2014
Socorro ISD CTE information
Career and Technical Student Organizations
CTSO Stipends
21st Century CTE
Purchase order request
Trip Request
Meal reimbursement
Bus Reservation
Recruitment
Career and Technical Student
Organizations (CTSO)
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Leadership Opportunities
Compete using skills learned in class
Help to increase Coherent Sequence takers
Is part of the TEKS
Teacher must attend an orientation session to
qualify for the stipend.
CTSOs
• All teachers are to inform students of CTSO opportunities TEKS
• Students do not have to participate in extended learning
activities, however participation is highly encouraged.
• CTE will only pay for first place to travel to both state and
national events excluding state registration fees.
• Prior to registration for state and national events, all teachers
who have students will meet with facilitator and provide
documentation of student placement
• Organizations who cannot provide a first place, CTE will hold a
runoff competition to identify a first place winner
• Additional (The CTSO will need to pay for student registrations
at the state level competitions)
CTSOs update George Thomas
• Increase from $300 to $500 in funds for those who
competed in 2013-2014
– To be used for club to include affiliation
– Not to be used for state or national competition
• Students who are not enrolled in course can belong to club
where sanctioned
– Students not enrolled in class cannot count for stipend
– Club will need to cover cost for travel
• CTE Department will pay for first place students only
– If club wishes to take 2nd +, funds must be available prior to
qualifying competition. Scraping for funds delays travel
arrangements and upsets parents, students, teachers and
administration
CTSO Stipend
• Up to $1000 - $100 per student who competes at regional
competition and is enrolled in your CTE course
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List of ten members
List of students who competed
List of CTSO officers
Club meeting dates
Attend orientation meeting
• Submit documentation to Facilitators with students’ names
before stipend is paid
• Teacher is expected to travel to state and nationals with
their students (Unless the number of teachers attending
can feasibly support students traveling)
• Must meet guidelines for official club/organization
21st Century CTE Requirements
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Percent of students completing CTE programs that lead to recognized certifications or
licenses.
Percent of Work force articulated courses offered for students.
Percent of Workforce dual credit courses offered for students.
Percent of students completing coherent sequence of CTE courses.
Percent of 8th grade students participating in career assessments. (i.e. Career Cruising
& College2Careers)
Percent of high school students participating in career assessments. (i.e. Career Cruising
& College2Careers)
Number of student- centered college and career readiness enrichment opportunities
(i.e. Guest Speakers, College Visits, Career Days/ Fairs, Science Fairs)
Percent of CTE students affiliated with CTE CTSOs
Percentage of CTE students participating in National Technical Honor Society
Students who take the CTE Survey
Students who receive the competency profile
21st Century Skills
• Percentage of CTE Seniors completed college or technical school visit
(Through CTE)
• CTE Teacher Staff Development Opportunities to improve instruction,
college preparedness or industry preparedness
• CTE Teacher Industry Licenses or Certifications
• CTE Student Daily Attendance
• Parent Involvement Opportunities to include Meetings, Events and
Student Showcases
• Business and Industry Partner Meetings
• Business and Industry Partners
• Community Service Activities
Purchasing Process
1. Plan for PROGRAM IMPROVEMENT must be
submitted (BY SEPTEMBER 1) to facilitator
BEFORE any PO request for improvement.
2. Email PO request to facilitator
3. After purchasing department approves request,
Lily will email you
Purchase Order Request Form
• PO REQUEST FORMS WITH
APPROVED BID VENDOR,
BID #, ALONG WITH QUOTE
• 3 QUOTES are required IF
VENDOR is not on approved
list. (MAKE SURE YOU HAVE
CHECKED WITH SISD BID
VENDORS BEFORE YOU
SUBMIT 3 QUOTES)
BIDS
Doing Business With SISD tab gives
• list of vendors
• Awarded Summary Sheets
• Current Proposals
• W9
• Forms and Applications ( http://www.sisd.net/page/509)
Most Used:
• Career Technical Curriculum Supplies Equip
• Building & Carpentry Materials
• Retail Goods
• Medical Supplies
• Science & Laboratory Equipment
• Misc. Operational Supplies
• District Technology-
DELIVERY
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SUPPLIES WILL BE DELIVERED TO YOUR CAMPUS.
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CHECK FOR ANY AND ALL MISSING OR DAMAGED ITEMS
AND SEND AN EMAIL TO LILY LISTING THE DATE YOU
RECEIVE THE MERCHANDISE.
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MUST NOTIFY VIA EMAIL RECEIPT OF ALL
ORDERED/DELIVERED ITEMS WITHIN ONE WEEK TO LILY
SO ITEMS CAN BE PAID FOR.
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EQUIPMENT OVER $500 WILL BE TAGGED BY
WAREHOUSE - CTE OFFICE WILL SCHEDULE DELIVERY
AND EMAIL SENT TO INSTRUCTOR
• PLACE ALL NEW EQUIPMENT ON
INVENTORY LIST.
