Mrs Joanna Gash MP
2011-12 Entitlements
January 2012
Prepared by:
Ministerial and Parliamentary Services
For further information contact the Entitlements Management Branch
on (02) 6215 3542 or by e-mail to emb@finance.gov.au
Monthly Management Report
Noticeboard
Change to Ticketing Arrangements - Virgin Australia
As explained in Departmental Circular 2012/1, Virgin Australia has announced that from 19 January
2012 all tickets that have been booked at Premium Economy class will be automatically upgraded to
Business Class at no additional cost.
Senators and Members and their staff should be aware that staff employed at Adviser level or below
can only travel at economy class. Despite there being no additional cost in some circumstances,
there is no entitlement for staff other than Senior Staff to travel Business Class.
We recommend that all staff take care to ensure that their travel bookings are within entitlement
when travelling with Virgin Australia.
Monthly Management Report (MMR) Certification
A reminder that there is no longer a requirement to certify MMRs.
Commencing from July 2011, MMRs reflect enhancements made to the structure and format of the
reports, as suggested by Ms Helen Williams AO as part of her review of the administration of
parliamentary entitlements during 2010. One of the key changes was the removal of the certification
page from the MMR.
On 28 June 2011, the Special Minister of State issued Ministerial Circular 2011/56 informing
Senators and Members that the monthly certification of entitlements usage would be replaced by a
certification process coinciding with the six-monthly entitlements expenditure reports tabled in
Parliament and published on the Department of Finance and Deregulation’s (Finance) website. Also
refer to Departmental Circular 2011/73.
Correspondence in regards to Monthly Management Reports
A reminder that should you require any assistance with your MMR, please contact the Entitlements
Management Branch (EMB) on (02) 6215 3542 or email to emb@finance.gov.au.
Please do not respond directly to the email sent with your MMR, as it is an automated email and the
inbox is not monitored.
When advising EMB of any queries or corrections required, please attach the pages of the report
relevant to your query.
Senators and Members Management Report
Mrs Joanna Gash MP
Airline Loyalty Points
This form is to be completed and returned only if there have been flights taken using airline loyalty points.
Please indicate below, any flights that you, your spouse (including de facto partner), nominee,
dependent children, designated persons or staff have taken during January 2012 using airline loyalty
points acquired at Commonwealth expense. Please also advise the number of airline loyalty points
redeemed. If the points are not advised, Finance will use an approximated value.
Airline loyalty points accrued as a result of travel at Commonwealth expense should only be used to
reduce the cost of future official travel and can only be used by the person who accrued the points.
Self, Spouse/Nominee, Dependent Children, Designated Persons
Name
Date of Travel
Destination
Airline
From:
Class:
To:
Flight:
From:
Class:
To:
Flight:
From:
Class:
To:
Flight:
From:
Class:
To:
Flight:
From:
Class:
To:
Flight:
Destination
Airline
From:
Class:
To:
Flight:
From:
Class:
To:
Flight:
From:
Class:
To:
Flight:
From:
Class:
To:
Flight:
Point Value
Staff
Name
Date of Travel
Point Value
I understand that knowingly giving false or misleading information is a serious offence.
Signature:
Date:
If applicable, return this form to: Entitlements
Management Branch Ministerial and
Parliamentary Services Department of
Finance and Deregulation John Gorton
Building
King Edward Terrace
PARKES ACT 2600
Or Fax to: 02 6267 3279
_/
/
Senators and Members Management Report
Mrs Joanna Gash MP
MONTHLY MANAGEMENT REPORT EXPLANATORY NOTES
Purpose, timing and report coverage
• Ministerial and Parliamentary Services (M&PS) provides monthly management reports (MMRs) to all
Senators and Members on or before the 15th day of every month.
• These reports provide Senators and Members with a range of information, including detailed
expenditure and transactional data for all entitlements, budget details (including limits), family and
employee details, and other relevant information pertinent to the particular reporting month and the
current financial year.
• MMRs are provided in arrears, and relate to accounts paid from the first to the last day of the month
which this report covers, in respect of entitlement usage for the current financial year. Any invoices or
refunds received subsequent to this time period will appear in a future report.
• M&PS also provides Senators and Members with an End of Financial year report by October each
year. This report includes any transactions processed from 1 July to 17 September that relate to
entitlements usage for the preceding financial year.
Review of MMRs and the certification of entitlements usage by Senators and Members
As advised in Ministerial Circular 2011/56, Senators and Members are required to certify that their use of
entitlements is in accordance with the relevant legislation on a six-monthly basis in conjunction with the
tabling of Parliamentarians’ and former Parliamentarians’ expenditure paid by the Department of Finance
and Deregulation (the six-monthly reports). As the expenditure information contained in the MMRs is
consolidated into the six-monthly reports, Senators and Members are encouraged to carefully review their
MMR each month to ensure that the information contained within the report is accurate and correctly
reflects entitlements usage.
Treatment of GST and the Raising of Invoices
Goods and services purchased by Finance on behalf of Senators and Members are reported exclusive of
recoverable Goods and Services Tax (GST). This is in accordance with the requirement that all agencies
report all expenditure as exclusive of recoverable GST. It is important to contact the M&PS Entitlements
Management Branch to obtain the correct amount before repaying any monies, as GST along with other
fees that are not included on dockets or invoices provided directly to Senators, Members or staff by
service providers needs to be included.
At the time an invoice is raised by M&PS (e.g. for passengers on a charter flight) this transaction will
appear as a negative amount in the report. This indicates only that an invoice has been raised, it does not
report that the payment has been received.
Monitoring expenditure against budgeted entitlements
An MMR only covers amounts paid during the period of the report. Therefore, Senators and Members’
budgeted amounts and their associated transactional details which are contained within this MMR will not
be up to date where expenditure has been incurred in the period but invoices have not been received
and/or processed by M&PS. In order to manage budgeted (‘capped’) entitlements, it is the responsibility
of each Senator and Member to maintain records of all purchases against this entitlement, to ensure that
the relevant budget is not exceeded. The amount of any overspend is a debt repayable to the
Commonwealth. Where a Senator or Member is unsure about the amount remaining in their budget for a
particular entitlement, budget usage detail reports are available from M&PS on request and should be
used in preference to the information contained in the MMR.
Senators and Members Management Report
Mrs Joanna Gash MP
If you require up-to-date budget usage details or assistance in relation to your MMR, please contact the
Entitlements Management Branch (EMB) by telephone on (02) 6215 3542 or email
EMB@finance.gov.au.
Senators and Members Management Report
Mrs Joanna Gash MP
Table of Contents
Persons Covered by Report................................................................................ 1
Parliamentarian, Spouse/Nominee, Dependents, Designated Persons ............................ 1
Electorate Staff..................................................................................................................... 1
Expenditure - Executive Summary PART A ................................................... 2
Office Budget Management 2011-2012* ............................................................................ 2
Parliamentarian's Travel .................................................................................................... 4
Expenditure - Executive Summary PART B.................................................... 5
Office Facilities..................................................................................................................... 5
Office Fit Outs ...................................................................................................................... 5
Office Administrative Costs* .............................................................................................. 5
Staffing Costs........................................................................................................................ 6
Expenditure - Executive Summary PART C ................................................... 7
Electorate Staff Domestic Travel........................................................................................ 7
Staff Salaries....................................................................................................................... 10
Relief Budget Summary .................................................................................................... 10
Transaction Details ........................................................................................... 11
Parliamentarian's Travel .................................................................................................. 12
Car Costs .......................................................................................................................... 12
Office Facilities................................................................................................................... 13
Property Operating Expenses........................................................................................... 13
Telecommunications - Residential - Official ................................................................... 13
Telecommunications - Usage........................................................................................... 14
Office Administrative Costs .............................................................................................. 15
Office Consumables and Services ................................................................................... 15
Printing and Communications.......................................................................................... 15
Publications ...................................................................................................................... 16
Notes on Sections Contained Within the Report ........................................... 17
Explanatory Notes on Appendices................................................................... 23
Senators and Members Management Report
Mrs Joanna Gash MP
Table of Contents
Appendices ......................................................................................................... 24
LeasePlan Transaction Report * ...................................................................................... 25
Senators and Members Management Report
Mrs Joanna Gash MP
Persons Covered by Report
Parliamentarian, Spouse/Nominee, Dependents,
Designated Persons
Name
Position
GASH, Joanna
Member
Period Covered
Home Base
Nowra
Electorate Staff
Name
Position
Period Covered
Work Base
s22
s22
Electorate Officer A
Relief Budget Electorate
Officer
Relief Budget Electorate
Officer
Electorate Officer B
Electorate Officer A
Electorate Officer A
Electorate Officer A
Electorate Officer C
Relief Budget Electorate
Officer
Commenced 19/09/2011
Ceased 23/12/2011
Nowra
s22
s22
s22
s22
s22
s22
s22
2011-12 - January 2012
Nowra
Nowra
Ceased 15/08/2011
Ceased 15/01/2012
Nowra
Nowra
4/07/2011 to 24/11/2011
Page 1
Senators and Members Management Report
Mrs Joanna Gash MP
Executive Summary PART A
Expenditure
Executive Summary PART A




