Chapter 7 - Excel
3:53 mins
14.06.2012
[Screen shot of a Word document]
Daniel:
Alright. So let’s move to blank cells for formatting. I’ve mentioned
that already. We’re going to go to Excel, and we’re just going to talk
very briefly about making sure that we name our Sheet.
[Presenter clicks on Start – Microsoft Excel 2010]
So let me just move this up so that everybody can see this a little bit
easier.
[Presenter move the Excel Spreadsheet to the top of the screen]
So at the bottom of Excel, and this applies to all versions of Excel that
are out there, we have the Sheet tabs at the bottom, and by default they
are named Sheet1, Sheet2, Sheet3. This is not entirely that helpful for
most people with a screen reader because again technically it’s
accessible, there’s some data there, but is the data useful? And the
usefulness of Sheet1, and Sheet2, and Sheet3, is kind of questionable,
so if you have one that is for quarter one financial results, quarter two
financial results, and quarter three financial results, that makes a whole
lot more sense to somebody who is trying to go to a specific section to
knowing what the content is that is related in that section.
So this is a very simple thing to do. To change this I’m going to –
where it says Sheet1, I will right click on that, and simply click rename.
[Presenter right clicks on Sheet1, then clicks on rename]
And here I will say Q1 Financial Results.
[Presenter renames Sheet1, Q1 Financial Results]
And I can do the same for the second one.
[Presenter right clicks on Sheet2, then clicks on rename, then renames
Sheet2, Q2 Financial Results]
And so forth. It’s a very simple task to do. There are other ways that
you can go in to change the name of just the tab, but the easiest way to
do that is just to right click on it, and to rename it. Simple thing, it
takes two seconds, but for someone who’s using assisted technology, it
can be the difference of having a useful cell Workbook, or one that’s
not that useful.
Questions on that sequence? Yes?
[Question being asked from the audience]
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Chapter 7 - Excel
3:53 mins
14.06.2012
How does a screen reader?
[Question being asked from the audience]
It’s typically driven by actually the user’s navigation, so it’s not going
to just read the entire document to you. It will start by telling you
where you’re at. When you open a document it’ll say where you’re at
in a document, what Column, what Row, give you contextual
information like that, what Sheet number, what’s the Sheet name, or
Workbook name, what’s the Row and Column that you’re in.
Hopefully those have been described properly with Heading and
Column, Row, information, and the screen reader then will read to you,
if I use my arrow keys and the tab key to move through a document,
which is fairly typical for a person who’s using a screen reader, it’s
going to then read to you the Column and Row, either numbers or the
name, if you’ve properly identified them, to tell you where you’re at in
the document.
There’s some other shortcut keys that you can do for broader
information than that, but simply at the most basic level it’s where
you’re navigating. Unlike a Word document where you can have it
read the entire thing, or an HTML page where you have it read the
entire thing, typically it’s driven by how you’re navigating.
Great. We are moving right along.
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