IMPORTANCE OF RECEIPT
• Turn in receipt so
purchasing department
can pay bill, if not
1.PAYMENT WILL BE
DELAYED TO VENDOR
2.VENDOR WILL PUT SISD ON
HOLD FOR ANY PURCHASES
OPEN PO
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PO REQUEST MUST BE SENT TO FACILATOR
ITEMS TO BE PURCHASED MUST BE LISTED ON PO REQUEST WITH TOTAL $
AMOUNT
TURN IN RECIEPT WITHIN TWO DAYS AFTER PURCHASE OF ITEMS (IF POSSIBLE THE
SAME DAY)
KEEP TRACK OF EXPENDITURES AND EXPIRATION DATE ON OPEN PO
AND …….DO NOT GO OVER THE AMOUNT
NO ADDITIONAL OPEN POS WILL BE ISSUED UNTIL CURRENT ONE HAS BEEN
EXPENDED
CONSEQUENCES– OTHERS WILL NOT BE ABLE TO ORDER MATERIALS FROM VENDOR
– YOU PAY
– YOU ARE WRITTEN UP
– LOOSE PRIVILEGES TO USE OPEN PO
AFTER PURCHASE
• INSPECT YOUR RECEIVED ITEMS FOR ANY
MISSING ITEMS OR DAMAGES
• REFUSE DELIVERY & SINAGE FOR DAMAGED
ITEMS
• IMMEDIATELY SECURE AND INVENTORY
EQUIPMENT
• REPORT TO CTE OFFICE (EMAIL LILY)
SUPPLIES $$$
• ARE ONLY TO BE SPENT ON SUPPLIES
– CONSUMABLES
– RAW METAL, WAREHOUSE SUPPLIES
– FOOD
– PAPER
– INK CARTRIDAGES
– ETC.
CTE TRAVEL
Betty
937-0328
In City
• Travel Request –Submit to Facilitator
– Use appropriate Field Trip Request Form
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Submitted 3 weeks prior to date
Signed by Principal
Afternoons are tricky – Return to campus by 2:30 or after 5:30
Related to curriculum area – College/Career Readiness
List of students traveling
Notify CTE if sub is needed prior to request
All travel requests must be processed through the CTE
Department if payment will come through CTE
Out of Town
• Submit to CTE Facilitator 4 weeks prior to travel
– Listed on Plan for Program Improvement
– Signed by principal
– Teacher must pay registration fee (Except for Student Travel)
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CTE will reimburse when trip is complete
Failure to attend will result in loss of registration monies
Receipts need to be submitted upon 2 days of return
If planning to charge to room, provide your card to the desk
PLEASE ENSURE DATE OF BIRTH IS PROVIDED ON TR WHEN
FLYING!!!
CTSO Students Travel
Communicate with Facilitator
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Trip request hand carried to Facilitator by set due date
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Approved by principal
List of students traveling by gender (check for eligibility)
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All travel arrangements will occur in conjunction with the CTE Department for CTSO Travel
Will the Parents allow the student to travel?????
Will you be able to travel?????
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Teacher is expected to travel with students
Teacher is to check at curfew (SISD 11:00)
Teacher is to follow SISD out of town travel guidelines to include meeting with parent and most
importantly knowing of any student medical conditions.
Teacher is to check rooms for damage before checkout
Please have students assist in cleaning busses
Students will be charged for damages and other charges incurred
If club will be paying for additional students, coordinate with Facilitator which is subject to
availability
Monies will be transferred in advance to cover additional cost associated with travel
All students and chaperones are expected to travel using the same mode of transportation as all
others.
Any time a teacher leaves town on school business with or without student, a trip request will
be submitted. This is to occur even if the trip is paid by a source other than SISD.
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Meal Reimbursement
$46 per day for Sponsors and Bus Driver
You will be reimbursed for actual meal costs
Receipts
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Itemized (description of what was ordered) & no local receipts
Must submit receipts in envelope provided
Receipts must be signed
Keep a copy
Once packet is submitted, there will be no changes
• $25 a day for students, Student signs List of
Traveler Form to receive monies (To be
submitted upon return
Bus Request Form
Transportation Type Capacity
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School Bus – 50 students
Lift Bus- *wheel Chair access*- 10 students
SISD van- 8 passenger
AVIS van- 12 Passenger
Charter Bus- 42 students
Extended Charter Bus- 50 Students
Student Field trips
Recruitment
• What are you doing to recruit for your coherent
sequence of courses?
• Should be in place by November
• Endorsement for 8th grade 9th Grade.
• With new Endorsements, 10th grade will be crucial.
• Counselors begin scheduling seniors in early
December.
• Use your advanced students to help recruit
Additional Goals
• Classroom maintenance and equipment care
• Inventory control
• Stolen Items – Report to Administrator and
Facilitator via email. Create a Police Report
Immediately.
• Proper storage of equipment