Office Budget Management 2011-2012*
Budget Name
Budget
This Month Year To Date
Balance
Remaining %
Desktop and Handwaver Flags
$900.00
$0.00
$678.40
$221.60
24.62%
Electorate Staff Travel
$43,104.00
$0.00
$18,540.67
$24,563.33
56.99%
Office Requisites and Stationery
$37,276.00
$4,350.88
$18,857.90
$18,418.10
49.41%
Printing and Communications
$131,663.64
$1,034.26
$78,676.95
$52,986.69
40.24%
Publications
$4,870.00
$383.64
$1,510.43
$3,359.57
68.99%
Software
$1,500.00
$0.00
$1,500.00
$0.00
0.00%
* The figure shown for the amount remaining in a budget is a guide only and may not be up-to-date if purchases have been made or
expenditure incurred where M&PS has not received and/or paid accounts and invoices during the period which the MMR covers. In
order to manage budgeted (‘capped’) entitlements, it is the responsibility of each Senator and Member to maintain records of all
purchases against this entitlement, to ensure that the relevant budget is not exceeded. The amount of any overspend is a debt
repayable to the Commonwealth. Where a Senator or Member is unsure about the amount remaining in their budget for a particular
entitlement, budget usage detail reports are available from M&PS on request and should be used in preference to the information
contained in the MMR.
EXPLANATORY NOTES ON BUDGETS
Charter – Electorate Budget
This budget is made up of charter travel undertaken by Senators and Members within and for the
service of the electorate.
Desktop and Handwaver Flags Budget
This budget is made up of purchases of desktop and handwaver flags which are purchased by
Senators and Members under the Constituent Request Program.
Electorate Staff Travel Budget
This budget is made up of Domestic Scheduled Fares, Travelling Allowance, Car Transport costs
and Motor Vehicle Allowance payments made to electorate staff of Senators and Members.
Family Interstate Travel Budget
This budget is made up of trip counts available to family members of a Senator or Member.
Family Pooled Travel Budget
This budget is made up of Canberra/Intrastate Domestic Scheduled Fares and PVA costs.
2011-12 - January 2012
Page 2
Senators and Members Management Report
Mrs Joanna Gash MP
Executive Summary PART A
Office Requisites and Stationery Budget
This budget is made up of expenditure incurred for items that can be described as ‘office
consumables’, under the following categories:
- Computer consumables;
- Copy printer consumables;
- Facsimile consumables;
- Office requisites and stationery;
- Photocopier consumables;
- Photocopier usage;
- Photocopy paper;
- Postage meter consumables;
- Purchases of digital cameras; and;
- Repairs and maintenance of office requisites.
NB: Generally, all items that can be described as ‘office consumables’ will be included within the
Office Requisites and Stationery Budget. All items under the janitorial section in the contracted
supplier’s catalogue will not be in included in the cap, nor will chair mats, document holders or
footrests as these are provided for occupational health and safety reasons.
Office consumables not purchased through the contracted supplier will also be included in the
budget. This includes all office machine consumables such as toner, ink, staples and photocopier
copy and toner cartridges. Where supplied, filtered water and accessories will also be included.
For further information on this budget please refer to Section 3.7.2 of the Senators and Members’
Entitlements Handbook.
Printing and Communications
This budget is made up of the costs of commercial services for printing and communication and
distribution of information in hard copy and electronic format.
Spouse of Sitting Life Gold Pass Holder Budget
This budget is made up of Domestic Scheduled Fares undertaken by spouses of Sitting Life Gold
Pass Holders.
2011-12 - January 2012
Page 3
Senators and Members Management Report
Mrs Joanna Gash MP
Executive Summary PART A
Parliamentarian's Travel
Entitlement
This Month
Travelling Allowance
Year To Date
$9,334.00
Overseas Travel
Overseas Study Entitlement
Parliamentary Delegations
$5,029.85
Domestic Scheduled Fares
$3,986.07
Car Costs
Private-Plated Vehicle
$2,091.57
$13,007.80
$2,091.57
$31,357.72
Private Vehicle Allowance
Hire Cars
Other
Total
2011-12 - January 2012
Page 4
Senators and Members Management Report
Mrs Joanna Gash MP
Executive Summary PART B
Expenditure
Executive Summary PART B






