44,695
99,211
$148,922
46,900
102,022
273
261
281
TOTAL Mandatory Student Fees
Desig - Mandatory Student Fees
Auxiliary - Mandatory Fees
$65,036
40,380
24,656
$68,077
41,577
26,500
$69,657
42,553
27,104
TOTAL Incidental Student Fees
Desig. Program, Course Fees
Auxiliary Student Parking Srvs
$20,925
18,107
2,818
$22,361
18,976
3,385
$23,287
19,887
3,400
TUITION AND STUDENT FEES
$219,235
$234,605
$242,147
Lab & Supplemental Fees
Trend -Paying Semester Credit Hours
SCH (in thousands)
1000
900
800
(in thousands)
700
671.0
693.1
714.3
714.7
600
Grad Non Res
500
Grad Res
400
300
UG Non Res
200
UG Res
100
0
FY 2009
FY 2010
FY 2011
Frcst FY 2012
Mid Year and Budget FY13
Revenue Projections & Assumptions
Methodology: Revenues projections are based on enrollment
(paying SCH and/or student headcount)
Current Year Revenue Projections FY12
 Current Year Forecast Revenue Projections FY12 are currently
under review and will provided to fee administrators by midFebruary and recorded as budget adjustments.
Budget Year FY13
 Revenue Projections FY13 will be coordinated and provided to
fee administrators no later than March 1st
 Any deviations to these projections will need to be discussed and
approved by the Sr. Budget Director prior to departmental
completion of BUD documents before March 30th
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Expense Budgets - Status Quo Budgets
E&G (14 accts) + 19 accounts funded with Designated Tuitions (i.e. 19-7)
 Status Quo Base Budgets
 Departmental Operating budget preparation assumes no new money,
i.e. ‘same base budgets’
 BUD process begins before budget planning is complete
 University Strategic Resource Planning Council will review budget
recommendations in late Spring pending outcome of Tuition and Fee
proposal, state budget changes (GAA) and other revenue projections
 Budget Office will update budgets for new funds awarded and any
possible required reductions
Exception: Budgets funded by fees
Budget Permanent Position Funding
Pre-Planning Salary Review Reports
• Budget Office will provide salary review reports by Tuesday,
February 7th via Rowdy Space similar to previous years.
• Reports are provided to assist in validating budgeted positions
and the permanent funding requiring permanent transfers
 Permanent positions (filled or vacant) will load from HRMS
assignments based on updated salary rates. However,
position attributes (i.e., % time, % distribution, etc.) are used to
calculate budget dollars from HRMS ‘Budgetary Funding
FY12-13’.
 To ensure BUD Documents reflect updated permanent
positions, we request your review.
 Any permanent transfers and HRMS Budgetary Funding
updates will need to be processed by February 24th to be
reflected in BUD Documents and updated salary budgets.
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FY 13 Budget Planning Calendar (Draft)
Feb 1
Census Date Spring 2012 Semester
Feb 8
Board of Regents Budget Policies and Guidelines
Feb 13-17
Revenue Projections and Debt Service Budgets to Fee Funded areas
Feb 15 – 29
Budget coordination to validate permanent positions, review funding available in salary
accounts and request permanent transfers to cover overages; otherwise updates will be made
by departments in BUD system
Mar 1 – 5
Budget Training – Overview and new BUD Document
Mar 6 – 9
Budget Training – Hands on training available
Mar 6
FY13 Budget BUD Document Preparation Begins (System opens to departments)
March timeframe
Strategic Resource Planning Council reviews FY11 Revenue projections; Resources and
Requirements; and, Campus Budget Process
TBA by Areas
Internal Department Deadlines for Budget Document review and approval
March 30
FY13 Budget Documents are due to Budget Office (System closes to departments)
April 2 - April 9
(pending)
Preparation for UT System Budget Goals & Priorities Hearing
April
Budget Office updates system for approved budget changes; final debt service and interest
May 7 -10
(pending)
Draft FY13 Operating Budget due to UT System
August 22 -23
FY13 Operating Budgets approved by Board of Regents
BUD Document Preparation
Training Schedule
Course ID / Course Name
AM565
AM566
Location
Class Times
BB 2.06.04
9:00AM - 11:00AM
March 5, 2012
BV 1.338 (Downtown)
9:00AM - 11:00AM
March 6, 2012
UC 1.102
2:00PM - 4:00PM
March 7, 2012
MH 2.02.02
2:00PM - 4:00PM
March 8, 2012
DB 2.222 (Downtown)
2:00AM - 4:00PM
March 9, 2012
MH 2.02.02
9:00PM - 11:00AM
Start Date
BUD Overview and Preparation March 1, 2012
BUD Hands-On Workshop
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Questions