Payroll Services –
Job Termination Payroll Errors
Source of Overpayments
– How do payroll overpayments occur?
• Majority of overpayments are caused by late terminations from
Departments to HR (range from 1 day up to months past the employee’s term date)
• Late modifications submitted to HR for full-time equivalents
(e.g. changing from 1.0 to .50)
• Incorrect compensation rate for an employee
• Incorrect number of hours paid for an employee (holiday worked/unpaid
LOA)
Note: Majority of the overpayments occur for employees that are no longer with
the University
Strategies to Decrease Overpayments
• Departments should process the employee job term as soon
as the term date is known & prior to the payroll cycle
– Note: Monthly deadline is the 15th of the month
• HR email reminders for departments to submit terminations
on a monthly basis
• HR auto job termination process to end an employee’s job
on an expected end date
• Coordination and communication between Departments and
HR/Payroll for late terminations
Contact Info
• Payroll Inbox (Main)
– (210) 458-4280
– payroll@utsa.edu
• HR/Day One
– dayone@utsa.edu