 Entitlement


 Office Security
 Property Operating Expenses
 Repairs and Maintenance

 Telecommunications - Purchases
 Telecommunications - Repairs and Maintenance

 Telecommunications - Residential - Official
 Telecommunications - Usage
 Total




 Entitlement

 Office Establishment and Relocations
 Total




 Entitlement

 Office Consumables and Services

Desktop and Handwaver Flags

Office Equipment

Office Expenses


Office Requisites and Stationery

Software Reimbursement

Office Facilities
This Month
Year To Date
$8,190.30
$55,841.80
$221.86
$570.00
$137.31
$142.61
$998.83
$611.74
$5,700.34
$8,944.65
$63,470.14
This Month
Year To Date
$0.00
$388.59
$388.59
This Month
Year To Date
Office Fit Outs
Office Administrative Costs*
$678.40
$1,575.00
$250.00
$5,926.29
$4,350.88
$18,857.90
$1,500.00
Printing and Communications
PO Box Rental
Printing and Communications
Publications
$1,034.26
$78,676.95
$383.64
$1,510.43
Total
$6,018.77
$108,724.97
*Details of Office Administrative Costs budgets (Desktop and Handwaver Flags, Office Requisites and Stationery, Software,
Printing and Communications and Publications) amounts and usage can be found in the Office Budget Management table.
2011-12 - January 2012
Page 5
Senators and Members Management Report
Mrs Joanna Gash MP
Executive Summary PART B
Staffing Costs
Entitlement
This Month
Staff Expenses
Year To Date
$745.00
Training Course costs
Total
2011-12 - January 2012
$0.00
$745.00
Page 6
Senators and Members Management Report
Mrs Joanna Gash MP
Executive Summary PART C
Expenditure
Executive Summary PART C




Electorate Staff Domestic Travel
Entitlement
Budget
This Month
Year To Date
Balance
Car Transport
Fares
Motor Vehicle Allowance
$7,033.67
Travelling Allowance
$11,507.00
Total*
$43,104.00
$0.00
$18,540.67
$24,563.33
*Please note: The Electorate Staff Domestic Travel figures shown in this table do not include travel costs paid against temporary
travellers. Please refer to the Office Budget Management Table in Part A of your MMR for more detailed budget expenditure
information on electorate staff travel, which does include costs incurred against temporary travellers where those costs are drawn
from the electorate staff travel budget.
s22
titlement
Budget
This Month
Year To Date
$0.00
$0.00
This Month
Year To Date
Balance
Car Transport
Fares
Motor Vehicle Allowance
Travelling Allowance
Total
s22
titlement
Budget
Balance
Car Transport
Fares
Motor Vehicle Allowance
$569.42
Travelling Allowance
Total
2011-12 - January 2012
$0.00
$569.42
Page 7
Senators and Members Management Report
Mrs Joanna Gash MP
Executive Summary PART C
s22
Entitlement
Budget
This Month
Year To Date
Balance
Car Transport
Fares
Motor Vehicle Allowance
$281.52
Travelling Allowance
Total
$0.00
$281.52
This Month
Year To Date
s22
titlement
Budget
Balance
Car Transport
Fares
Motor Vehicle Allowance
$101.53
Travelling Allowance
Total
$0.00
$101.53
This Month
Year To Date
s22
titlement
Budget
Balance
Car Transport
Fares
Motor Vehicle Allowance
$345.60
Travelling Allowance
$223.00
Total
$0.00
$568.60
This Month
Year To Date
s22
titlement
Budget
Balance
Car Transport
Fares
Motor Vehicle Allowance
$2,419.20
Travelling Allowance
$4,517.00
Total
2011-12 - January 2012
$0.00
$6,936.20
Page 8
Senators and Members Management Report
Mrs Joanna Gash MP
Executive Summary PART C
s22
Entitlement
Budget
This Month
Year To Date
Balance
Car Transport
Fares
Motor Vehicle Allowance
$590.00
Travelling Allowance
$1,115.00
Total
$0.00
$1,705.00
s22
titlement
Budget
This Month
Year To Date
$0.00
$0.00
Balance
Car Transport
Fares
Motor Vehicle Allowance
Travelling Allowance
Total
s22
titlement
Budget
This Month
Year To Date
Balance
Car Transport
Fares
Motor Vehicle Allowance
$2,726.40
Travelling Allowance
$5,652.00
Total
2011-12 - January 2012
$0.00
$8,378.40
Page 9
Senators and Members Management Report
Mrs Joanna Gash MP
Executive Summary PART C
Staff Salaries
Total
•
This Month
Year To Date
$25,930.87
$234,087.23
The salaries shown above are the gross amounts (including allowances and employer superannuation) paid
during this month and since 1 July, respectively for all Electorate and/or Personal staff.
Relief Budget Summary
Name
Budget
Used/Committed
Balance
$33,099.87
$20,996.55
$12,103.32
Salary
Hours
Days
Amount
s22
s22
$43,942
$59,055
39.00
477.00
5.20
63.60
s22
$43,942
30.00
s22
$60,570
163.00
Total
2011-12 - January 2012
From
To
$876.07
$14,399.68
8 Jul 11
4 Jul 11
23 Dec 11
26 Jun 12
4.00
$673.88
4 Jul 11
7 Jul 11
21.73
$5,046.92
4 Jul 11
24 Nov 11
$20,996.55
Page 10
Senators and Members Management Report
Mrs Joanna Gash MP
Transaction Details
Expenditure
Transaction Details

2011-12 - January 2012
Page 11
Senators and Members Management Report
Mrs Joanna Gash MP
Transaction Details
Parliamentarian's Travel
Car Costs
Private-Plated Vehicle
Reference
Supplier
Details
Amount
PPV - Electorate
1076515
s22
GILMOR Admin charge 31 Oct 11
GILMOR Fuel 4 Nov to 4 Dec 11
GILMOR Admin charge 7 Nov 11
GILMOR Admin charge 22 Nov 11
GILMOR Admin charge 30 Nov 11
GILMOR Admin charge 30 Nov 11
GILMOR Lease 1 Jan to 31 Jan 12
1077564
s 22
Deduction of Personal Contribution for Private-Plated Vehicle
31 Jan 12
Total
2011-12 - January 2012
$4.35
$627.71
$0.36
$0.36
$0.36
$8.42
$1,512.25
-$62.24
$2,091.57
Page 12
Senators and Members Management Report
Mrs Joanna Gash MP
Transaction Details
Office Facilities
Property Operating Expenses
Reference
Supplier Invoice
Details
Amount
1077286
s22
Cleaning 7 Dec 11
$380.00
1077220
s22
Cleaning 1 Jan to 31 Jan 12
$684.19
s22
Electricity 1 Nov to 30 Nov 11
Electricity 1 Nov to 30 Nov 11
$21.98
$762.40
s22
Air conditioning maintenance 19 Dec 11
$605.00
s22
Rent charges 1 Feb to 29 Feb 12
Cleaning
Power
1077286
Property Repairs
1077286
Rental of Offices
1077220
$5,596.73
Statutory Outgoings
1076274
s22
Air conditioning maintenance 30 Sep 11
Total
$140.00
$8,190.30
Telecommunications - Residential - Official
Reference
Supplier Invoice
Details
Amount
Dedicated Data Line
1076126
s22
Dedicated data line 1 Jan 12
$63.59
s22
Residential phones 8 Jan 12
$79.02
Usage
1077269
Total
2011-12 - January 2012
$142.61
Page 13
Senators and Members Management Report
Mrs Joanna Gash MP
Transaction Details
Telecommunications - Usage
Reference
Supplier Invoice
Details
Amount
s22
Mobile phone (satellite) 2 Jan 12
$72.72
s22
Office fax 7 Jan 12
$74.75
s22
Office phones 7 Jan 12
$312.95
s22
Mobile PDA 20 Dec 11
$68.13
Supplementary mobile phone 20 Dec 11
$83.19
Mobile Phone
1076054
Office Fax
1077518
Office Phone
1077518
PDA
1076073
Supplementary Mobile Phone
1076073
s22
Total
2011-12 - January 2012
$611.74
Page 14
Senators and Members Management Report
Mrs Joanna Gash MP
Transaction Details
Office Administrative Costs
Office Consumables and Services
Office Expenses
Reference
Supplier Invoice
Details
s22
Pest control 21 Dec 11
Amount
Pest Control
1076274
Total
$250.00
$250.00
Office Requisites and Stationery
Reference
Supplier Invoice
Details
Amount
Office Requisites and Stationery
1075889
s22
Office requisites and stationery 1 Dec to 31 Dec 11
1075873
s22
Water refills 5 Dec 11
$11.00
1075924
s22
Water refills 20 Dec 11
$11.00
$149.43
Photocopier Consumables
1075675
s22
4 Staple cartridges 14 Dec 11
s22
Photocopier usage 1 Dec to 31 Dec 11
$231.20
Photocopier Usage
1076633
$47.40
Printer Consumables
1075889
s22
Printer consumables 1 Dec to 31 Dec 11
Total
$3,900.85
$4,350.88
Printing and Communications
Printing and Communications
Reference
Supplier Invoice
Details
Amount
1077746
s22
Distribution 1 Dec to 31 Dec 11
Distribution credit 1 Dec to 31 Dec 11
$1,056.99
-$22.73
Total
2011-12 - January 2012
$1,034.26
Page 15
Senators and Members Management Report
Mrs Joanna Gash MP
Transaction Details
Publications
Reference
Supplier Invoice
Details
1075683
s22
25 The Australian 31 Oct to 4 Dec 11
25 The Australian Financial Review 31 Oct to 4 Dec 11
5 The Land 31 Oct to 4 Dec 11
25 Illawarra Mercury 31 Oct to 4 Dec 11
5 Milton Ulladulla Times 31 Oct to 4 Dec 11
30 South Coast Register 31 Oct to 4 Dec 11
25 The Sydney Morning Herald 31 Oct to 4 Dec 11
25 The Daily Telegraph 31 Oct to 4 Dec 11
4 Time 31 Oct to 4 Dec 11
1 Time 31 Oct to 4 Dec 11
5 The Weekend Australian 31 Oct to 4 Dec 11
5 The Weekend Financial Review 31 Oct to 4 Dec 11
5 Illawarra Mercury (Sat) 31 Oct to 4 Dec 11
5 The Sydney Morning Herald (Sat) 31 Oct to 4 Dec 11
5 The Daily Telegraph (Sat) 31 Oct to 4 Dec 11
5 The Sun-Herald 31 Oct to 4 Dec 11
5 The Sunday Telegraph 31 Oct to 4 Dec 11
Administrative fees 31 Oct to 4 Dec 11
Total
2011-12 - January 2012
Amount
$38.64
$68.18
$15.45
$27.27
$7.27
$43.64
$34.09
$22.73
$23.64
$6.82
$11.82
$13.64
$9.09
$11.36
$7.27
$9.09
$9.09
$24.55
$383.64
Page 16
Senators and Members Management Report
Mrs Joanna Gash MP
Notes on Sections Contained Within the Report
Notes on Sections Contained
Within the Report




Please Note: The explanatory notes provided below are provided as a guide for Senators and
Members to assist in understanding the information contained in each section of the MMR,
including within each sub-section of the MMR. The headings below may not all appear within
each section of your report. The appearance of certain headings in your MMR as described in the
notes below will depend on whether a particular entitlement is available to you in accordance with
the relevant legislation. Senators and Members should refer to the relevant entitlements handbook
for further information in relation to the Parliamentary entitlements provided to them.
PERSONS COVERED BY REPORT
This section lists the persons covered by the report and states the location of the Home Base (for
the Senator/Member, spouse/de facto partner, nominee, dependent child(ren), and/or designated
person(s)) or Work Base (for staff) where the person is currently employed or residing. Where a
staff member has held more than one type of position during a financial year, for example an
electorate staff member became a personal staff member during the financial year, only the
position which is current during reporting period is displayed. Where a staff member has ceased
employment, no Work Base will be displayed.
EXPENDITURE EXECUTIVE SUMMARY PART A
Office Budget Management Table
The Office Budget Management Table is used to summarise the budgeted (or ‘capped’)
entitlements which apply to Senators and Members. Amounts appearing in this table will include
amounts paid until the last day of the current reporting month. The ‘Expenditure Executive
Summary Part A’ section on page 2 provides further explanation in relation to the entitlements
which are captured under some of the budgets that appear in the table.
Parliamentarian’s Travel
Travelling Allowance
These are payments made in the current reporting period to Ministers, Parliamentary Secretaries,
Presiding Officers, Opposition Office Holders (OOH), Leaders of a Minority Party and Senators
and Members.
Overseas Travel
These are payments made in the current reporting period for travel overseas for Ministers, former
Ministers, Presiding Officers, the Leader and Deputy Leader of the Opposition and Senators and
Members on parliamentary delegations and study tours, and also includes payments for travel
undertaken for Ministerial or official visits, travel representing a Minister and travel representing
Australia.
- ‘Ministerial Visits’, ‘Official Visits’, ‘Overseas Study Entitlement’, ‘Parliamentary Delegations’,
‘Representing a Minister’ and ‘Representing Australia’.
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Senators and Members Management Report
Mrs Joanna Gash MP
Notes on Sections Contained Within the Report
Payments appearing under this heading are payments made in the current reporting period for
costs such as fares, transport, accommodation, meals, official hospitality, travel and expense
advances, passport, equipment, medical and other related travel costs associated with overseas
travel.
Domestic Scheduled Fares
These are payments made in the current reporting period for the purchase of tickets on domestic
scheduled services. The total includes any refunds received during the period but does not
necessarily cover the cost of all flights taken in the period. The reporting of tickets purchased on
domestic scheduled services is dependent on when the tickets are processed by M&PS.
For example, travel may have been undertaken before the beginning of the period, or booked for
travel in a subsequent period, but the account paid during the current period, which means the
travel will be reported in the MMR for the current period. Alternatively, travel may also have been
undertaken during the period but the account will be paid for in a subsequent reporting period,
which means that the travel will be reported in a subsequent MMR.
When a flight or leg has not been flown then the refund will appear in the MMR when the credit is
received from the Travel Service Provider. This usually occurs within a month of the date of travel
and, as a result, will appear in the next MMR. For checking purposes, it is advisable to delay any
refund query until the subsequent month's report.
Charter
These are payments made in the current reporting period to charter operators for the provision of
air or surface charter transport. Charter payments made during the period are categorised as
‘Ministerial’, ‘Opposition Office Holder’ (for Opposition Office Holders),‘Presiding Officer’,
‘Electorate’, ‘SMOS Approved’, Leader of a Minority Party), and ‘Representing a Minister’. The
charter entitlement is available to Members representing large electorates and all Senators (except
those representing the Australian Capital Territory) in and for the service of their State or
Territory, and to Ministers, Opposition Office Holders, the Leader of a Minority Party and
Presiding Officers, for official business. Provision also exists for the Special Minister of State
(SMOS) to approve charter travel in special cases.
Car Costs
- ‘Private-Plated Vehicle’ (PPV)
These are payments made in the current reporting period for the hire, insurance, maintenance and
fuel costs of Commonwealth-leased electorate PPVs. It also includes any financial contributions
made by the Senator or Member.
- ‘Private Vehicle Allowance (PVA)’
These are payments made in the current reporting period to Senators and Members for the use of
their private vehicles for travel between Canberra and their home base on parliamentary business.
- ‘Hire Cars’
These are payments made in the current reporting period for the hire, insurance, maintenance and
fuel costs of Canberra based Commonwealth-leased PPVs (including any financial contributions
made by the Senator or Member), as well as invoices for hire cars not supplied through
COMCAR.
- ‘Cabcharge’
These are payments made in the current reporting period for car transport services accessed via
Cabcharge.
- ‘Other’
2011-12 - January 2012
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Senators and Members Management Report
Mrs Joanna Gash MP
Notes on Sections Contained Within the Report
These are payments made in the current reporting period for parking fees.
Family Travel
Overseas Travel
These are payments made in the current reporting period for travel overseas for accompanying
spouses (including de facto partners) of Ministers, former Ministers, Presiding Officers, the
Leader and Deputy Leader of the Opposition and Senators and Members on Ministerial or
representative travel, parliamentary delegations and study tours. Overseas Travel payments made
during the period are categorised as ‘Ministerial Visits’, ‘Overseas Study Entitlement’,
‘Parliamentary Delegations’, ‘Representing a Minister’, ‘Official Visit’ and ‘Representing
Australia’.
Domestic Scheduled Fares
These are payments made in the current reporting period for domestic travel undertaken by the
Senator or Member’s spouse/de facto partner, nominee, dependent child(ren) or designated
person(s).
- ‘Family Interstate’
These are payments made in the current reporting period for fares for interstate travel undertaken
by the Senator or Member’s spouse/de facto partner, nominee, dependent (child(ren) and/or
designated person(s), and including travel for spouses/de facto partners or nominees of ACT
Senators and Members.
- ‘Canberra/Intrastate’
These are payments made in the current reporting period against the Senator or Member’s budget
for family members to accompany of join them on travel to Canberra and to locations within their
home state or territory.
- ‘Official Functions’
These are payment made in the current reporting period for fares for travel to attend
Parliamentary, official Government or Vice Regal functions, where the travel is undertaken by the
Senator or Member’s spouse/de facto partner, nominee, dependent child(ren) and/or designated
person(s).
- ‘Office and ‘SMOS Approved’
These are payments made in the current reporting period for fares for travel within Australia
undertaken by spouses of Office Holders, and for additional travel within Australia (including to
Canberra) as approved by the SMOS, undertaken by dependent child(ren) and/or designated
person(s).
Car Costs
These are payments made in the current reporting period for the cost of car transport (including
the payment of Private Vehicle Allowance) which is accessed by spouses/de facto partners,
dependent(s) and/or designated person(s) of Senators and Members. Payments for car costs under
this section are categorised as ‘Private Vehicle Allowance’, ‘Hire Cars’, and ‘Cabcharge’.
EXPENDITURE EXECUTIVE SUMMARY PART B
Office Facilities
These are payments made in the current reporting period which relate to property operating costs
for offices (including lease, power, security, cleaning, repairs and maintenance of both the
property and its fixtures, fittings and office equipment, and property management costs) and for
2011-12 - January 2012
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Senators and Members Management Report
Mrs Joanna Gash MP
Notes on Sections Contained Within the Report
fixed and mobile telecommunications costs (including call usage for Senators, Members and their
staff as well as the purchase, service and repairs and maintenance charges associated with
telecommunications equipment located in the office and at residential locations). Office Facilities
payments are further categorised as ‘Office Security’, ‘Property Operating Expenses’, ‘Repairs
and Maintenance’, ‘Telecommunications – Purchases’, ‘Telecommunications – Repairs and
Maintenance’, ‘Telecommunications – Residential Official’ and ‘Telecommunications – Usage’.
Office Fit Outs
- ‘Office Establishments and Relocations’
These are payments made during the current reporting period for office establishments,
refurbishments and relocations.
Office Administrative Costs
Office Consumables and Services
These are payments made during the current reporting period which relate to all office
consumables, such as office requisites and stationery, photocopier, printer and fax consumables,
and the purchase, hire and repair and/or maintenance of office equipment items. Payments made
under this heading also include the cost of flags ordered under the Constituent Request Program,
as well as claims made against the Software Reimbursement entitlement. Office Administrative
costs are further categorised under this heading as ‘Desktop and Handwaver Flags’, ‘Office
Equipment’, ‘Office Expenses’, ‘Office Requisites and Stationery’, and ‘Software Reimbursement’.
Printing and Communications
These are payments made during the current reporting period which relate to Post Office box
rentals, expenditure under the printing and communications entitlement, and postage costs for
Opposition Office Holders, Leaders of a Minority Party and former Prime Ministers. Printing and
communications costs are further categorised under this heading as ‘PO Box Rental’, ‘Printing
and Communications’ and ‘Communications – OOH and LoMP’.
Publications
These are payments made during the current reporting period which relate to the purchase of
publications and service/administrative fees associated with such purchases.
Staffing Costs
Staff Expenses
These are payments made during the current reporting period which relate to the purchase of staffspecific OH&S equipment, reimbursement of study fees and HELP Studies Assistance, Career
Transition payments, costs associated with the advertising for and recruitment of staff (including
medical examinations and relocations costs), costs associated with attendance at meetings of
certain MOP(S) Act employee representative groups, and purchases of business cards and airline
club memberships.
Training Course costs
These are payments made during the current reporting period relating to electorate officer
computer systems training course fees and the cost of transport for staff to attend such training
courses (including Travelling Allowance claims associated with course attendance).
2011-12 - January 2012
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Senators and Members Management Report
Mrs Joanna Gash MP
Notes on Sections Contained Within the Report
EXPENDITURE EXECUTIVE SUMMARY PART C
Note: * denotes the entitlement appears in the MMR only where such entitlements are applicable to the Senator or
Member.)
Personal Staff Domestic Travel *
This table summarises expenditure against each personal staff member, for travel undertaken
within Australia, within the personal staff domestic travel entitlement. Expenditure is summarised
under the following entitlement categories:
- ‘Car Transport’ (including car transport services accessed via Cabcharge);
- ‘Fares’ (Domestic Scheduled Fares);
- ‘Motor Vehicle Allowance’; and
- ‘Travelling Allowance’.
Personal Staff Overseas Travel *
This table summarises expenditure against each personal staff member for overseas travel
undertaken within entitlement, summarised under the following entitlement categories:
- ‘Accommodation and Meals’;
- ‘Additional Equipment Allowance’;
- ‘Basic Equipment Allowance’;
- ‘Fares’; and
- ‘Travel Advance.’
Nominated Electorate Staff Domestic Travel *
The nominated electorate staff travel entitlement is provided to certain office holders (Ministers,
Parliamentary Secretaries, Opposition Office Holders, Leaders of a Minority Party and Chairs of
Parliamentary Committees). The entitlement allows one electorate staff member to be nominated
to travel as directed on official business within Australia. This table summarises expenditure
against the electorate staff member who has been nominated to receive these travel entitlements,
under the following entitlement categories:
-
Car Transport’ (including car transport services accessed via Cabcharge);
‘Fares’ (Domestic Scheduled Fares);
‘Motor Vehicle Allowance’; and
‘Travelling Allowance’.
Travel undertaken by a nominated electorate staff member is not debited against the electorate
staff travel budget.
Electorate Staff Domestic Travel
This table summarises expenditure against the electorate staff travel budget which is provided to
Senators and Members annually to cover travel costs (including Domestic Scheduled Fares,
Travelling Allowance, Motor Vehicle Allowance taxis and self-drive cars) for official travel
undertaken by electorate staff at the Senator or Member’s discretion, within the electorate staff
travel entitlement. Expenditure is summarised against each electorate staff member under the
following entitlement categories:
- Car Transport’ (including car transport services accessed via Cabcharge);
- ‘Fares’ (Domestic Scheduled Fares);
- ‘Motor Vehicle Allowance’; and
2011-12 - January 2012
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Senators and Members Management Report
Mrs Joanna Gash MP
Notes on Sections Contained Within the Report
- ‘Travelling Allowance’.
Temporary Traveller Domestic Travel *
This table summarises expenditure for travel undertaken within Australia by temporary travellers
(for example, individuals travelling to attend interviews for vacancies advertised by a Senator or
Member).
Travelling Allowance – Days in Canberra *
This table summarises the annual limits and claims made for Canberra Travelling Allowance
against each Personal staff member.
Staff Salaries
The salaries shown in this table are the gross amounts (including allowances and employer
superannuation) which were paid during the month and since 1 July, respectively for all electorate
and personal staff employed by the Senator or Member.
Relief Staff Budget Summary
This table summarises expenditure against the Relief Staff Budget which is provided to Senators
and Members annually for engaging extra electorate officer employees to meet peak workloads
and fill short-term vacancies.
2011-12 - January 2012
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Senators and Members Management Report
Mrs Joanna Gash MP
Explanatory Notes on Appendices
Explanatory Notes on Appendices
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
COMCAR
This appendix contains details of the cost of COMCAR trips billed for each Senator and Member
in the period including use by the Senator or Member’s spouse (including de facto partner),
nominee, dependent child(ren) or designated person(s) for the period. The figures exclude costs
associated with the Parliament House shuttle service.
LeasePlan
The appendix supplied to M&PS by LeasePlan containing details of fuel transactions is
approximately two months ahead of their billing cycle. Therefore the transactions that are shown
in the appendix will not match the total expenditure shown in the body of the report for that
month. The report is dependent on the forwarding of costs by service stations and, some months,
data may be missing due to lateness of receipt by LeasePlan.
2011-12 - January 2012
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Senators and Members Management Report
Mrs Joanna Gash MP
Appendices
Appendices
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2011-12 - January 2012

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Senators and Members Management Report
Mrs Joanna Gash MP
Appendices
LeasePlan Transaction Report *
Registration Number
GILMOR
GILMOR
GILMOR
GILMOR
GILMOR
GILMOR
GILMOR
Driver Name
Joanna Gash
Joanna Gash
Joanna Gash
Joanna Gash
Joanna Gash
Joanna Gash
Joanna Gash
Date
4-Dec-11
4-Dec-11
7-Dec-11
7-Dec-11
12-Dec-11
12-Dec-11
13-Dec-11
Fuel Station Location
BEWONG
BEWONG
NOWRA SOUTH s22
NOWRA SOUTH s22
NOWRA s22
NOWRA s22
ALBION PARK RAIL s22
s22
Product Category Description
Transaction Fees
Unleaded
Transaction Fees
Unleaded
Transaction Fees
Unleaded
Transaction Fees
GILMOR
Joanna Gash
13-Dec-11
s22
ALBION PARK RAIL s22
ULP Ethanol Blend
GILMOR
GILMOR
GILMOR
GILMOR
GILMOR
GILMOR
GILMOR
GILMOR
GILMOR
GILMOR
GILMOR
GILMOR
Joanna Gash
Joanna Gash
Joanna Gash
Joanna Gash
Joanna Gash
Joanna Gash
Joanna Gash
Joanna Gash
Joanna Gash
Joanna Gash
Joanna Gash
Joanna Gash
17-Dec-11
17-Dec-11
20-Dec-11
20-Dec-11
24-Dec-11
24-Dec-11
28-Dec-11
28-Dec-11
29-Dec-11
29-Dec-11
31-Dec-11
31-Dec-11
s22
s22
s22
s22
s22
s22
s22
s22
CULBURRA
CULBURRA
ULLADULLA
ULLADULLA
BEWONG
BEWONG
CULBURRA
CULBURRA
Transaction Fees
Unleaded
Transaction Fees
ULP Ethanol Blend
Transaction Fees
Unleaded
Unleaded
Transaction Fees
Transaction Fees
ULP Ethanol Blend
Card Fee
Card Fee
s22
s22
s22
s22
TAREE s22
TAREE s22
#
#
2011-12 - January 2012
* This report is provided for information only and does not require certification.
Fuel Litres
49.00
49.00
49.00
45.00
54.00
50.00
41.00
44.00
39.00
Purchase Cost
$0.35
$65.84
$0.35
$63.70
$0.35
$63.38
$0.35
Odometer Reading
$55.59
92020
$0.35
$72.06
$0.35
$64.53
$0.35
$55.11
$59.21
$0.35
$0.35
$50.37
$4.35
$4.35
$561.64
90469
99102
91946
92557
93007
93476
93934
94413
Page 25